Debre Tabor University: Faculity of Technology

DEBRE TABOR UNIVERSITY
FACULITY OF TECHNOLOGY
PROJECT PROPOSAL
Digital Notice Board System

DNBs
For Debre Tabor University
By: - Mr. Tibebu E.
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Abstract
With the advent of Information Technology in the last decade, the
major focus has shifted from manual systems to computerized
systems. In universities different authorities and offices like faculty
deans, department heads, registrar office, human resource office
etc. required to transmit information like notices to their concerned
bodies like university staffs, students, instructors and to peoples
outside the university. Most of the universities including Debre Tabor
University use papers and notice boards. Currently each offices and
authorities write the notice on a paper and post it on their notice
board hoping that the concerned bodies observe it before
something destroy the papers. The concerned bodies need to go to
all the places where the notice boards are located in order to check
and observe if there is a new notice. This technique dont assure if
the notice information is delivered successfully or not, beside it
waste the concerned bodies time.
This project proposes a Digital Notice Board System to improve and
simplify the current noticing system. The DNB system provides
efficient, simple and less time consuming method for transmitting
notice information. The DNB system enable authorities and offices
to post their notice digitally on a centralized storage system so that
all the concerned bodies can access all the notice information
anytime and anywhere they want.
The DNB system consists of a web application backed with a
database for the authorities and offices to post their notices and
mobile application for concerned bodies to access all the notices.
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I. Introduction and Background
This is a project proposal to develop a Digital Notice Board System
for transmitting notice information easily and efficiently among the
different societies in Debre Tabor University.
In the current system each offices and authorities (faculty deans,
department heads, registrar office, human resource office etc.)
transmit notice information by writing the notice on a paper and
post it on their notice board hoping that the concerned bodies
observe it before something destroy the papers. The concerned
bodies need to go to all the places where the notice boards are
located in order to check and observe if there is a new notice. This
technique dont assure if the notice information is delivered
successfully or not, beside it waste the concerned bodies time.
Thanks to the technology we can improve this technique by
employing digital notice board system (DNB). The DNB system
enable authorities and offices to post their notice digitally on a
centralized storage system so that all the concerned bodies can
access all the notice information anytime and anywhere they want.
The system notify the user when there is a new notice posted on
the system. The system also enable users to filter and catalog the
notices.
The DNB system consists of a web application backed with a
database for the authorities and offices to post their notices and
mobile application for concerned bodies to access all the notices.
This project aims at assuring successful notice information
transmission, eliminating the time wasted on going to all places the
notice boards are located for checking and observing notice
information by the concerned bodies.
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II. Problem statements
Debre Tabor University has no Digital information noticing system
which results in:
I. Notice information loss before delivered to the concerned body.
II. Time wasted on going to places notice boards are located for
checking and observing notices.
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3.OBJECTIVES
3.1 General Objective
To develop a Digital Notice Board System with a front-end web interface and a
back-end database plus android mobile application for Debre Tabor University.
3.2 Specific objective

To design and develop web application for posting notice information.
To design and develop efficient database system to store the notice

information.
To design and develop android mobile application that enable the

concerned bodies to check and observe notice information from different
offices and authorities digitally.
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4. SIGNIFICANCE OF THE PROJECT
At the completion of this project, the university will be able to provide a digital
notice board system where any customer or concerned body can access the
digital notice board online, different offices and authorities in the university will
be able to post notices easily.
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5. METHODOLOGY
In executing this project, the following software development phase will be
used.
I. Information collection and analysis:
a. The necessary information that are used in the design of the

project will be collected
b. The collected information will be studied, analyzed and categorized

to produce a valuable input to the design of the system.
II. System Design:
At this stage, the different interactions (functions) available in the system

and data transactions available in the database will be identified and
represented using a flow chart or pseudo code (algorithmic)
representation. System design of this software involves the design of the
following components.
a. System design of the front end web application
b. System design of the android mobile application
c. System design of the back end interface and database system
d. System design of the mobile and web app integration
III. Software Implementation:
At this stage the system design will be implemented, actual program will
be developed based on the design in previous phase. More specifically.
a. Front end web application will be implemented with HTML (5), CSS
and JavaScript scripting languages, Bootstrap framework will be
used to make the web app responsive. The back end will be
implemented with PHP.
b. Android mobile application will be implemented using Android

studio IDE. Mobile app communicate with web app using internet
network.
c. Database will be implemented with MySQL database.
IV. Software Testing:
At this stage beta version of the system will be released, i.e. the web app
will be hosted on the university web server, mobile app will be released
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for testing purpose. Errors will be identified feedbacks will be collected
from the users.
V. Software Deploying:
At this stage errors will be fixed and the whole system will be deployed.
Software materials required for the project:
Sublime text editor
Android Studio 2.0
MySQL
Any web server that support PHP and MySQL
Technologies/programming languages that will be used in the project
PHP for developing the server side code
SQL for developing the database
HTML(5) and CSS for presentation
JavaScript and Ajax for user experience
Android for developing mobile application
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6. Task Breakdown and Budget Allocation
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7. Tentative project schedule
Activities Decem Januar Februa Marc April May Jun

ber y ry h e
Informatio
n
collecting
and
analysis
System
Design
Software
Implement
ation
Software
Testing
Software
Deploying
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8. References
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DEBRE TABOR UNIVERSITY

Digital Notice Board System

For Debre Tabor University

By: - Mr. Tibebu E.

I. Notice information loss before delivered to the concerned body.

3.2 Specific objective

To design and develop efficient database system to store the notice

To design and develop android mobile application that enable the

I. Information collection and analysis:

a. The necessary information that are used in the design of the

b. The collected information will be studied, analyzed and categorized

II. System Design:

At this stage, the different interactions (functions) available in the system

a. System design of the front end web application

b. System design of the android mobile application

c. System design of the back end interface and database system

d. System design of the mobile and web app integration

III. Software Implementation:

b. Android mobile application will be implemented using Android

c. Database will be implemented with MySQL database.

IV. Software Testing:

Software materials required for the project:

Sublime text editor

Android Studio 2.0

Any web server that support PHP and MySQL

Technologies/programming languages that will be used in the project

PHP for developing the server side code

SQL for developing the database

HTML(5) and CSS for presentation

JavaScript and Ajax for user experience

Android for developing mobile application

Activities Decem Januar Februa Marc April May Jun

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