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    Activity Completion Report Template

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    Acquisha Yestin Siona
    This document summarizes the completion of an activity. It achieved its intended outcomes and addressed the needs of target groups. While most funds were spent as planned, some variances are explained. Lessons learned are identified to improve future activities, and sustainability of outcomes is assessed.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Activity Completion Report Template

    Uploaded by

    Acquisha Yestin Siona
    522 views7 pages
    This document summarizes the completion of an activity. It achieved its intended outcomes and addressed the needs of target groups. While most funds were spent as planned, some variances are explained. Lessons learned are identified to improve future activities, and sustainability of outcomes is assessed.

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    Activity-Completion-Report-template.doc

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    This document summarizes the completion of an activity. It achieved its intended outcomes and addressed the needs of target groups. While most funds were spent as planned, some variances are explained. Lessons learned are identified to improve future activities, and sustainability of outcomes is assessed.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    522 views7 pages

    Activity Completion Report Template

    Uploaded by

    Acquisha Yestin Siona
    This document summarizes the completion of an activity. It achieved its intended outcomes and addressed the needs of target groups. While most funds were spent as planned, some variances are explained. Lessons learned are identified to improve future activities, and sustainability of outcomes is assessed.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    You are on page 1of 7

    Activity Completion Report: [Activity Name]

    This template is for use by implementing partners.


    Note: Please delete the guidance text in plum italics before submitting the report.

    Summary

    Activity information

    Activity Title      


    Goal      
    Intended outcomes      

    Contract or grant information

    Start and end dates      

    Total cost      


    Reporting period      

    Completion report preparation

    Prepared by:      


    Others involved or      
    consulted
    Date report      
    submitted:

    Executive Summary

    The Executive Summary should be comprehensible as a stand-alone document. It should outline the
    main achievements of the Activity, brief comment on performance against the five DAC evaluation
    criteria (relevance, effectiveness, efficiency, impact, sustainability) and a summary of risks that emerged
    and how (if) they were dealt with. Key financial issues should also be detailed.

         

    Report

    Background and context


    Brief narrative of the Activity’s identification, design and implementation and the changing institutional,
    social and physical environment in which it was working.

         

    Activity Completion Report Page 1 of 7


    Document ID: 2496815
    Assessment against DAC evaluation criteria

    Relevance

    Whether and to what extent the Activity has addressed the needs and priorities of the target groups, and
    is aligned with relevant partner (and country) policies and priorities.

         

    Effectiveness
    Whether and to what extent the Activity has achieved the intended outcomes. This should reference a
    report of actual performance against the Results Framework (see Appendix C).

         

    Efficiency

    Narrowly defined, efficiency means the extent to which the Activity could have been implemented at less
    cost without reducing the quality or quantity of the benefits. More broadly, assessment of efficiency
    should include consideration of whether the intervention provided value for money.

    Describe any necessary changes to the governance and management arrangements between NZ,
    partners, contractors and other donors (where applicable).

         

    Impact

    To the degree possible, include assessment of the likely impact (positive and negative, planned and
    unplanned) of the Activity. Include available evidence on changes in the economic, social and political
    situation and status of beneficiaries.

    Note: the Activity Completion Report is not expected to perform the function of a rigorous impact
    evaluation. However, every effort should be made, drawing on data available and the Results
    Framework, to draw what conclusions are possible.

         

    Sustainability

    Assessment of the likely sustainability of any benefits of the Activity based on an analysis of relevant
    institutional, environmental and other contextual factors. Cross-cutting issues can be of particular
    importance in making this assessment. Reference should be made to the Activity’s transition or exit
    planning (see Appendix B).

         

    Risk Management
    Reflect on how risks were managed and the effectiveness of identification, mitigation and adaptation
    measures.
         

    Monitoring and Evaluation Issues


    Reflect on the quality of the Results Framework and its implementation, including the degree to which it
    aided activity management and eventual assessment of quality.

         

    Activity Completion Report Page 2 of 7


    Document ID: 2496815
    Governance and Management Issues
    Reflect on the quality of the governance and management arrangements for the Activity, including
    identifying any key issues that arose and how they were addressed.

         

    Lessons
    Lessons should clearly set out to whom they are directed, e.g. implementing organisation, partner
    government, MFAT or technical specialists.

         

    Overall judgement and critical issues


    This section should reflect the performance of the Activity against the five DAC evaluation criteria above.
    Any recommendations should clearly state to whom they are directed.

         

    Final actual expenditure against budget


    Attach the completed table “Reporting against the Agreed Workplan and Budget” (see Appendix D, or
    Excel document #2559430). Include reporting on Activity cessation costs and disposal of assets, where
    relevant; explain significant variances; and describe the total balance of funds remaining and their
    proposed use.

         

    Appendices (checklist)
    This report includes the following appendices:
     Appendix A: Asset Register - showing where, how and why Activity assets have been
    disposed of, where relevant (please complete the table)
     Appendix B: Transition or Exit Planning (please complete the table)
     Appendix C: Achievements against the Activity Results Framework (please complete the
    table showing results against targets
     Appendix D: Reporting Against the Agreed Workplan and Budget – summarising total
    expenditure (including all relevant contracts or other payments) over the life of the Activity
     Process and stakeholders involved in preparation of the Activity Completion Report
     Summary / chart of governance structures of the Activity (e.g. steering committee)
     Other relevant information.

    Activity Completion Report Page 3 of 7


    Document ID: 2496815
    Appendix A: Asset Register

    For all non-consumable capital items valued at NZ$1000 or more:

    Asset Name Purchase Price Date of Purchase Location Held Asset Disposed (where relevant) Date Disposed
    Comment on where, how and why asset has
    been disposed of

    Activity Completion Report


    Document ID: 2496815 Page 4 of 7
    Appendix B: Transition or Exit Planning

    Task to be continued beyond Activity Necessary inputs Timeframe Responsible Capacity development required to support
    completion organisation responsible organisation

    Transition or exit planning should suit the particular context of the Activity, so details will vary. The checklist below intends to support activity managers:

     Reflection on the quality of transition or exit planning during design and implementation, including whether actions have been completed, the results
    from those actions, and the degree to which they will aid sustainability of outcomes

     If transition, brief description of what is intended for the new, follow-up Activity; anticipated approach or modality; and implementing partner(s)

     Outline of key steps that are necessary to support sustainability of outcomes beyond completion of the existing Activity, including monitoring and
    evaluation tasks

     Identification of inputs, timeframes, responsibilities and any capacity development required for carrying out each step

     Consideration of expectations / roles of other donors

     Integration of cross-cutting issues by:

    - Providing for women’s meaningful and equitable participation in transition or exit planning,

    - Including steps that provide opportunities to address cross-cutting issues considered ‘principal’ or ‘significant’.

    Activity Completion Report


    Document ID: 2496815 Page 5 of 7
    Appendix C: Achievements against Results Framework

    This table shows progress of the Activity against the intended outcomes and outputs defined in the Results Framework.

    Note: Planned and actual indicators and targets should be sex-disaggregated where possible.

    From agreed Results Measurement Table in the Activity Design Document Data up to and including this reporting period
    Results Indicators Baseline data Targets Actual measurement Variance explanation Actual methodology
    (against targets and data sources
    using indicators)

    Long-Term Outcomes

    Medium-Term Outcomes

    Short-Term Outcomes

    Outputs

    Output 1

    etc

    Activity Completion Report


    Document ID: 2496815 Page 6 of 7
    Appendix D: Reporting Against the Agreed Workplan and Budget

    Planned Actual
    Output Variance Reason for Variance
    Expenditure Expenditure

    Output 0. Non-output specific costs / Management


    costs

    Output 1. Description
    1.1 Description
    1.2 Description
    1.3 Description
    1.4 Description
    Output 2. Description
    2.1 Description
    2.2 Description
    2.3 Description
    2.4 Description
    Output 3. Description
    3.1 Description
    3.2 Description
    3.3 Description
    3.4 Description
    Output 4. Description
    4.1 Description
    4.2 Description
    4.3 Description
    4.4 Description
    TOTALS

    Activity Completion Report Page 7 of 7


    Document ID: 2496815

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