ADVERTISEMENT NO. RC/B.1304/2017 (P.S.

HIGH COURT OF GUJARAT

Sola, Ahmedabad - 380 060.
Website : www.gujarathighcourt.nic.in AND https://hc-ojas.guj.nic.in

ADVERTISEMENT NO. RC/B/1304/2017 (P.S.)

DIRECT RECRUITMENT FOR THE POST OF PRIVATE SECRETARY

ON THE ESTABLISHMENT OF HIGH COURT OF GUJARAT

Starting date for submission of On-line application 16/05/2018

(12:00 hours)
Closing date for submission of On-line application. 31/05/2018
(23:59 hours)
TENTATIVE Date/Month of Preliminary Test, Stenography/Skill Test & Viva-voce Test
Date of Preliminary Test (Morning Session) &
05/08/2018
Stenography Test / Skill Test (Afternoon Session)
Viva-voce Test (Oral Interview) Oct/Nov-2018
[

The High Court of Gujarat invites ‘On-line Applications’, from eligible

candidates for filling up 14 vacancies of Private Secretary in the Pay Matrix of
Rs.44,900-1,42,400 (Pre-revised Pay Scale of Rs. 9300-34800/- with Grade Pay
of 4600/-), on the establishment of the High Court of Gujarat, by Direct
Recruitment.[

1. CATEGORY WISE VACANCIES :

No. of Category-wise Category-wise for women

post General SC ST SEBC General SC ST SEBC
14 02 00 08 04 01 00 03 01

Note :
➢ The Candidates belonging to SC Category can apply against Unreserved Category and
the criteria meant for the Unreserved Category will be applicable to them. However, they
will be entitled for relaxation in Fees only.

➢ Only Differently Abled Persons belonging to Orthopedically Handicapped (Locomotor

Disability) Category can apply for the said post, in view of the nature of job and in view
of proviso to Section-34 of 'The Right to Persons with Disabilities Act, 2016.'

➢ The High Court reserves its rights to adjust/alter the number of vacancies notified.

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2. ELIGIBILITY CRITERIA [Last Date of submitting of 'On-line Application, i.e. 31/05/2018]:

(a) Essential Educational Qualification :

(i) Graduate from recognized University.
(ii) Speed of 120 words per minute in English Short Hand.
(iii) Knowledge of Computer Operation.

(b) Computer :
A Candidate must possess besides the prescribed qualifications
(i) CCC / CCC+ level Certificate, or;
(ii) Should have Degree/Diploma from any recognized University/
Educational Institution with computer as one of the Subjects,
or;
(iii) Should have passed SSC or HSC examination from recognized
School Board with Computer as one of the Subjects, or Courses
prescribed by the Government.
(c) Age Limit :
(i) A Candidate applying to the said posts, shall not be less than 18
years and not more than 35 years of age, as on the last date of
submitting On-line Application i.e. on 31/05/2018.

(ii) The Upper Age Limit may be relaxed as follows:

Category Age Relaxation
Unreserved Candidates -
Women Candidates 05 Years
ST/SEBC Candidates
05 Years
(of Gujarat origin ONLY)
Differently Abled Persons 10 Years
Ex-Servicemen Actual service rendered plus 3 Years
05 Years
Employees working in the OR
Subordinate Courts or any other High to the extent of equal number of years for
Court which service has been put in by him/her,
whichever is less.

(iii) In any case, the Upper Age Limit for any Candidate under any
Category/ Class, shall NOT exceed 45 Years, while availing
the above mentioned Age Relaxations, as on 31/05/2018 i.e Last
Date of submitting the 'Online Application'.

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3. RESERVATION :

(a) Reservation for various Categories and Classes with respect to

Scheduled Castes, Scheduled Tribes, Socially and Educationally
Backward Classes and Physically Disabled Persons (PH), Women &
Ex-Serviceman shall be in accordance with the prevailing policies of
the State Government, as per Rules.

(b) Candidate belonging to the Reserved Categories in the State of Gujarat,

shall only be eligible for Reservation / Relaxation benefits.

4. FEES AND MODE OF PAYMENT :

(a) Candidates belonging to Scheduled Castes, Scheduled Tribes,

Socially & Educationally Backward Classes, Differently Abled
Persons (PH) and Ex-Servicemen shall be required to pay Fees of
Rs.250/- plus the usual Bank Charges and all other candidates shall be
required to pay Fees of Rs.500/- plus the usual Bank Charges via
“Print Application/Pay Fees” Button through SBI e-Pay, provided on
the webpage of HC-OJAS Portal-https://hc-ojas.guj.nic.in.

(b) Carefully Read and Follow the Instructions/Help given thereat. Select
the Mode of Payment i.e. Online Payment or Cash-Challan (Offline)
(Challan will be generated On-line at SBI e-Pay Website).

(c) In case of Online Payment Mode, after successful payment, Candidate

will get e-Receipt of the same. However, if Transaction / Payment fails
due to any technical reasons, follow the Instructions thereat.

(d) If Cash-Challan (Offline) Option is selected, Candidate is required to

take printout of 'Challan' in TWO Copies and pay the requisite Fees
before the Challan Expiry Date, at any of the SBI Branch, by submitting
the said Challan to the Bank. The Concerned Bank Branch will retain
one Copy of the 'Challan' and return the other Copy to the Candidate.

(e) Candidates are advised to preserve the copy of the e-Receipt

(Online)/Cash-Challan(Offline) till the conclusion of the Recruitment
Process.

(f) Confirmed 'Online Application', submitted by the Candidate, will be

considered as VALID Application, only after he/she remits the
Examination Fees, as required, in the State Bank of India through SBI
e-Pay, before due time.

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 ADVERTISEMENT NO. RC/B.1304/2017 (P.S.)

(g) Requisite Examination Fees, can be paid through either Mode i.e.
Online (from 16/05/2018 to 31/05/2018) or Offline (Cash-Challan)
(till the Challan Expiry Date) and the same shall be considered as
VALID.
(h) Fees paid by any other mode, will NOT be accepted.
(i) Fees once paid, shall NOT be Refunded OR shall NOT be Adjusted in
any subsequent Recruitment Process, under any circumstances.

5. SCHEME OF EXAMINATION:

The Competitive Examination shall consist of :

(A) Preliminary Test (Objective Type-MCQs) [100 Marks]

(B) Stenography / Skill Test [ 60 Marks ]
(C) Viva-voce Test [ 40 Marks ]

(A) Preliminary Test (Objective Type-MCQs) :

Tentatively scheduled on 05/08/2018 (Morning Session)

(i) The Preliminary Test consisting of Multiple Choice Questions (MCQs),

shall be administered 'On-line', through a 'Computer-Based Examination
System' and shall be evaluated by real-time assessments, as per entries
made by the Candidate, in Computer itself, at the end of the said
Preliminary Test and, therefore, re-evaluation of entries/answers,
subsequent to Preliminary Test, will NOT be entertained.

(ii) Preliminary Test will of 100 Marks, each Question carrying 1 Mark. For every
wrong/multiple answer, there shall be Negative Marking of 0.33 Marks.
Duration of the Preliminary Test shall be 02 (Two) Hours.

(iii) Preliminary Test will consist of General Knowledge, General English,

Gujarati, Current Affairs, Numerical & Mental Ability, Computer Funda
mentals / Operation etc.
(iv) The Preliminary Test (Objective Type-MCQs) will be taken On-line',
through a 'Computer-Based Examination System' and the system itself
would facilitate the 'individual' the result of the Examination, by flashing it
on the Monitor/Screen of the Candidate concerned, upon submission of the
Examination.
(v) Candidates shall have to secure minimum 50 % in the Preliminary Test and
only those qualifying therein, shall be allowed to appear for Stenography /
Skill Test on the very same day in the afternoon session.
(vi) Marks obtained in the Preliminary Test (Objective Type) will not be
considered for determining the merits, for preparing the Final Merit
List.

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 ADVERTISEMENT NO. RC/B.1304/2017 (P.S.)

(B) Stenography /Skill Test [60 Marks] :

Tentatively scheduled on 05/08/2018 (Afternoon Session)

(i) The Selection will be made on the basis of performance in

Stenography/Skill Test of 60 Marks (Duration: 8 Minutes’ dictation- 2
Paragraphs of 4 Minutes each). Speed of 120 words per minute in English
Short Hand (Transcription time : 50 minutes).
(ii) The Candidate securing minimum 60% Marks in the Stenography Test,
shall only be eligible for being called for Viva-Voce Test (Oral Interview).
(iii) Candidates appearing for the Stenography/Skill Test shall have to take the
Dictation in Shorthand Notations only, and those detected to be
taking/taken dictation in longhand, would be disqualified forthwith.
(iv) In case, large number of Candidates qualify in the Stenography Test, it will
be open for the High Court to restrict the number of Candidates as deemed
necessary, according to Merit.
[

(C )Viva-voce Test [40 Marks]:

(tentatively in the month of October/November-2018)

(i) Viva-voce Test shall be of 40 Marks.

(ii) Suitability of the Candidates, at the Viva-voce Test, will be assessed on the
basis of one’s General Knowledge & Legal Knowledge, Basic Knowledge of
Computer Application and Personality, etc.
(iii) Candidates shall have to secure minimum 40% Marks in the Viva-voce
Test.
(iv) The Select List & Wait List will be prepared on the basis of Aggregate
Marks obtained by the Candidates in the Stenography/Skill Test & the
Viva-voce Test.
(v) The High Court reserves the right to adopt appropriate method of short-
listing the Candidates at any stage.
(vi) The Candidate shall download his/her respective Call-letters, from the
Websites above-mentioned, during the preceding One Week of the
Stenography/Skill .& Viva-voce Test.
(vii) The Wait List shall consist of not more than 20% of the number of
Candidates placed in the Select List and shall be operated ONLY in case of
non-joining of Candidate(s) or Cancellation of the candidature of a
Candidate, or as may be decided by the High Court.
(viii) The Select List & Wait List shall remain in force for a period of 2 (Two)
Years, from the date of its publication or until the publication of a fresh
List(s), whichever is earlier.

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 ADVERTISEMENT NO. RC/B.1304/2017 (P.S.)

6. DISQUALIFICATION FOR APPOINTMENT :

No person shall be eligible for appointment to the service –
(a) unless he/she is a citizen of India.
(b) if he/she is dismissed from service by Central Government or any State
Government or U.Ts. or any High Court or Statutory or Local
Authority.
(c) if he/she has been convicted of an offence involving moral turpitude or
who is or has been permanently debarred or disqualified by the High
Court or the Union/State Public Service Commission or by any
Recruiting or Examination Conducting Authority from appearing in
Competitive Examinations or Selections.
(d) if he/she directly or indirectly influences the Recruiting Authority by
any means for his/her candidature.
(e) if he is a man, has more than one wife living. And, if a woman, has
married a man already having another wife.
(f) if he/she may be found in possession with any electronic gadget(s)
during any of the Examination / Test.

7. HOW TO APPLY :

(a) Before filling-up the ‘On-line Application’, Candidate is advised to

thoroughly read and understand the Detailed Advertisement and
the Instructions therein and should ensure that he/she fulfills all the
eligibility criteria and other norms mentioned above and that the
particulars filled-in by him/her are true and correct in all respects.
In case, it is detected at any stage of Recruitment Process or even after
Appointment, that a Candidate does/did not fulfill the eligibility norms
and/or that he/she has/had suppressed / twisted or truncated any
material facts, his/her Candidature shall be liable to be Cancelled. If,
any of these shortcomings is/are detected even after Appointment,
his/her service will be liable to be terminated with immediate effect.

(b) Candidate should have his/her own/family 'registered' Mobile Number

and the same should be kept active during the entire Recruitment
Process as SMS alerts for the various Tests are also likely to be sent on
the said Mobile Number, registered in the ‘On-line Application’.
(c) Candidate should scan his/her photograph having 5 c.m. of height and
3.6 c.m. of width (10kb) and signature having 2.5 c.m. of height and
7.5 c.m. of width (10kb) in jpg format for uploading the same at
relevant space in the On-line Application.
(d) Steps for submitting ‘On-line Application’ through the ‘OJAS’
Module:-

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 ADVERTISEMENT NO. RC/B.1304/2017 (P.S.)

1) Fill-up all the Fields given in On-line Application including

mandatory Fields, carefully.
2) ‘Save’ the On-line Application, by clicking ‘Save’ button.
3) Thereafter, a new pop-up window will appear, displaying the
‘Application Number’, meaning thereby the Application is saved
successfully. Candidate shall, note down the entire string of the
Application Number (e.g. HCG/201718/1/11111). By clicking
‘Show Application Preview’ Button, on-screen preview of the
Application will be displayed.
4) Thereafter, by entering Application Number and Date of Birth,
upload scanned photograph and signature at relevant space on the
application and ensure that, the uploaded ‘Photograph’ &
‘Signature’, are distinctly recognizable, after uploading.
Note:Please ensure that the ‘Scanned Signature’ of the Candidate alone should be
uploaded, as the same will be verified by the High Court, at each stage, and if
the same does not match with the signature of the Candidate, at the time of
successive verifications during the Recruitment Process, his/her Candidature
is likely be rejected forthwith.
5) If necessary, by using his/her Application Number and Date of
Birth, a Candidate can edit his/her On-line Application through
‘Edit Application Button’ until his/her Application is Confirmed
by the Candidate.
6) After filling-up all the required/mandatory fields in the On-line
Application, correctly and duly verified by the Candidate, he/she
is required to ‘CONFIRM’ the Application, by clicking 'Confirm
Application' Button/Tab on the Main Menu. Thereby a pop-up
window will appear, wherein the Candidate has to enter his/her
Application Number and Date of Birth and then click on 'Confirm
Application' Button.
7) Please note that, after ‘Confirmation’, further editing of one’s
‘Online Application’ will not be permitted by the System and the
same will be treated as Final Application for the particular post.
8) Thereafter, the Candidate should ensure that he/she receives a
System generated ‘SMS’ conveying his/her Confirmation Number,
on his/her 'registered' Mobile Number.
9) The Candidate should preserve his/her Application Number and
Confirmation Number for future reference and use, till the
conclusion of the Recruitment Process.
10) The Candidate is now required to pay the requisite Fees by
clicking “Print Application/Pay Fee” Button. Carefully follow the
Instructions / Help given thereat. Select the Mode of Payment i.e.
On-line Payment or Offline-Cash (Challan will be generated On-
line, by Selecting 'Cash' Option).
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Note : (a) If 'Cash' (Offline) Option is selected, Candidate is required to take

the printout of 'Challan' in TWO copies, generated through SBI e-
Pay and pay the Fees at any of the SBI Branch by submitting the
said Challan to the Bank.
(b) ONLY After Payment of requisite Examination Fees, through
either Mode i.e. On-line (from 16/05/2018 to 31/05/2018) or
Offline (Cash-Challan) (till the Challan Expiry Date), Confirmed
On-line Application shall be considered as VALID.
11) At the end of the process, the Candidate shall take the ‘Print Out’
of his/her ‘Confirmed Application’ by clicking ‘Print
Application’ Tab in the Main Menu and retain atleast TWO
copies of the same for future reference & use.
12) Please note that the Candidate is not required to and should not
send copy of his/her On-line-Application and/or any
testimonials/ documents to the High Court. They should
produce the same, as and when called for.
13) Please note that the above is the general procedure for applying
on-line. No other mode of Application or incomplete
Application(s) shall be accepted and in such cases, the
Application(s) are liable to be rejected outright.
14) A Candidate shall not apply more than once, for any reason at all.

8. GENERAL INSTRUCTIONS :
(a) Benefit(s) of Relaxation in Upper Age Limit / Examination Fees /
Reservation shall be granted to the Candidates belonging to Reserved
Categories i.e. SC/ST/SEBC/PH (only Orthopedically disabled) / Ex-
Servicemen, provided that requisite Certificate in respect thereof,
issued by the Competent Authority, is provided by the Candidate as and
when called for. The final decision, as to the suitability of a Candidate,
for the Post, shall rest with the High Court.
Note :- Candidates belonging to SC Category, shall only be entitled for relaxation
in Examination Fees.
(b) The Candidate who has successfully submitted CONFIRMED
Online Application & paid the requisite Examination fees, shall
only be eligible for appearing at the Stenography/Skill Test and/or
Viva-voce Test, subject to their qualifying therefor.
(c) The decision of the High Court as to the eligibility or otherwise of a
candidate for admission to the Stenography/Skill Test and/or Viva-voce
Test shall be final. No candidate, to whom Call Letter has NOT been
issued by the Recruiting Authority, shall be allowed to appear for the
Stenography/Skill and/or Viva-voce Test.

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(d) The Candidate shall have to appear at their own expenses, to-and-fro,
for the Stenography/Skill Test and/or Viva-voce, if called for, at the
place and time that may be decided by the High Court.
(e) Candidate shall be required to download his/her Call-letter from the
Websites https://hc-ojas.guj.nic.in, during the Preceding Week, by
using Advertisement No., his/her Confirmation No. and Date of
Birth, for appearing at the respective Examination/Viva-voce and the
same may be communicated at the relevant time, through Press-
Note/Brief Advertisement and/or vide ‘SMS’ on the Mobile Number
registered in the ‘On-line Application’, of the candidate concerned.
(f) The list of eligible candidates will be placed on High Court website
as well as on HC-OJAS portal of NIC, at the relevant time.
(g) At every stage of examination, Candidate shall produce, Identity proof
i.e. Election Card / PAN Card / valid Driving License / valid Passport /
Adhaar Card , etc. in original & a copy thereof, along with the ‘Call
Letter-cum-Admission Slip’.
(h) Entry in the Compound of the Examination Centre with
Mobile/Cell Phone, Tablets, Laptop, Electronic Gadgets etc. is
strictly prohibited. No arrangement for safe keeping, will be
arranged, which may kindly be noted.
A Candidate who is found indulging in unfair practices, viz. copying
or misconduct during the course of examination, using electronic
gadgets or Mobile Phones etc., tampering with Question Paper /
Examination Material, influencing any Official concerned with the
Examination Process, will be debarred from the present Recruitment
Process as also from future Recruitment Processes to be conducted by
the High Court for any number of years or permanently, as may be
decided by the High Court.
(i) Result of all Examination/Test will be made available on the High
Court websites and/or by any other mode that may be decided by the
High Court.
(j) ONLY after conclusion of the Recruitment Process, Results (Marks) of
each stage of Examination shall be available to each Candidate, by
providing a link to a webpage on the HC-OJAS website –
https://hc-ojas.guj.nic.in, with individual password (One-Time
Password-OTP) via, SMS on his/her registered mobile number.
(k) Mere success in the Examination shall not confer any right to
appointment and no Candidate shall be appointed to the post unless
the High Court is satisfied, after such inquiries as may be considered
necessary that the Candidate is suitable in all respects for appointment
to the post.

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(l) The High Court reserves the right to adopt appropriate method of
short-listing the Candidates at any stage.
(m) The selected Candidate will not be appointed unless the Medical
Authority specified by the High Court, certifies him/her to be fit to
discharge the duties ascribed to the post.
(n) Candidate is required to produce the following original testimonials /
documents as well as one set of self-attested copies thereof
alongwith recent passport size colour photograph, as and when
called for, by the High Court :
(i) Print-out of the duly filled-in (Confirmed) ‘On-line Application’
alongwith e-Receipt/Challan.
(ii) School Leaving Certificate or Birth Certificate issued under Birth
& Death Registration Act.
(iii) Educational qualifications i.e. Mark-sheets and Certificates of SSC,
HSC, Final Year of Graduation, Post Graduation, as per
requirement / applicable.
(iv) Certification showing the respective requisite Speed in English
Stenography, if any.
(v) Certificate indicating to be possessing the requisite Certificate with
respect to Computer in terms of para 2(b) above.
(vi) Caste Certificate issued by the Competent Authority of the State of
Gujarat, in case, the Candidate has applied under Reserved Category
(SC/ST/SEBC) and if belongs to SEBC Category, valid Non-
Creamy Layer Certificate.
(vii) In case of Differently Abled (PH) Candidate, (a) a Certificate from
a Competent Authority to the effect that he/she has a locomotor
disability of not less than 40% and (b) a Certificate from the
Standing Medical Board at Ahmedabad, to the effect that he/she
would be able to perform the duties of the post in question.
(viii)Certificate of Discharge from Service in case of Ex-Servicemen.
(ix) ‘No Objection Certificate (NOC)’, in case, if employed in
State/Central Government.
(x) Certificates from Two Respectable Persons being Professionals/
Dignitaries like Doctor, Engineer, M.L.A., M.Ps., certifying of
his/her good moral character (original).
(xi) Government Gazette, showing change in name/surname etc, if any.
(xii) In case any Criminal Case(s) / Complaint(s) have been filed
against the Candidate concerned, authenticated / attested copies of
the relevant documents, viz. FIR / Charge-sheets, Judgment etc.
(xiii)Original Identity Proof as prescribed at 8(g).

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Any Application, even under the R.T.I. Act, seeking any information, will
NOT be entertained till the completion of the entire Recruitment Process.

The decision of the High Court of Gujarat in respect of all matters

pertaining to this Recruitment Process would be final and binding on all
Candidates.

High Court of Gujarat,

Sola, Ahmedabad. Sd/-
Date : 14 / 05 / 2018 Registrar (Recruitment & Finance)

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