Republic of the Philippines

DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

January 22, 2018

DIVISION MEMORANDUM
No. 37, s. 2018

DIVISION SCHOOL BASED MANAGEMENT (SBM)

VALIDATION FOR THE SY 2015-2017

To: Assistant Schools Division Superintendent

Chiefs of Division, CID and SGOD
Education Program Supervisors
Public Schools District Supervisors
Public Elementary and Secondary School Heads
All Other Concerned

1. This Office, through the School Governance and Operations Division (SGOD)-
School Management, Monitoring and Evaluation shall conduct Validation on
SBM Level of Practices for the SY 2015-2017 for both Public Elementary
and Secondary on the following schedule:

Date District
January 24–26, 2018 Abucay
February 21-23, 2018 Bagac
March 21-23, 2018 Dinalupihan
April 25-27, 2018 Hermosa
May 23-25, 2017 Limay
June 27-29, 2018 Mariveles
July 25-27, 2018 Morong
August 28-30, 2018 Pilar
September 26-28, 2018 Orani
October 22-24, 2018 Orion
November 21-23, 2018 Samal

2. The Division School Based Management (SBM) Validation for the SY 2015-2017
aims to validate the Self-Assessment on SBM Level of Practice for the SY 2015-
2017; and to strengthen the SBM Practice and re-emphasize the centrality of
the learners and the involvement of relevant community basic education
delivery.

3. The validation will focus on D-O-D Analysis (discussion, observation and

document analysis) of the Four (4) Principles of SBM namely: Leadership
(30%), Curriculum and Learning (30%), Accountability (25%) and Resource
Management (15%).

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

4. The SBM Division Validation Committee Members are the following:

Mr. Ramon C. Perez, SGOD Chief Chairman

Dr. Andres C. Matawaran, SEPS SM M&E/SBM Coordinator Vice-Chairman
Mrs. Evelyn V. Mendoza, EPS (Private Schools) Member
Mrs. Hermie G. Duran, EPS II SM M&E Member
PSDS in-charge of District Member

5. Attached are the validation tools on Child and Community Centered System
(ACCESs) to be used in the said validation.

6. Immediate dissemination of this Memorandum is desired.

SO 9
Encl: As stated
Reference: DepEd Order 83, s. 2012

To be included in the Perpetual Index

Under the following subjects:

SBM SBM-PASBE Framework

JESSIE D. FERRER, CESO V

Schools Division Superintendent

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS)

School:_____________________________________________________Date:_________________________
Principal:___________________________________________________ District:_______________________
Ratings:
0 No evidence
1 Evidences indicate early (2-5 indicators were met)
2 Evidences indicate planned practices and procedures are fully implemented (6-10 indicators were met)
3 Evidences indicate practices and procedures satisfy quality standards (ALL indicators were met)

PRINCIPLE-I : LEADERSHIP AND GOVERNANCE (30% X 0.3)

STANDARD INDICATOR ARTIFACTS RATING REMARKS
0 1 2 3
A network of 1. The development plan is  Vision, Mission, Goals and Core Values
leadership and evolved through the shared  SIP Original
governance leadership of school and the  Revised SIP
guides the community stakeholders.  AIP, SOB
education  Development in revision of SIP and AIP
system to  Letter of confirmation
achieve its  Minutes of the meeting
shared vision,
 Attendance of the meeting
mission, and
 Community Based Child Mapping
goals making
them responsive
and relevant to
the context of
diverse
environment.
2. The school and community
stakeholders working as a
full partners, lead the
continual review of the
improvement of the
development plan
3. The school defines the  Resolutions
organizational structure, and  Personnel handbook
roles and responsibilities of  School manual/DepEd Manual
stakeholders  Compilation of memoranda, Division,
Local, DepEd, Regional and National
 Corresponding roles
 Office order, job order
 List of GPTA officials
 Teacher organization
 List of officers of different clubs
 Action plan of club and organization
 Notice of meeting
 Letter of invitation
 Letter of confirmation
 Minutes of the meeting
 Formulated School Policies and Guidelines
 Records of conduct of orientation
regarding the rights, responsibilities f
Stakeholders

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

 Roles and Responsibilities of Stakeholders

 Pictorials of the activity
4. The network actively  Compilation of communication for
provides stakeholders requests of approval to conduct of meeting
information for making  Evidence that SIP/SRC/Performance
decisions and solving Indicator is regularly published (school
learning and administrative publication)
problems  SGC, attendance sheet, resolution pictures,
activities
 PTA assemble
 Homeroom
 Deed of donation
 List of donated properties
 Certificates of recognition
 Pictorials
 List of different Organizational structure in
school
 Pupil’s organization
 Teacher’s Profile
 Teachers’ organizational structure
 Pre-Post Supervisory observations
 Accomplishment reports
 RPMS of Teaching and Non-Teaching
 Certificate of Recognition and awards
5. Leaders undertake training  TSNA result of teachers
modes that are convenient to  Annual training design
them (on-line, off-line,  Compilation of IPPD, IPPD self-
modular, group or home- monitoring (by your grade level)
based) and which do not  Class program
disrupt their regular  Copy of training design and matrix
conducted
 Report on training needs of teachers
 Homeroom PTA, GPTA
 Records of conduct of the orientation
regarding the roles and right of
stakeholders
 School plans/Action plan to address the
needs
 Evaluation report on the impact of parent
led programs and project to learn outcomes
(IGP)
 Notice of meeting
 Confirmation of attendance
 Attendance sheet
 Minutes of the meeting
 Pictorials
 SIP/AIP/SRC
 Names of stakeholders
 Certificate of recognition/participation
given to stakeholders

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

 List of teachers enrolled in post-graduate

studies
 List of teachers graduating in graduate
school studies with permit
 List of teachers enrolled in graduate school
(with permit)
 Compilation of Post-training reports (with
certificate)
 Compilation of narrative reports of school-
based seminars/training
TOTAL
AVERAGE
RATING (AVERAGE X 30%)

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS)

School: ___________________________________________________Date:____________________________
Principal: _________________________________________________ District:__________________________
Ratings:
0 No evidence
1 Evidences indicate early (2-5 indicators were met)
2 Evidences indicate planned practices and procedures are fully implemented (6-10 indicators were met)
3 Evidences indicate practices and procedures satisfy quality standards (ALL indicators were met)
PRINCIPLE-11: CURRICULUM AND INSTRUCTION (30% X 0.3)
STANDARD INDICATOR ARTIFACTS RATING REMARKS
0 1 2 3
The Curriculum 1. The curriculum provides for  List of non-readers by grade level
learning systems the development needs of all  List of frustration by grade level
anchored on the types of learners in the school  List of instruction by grade level
community and
learners’ contexts
community  List of independent by grade level
and aspirations  List of enrollees/form 1 with LRN
are  List of PWD pupils by grade level
collaboratively  Nutritional status of pupils/students
developed and
 List of pupils at risk of dropping out
continuously
improved.  Family/Community mapping
 List of school age pupils in the
community
 Religious Instruction schedule and permit
 List of 4P’s beneficiary
 Form 137-A
 Pupils anecdotal records
2. The implemented Curriculum  Topics integrated to the lesson plan suited
and Instruction is localized to to the community
make it more meaningful to  Poultry raising
the learners and applicable to  Gardening
life in the community  Remedial instructions schedule and
program
 DepEd Orders, Memorandum
 K to 12 Curriculum Guides
 Pictorial Narrative Report of School
Activities
 Monthly program/calendar of activities
 Conducts Income Generating Project
(IGP)
3. A representative group of  Portfolio, quizzes
school and community  Report Cards
stakeholders develop the  Notice of Meeting
methods of materials for  Attendance
developing creative thinking  Minutes of the Meeting
and problem solving  Resolution
 Attendance during school activities
 School based inventory

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

4. The learning system are  Summative test results

regularly and collaboratively  Periodical test results
monitored by the community  PHIL IRI
using appropriate tools to  Form 138 & 137
ensure the holistic growth  NAT
 Schedule of NAT Review
 Individual Progress Chart Report
 School reading program
 Action plan in reading
 Action Plan per Learning Area
 Conduct Innovation and Action Research
5. Appropriate assessment tools  Project Proposal on Intervention Material
for teaching and learning are Used
continuously reviewed and  Attendance
approved and assessment  Pictorials/ Narrative Report
results are contextualized to  Summary of Progress Chart Report
the learner and local situation
and the attainment of relevant
skills
6. Stakeholders are aware of the  DepEd memo, order
child/learner – centered right  Law/Policy
based and inclusive.  Republic Act VAW-C Policy
Principles of education.  Bullying Policy
Learning managers and  GAD
facilitators nurture values  Sexuality
 Peace Advocacy
 Child Protection Policy
 Stakeholders symposium on children’s
right
 Parent-Teacher meeting documents
7. Learners are equipped with  Periodical test result
essential knowledge, skills,  Comparative NAT result
values to assume  Drop-out Rate
responsibilities and  Participation Rate
accountability  Survival Rate
 Pupils-Teacher Ratio
 Pupils-Classroom Ratio
 Pupils-Desk Ratio
 Pupils-Textbook Ratio
 Retention Rate
 Community Mapping
 Documents of curricular contest
participated
 List of books borrowed from Library
Hub
 Adopt a school program documents
(example feeding program, distribution
of school supplies, books, reading
materials, etc)
TOTAL
AVERAGE
RATING (AVERAGE X 30%

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS)

School: ___________________________________________________Date:____________________________
Principal: _________________________________________________ District:__________________________
Ratings:
0 No evidence
1 Evidences indicate early (2-5 indicators were met)
2 Evidences indicate planned practices and procedures are fully implemented (6-10 indicators were met)
3 Evidences indicate practices and procedures satisfy quality standards (ALL indicators were met)

PRINCIPLE-III: CONTINUOUS IMPROVEMENT AND ACCOUNTABILITY (25% X 0.25)

STANDARD INDICATOR ARTIFACTS RATING REMARKS
0 1 2 3
A clear, transparent, 1. There is an active party  Copy of the letter send indicating the
inclusive, and that initiates agenda of the meeting
responsive classification of the  Interventions of pupils’development
accountabilty system is
in place, collaboratively
roles and  Interventions of staff development
developed by the school
responsibilities in  Copy of formulated policies and guidelines
community, which education delivery of the intervention programs
monitors performance  Copy of matrix activities
and acts appropriately  Copy of the organization of monitoring and
on gaps and gains.
evaluation of school planning team
 Sustainability of the programs
 Participation rate
 Achievement rate
2. Performance  eSIP
accountability is  AIP
practiced at the school  SRC
level  Receipt of copies sent to stakeholders
 Performance indicator
 Participation rate
 Promotion rate
 Cohort survival rate
 Dropout rate
 Graduation rate
 Transition rate
 Completion rate
 Literacy rate
 Copy of test results
 Quarterly examination
 PHIL IRI
 Health and nutrition
 Academic and Extra Curricular
 Results of Different competitions
 NAT result
3. Community  Copy of letter sent to stakeholders
stakeholders are invited  Copy of rules ad function of each member
to participate in setting  Copy of final agreement
up an accountability  Copy of final matrix
system for school-based  Copy of minutes, attendance, pictures,
management processes documentation of activities
 Organizational structure

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

structures and  Programs and projects mandated

mechanisms  Physical development
 Inventory of Property
 Staff development
 Pupils development
 TSNA
 IPPD
 RPMS
4. Stakeholders, articulates  Record keeping
an accountability  Monitoring and evaluation
assessment framework  Different communication
with basic components,  Records of monthly liquidation
including  Projects implemented
implementation of  Property inventory
stakeholders  Financial statement (school fund raising,
PTA, IGP, Canteen)
 Approved APP, AIP, SOB
5. Schools initiated  Technical assistance data based document
periodic performance  Regular reporting
assessments which  Monthly Liquidation Report
involve participation of  Timely and accurate
stakeholders  Request for training
 Approved Training Design, Matrix
 School based Training Program
 Feeding program
 Nutritional status
 List of malnourish children
 List of normal weight
 List of overweight
 PHIL IRI
 Number of Non-readers
 Number of Frustration
 Number of Instructional
 Number of Independent
TOTAL
AVERAGE
RATING (AVERAGE X 25%)

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS)

School: ___________________________________________________Date:____________________________
Principal: _________________________________________________ District:__________________________
Ratings:
0 No evidence
1 Evidences indicate early (2-5 indicators were met)
2 Evidences indicate planned practices and procedures are fully implemented (6-10 indicators were met)
3 Evidences indicate practices and procedures satisfy quality standards (ALL indicators were met)

PRINCIPLE-IV: MANAGEMENT OF RESOURCES (15% X 0.15)

STANDARD INDICATOR ARTIFACTS RATING REMARKS
0 1 2 3
Resources are 1. Regular Resources, Physical  Updated personnel profile
collectively and Resources and Fiscal  Quarterly updated eBEIS
judiciously
 Form-3, SF 1, 2, 5, & 6
mobilized and
managed with  School report card
transparency,  Transparency bulletin board
effectiveness, and  Newsletter
efficiency.  Updated school accomplishment
 Gen. PTA attendance
 Minutes of the meeting
 School site development plan
 School land tax declaration/title
 Fiscal committee
 Financial report
 Inventory of properties
 Government, Non-government properties
 Records of eBEIS
2. Regular Dialogue for Planning  Invitation/confirmation
and Programming  Programs
 Minutes of the meeting
 Attendance
 Pictorials, documentation
 Fidelity bond document
 Plantilla of Personnel
 Schools Development Plan
 Brigada Eskwela Report/Assessment
 Innovations
 Action Research
 Work Plan Implementation
 Project Proposal
 School Continuous Improvement
 Copy of policy
 Resolutions
 Adopt a school program

3. Developed Community  BAC Members

resource management system  Appointment
 Physical plant facilities
 Working committee
 School financial report

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100
 Republic of the Philippines
DEPARTMENT OF EDUCATION
R E G I O N III
SCHOOLS DIVISION OFFICE OF BATAAN

 Guidance counselor
 Updated record
 Feeding beneficiaries
 Feeding implementing agencies
 Financial support on Brigada Eskwela
 Adopt –a – School Deed of Donations
4. Regular Monitoring,  Feed backing
Evaluation and reporting  Minutes
processes of resource  Attendance
management  Regular resource inventory of properties
 Annual AIP revision/adjustment
5. System that manages the  Organizational charts
network and linkages  SGC with defined function
 CA in barangay meetings
 Certificate of participation in barangay
assembly
 Barangay donations
 MOA
 Pictorials, documentation
 Feeding program
 MOA for utility
 PTA financial report
 Stakeholders support
TOTAL
AVERAGE
RATING (AVERAGE X 15%)

Website: www.depedbataan.com | email: bataan@deped.gov.ph | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100