ICAEW Training Agreement

All students completing a period of approved training must be issued with a training agreement
either integrated within their employment terms or as a separate document, which includes the
information shown below under responsibilities and study/tuition information.

This must be signed and a copy retained by both the student and the employer.

Students should be shown a copy of the training agreement/terms when an offer is made for a
student to pursue the ACA qualification. (Please refer to Appendix 2 if you are employing an
apprentice in England.)

Local employment laws must be complied with at all times, such as minimum pay requirements
and maximum working hours.

ICAEW does not approve of any employer exploiting a student such that they are placed into
financial distress in order to pursue the qualification.

The parties to this Training Agreement are:

THE STUDENT

Name (title/forename/surname): ______________________________________________________

Private address: ___________________________________________________________________________

______________________________________________________________________________________________

THE AUTHORISED TRAINING EMPLOYER/PRINCIPAL

Name: ________________________________________________________________________________

Address: ______________________________________________________________________________________

This training agreement begins on __________________ and will continue until the student has
completed ___________ months of approved training.

November 2017 Page 1 of 5

Student responsibilities
The student agrees to:
 Abide by ICAEW’s bye-laws, regulations and Code of Ethics.

 Immediately register as a student with ICAEW following the signing of this training agreement.

The student agrees to make every effort to:

 Complete the required periods of approved training and practical work experience as set out in the
ACA Student Regulations.

 Complete the ACA professional development requirements.

 Complete the ACA ethical and professional scepticism requirements.

 Pass the ACA assessments.

 Accurately maintain their online training file ensuring it is ready for review by the employer/principal
and by ICAEW when requested.

 Undertake a formal review with their employer to check progress towards the ACA qualification at
least every six months.

 Apply for membership promptly to ensure they are successfully welcomed into membership no
later than 12 months after becoming eligible.

Authorised training employer/principal responsibilities

The authorised training employer/principal agrees to:
 Abide by ICAEW’s Training Standards.

 Provide the student with sufficient supervised, relevant work experience of an appropriate level,
throughout the training period.

 Provide the student with the opportunity to complete the ACA professional development and ethical
and professional scepticism requirements.

 Provide ethical guidance throughout the training period and ensure evidence is recorded by the
student within their online training file.

 Formally review the student’s progress towards the ACA qualification at least every six months,
ensuring that the student’s online training file is in a compliant position.

 Provide study leave and financial support as set out below (authorised training employer only).

 Immediately notify ICAEW if this training agreement is suspended or terminated.

November 2017 Page 2 of 5

Study, tuition and fee information
Annual student fee
The authorised training employer will/will not (please delete as appropriate) pay this fee during this
training agreement.

It will be the responsibility of the student (not the authorised training principal) to arrange the payment
of the student fee and any financial support for the ICAEW assessments. (Please refer to Appendix 2 if
you are employing an apprentice in England.)

Assessment attempts
Under this training agreement, the student will be allowed:
 (please insert number) attempts at each Certificate Level assessment (maximum 4)
 (please insert number) attempts at each Professional Level assessment (maximum 4)
 (please insert number) attempts at each Advanced Level assessment

The authorised training employer/principal may terminate this training agreement (which may result in
the termination of the student’s employment) if the student has not passed after the agreed number of
attempts.

Fees
Under this agreement, the authorised training employer is normally expected to pay for the following in
respect of the student’s first attempt at each assessment:
 salary;
 tuition costs, including ICAEW learning materials and recommended open book texts; and
 assessment fee.

Resit costs
Under the terms of this agreement the authorised training employer’s policy on paying for resits is as
follows: (please insert)
_______________________________________________________________________

Study leave/tuition
Under the terms of this agreement the authorised training employer’s policy on study leave/tuition is as
follows: (please insert)
_______________________________________________________________________

Any dispute over a student’s employment is governed by employment legislation and we would
recommend that legal advice be taken in such circumstances. ICAEW does not provide legal
advice.

Student’s signature:

Authorised training employer’s*/ principal’s signature:

Position held by employer/principal signatory:

Date:

*Qualified person responsible for training or nominated deputy.

Please visit icaew.com/employers or email training@icaew.com if you have any questions.

ICAEW’s website has additional information on the responsibilities of authorised training employers
and principals with regard to the workplace requirements of the ACA.

November 2017 Page 3 of 5

Appendix 1: explanatory notes
Information on an ACA training agreement must be accurate at all times. If circumstances
change (for example, change of name, changes to a training agreement’s length or
situations of redundancy, suspension, cancellation or change to office location), then the
authorised training employer/principal will need to update the agreement and advise ICAEW
accordingly.

Break in training
If the student is off ill or takes a career break of four consecutive weeks or more, the training
agreement must be temporarily suspended for the time that the student is not in training.

Part-time working
If a student is contracted to less than 35 hours per week throughout or at any time during
their training agreement, the length of their training agreement must be adjusted to reflect
this.

Annual student fees and exam entry fees

The authorised training employer is responsible for paying the student’s annual registration
fees and exam entry fees, unless these have been explicitly passed on to the student. If
training ceases, any liability for the student fee remains in place.

There must be a clear agreement setting out the financial support to be provided for the first
attempt at each assessment covering:

 payment of salary (this would normally be in full);

 amount of study leave to be given and whether this is paid or unpaid;
 tuition costs, including ICAEW learning materials and recommended open book texts;
and
 assessment fee.

Resit costs
For any resit that is allowed, it must be clear who is responsible for any
study/tuition/assessment costs. Please refer to Appendix 2 if you are employing an
apprentice in England.

Study leave/tuition
The authorised training employer is normally required to give study leave. This is normally
paid and if a training employer is not intending to pay for study leave this must be specifically
brought to the attention of the student before the training agreement is signed.

The type and amount of tuition and study leave must be made clear. For example, the type
of study programme being followed (eg, classroom, online) and the number of days that will
be granted for study across a month or year.

Recovery of fees
Authorised training employers are responsible for taking expert legal advice if they are
embedding recovery of these costs in any employment contract or related documents that
may apply to students who leave either during or shortly after the completion of their training
agreement. ICAEW cannot advise on this, but would expect employers to disclose to the
student the maximum potential liability prior to the signing of any agreement.

November 2017 Page 4 of 5

Appendix 2: apprentices in England
If a student is completing the ACA as part of an apprenticeship, certain elements of the
training agreement may need to be amended or adapted in order to comply with government
legislation and apprenticeship funding rules. This is the responsibility of the training
employer.

Government legislation and apprenticeship funding rules

The training employer must ensure that the training agreement and their employment
contract complies with any requirements imposed by law, policy or government guidance in
force from time to time, including the Education and Skills Funding Agency’s (ESFA)
Apprenticeship Funding and Performance Management Rules.

In addition to the training agreement, an apprentice must be given the following:

 employment contract;
 apprenticeship agreement; and
 commitment statement.

The training employer and apprentice must comply with any ICAEW Professional Accounting
Apprenticeship Certificate End-point Assessment Regulations.

Resits of assessments
The apprentice must sit and pass the apprenticeship’s end-point assessment.

The maximum number of attempts at the end-point assessment is unlimited, however, it is at

the discretion of the training employer to decide on the number of attempts the student will
be permitted.

ESFA’s Apprenticeship Funding and Performance Management Rules state that apprentices
cannot be asked to pay for resits of assessments.

Study leave and 20% off-the-job training

The training employer must ensure that the apprentice is provided with off-the-job training for
at least 20% of the apprentice’s employed time. The training employer must consult with the
tuition provider to ensure this happens.

November 2017 Page 5 of 5