Attendance Monitoring System

Chapter 1

Background of the study

In school there so many student and teacher are getting late, some of them are getting stuck in traffic.
Teacher are usually busy by their paper works and lessons to the students. People create a different
attendance format to monitor each other. Attendance is the concept pf people, individually or as a group,
appearing at a location for a previously scheduled event. Measuring attendance is a significant concern for
many organizations which can use such information to gauge the effectiveness of their effects and to plan
for future effects.
Attendance can ease time of person who is monitoring time attendance have many functions and can be
used in various fashion a attendance system can be a personal attendance a government attendance and
school attendance Attendance Monitoring System, only applicable to the teachers and other staff or
personnel in the school using their ID, it is only applicable to the students if there is a huge activities in
school like foundations, intramurals and other activities.
Every school takes its responsibilities towards monitoring student’s attendance very seriously. Many
schools already have processes in place to record and follow up persistent absence as an integral part of
their duty of care.
Attendance is very important in every students, a single absent is big difference in performance in the
school. Mostly students of high school are prone to absences, it is because of some reasons that they think
it is a boring class, laziness to attend the class, some students prefer going to computer shops playing
games rather that entering the class and some students cannot refuse the influence of a friend or peer
pressure.
Most of the schools nowadays are implementing automated techniques and processes to meet their
growing needs, and it can be best defined by widely used of computers and other devices. Attendance is a
time record of numbers of student present during events, generally defined as systematic accurate all. It is
an obligation of every student as fullest potential. It is very important to the student and etc. to maintain
their attendance from school or work.

Statement of the problem

General Problem
 The researcher’s objective in this application is to assist students and teachers in monitoring up
earning task, every student and teacher will ease their time using the attendance system.

Specific Problem
Specifically, the researchers seek to answer the following questions

1. How will the application will be accurate in terms of

1.1. Teacher attendance
1.2. Student attendance
1.3. Ontime attendance

2. How will it help improve attendance monitoring?

3. Advatage of technology

Significance of the study

This study aims to determine the effects of absence to the students’ academic motivation this study shall
be beneficial to have various groups of people only the college or high school level can use the
application which this study will produce.

Hypothesis
This study will be guided by the following hypothesis
1. User Friendly – It only use phone and some seconds of your time to use, compare to the time
checking in and calling out all the students one by one in which we can conserve more time that
can be use in teaching or studying

2. Precise – It will give you an exact time on your arrival in which time matters the most in
attendance There will be no misunderstanding because this application can tell you the exact time
on whether you’re on time or not

3. Accessible – All of the students can easily have access in this because its now on the phones in
which students always carry along with them. Phones in students are very important that’s why
we use it as a factor for the app
 4. Fast Response – All of us need speedy response when we are doing something, Attendance
system is also a fast response app in terms of time saving

Scope and limitation

The application only covers the attendance to teacher and student, It involves students and teachers that
uses the app, the application are focused on how to monitor users anytime also to ease the time when
using the application.
The application (study) does not cover the causes of failing grades to student, application does not cover
when the user’s login the app but the user are just staying at home. The study covers the used of the
present system but just automating it to easily check the attendance of the students and teachers. To
make it easier to identify their records and penalties.

The proposed system will be capable of maintaining the efficiency of every student attendance record
through Student ID. The proposed system also has the capability of computing penalty of student to be
given depending on his attendance as regards to his/her absences per event.

Definition terms

Attendance- is the concept of people, individually or as a group, appearing at a location for a previously
scheduled event, Attendance use to monitor people.

Java- A general purpose computer programming language that is concurrent, class based, object –
oriented and specific designed to have as few implementation dependences as possible.

Android Studio- is the official integrated development environment (IOE) for Android application
development, it is based on the IDEA, a JAVA integrated development environment for software, and
incorporate its code editing and developer tools.

Teacher Is the one who manage and monitor student’s

Students- Is the one participate using the application also use the attendance when attending in school.
School- Is the one who educate people and also use the attendance system to their employees, teachers
and students.

Absent - not present in a place, at an occasion, or as part of something.

Activity - the condition in which things are happening or being done, A thing that a person or group does
or has done
.
Attendance – the action or state of going regularly to or being present at a place or event.

Manual Processing – it is done or operated only by a hand or hands.

Monitoring - is the regular observation and recording of activities taking place in a project or program.
Penalty - a punishment imposed for breaking a law, rule, or contract.

Queue - is a line of people who are waiting for something or a series of instructions that are stored in a
computer so that they can be processed later.

System - is a collection of components that works together to perform a specific task.

 Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES
This chapter presents several literature and studies that provide information data that is related to the
present study and provide guidance to the researcher for better understanding.

Related Foreign Literature

Electronic gadgets offer many advantages to students: greater access to information increased
opportunities for collaboration , independent learning and enchanced communications, however the
effects of gadgets on students are not always positive, Overuse of technology through gadgets like
smartphones, Ipods and Video games may interfere with Student’s Attendance, Ability and interest in
learning (Gillspie, 2018)
RFID student attendance monitoring system is a system that will take students attendance by using RFID
technology. This system mainly comprises of Nokia 6212 NFC mobile which is used as RFID reader,
RFID tags which are embedded to the students ID cards and Server machine which is likely computer.
This system records student’s attendance to an attendance database server. (Rodrigo, 2012)
With the help of an attendance system, institutions and other organizations can save time and money.
When we talk about an attendance management system it is not specifically only for schools or
companies. It can be used everywhere where people in large number work. Apart from saving time this
system also helps in saving money of the organization which was otherwise lost in monitoring, tracing
and updating information.
Cost spent on buying supplies like ink, paper, files, sheets, pens, punching machines, and many more all
can be saved with the use of automated systems.
This system benefits teachers, management staffs in schools and colleges and managers in companies to
easily view all the collected data within a single click. This stored data is stored in a database and hence is
safely stored for years together. The same data is stored in documents are sure to get misplaced soon in
the near future. To avoid all such problems all the organizations are using this system for a peaceful
maintenance.
This system can be very beneficial for human resource departments too as they can view the records of
their employees and then provide salary to them. With this system issuing the salary would not at all be
tough for companies as they can very easily check the record of employees and issue the salary. This
system if used can be used for a long term process. Archive data too can be obtained as the data base is
updated every year with a fresh set of important information and records.” (G. Radhakrishnan, 2012)
The computerized Students monitoring system that researchers developed is definitely for ID and
Student’s verification only. The main objective of our system is to check whether the student has an
authorized ID or a falsified one and to verify whether the student is properly enrolled in the school. The
application of the RFID Matrix card system as a boarding student monitoring system was suggested to
improve the management system and to monitor the activity group movement. The unique RFID tags
enable management to path the student’s movement in and out of the campus. A particular without RFID
card will generate the alarm and this will notify school administration about the availability of using an
online monitoring system. This system used the main component of the RFID system, database
management system, and wireless networking.

RFID tag passes through the RFID reader in a read range zone, the system recorded data from the RFID
tag to the database. Data sent online to the management for the supervision of the students. At some point,
we noticed that the registration must be covered as well. The main reason why is that there are some
records to be considered with regards to the student’s important records in the registration files like the
situation of a student in their school. All in all, we can say that this system is more efficient and less time
consuming for the school to identify whether the student is officially enrolled and has an authorized
school ID. (Joyce Erika Salud, Attendance Monitoring, 2013)

Monitoring student attendance in the UK has become a verdure concern for Universities in recent months,
due to a perceived lack of accuracy in reports submitted to the UK Borders Agency and political burden
about broad immigration issues. This project proposes a biometric-based solution to that interest which
also adapt to legislative pressures on data governance and information security, but which can grant
precise, decent data for the institution to use in future reports to UKBA All biometric techniques obviate
to need to carry a token or card, or to remember several passwords, and reduce the risk of lost, forgotten
or copied passwords, robbed tokens or over the shoulder intrusion, This project shall focus on using
fingerprint recognition, mainly due to the low-cost of devices for deployment and high user compliance.

Fingerprint recognition has commonly used for data access amongst a mobile community with
increasingly portable devices, but it can also be employed for observation purposes, and this project
characterized by how it could be used in this context to provide a fingerprint-based student attendance
register. (C.O, Akinduyite, et al, 2013)

Related Local Literature

Nowadays many schools are using a manual monitoring system and most of te time they accidentally
loss there attendance sheet so that they cannot properly monitor the attendance of their Teachers
Attendance Monitoring System is a gate pass management by inputiing their user name and
passsword that will monitor the presence of the teachers in log in and log out from school, This study is
conducted for the enchancement of the existing manual attendance recording in form of a fully developed
monitoring system of Children of Fatima School Inc.
Children of Fatima School Inc. was founded and established in October 1995. The person behinid
were MA. PRESENTACION G. PINEDA and WILFREDO R. JESALBA (who became its first
principal), with the support of MR. ALEJANDRO F. PINEDA, and MRS.VICTORIA G. PINEDA
The Institute of Information and Communication Technology of Isabela State University Echague
Campus is now facing problems with regards to monitoring the attendance of the students during school’s
activities. Most of the time students are required to attend to all activities as required by the university and
the institute itself. But as early days experience until today, the student body organization is having a hard
time to monitor the attendance of the students.

The presidents of each class require students to sign their names on a piece of paper as a proof of their
attendance in a particular activity prior to start the program/activity. The queues of students in the
registration area cause the delay and reliability of monitoring the
attendance.( www.academia.edu/33251881)
 The attendance monitoring system provides registration and complete processing of the employees’
attendance, and can be interlinked to other information systems. It is intended for all organization types,
ranging from state administration bodies to banks to industrial companies Data is stored in an SQL server
database (MS SQL Server, Oracale 8i, Sybase SQL Anywhere) allowing distributed data processing
within a computer network, Users can also utilze a thin client – the internet application eKrivan for
atendance data processing (employees can use the application for attendance data viewing) The solution
involves bi- directional interface to personnel and wage system

Identification is carried out by means of attendance readers with a display and keypad (to enter flags
such as business matter, medical appointment, holiday etc,) which are able to identify a person based on
the identification element. A person is identified in the contro software by being assigned a means of
identification, which can be and ID card or biometric characteristic (www.academia.edu/33251881/)

In this study, the proponents aim to provide a better way of monitoring the attendance of Children of
Fatima Inc. In order for the Administrator can handle faster and easy way of recording and monitoring the
daily attendance of the teachers, the system will provide an efficient way if record keeping activity. This
study aims to provide better results of Teachers attendance Monitoring System that can cover up with the
school needs
Therotical framework is the combine idea of the proponents to the stated system, The study of the this
procedure is important because many school’s encounter the same problem during their attendance
monitoring, it may become stepping stone in a more organize and productive system of procedure in the
future, This study wants to help other school’s to be innovated involving the use of computerization
inside the campus and also for future proponents that will be involve in this kind of study
(www.academia.edu/332518812/)
Scholars have noted the positive influence of church attendance on voting participation (Milbrath
and Goel 1977; Macaluso and Wanat 1979; Houghland and Christenson 1983; Martinson and wilkening
1987; Peterson 1992; Harris 1994; Verba, Schlozman and Brady 1995) However, Church attendance was
negatvely or unrelated to demanding forms of political partic-ipation (Houghland and Christenson 1983;
Martinson and Wilkening 1987; Harris 1994; Verba, Schlozman and Brady 1995; Calhoun- Brown 1996)
Management team in school whether primary and secondary school use less computerized system in their
management. Most of the schools in Isulan, Sultan Kudarat are using a manual process to monitor the
student’s attendance. In a manual system, teachers will take and write down the student’s daily attendance
in the record book, then at the end of the month the teacher is responsible to update the record by
calculating the percentage of student’s attendance. This showed that the manual system is not strict and
the student does not pay much attention to the attendance. Parents also do not know either their children
come to school or not. They only know when the report card is given to them, twice a year.
Nowadays, Information and Communication Technology (ICT) brings a tremendous new technology to
change and ease the management to get the information in a more systematic and efficient way.
Because of that, a computerized system that will be named Student Attendance Monitoring &
Identification System using Barcode & SMS of INHS(Study on SMS Application) system has been
proposed to be developed and implemented for management team in school. The target of this system is
to monitor the daily student attendance and to inform parents about the attendance of their children.
This system will be fully computerized and also apply a new communication technology called SMS. All
of the daily students’ attendance will be saved in a specific database. When the student log-on by swiping
their school ID on the system, it will automatically generate a message that will be sent to the hand phone
via SMS.
Hopefully with this system, the student discipline problems will be zero defects in attendance context and
the parents will be informed if the student escapes in school. This system also will make the school
managementsystem tobe more systematic, efficient and smoothly processed.(www.coursehero/chapter1
2015)

Related Foreign Studies

Student attendance play significant role in order to justify academic outcome of a student and
school as overall. Unfortunately, there is no automated attendance record keeping application available in
Malaysia’s secondary schools. A preliminary study has been conducted in one of secondary schools in
Selangor, Malaysia in order to understand the manual attendance record keeping process. Through
interview session, Student Attendance System (SAS) development team, have identified that teachers and
school management face problems in recording and managing attendance of their students. Therefore,
SAS has been proposed and developed. Need for a tool to systematically keep the students attendance
record increased due to increasing number of school students. Upon completion of SAS, user acceptance
testing conducted among potential end users. Result of UAT shows most of the user satisfied with the
system with some minor changes required. (Christopher 2015)
Columbia State Community College (2006) uses computer identification account (Log In Name and
Password) for access to the institutions computer usage logs occurs electrically through the individual
users log in/out process. Users are also informed that they are responsible for any computer file’s,
database and/or internet sites that are accessed through their computer identification account,
notwithstanding their failure to adhere to the log in/out process, on their voluntary publication of their
account information to others.