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    Present: Bhata Bhatacharia, Jon White Bear, Douglas Carver, Elizabeth Drucker, Pat Absent: Melissa Johnson Quorum Present? Yes Others Present

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    Hooly Meir Parado
    The Chaicha Company board meeting minutes from October 29, 2019 were presented. Key discussions included: 1) Approving the organization to remain in its current location over the winter if a new facility cannot be found. 2) Congratulating staff members Jackson Browne and Sheila Swanson for their presentation at a national conference and ensuring the organization's name is associated with any materials distributed next year. 3) Sending a gift to staff member Sheila Anderson's ill husband expressing sympathy and support. 4) Accepting the financial statements after a consultant reviewed bookkeeping procedures and the finance committee discussed trends, issues and payment policies. 5) Approving the board retreat agenda and having

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    Present: Bhata Bhatacharia, Jon White Bear, Douglas Carver, Elizabeth Drucker, Pat Absent: Melissa Johnson Quorum Present? Yes Others Present

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    Hooly Meir Parado
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    The Chaicha Company board meeting minutes from October 29, 2019 were presented. Key discussions included: 1) Approving the organization to remain in its current location over the winter if a new facility cannot be found. 2) Congratulating staff members Jackson Browne and Sheila Swanson for their presentation at a national conference and ensuring the organization's name is associated with any materials distributed next year. 3) Sending a gift to staff member Sheila Anderson's ill husband expressing sympathy and support. 4) Accepting the financial statements after a consultant reviewed bookkeeping procedures and the finance committee discussed trends, issues and payment policies. 5) Approving the board retreat agenda and having

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    The Chaicha Company board meeting minutes from October 29, 2019 were presented. Key discussions included: 1) Approving the organization to remain in its current location over the winter if a new facility cannot be found. 2) Congratulating staff members Jackson Browne and Sheila Swanson for their presentation at a national conference and ensuring the organization's name is associated with any materials distributed next year. 3) Sending a gift to staff member Sheila Anderson's ill husband expressing sympathy and support. 4) Accepting the financial statements after a consultant reviewed bookkeeping procedures and the finance committee discussed trends, issues and payment policies. 5) Approving the board retreat agenda and having

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    89 views3 pages

    Present: Bhata Bhatacharia, Jon White Bear, Douglas Carver, Elizabeth Drucker, Pat Absent: Melissa Johnson Quorum Present? Yes Others Present

    Uploaded by

    Hooly Meir Parado
    The Chaicha Company board meeting minutes from October 29, 2019 were presented. Key discussions included: 1) Approving the organization to remain in its current location over the winter if a new facility cannot be found. 2) Congratulating staff members Jackson Browne and Sheila Swanson for their presentation at a national conference and ensuring the organization's name is associated with any materials distributed next year. 3) Sending a gift to staff member Sheila Anderson's ill husband expressing sympathy and support. 4) Accepting the financial statements after a consultant reviewed bookkeeping procedures and the finance committee discussed trends, issues and payment policies. 5) Approving the board retreat agenda and having

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    CHAICHA COMPANY

    Board Meeting Minutes: OCTOBER 29,2019


    7:00 pm in the Havey Head Office

    Board Members:
    Present: Bhata Bhatacharia, Jon White Bear, Douglas Carver, Elizabeth Drucker, Pat
    Kyumoto, Jack Porter, Mary Rifkin and Leslie Zevon
    Absent: Melissa Johnson
    Quorum present? Yes

    Others Present:
    Exec. Director: Sheila Swanson
    Other: Susan Johns, Consulting Accountant

    Proceedings:
    · Meeting called to order at 7:00 p.m. by Chair, Elizabeth Drucker
    · (Last month's) meeting minutes were amended and approved

    · Chief Executive's Report:


    - Recommends that if we not able to find a new facility by the end of this month, the
    organization should stay where in the current location over the winter. After brief
    discussion, Board agreed.
    - Staff member, Jackson Browne, and Swanson attended the National Practitioner's
    Network meeting in Atlanta last month and gave a brief extemporaneous presentation.
    Both are invited back next year to give a longer presentation about our organization.
    After brief discussion, Board congratulated Swanson and asked her to pass on their
    congratulations to Browne as well.
    - Drucker asserts that our organization must ensure its name is associated with whatever
    materials are distributed at that practitioner's meeting next year. The organization should
    generate revenues where possible from the materials, too.
    - Swanson mentioned that staff member, Sheila Anderson's husband is ill and in the
    hospital. MOTION to send a gift to Anderson's husband, expressing the organization's
    sympathy and support; seconded and passed.

    · Finance Committee report provided by Chair, Elizabeth Drucker:


    - Drucker explained that consultant, Susan Johns, reviewed the organization's
    bookkeeping procedures and found them to be satisfactory, in preparation for the
    upcoming yearly financial audit. Funds recommends that our company ensure the auditor
    provides a management letter along with the audit financial report.
    · - Drucker reviewed highlights, trends and issues from the balance sheet, income
    statement and cash flow statement. Issues include that high accounts receivables require
    Finance Committee attention to policies and procedures to ensure our organization
    receives more payments on time. After brief discussion of the issues and suggestions
    about how to ensure receiving payments on time, MOTION to accept financial
    statements; seconded and passed.

    · Board Development Committee's report provided by Chair, Douglas Carver:


    - Carver reminded the Board of the scheduled retreat coming up in three months, and
    provided a drafted retreat schedule for board review. MOTION to accept the retreat
    agenda; seconded and passed.
    - Carver presented members with a draft of the reworded By-laws paragraph that would
    allow members to conduct actions over electronic mail. Carver suggested review and a
    resolution to change the By-laws accordingly. Kyumoto suggested that Swanson first
    seek legal counsel to verify if the proposed change is consistent with state statute.
    Swanson agreed to accept this action and notify members of the outcome in the next
    Board meeting.

    · Other business:
    - Porter noted that he was working with staff member, Jacob Smith, to help develop an
    information management systems plan, and that two weeks ago he (Porter) had mailed
    members three resumes from consultants to help with the plan. In the mailing, Porter
    asked members for their opinions to help select a consultant. Porter asked members for
    their opinions. (NOTE: Zevon noted that she was also a computer consultant and was
    concerned about conflict of interest in her Board role regarding this selection, and asked
    to be ABSTAINED from this selection. Members agreed.) The majority of members
    agreed on Lease-or-Buy Consultants. MOTION to use Lease-or-Buy Consultants;
    seconded and passed.
    - Swanson announced that she had recently hired a new secretary, Karla Writewell.

    · Assessment of the Meeting:


    - Kyumoto noted that the past three meetings have run over the intended two-hour time
    slot by half an hour. He asked members to be more mindful and focused during
    discussions, and suggested that the Board Development Chair take an action to identify
    solutions to this issue. Chair, Carver, agreed.

    · Meeting adjourned at 9:30 p.m.


    · Minutes submitted by Secretary, Bhata Bhatacharia.

    Return to Board Meeting Minutes

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