Inquiry Letter Example: Aquino, John Roger S

Aquino, John Roger S.
Technical Communications
Inquiry Letter Example
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address
Date
Contact Name
Title
Company
Address
City, State, Zip Code
Dear Mr. /Ms. Contact,
As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a
position with a Top Ten accounting firm. Since almost the beginning of my academic major
studies, I have researched national accounting firms to determine which might provide
challenging career opportunities.
[Insert name of firm] is at the top of my list of “dream employers.”
I am thus writing to inquire if you are anticipating needing either intern or entry-level
accountants in the near future. Eager to gain “real world” experience, I am willing to work my
way up within your organization.
The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in
the areas of financial accounting, auditing, corporate accounting, management accounting, and
business tax accounting. Possessed of a strong attention to detail, I meticulously check and
double-check my work to ensure that all reports are correct and ready for submission well ahead
of deadlines.
I would be grateful if you would add my name to your pool of potential job candidates; a copy of
my resume is attached. Please let me know if I can provide you with any additional information –
I would welcome the opportunity to speak with you to learn more about career opportunities at
[insert name of firm]. Thank you for your time, consideration, and forthcoming response.
Sincerely,
Your Signature (hard copy letter)
Your Name
Claim Letter Example
Drivers Co.
3489 Greene Ave.
Olympia, WA 98502
August 17, 2001
Richard Brown, President

Document Makers
Salem, MA 34588
Dear Mr. Brown:
As someone who has worked with your company for over 3 years, we were very disappointed to
see the documents you produced for our latest Drivers Co. publicity campaign.
As our written agreement stipulated, we expected full-color leaflets with fancy explanatory texts,
but instead, we found that black and white photos had been included in the prepared leaflets.
I think you will agree that a communication problem exists.
We would like you to send out a photographer to provide us with the promised color coverage or
provide us with a refund.
Yours truly,
(Signature here)
Thomas R. Smith,
Director
Order Sample Letter
June 16, 2013
Ms. Fely S. Herrera

Purchasing Manager
CesFe Marketing Corporation
Dear Ms. Herrera:
I am writing to formally place an order for 550 pcs of assorted sling bag as advertised to Daily
Fashion Magazine issued this month. The catalog number is 8364-83748-JC. Also, include your
latest catalog with the order.
According to your advertisement, The 550 pcs of assorted sling bag is only Php15, 000.00 with
free shipping delivery charge. A check in this amount is enclosed and send the confirmation of
receipt of this check at my email address at jc_mer@sisme.com. Please ship my order to our
receiving center at:
JCMER Building
St. John Subd.
Pilar City
If there are any additional fees, please let me know and I will work out the payment details with
you.
Thank you very much and more power!
Sincerely,
Jcmer Navarro
Adjustment Letter Example
Green Tree Freight Co., Inc.

Columbus, Ohio 45453
(315) 565-6789
March 29, 19XX
Complete Table, Inc.

P.O. Box 3132
Austin, TX 78703
Subj.: March 24 letter about damaged freight
Dear Mrs. Hughes:
I have just received your March 24 letter about the damaged shipment you received through
Green Tree Freight and regret the inconvenience that it has caused you.
From your account of the problem, I am quite sure that your request for the $240 adjustment on
the damage to the 2 crates of Valjean Cristal stemware will be granted. A certain amount of
breakage of this sort does unavoidably occur in cross-country shipping; I am sorry that it was
your company that had to be the one to suffer the delay.
I must remind you to keep the damaged crates in the same condition in which you received them
until one of our representatives can inspect them. That inspection should take place within 2
weeks.
If all is in order, as it sounds to be in your letter, you can expect the full reimbursement within 2
weeks after our representative's inspection. I hope this unfortunate accident will keep you from
having merchandise shipped by Green Tree Freight in the future.
Sincerely,
David F. Morgan, Customer Relations

Green Tree Freight Co., Inc.
Columbus, Ohio 45453
(315) 565-6789
Reply Business Letter Example
Date
Name of Applicant
Applicant's Address
City, State, Zip Code
Dear (Applicant's Name):
The response from applicants to our posted office manager position at Kohl's was overwhelming
with many of the applicants seemingly qualified for the job. Thus, we are unable to interview all
of the applicants who sent in their resumes.
You did not make the cut for those applicants we are inviting in for a job interview. The number
of applications we received makes it impossible for us to speak with everyone.
The purpose of this email is to let you know that you were not selected for an interview. We also
want to extend every hope that your job search will end successfully shortly for you.
You are encouraged by our selection committee to apply again for openings for which you
qualify in the future. We appreciate that you took the time to apply.
Regards,
HR Manager's Name
On behalf of the Employee Selection Committee
Email
Sample Block Style Letter
Sender's address
Sender's phone number
Today's date
RE: what the letter is about
(drop down 4 lines)
Recipient's name
Recipient's company name
Recipient's address
(1 space)
Attention: person it's going to
(1 space)
Dear Name:
(1 space)
In this type of block letter, all the paragraphs line up at the left margin. There is no indenting of
the paragraphs. The margins should be set to 1-1.5" all the way around the page. If you are using
company letterhead, you will need to account for that in figuring the margin where the letterhead
is placed on the page.
(1 line space)
You only need to single-space between sentences. Leave an extra open line between paragraphs.
Keep in mind that these sample letters are a guideline. People often customize to meet their
preferred style.
(1 line space)
Some people choose to center the above sender information.
(1 line space)
Sincerely,
(space down four lines)
Signature here
add name,
add title
[Identification initials]
Enclosures:
cc: Name
Name
Semi-Block Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),
This semi-block business letter format looks very much like the block letter format,
except the
paragraphs have been indented. Semi-block format letters are just a little more formal than
modified semi-block business letters.
Notice that the sender’s address, the closing, the signature, and the signature block are
left justified.
The only elements of this business letter format that are not left justified are the first lines of each
of the paragraphs.
If you have any enclosures to include in this letter, make a note at the bottom left, a few
spaces below
the signature block. Just write “enclosures:” and follow up with the names of any items inside
the envelope. A brochure, an application, or a copy of an invoice are some of the things you
might think about including.
Sincerely,
Your First name, Last name, and Title

Full Block Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),
This block format business letter template illustrates how quick and easy communications can be
to type. Notice that it looks very much like the semi-block letter format, except the paragraphs
are not indented. This is a format you can use for all business occasions.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern
look that many people prefer.
If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces
below the signature block. Just write “enclosures:” and follow up with the names of any items
inside the envelope. A brochure, an application, or a copy of an invoice are some of the things
you might think about including.
Sincerely,
Your First name, Last name, and Title

Business Letter Salutation Examples
 Dear Mr. Smith

 Dear Mr. and Mrs. Smith
 Dear Mr. White and Ms. Smith
 Dear Dr. Smith
 Dear Judge Smith
 Dear Ms. Jones
 Dear Jane Doe
 Dear Dr. Haven
 Dear Dr. and Mrs. Haven
 Dear First Name (if you know the person well)
Formal Letter Closing Examples
The following options are all good ways to close a formal letter:
 Best regards,
 Best wishes,
 Best,
 My best,
 Regards,
 Respectfully,
 Respectfully yours,
 Sincerely,
 Sincerely yours,
 Thank you,
 Yours respectfully,
 Yours sincerely,
 Yours truly,
 Cordially,
 Cordially yours,
 With appreciation,
 With gratitude,
 With sincere appreciation,
 With sincere thanks,

Inquiry Letter Example: Aquino, John Roger S

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Aquino, John Roger S.

Inquiry Letter Example

Dear Mr. /Ms. Contact,

[Insert name of firm] is at the top of my list of “dream employers.”

Your Signature (hard copy letter)

Richard Brown, President

Dear Mr. Brown:

I think you will agree that a communication problem exists.

June 16, 2013

Ms. Fely S. Herrera

Dear Ms. Herrera:

Thank you very much and more power!

Green Tree Freight Co., Inc.

Complete Table, Inc.

Subj.: March 24 letter about damaged freight

Dear Mrs. Hughes:

David F. Morgan, Customer Relations

City, State, Zip Code

Dear (Applicant's Name):

On behalf of the Employee Selection Committee

(space down four lines)

Dear (Recipient’s Name),

Your First name, Last name, and Title

Dear (Recipient’s Name),

Your First name, Last name, and Title

 Dear Mr. Smith

Formal Letter Closing Examples

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