Codification of Stores

Codification of Stores:
In order to recognize every item distinctly, all standard

items being used on Railways, have been allotted a code
number, which is also known as Price List (PL) No. These
Nos. enable unique identification of items and as a result
of extensive standardization all over the Railways, enable
easy exchange of information among the Railway Zones
and Production Units. While allotting these numbers, an
opportunity has been taken to group the items in a
meaningful manner so that group-wise analysis of
materials is also facilitated.
o We can have three types of codification systems ;

 Fully significant,
 Semi-significant and
 Non-significant.
o In fully significant system, all the digits of the code
signify some property of the material while in a non-
significant system, digits have no significance and
one can not guess anything about material by seeing
only code no. Obviously if we have large number of
items developing fully significant system will require
a large no. of digits which may not be manageable.
o Therefore in Railways we have designed a 8 digit
semi-significant coding system in which first 4 digits
signify some property of the material while other 4
digits are non-significant. This code No. is known as
Price List No. or PL NO.
All the Railway materials have been classified in 76 'Main

Groups' or Groups. Each Main group (or Group) has been
further classified into several sub-groups. Great care has
been taken to ensure that groups and sub-groups do not
overlap and the numbers have been allotted in a
meaningful order and also they are unique.
Each PL No. is sub-divided into 4 parts as under ;
90 35 058 3
Part A -- First Two Digits
Part B -- Third and fourth digit
Part C-- Fifth , Sixth and seventh digit
Part D-- Last digit
Part `A' consists of two digits representing the main

group of stores to which the item belongs. in the
present example main group is `90' which is for
steel items.
Part `B' consists of two digits representing sub-

group. Each group has been further divided into sub-
groups. Here `35' is the sub-group which is for
various sizes of Mild Steel Flats.
 The sub-grouping for the most of rolling stock

groups is on the basis of major assemblies of
which the item is a part.
Part `C' consists of 3 digits and is the serial number

of the item within the sub group. No significance is
attached to this number. In the above example serial
number is 58.
Part `D' consists of one digit which has a special

significance with reference to computerization. This
is the check digit. This digit is unique to a given
number and is intended to check the integrity of the
code number.
Method of verifying P.L. NO :
Wherever the computer encounters a code No.

during processing, it calculates the check digit on the
basis of modulus 11 and checks if the calculated digit
tallies with the check digit shown on the document and
punched. If the two do not tally, the voucher is rejected.
Method : Calculation method is given below.

 CHECK DIGIT : DATA VALIDATION WHILE
PROCESSING;
(BASED ON MODULAS 11)
1. WRITE 2 TO 8 BELOW EACH DIGIT OF CODE FROM RIGHT

TO LEFT EXCEPT CHECK DIGIT,
2. MULTIPLY THE DIGITS VERTICALLY &
3. ADD PRODUCTS OF MULTIPLICATION HORIZONTALLY,
4. DIVIDE THE SUM OF PRODUCTS BY 11,
5. THE REMAINDER OF DIVISION IS CHECK DIGIT
(RIGHT MOST DIGITS IF YOU GET 2-Digit REMAINDER)
o Sample Check digit calculation :
2 5 1 6 1 0 4 ?
X X X X X X X
8 7 6 5 4 3 2 -
16 + 35 + 6 + 30 + 4 + 0 + 8 = 99
99/11 = 11*9 + 0 , i.e. Remainder = 0
Therefore, Check digit = 0
o MAIN GROUPS CODES
00-
STEAM LOCO SPARES
09
10-
DIESEL LOCO SPARES
19
20-
ELECTRIC LOCO SPARES
29
30-
CARRIAGE & WAGON SPARES
39
40-
ELECTRICAL STORES
49
50- SIGNAL & TELE-
59 COMMUNICATION STORES
60- PERMANENT WAY & ENGG.
69 STORES
70-
GENERAL STORES
99
98 SCRAP
o
Unification of P.L. NO: A Price List number may be either

unified or non- unified. If a Price List number for an item
is unified, all the Railways and Production unit uses same
number as PL code for this item. This facilitates easy
exchange of information between the Railways. Disposal
of surplus stores and centralized purchase become easier.
In case of non-unified Price List numbers, all the Railways
do not use same code for the same item. Our attempt is
always to have unified Price List numbers.

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Codification of Stores:

In order to recognize every item distinctly, all standard

o We can have three types of codification systems ;

All the Railway materials have been classified in 76 'Main

Each PL No. is sub-divided into 4 parts as under ;

Part B -- Third and fourth digit

Part C-- Fifth , Sixth and seventh digit

Part D-- Last digit

Part `A' consists of two digits representing the main

Part `B' consists of two digits representing sub-

 The sub-grouping for the most of rolling stock

Part `C' consists of 3 digits and is the serial number

Part `D' consists of one digit which has a special

Method of verifying P.L. NO :

Wherever the computer encounters a code No.

Method : Calculation method is given below.

(BASED ON MODULAS 11)

1. WRITE 2 TO 8 BELOW EACH DIGIT OF CODE FROM RIGHT

2. MULTIPLY THE DIGITS VERTICALLY &

3. ADD PRODUCTS OF MULTIPLICATION HORIZONTALLY,

4. DIVIDE THE SUM OF PRODUCTS BY 11,

5. THE REMAINDER OF DIVISION IS CHECK DIGIT

(RIGHT MOST DIGITS IF YOU GET 2-Digit REMAINDER)

o Sample Check digit calculation :

99/11 = 11*9 + 0 , i.e. Remainder = 0

Therefore, Check digit = 0

o MAIN GROUPS CODES

Unification of P.L. NO: A Price List number may be either

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