WEDDING

GUIDE
 ABOUT GRAYSON MILLS

SOPHISTICATION As a newly restored venue, Grayson

Mills is one of the most timeless
AND CHARM IN
settings for a wedding in picturesque
DOWNTOWN
Stratford, Ontario. Designed to bring
STRATFORD your romantic and elegant vision to
life, the desirable location offers an
opportunity for prime wedding photos
in the heart of the city. With exposed
beams, brick, sprawling windows and a
large terrace, couples can select their
space from four unique rooms. The
historical significance of Grayson Mills
is sure to emanate romance enhancing
your love story.
 ROOMS

LUNETTE LOUNGE
Main Floor
Reception Style Capacity: 65
Seated Dinner Capacity: 56

CARRIAGE HOUSE
Main Floor
Reception Style Capacity: 200
Seated Dinner Capacity: 140

COACHMEN'S LOFT
Second Floor
Reception Style Capacity: 200
Seated Dinner Capacity: 140

THE TERRACE
Coming 2022!
Second Floor
Reception Style Capacity:65

Main floor capacity: seated dinner 200 people with 265 people in total
Second Floor Capacity: Seated dinner 140 with 265 people in total
 RENTAL COSTS

FRIDAY-SUNDAY: 10AM-1AM
MAIN FLOOR $8,000.00 + HST
CEREMONY FEE: $1,000.00 + HST

INCLUDED

Use of Grayson Mills designated Choice of host bar package, or

rented space, including use for cash bar
photography throughout the day Use of in-house tables. 6 ft or 8 ft
(after 10am) rectangle tables of importance
Two easelse provided for your use (DJ, gift tables, welcome table,
of personal seating charts, cake table, etc). Rectangle head
welcome signs etc. table. 60” round table for guest
Bartender staff included seating (seating 8 guests per
On-site Events Manager table)
Three in-person meetings on-site. In-house seat length linens and
Phone calls and emails welcome linen napkins. (choice of: white,
at any time during your planning. black, or ivory 54 x 120”)
Assistance with custom floor plan All flatware/stemware for each
Set up of in-house tables and guest provided. White dinner
chairs plate, side plate, four-piece
Podium with wireless microphone cutlery, wine glass, water glass,
and in house sound system coffee cup/saucer, salt and
Projector and screen pepper shakers (1 per table of 8)
Standard centerpiece Use of in-house white folding
guest chairs
 RENTAL COSTS
OPTIONAL UPGRADES

ADDITIONAL $4.25+ HST/ PERSON

Coordinating floor length linens for all table provided (Choice of: white, black,
or ivory 90 X 156”)

White garden chair

ADDITIONAL $12.50 + HST/PERSON

Wooden harvest tables for guest tables
(seating 8 guests per table)

Coordinating floor length linens for all table of importance provided

(choice of: white, black, or ivory 90 x 156”)

Premier flatware/stemware for each guest. Dinner plate, side plate, four
piece cutlery (choice of: black, gold, or rose gold matte finish), wine glass,
water glass, coffee cup/saucer. One gold chiavari chair per guest.
 FOOD AND BEVERAGE

DINNER Our in-house catering team is excited

about showcasing fresh, seasonal, and
PACKAGES local ingredients. The following menus
listed below are seasonal and are
subject to change based off of the
season your event is being held. You
will know your exact menu closer to
the wedding date. Please ask our
events coordinator for further
information.
 BUTLERED CANAPÈS
All prices are subject to HST and 15% gratuity
Prices range from $1.98/person- $3.20/person | All canapes are ordered by the dozen.
We suggest 6 pieces per person per hour to keep your guests happy before dinner.

SHAVED ROAST BEEF CROSTINI

Mushrooms, caramelized onion and Horseradish Cream

CRAB CAKES
Traditional crab cakes garnished with slaw

FRESH OYSTERS
Market Fresh, cocktail, mignonette, show stopper hot sauce

SMOKED SALMON CROSTINI

Herbed cream cheese, capers and dill

GRILLED CHICKEN KEBABS

Marinated in olive oil, lemon and garlic served with Tzatziki sauce

TUNA POKE
Raw sushi grade Ahi tuna, soya and lime dressing, seaweed salad,
wonton crisps

BRUSCHETTA
Tomato, red onion, garlic, basil goats cheese on crostini

CHEESE KEBAB
With seasonal fruit and lemon yogurt sauce
 BUTLERED CANAPÈS

CHICKEN WINGS
Choose from our house specialty sauces (BBQ, medium, buffalo blue
cheese, honey garlic, teriyaki, garlic parmesan)

BEEF OR CHICKEN SATAY

Thai curry, peanut sauce, lettuce cup

MUSHROOMS ON TOAST
Sautéed mushrooms, goats cheese, fresh herbs

MUSHROOM CAPS
Cremini mushrooms stuffed with pork sausage and baked

SMOKED SALMON MOUSSE

Smoked salmon mousse served on cucumber rounds with fresh
herbs

SHRIMP COCKTAIL
Poached shrimp, classic cocktail sauce

PROSCIUTTO WRAPPED PEAR

Pear wrapped in prosciutto ham, local cheese, red pepper

BEEF SKEWERS
Grilled beef with house made steak sauce
 BUTLERED CANAPÈS

SHRIMP SKEWERS
With spicy sweet and sour sauce

CHICKEN SKEWERS
Served with a chipotle maple mayonnaise

BEEF SLIDERS
Mini beef burgers with burger sauce, aged cheddar and lettuce

FALAFEL SLIDERS
Mini chickpea patty, harissa mayo, pickled turnip
 PLATED DINNER MENU
All dinner menus include freshly baked bread, choice of appetizer, entree, two side
dishes, dessert, and coffee/tea station

Prices range from $50-$70/person

All prices are subject to HST and 15% gratuity
For an additional $10/person, add a fourth course to your meal.

SOUP
ONION SOUP WITH CHEESE TOAST
TOMATO BASIL SOUP
ROASTED BUTTERNUT SQUASH SOUP
MINESTRONE

- OR -

SALAD

CAESAR SALAD
romaine lettuce, crispy bacon, crouton, Grana Padano cheese.

MIXED GREENS
tossed in Green Goddess dressing, tomato, shredded carrots and beets.

BEET AND ARUGULA SALAD

with balsamic vinaigrette, candied walnuts and goats cheese
.
GREEK SALAD
iceberg lettuce, cherry tomato, black olives, cucumber, feta cheese,
oregano vinaigrette.
 PLATED DINNER MENU

ENTREES

CHICKEN SUPREME
Brined stuffed with prosciutto, spinach and roasted red peppers, tomato
basil sauce

SALMON
Maple glaze, lemon butter sauce

PORK TENDERLOIN
Mushroom stuffed, red wine mustard sauce

PRIME RIB AAA

Prime rib served with a natural beef jus, Yorkshire pudding

8 OZ AAA STRIPLOIN
Béarnaise sauce

TURKEY DINNER
Served with dressing, roasted potatoes, root vegetables, Brussels
sprouts and gravy.

GRILLED CAULIFLOWER
Fresh basil oil, quinoa (vegan)
PLATED DINNER MENU

SIDES

BAKED POTATO
butter sour cream green onion
SCALLOPED POTATOES
CREAMY MASHED POTATOES
ROASTED MINI RED POTATO
BASMATI RICE
MAPLE ROASTED CARROTS AND PARSNIPS
SWEET POTATO PUREE
ROASTED ROOT VEGETABLE
BROCCOLI
BRUSSELS SPROUTS

DESSERT
CHEESECAKE
seasonal fruit compote

CLASSIC CARROT
cake apple butter and walnut

CHOCOLATE CHEESE CAKE

PUMPKIN PIE
 LATE NIGHT MENU
Grayson Mills suggests that you order enough food for 70% of your guest count as this
meal will be served around 10:30pm.

These food items range from $7-$10/person.

All items are subject to HST and 15% Gratuity

SANDWICHES
Choose three from a variety of our sandwiches:

Egg Salad
Ham and Cheese, mustard mayo
Chicken Salad
Tuna Salad
Roast Beef and Cheese, mustard mayo
Turkey and Bacon, lettuce tomato
Chicken Caesar Wrap
Pulled Pork coleslaw, mustard sauce
Roast Vegetable hummus

SLICED MEAT WITH BUN AND CONDIMENTS

Salami, Roast Beef, Turkey, Smoked Ham, Chicken, Mustard, Mayo,
Horseradish, Lettuce, Tomato, Banana Peppers, Pickles, Cheddar

TACO BAR
Seasoned Beef, Chicken, Pulled Pork, Flour Tortilla, Lettuce,
Tomato, Jalapeño, Green Onion, Salsa, Sour Cream
 LATE NIGHT MENU

CHICKEN ‘N WAFFLE BOWL

Deep fried chicken, maple glaze served in a waffle cone, lettuce,
tomato, hot sauce on the side

ASSORTED COOKIES
Freshly baked delicious cookies!
 BAR PACKAGES
7 hours of service, 5pm-12am | Bar Staff IncludedAll drinks are 1oz pours, No doubles

DOMESTIC BAR PACKAGE

This all-Inclusive bar package includes: $60+ HST and Gratuity/Guest

HOUSE TABLE WINE

One bottle Cabernet Sauvignon and Pinot Grigio/ tables of 8 Bottled

BEER
Coors light, Bud Light, Corona Craft Beer: Heritage Hops ‘21 Haze IPA’,
Heritage Hops ‘It’s Noon Somewhere’ Lager

WINE
Cabernet Sauvignon, Pinot Grigio, Rosé Wine

STANDARD SPIRITS
Gordon’s Gin, Smirnoff Vodka, Captain Morgan's White Rum, Seagrams
V.O Whisky

NON-ALCOHOLIC BEVERAGES
Assorted juices and soft drinks, lemons and limes
 BAR PACKAGES

PREMIUM BAR PACKAGE

HOUSE TABLE WINE

One bottle Cabernet Sauvignon and Pinot Grigio/ tables of 8

BOTTLED BEER
Coors light, Bud Light, Corona, Heinieken, Rickards Red Craft Beer: Heritage
Hops ‘21 Haze IPA’, ‘It’s Noon Somewhere’ Lager, ‘Perth County Conspiracy’
American Pale Ale, ‘Abandoned At The Altar’, Raspberry Sour

WINE
Cabernet Sauvignon, Pinot Noir, Pinot Grigio, Unoaked Chardonnay, Rosé
Wine, Sparkling Wine

STANDARD SPIRITS
Gordon’s Gin, Smirnoff Vodka, Captain Morgan's White Rum, Seagrams V.O
Whisky

PREMIUM SPIRITS
Bulleit Bourbon Whiskey, Ketel One Vodka, Jose Cuervo Tequila

COOLERS
Assorted flavours White Claws

NON-ALCOHOLIC BEVERAGES
Assorted juices and soft drinks, lemons and limes
 BAR PACKAGES

NON-ALCOHOLIC GUESTS
$15/person + HST and Gratuity

NON-ALCOHOLIC BEVERAGES
Assorted juices and soft drinks, lemons and limes

À LA CARTE UPGRADES
Sparkling wine toast during cocktail Hour $9/person + HST and
Gratuity

Signature Cocktails $8/person + HST and Gratuity

Caesars $8/person + HST and Gratuity

Additional Bottles of Red Wine on guest tables $15/bottle + HST and

Gratuity

Additional Bottles of White Wine on guest tables $12/bottle + HST and

Gratuity

Looking for something you’d like to serve but don't see it on this list? Let
our venue coordinator know, and we would be happy to bring it in! We
will decide together as to how much we will need for you guests, and ask
that you are committed to the inventory brought in stock.
BRUNCH WEDDING PACKAGES
9 AM - 5 PM | Rental of Space $4,000 + HST

Our in-house kitchen team does not have a premade package.

They are interested to hear what you would like to serve your guests. Talk to our Events
Coordinator about your vision.

BAR PACKAGES
12-4pm
This all-Inclusive bar package includes: $35+ HST and Gratuity/Guest

BOTTLED BEER
Coors light, Bud Light, Corona Craft Beer: Heritage Hops ‘21 Haze IPA’,
Heritage Hops ‘It’s Noon Somewhere’ Lager

WINE
Cabernet Sauvignon, Pinot Grigio, Rosé Wine

STANDARD SPIRITS
Gordon’s Gin, Smirnoff Vodka, Captain Morgan's White Rum, Seagrams
V.O Whisky

NON-ALCOHOLIC BEVERAGES
Assorted juices and soft drinks, lemons and limes

BRUNCH À LA CARTE UPGRADES

Unlimited Mimosa Bar $18/Person + HST and GratuityUnlimited
Caesars Bar $15/Person + HST and GratuitySignature Cocktail
$8/Person + HST and Gratuity
 SAMPLE ITINERARY

OUR EXPERTS We want to ensure that your wedding

is tailored to all of your specific needs!
ARE HERE TO The below timeline is just a suggestion

HELP! of what works well in our space.

Please talk with our Venue Coordinator

to ensure that we know exactly how
you want to celebrate your day!
 EXCLUSIVITY

Doors open for all vendors and hire help 10am

All set up complete by hired vendors 10am-1pm
Doors open to guests arrival 3pm
Ceremony begins in Coachmans Loft 4pm
Ceremony is complete 4:30pm
Cocktail Hour commences on Terrace while you 5pm-6
take family photos
Welcome Speech, Wedding Party Introduced, 6pm
Everyone is seated
Dinner is served (we suggest speeches happen 6:30-8:30pm
between courses)
Touch up after dinner, use the washroom, grab a 8:30pm
fresh drink
Special Dances 8:45-9pm
DJ/Band Takes over the night 9pm-12am
Bar closes 12am
All guests, items and vendors have left the premise 1am
 MAIN FLOOR ONLY
Renting Carriage House and Lunette Lounge

Doors open for all vendors and hire help 10am

All set up complete by hired vendors Doors 10am-12pm
open to guests arrival 1pm
Ceremony Begins 2pm
Ceremony is complete & All Guests leave the 2:30pm
premise
Guests come back to the space, cocktail hour 5pm
commences
Welcome Speech, Wedding Party Introduced, 6:30pm
everyone is seated
Dinner is served (we suggest speeches happen 7-9pm
between courses)
Touch up after dinner, use the washroom, grab a 9pm
fresh drink
Special Dances 9:15pm
DJ/Band Takes over the night 9:30pm-12am
Bar closes 12am
All guests and vendors have left the premise 1am
 FAQ
ASK US We get it! You have questions, and we
want to ensure you feel confident and
ANYTHING! comfortable while working with us here
at Grayson Mills.

We've compiled a list of frequently

asked questions which we find many
people ask most often. If you have a
question about Grayson Mills that we
haven't addressed, please reach out to
us for clarification, we want to ensure
your experience in wedding planning is
a positive one!
WEEKDAY WEDDINGS
We offer our rental space at a discount rate of $6,000 + HST, for weddings
renting our space on Mondays-Thursday all year long, and $750 for
ceremonies.

CAN WE DECORATE? ARE THERE RESTRICTIONS?

As long as you do not tape, push pin or nail anything to our walls, we are happy
to have you bring in your own decorations. We want to maintain the integrity of
the building, and ensure you are leaving the space the way you found it. We
suggest that you hire a decorating team to bring your vision to life as we do
have higher ceilings that will require decorators insurance to accomplish your
vision. Feel free to ask for our preferred vendor list for the decorators that work
best in our space.

CAN WE BRING IN OUR OWN

TABLES/CHAIRS/LINENS ETC.?
We will allow you to use an outside vendor for tables, chairs and linens on your
wedding day. There is a $600+ HST Fee for our staff to remove all our items and
prepare the space for your delivery. Please note: the rented tables and chairs
will need to be set up by your rental company/planners. We do ask that you
talk with us first before you arrange for an outsourced service, as we may be
able to accommodate what you need from our preferred list of vendors without
needing this charge.

IS THE SPACE HEATED/AIR CONDITIONED?

As a newly renovated venue, we are happy to have a new air conditioning and
heating unit!
CAN WE BRING IN OUR OWN FOOD OR OUTSIDE
CATERING TEAM? WHAT IS A LANDMARK FEE?
We are proud to have an inhouse catering team that we work closely with.
However, we understand that everyone has a different style and culinary needs.
We are happy to allow you to bring in your own catering team/outside food as
long as this is arranged in advance. We do charge a 10% landmark fee for any
outsourced catering teams. A Landmark fee is an industry standard fee charged
for outsourced catering teams to operate within our venue. Please note that all
outsourced catering teams must also provide wait staff.

DO YOU HAVE INSURANCE/DO WE NEED TO GET

OUR OWN INSURANCE?
We have you fully covered when it comes to insurance for Grayson Mills.

ARE WE ALLOWED TO BRING IN OUR OWN

VENDORS OR DO WE HAVE TO USE YOUR
PREFERRED VENDORS?
Yes! We want you to make sure that your wedding is absolutely perfect, and
exactly the way you want it. If you have a team of vendors that you would like
to hire, we are happy to work with them. We do highly suggest working with our
team of preferred vendors as we know their reputation and work ethic, and they
are familiar with our rules, regulations, and space. Need more information about
them? We are happy to share!
DO YOU HAVE PARKING?
We are lucky to have a large public parking lot right across the street to us! By
chance the lot has filled, there is street parking located along Erie street and
along St. Patrick Street. We are also about a 3 minute walk away from a very
large parking lot on the corner of Downie and St. Patrick Street. We are happy
to reserve one parking spaces on the day of the wedding, so the wedding party
does not have any trouble finding parking.

REHEARSAL OPTIONS
We welcome having your group for a rehearsal the week leading up to your
wedding. We will do our best to host your group the day before your wedding
pending availability. There is no charge for the space, and we are happy to
open the space for one hour. We encourage you to bring all of your items you
will need set up (guest book, card box etc.), and are welcome to leave them
overnight.

DO YOU ALLOW DOGS ON-SITE?

We love our dogs and we know they are family! We are proud to be pet
friendly for the ceremony and photos only. We kindly ask that our furry friends
leave immediately after as we are getting ready to serve your dinner.

IS THERE A PLACE TO STORE MY ITEMS

BEFORE/AFTER THE WEDDING?
We do have a small space for personal items like Seating charts, welcome
signs, table numbers etc. for you to store the night before. If you can bring it to
your rehearsal, that would be ideal. At the end of the night of your wedding, we
ask that all your personal items be removed from the venue so we can prepare
for the next event.
SOCAN & RE:SOUND FEES
Re:Sound is the Canadian not-for-profit licensing company dedicated to
obtaining fair compensation for artist and recording companies for their
performance rights.

SOCAN (Society of Composers, Authors, and Music Publishers of Canada) is a

not for profit rights management company organization. SOCAN administers the
performance rights of the composers, authors, and publishers in the musical
works/song. If you are planning on having any music, background, DJ, or Live
there will be a Music Licensing Fee added to your invoice. For more information
on these companies, please visit www.resound.ca and www.socan.com

PHOTO LOCATIONS
Not only is our venue filled with many spectacular spots for photos, we are also
located in downtown Stratford, leaving the photo locations endless. Listed
below are a few of our favourite and iconic spots.
Avon River, 5 minute walk
Shakespeare Gardens, 7 minute walk
York Street, 5 minute walk
Confederation Park (waterfalls), 4 minute
DriveTom Patterson Island, 4 minute Drive

IS THERE AN IN-HOUSE SOUND SYSTEM?

We do have an in-house sound system that can play background music. We
have a wireless microphone for your Officiant to use during the ceremony, and
also your guests to use during speeches. We ask that all DJ’s and Live
musicians bring all equipment that they need to set up. If they have any
questions about our system or set ups. Please have them reach out to our
venue coordinator in advance for clarification.
ARE YOU WHEELCHAIR ACCESSIBLE?
Our main floor space is fully wheelchair accessible.

WHAT IS THE GRATUITY?

The gratuity is 15%, and it all goes to the amazing staff working on your wedding
day! You will see this on all food and beverage related services.

DO YOU HAVE A LIQUOR LICENSE? HOW IS THE

BAR MANAGED? WHEN DOES THE BAR CLOSE?
We are happy to offer your bar service staff in your venue rental fee! We have a
fully stocked bar, and happy to give you the choice between a cash bar, or a
host bar package from our liquor license.Wine Service: We are happy to include
house red and white wine (750ml bottles) on all dinner tables (1 red/white per 8
people) included in our host bar packages. Our last drink service will be served
at 12am. In following the Liquor License all drinks must be finished by 12:45am.
Please note: any unattended drinks will be cleaned up by our bar staff.

WHEN ARE WE ALLOWED TO BE ON-SITE?

We open our doors at 10am for all of your hired help to be on-site on the day of
your wedding! If you are in need of an earlier start, we are able to
accommodate that for $100+ HST/hour.
DO YOU HAVE A BRIDAL/GROOM SUITE?
We do not have an on-site Bridal Suite on-site, however we suggest getting
ready at one of our close by local hotels. We are happy to recommend great
hotels in the area.

WHO ARE WE WORKING WITH ON THE DAY?

We are happy to have our events manager on-site for you during your
celebration here at Grayson Mills. If you are interested in hiring a wedding
planner/coordinator to help you with all of your wedding plans, and set up,
please review our Preferred Vendor list for recommendations.

HOW DO WE BOOK? HOW DO WE PAY?

YAY! You like what you see! In order to secure your booking, we will send you a
Rental Booking Form for you to review and sign. We are happy to either do this
on-site or electronically. We ask that a $1,000 deposit be paid upfront, 50% of
the balance due four months prior to the wedding date, and the remaining
balance due two weeks prior to the wedding date.
 DISCLAIMERS
DECORATING
We are very excited about seeing your vision come to life! We do ask that you do not take
away from the integrity of the building. That being said, we ask that nothing is attached to the
walls or floors of the building without preapproval. It is best to hire a decorator to properly
fasten your items to the wall or ceiling. Please ensure your decorator has their own
insurance, and proper equipment to safely work. We do not allow confetti, or streamer
cannons, or smoke machines inside the building.

OPEN FLAMES
Due to the exposed wood in the space, we do allow real candles in our space, with a few
restrictions. They must be covered with the flame at least two inches below the vase
opening, and water placed in the bottom of each vase.

CHANGE OF DEPOSITS AND

DATES PAYMENTS
We will do everything in our power to be Your initial deposit is non-refundable.
flexible and accommodate your new date, Additional payments made towards your
however we cannot move other events event will be refunded if Grayson Mills can
already booked and confirmed to rebook your event date at equal value.
accommodate your request.

DAMAGES AND LOST ITEMS

Grayson Mills is not responsible for any lost or damaged items while on-site. We ask that you
have someone in charge of your items for the day to ensure they are properly cared for.
Grayson Mills reserves the right to apply a cleaning/damage fee to your final invoice if the
building is not left in a presentable state, or if the premise is damaged due to negligence.

END OF EVENT TIME

We ask that all guests and personal items be removed from the building by 1am. We are
happy to accommodate any additional needs in advance, please speak with our event
coordinator to arrange this.
 CONTACT
Are you ready to start planning your dream wedding? There are many ways
to connect with Grayson Mills, feel free to give us a call, send an email or
message us through social media. Be sure to follow us on Facebook and
Instagram for updates, details and wedding inspiration!

FOLLOW US ON SOCIAL
@graysonmillsstratford

CONNECT
519-854-4374 | info@graysonmills.ca

LOCATE US
114 Erie Street | Stratford, ON, N5A 2M