JOENY HOLDINGS LIMITED

HSE / AUDIT AND

INSPECTION PROCEDURE

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 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

TABLE OF CONTENTS

1. PURPOSE................................................................................................................3

2. SCOPE……………………………… ..........................................................................3

3. DEFINITION OF TERMS..........................................................................................3

4. RESPONSIBILITIES ................................................................................................4

5. PROCEDURE ..........................................................................................................5

6. ATTACHMENTS ....................................................................................................11
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

1. PURPOSE

1.1 To describe the requirements for the auditing and inspection process of the Health,
Safety and Environmental Management System, including:

1.1.1 HSE Daily, Weekly and Monthly Scheduled Inspection

1.1.2 Half Yearly External HSE Audit
1.1.3 Yearly Internal HSE Audit
1.1.4 Unscheduled HSE Inspection/Audit

1.2 Inspections and Audits will identify and reduce safety and health hazards that could
contribute to occupational injury or illness and to ensure compliance with applicable
environmental regulations.

1.3 This procedure provides guidelines to conduct inspections at the Rabigh Phase II
Petrochemical Project Petrochemical-1 Package (CP1) Project work site and camp
accommodation premises.

2. SCOPE

2.1 This Procedure applies to the all work activities associated, projects, and workplaces
under the control of Joeny Holdings limited.

2.2 This shall cover the inspection and audit of all related sites including but not limited to
work sites, offices, camp accommodations and premises.

3. DEFINITION OF TERMS

COMPANY JOENY HOLDINGS LIMITED

COMPANY Representative JOENY HOLDINGS LIMITED Representative
coordinating with different departments of
Company
HSE Team The team consists of HSE Manager,
QAQC/HSE COORDINATOR, HSE Officers
that work in HSE Office.
CLIENT All Clients
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

4. RESPONSIBILITIES

4.1. Corporate HSE Department

4.1.1. Shall appoint an independent HSE Team.

4.1.2. Perform the yearly Internal HSE Audit

4.2. Site Manager

4.2.1. Ensure that all incidents that occur in his area of responsibility are properly
investigated if requested, participate with the Investigation team.

4.2.2. Coordinate with the investigation team regarding all the necessary data needed
for easy determination of the root causes of the incident.

4.2.3. Review the incident reports and implement any recommendation stipulated in
the report.

4.2.4. Closely monitor the implementation of the action to be taken, making sure that
his subordinates are following the HSE procedures.

4.3. CLIENT HSE Manager and Supervisor

4.3.1. Shall participate and conduct the Daily, Weekly and Monthly HSE Inspection.

4.3.2. Shall ensure that such inspections are carried out and hazards are identified &
attended to appropriately.

4.3.3. Shall log inspection findings of their Weekly, Monthly HSE Inspections in HSE
Actions Tracking Register respectively for references / follow-up of actions.

4.3.4. Shall ensure to carry out the immediate actions to completely close-out of
recommendations.
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5. PROCEDURE
5.1. HSE Inspections.

5.1.1. Daily HSE Inspections

5.1.1.1.1. Daily HSE inspections should be conducted by HSE Officer and Supervisor. It
shall be instruction of HSE Representative to increase the daily inspections to
one per shift depending on the activity at the site.

5.1.1.2. The inspection shall be conducted to observe compliance with HSE standards
and regulation requirements. This includes, but not limited to:

Waste management regulation

Induction of personnel
Wearing of mandatory and task specific PPE
Worker compliance to site rules
Worker compliance to all HSE Procedures
Adequate signage in place
Good housekeeping practices in place
Residential premises

5.1.1.3. The persons conducting the daily inspection shall ensure that non-
conformances are noted and corrective actions determined, implemented, and
closed out.

5.1.1.4. The persons conducting the daily inspection shall ensure that affected are
consulted with, prior to the implementation of those corrective actions.

5.1.1.5. Results from the daily HSE inspection conducted shall be shall be registered in
the HSE Logbook at the work site. Observations and recommendations shall
be discussed by the appropriate authority, HSE Management on the same day
to immediately rectify the action items.

5.2. Weekly HSE Inspections

5.2.1. Weekly HSE inspection should be conducted by Client HSE along with Safety
representative, using form Weekly HSE Inspection Checklist (Attachment 2).

5.2.2. The inspection shall be conducted to observe compliance with Client/Joeny HSE
requirements. This includes, but not limited to:
Wearing of mandatory and task specific PPE
Worker compliance to site rules
Worker compliance to all HSE Procedures
Adequate signage in place
Good housekeeping practices in place
Accommodation premises
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5.2.2.1. The persons conducting the inspection shall ensure that non
conformances are noted and corrective actions determined,
implemented and closed out.

5.2.2.2. The persons conducting the inspections shall ensure those affected are
consulted with, prior to the implementation of those corrective actions.

5.2.2.3. HSE shall develop and maintain an HSE Action Tracking System for the
weekly HSE Inspection (Attachment 4) containing details from
completed inspection/audit for the Project. The tracking system shall be
filed.

5.2.2.4. Results from the weekly HSE inspection conducted shall be registered
in the HSE Actions Tracking System. Observations and
recommendations shall be discussed by the HSE review with HSE
Manager, Rig Supervisor and all concerned to rectify the action items.
There will be a follow-up and verification of the site inspection
findings/observations.

5.2.2.5. The Weekly Inspection Checklist (Attachment 2) is available at the HSE

Department.

5.2.3. Monthly HSE Inspections

5.2.3.1. Client, Joeny HSE Manager, and SubClient Management shall jointly
carryout the HSE Monthly Inspection.

5.2.3.2. Details from the inspection shall be recorded on Monthly HSE

Inspection checklist (Attachment 5).

5.2.3.3. The inspection/audit shall be conducted to observe compliance with

Client HSE requirements including, but not limited to;

HSE implementation
Mandatory and task specific PPE
Housekeeping
Waste management.
Electrical
Working at Height
Mobile equipment
Workers safety/traffic control
Transportation (of men and materials)
Traffic management / traffic safety
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5.2.3.4. The Client HSE Manager may, during the course of the inspection/audit,
consult with Joeny HSE Manager regarding HSE issues Identified or
raised.

5.2.3.5. The Client HSE Management shall record HSE issues and non-
conformances on the inspection/audit walkthrough Form (Attachment 3)

5.2.3.6. The CLIENT HSE Management shall in consultation with the JOENY
HOLDINGS HSE Advisor.

Determine corrective actions required

Assign responsibility for the implementation of corrective action
Set completion dates for corrective actions
Monitor corrective actions for their effectiveness
Ensure close out of HSE recommendations
Ensure issuance of Closure of HSE Recommendation to each
recommendation items by JOENY HOLDINGS HSE Manager

5.2.3.7. CLIENT HSE Manager shall develop and maintain HSE Actions
Tracking System for the Monthly Inspection (Attachment 5) containing
details from completed inspections/ walkthrough for each package
group. The tracking system shall be filed in the CLIENT HSE
Department.

5.2.3.8. The status of corrective actions shall remain open on the tracking
system until the PMT HSE Advisor verifies and close out through
consultation with the CLIENT HSE Manager/Site Manager/Supervisor
and with follow up inspections.

5.2.3.9. The HSE Actions Tracking System shall be made available to

concerned/authorized person upon request.

5.3. External HSE Audits

5.3.1. External audit shall be carried out in accordance with the scheduled plan.

5.3.2. Joeny Holdings shall submit documents related to the following but not limited to
the Client HSE Manager who is performing the Audit.
Project HSE Management Plans
Policies
Procedures
Work practices
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5.3.3. HSE Audit findings (observations and recommendations) in the form of signed
report shall be sent to the Joeny Management for implementation of audit
recommendations.

5.4. Internal HSE Audit

5.4.1. Joeny Holdings shall conduct Health, Safety and Environment Management
System audits on yearly basis.

5.4.2. The Joeny Corporate HSE Team shall appoint an independent internal HSE
audit team to audit the HSEMS of the site at least once every year.

5.4.3. The following items should be inspected during internal audits;

HSE Regulations
Responsibilities of Construction organization
Risk assessment
Sub- Contractors and procurement
Operational control
Training and competence
Emergency preparedness
Incidents and corrective actions
Audits and inspections

5.4.4. The audits and possible corrective actions would be carried out in accordance
with the documented procedures of the Joeny Holdings Corporate Internal HSE
Audit Procedure.

5.4.5. The deviations noted and the comments given by the members in the inspection
team shall be recorded on the NCR (Non-Conformance Report) and inspection
reports. The results of inspection should be communicated in a written way of
the Project Site Manager to the personnel responsible for the area concerned,
Sub contractor Manager & Sub-contractor HSE Manager.

5.4.6. Follow up actions shall be made to ensure the findings/deviations noted by the
inspection members are fully rectified. All CAR (Corrective Action Request)
issued shall be recorded and updated in the CAR Log by the HSE Department. If
the response is acceptable, CAR shall be closed out.

5.5. Unscheduled HSE Inspection/Audit

 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5.5.1. Unscheduled HSE Inspection/Audit is conducted where serious, and/or

continuous non-conformances or significant risks become apparent in the
Project.

5.5.2. The Unscheduled HSE Audit shall be carried out by JOENY HOLDINGS HSE
Advisors, PMT and CLIENT HSE Management.

5.5.3. It shall be the responsibility of the person conducting the Inspection/Audit to

observe and record compliance or non-conformance to legislative and
COMPANY HSE requirements including, but not limited to:

Project HSE Management Plans

Policies
Procedures
Work practices

5.5.4. CLIENT HSE shall prepare specific checklist for conducting Audit.

5.5.5. CLIENT HSE shall log all the findings and track recommendations on the same
system utilized for the HSE Audit. (Attachment 6)

5.5.6. The tracking system shall be filed in the CLIENT HSE file of the Project.

5.6. Auditor Conduct

5.6.1. Audits shall be carried out in an open and constructive way and with the
involvement of relevant personnel at all levels.

5.6.2. Auditing shall be performed with participation of site personnel understanding

that auditing/inspection is not being carried out as a means of policing or
placing- a-blame process for non-conformances. The aim is to produce
constructive and positive improvement outcomes

5.7. Distribution of Audit Reports for External Audits

5.7.1. The CLIENT HSE Manager shall distribute inspection/audit reports to the
relevant PMT HSE Advisor and JOENY HOLDINGS HSE manager upon
receiving the report.

5.7.2. The Joeny management shall be responsible for communicating

inspection/audit outcomes to their employees through:
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

Toolbox meetings
Sub-Contractor meetings
HSE committees (where applicable)
HSE notice boards (where appropriate)

5.8. Close-Out

5.8.1. The status of corrective actions shall remain open on the register until the Joeny
HSE Manager confirms close out through site inspections and consultation with
the PMT HSE Advisor.

5.8.2. Closure Certificate (Attachment 4) for Monthly Inspection, Half Yearly Audit and
Unscheduled Inspection/Audit shall be issued to Joeny Manager through PMT
Manager by Client HSE Manager as verified and confirmed by PMT HSE
Advisor assigned in the project, confirming all corrective action and
recommendation items has been closed out.

5.9. Protocol

5.9.1. Notification shall be given preferably by email or through telephone conversation

prior to audits

5.9.2. The Joeny Management in control of the workplace to be inspected shall ensure
that they make themselves available to participate in the HSE Inspection and
Audit. Participation may include, but not be limited to:

Site walk through

Conversations and discussions with work force
Identification of hazards
Review of documentation

5.9.3. All HSE Monthly Inspections shall be undertaken in a proactive, open and
transparent manner.

5.10. Documentation – Audits External

5.10.1. Joeny HSE Manager shall maintain soft and hard copies of audits for the
duration of the project.

5.10.2. Joeny HSE Manager shall develop and maintain an HSE Actions Tracking
System containing details from Weekly HSE Inspection (Attachment 4), Monthly
HSE Inspection (Attachment 5), and HSE Audit (Attachment 6), Unscheduled
Inspection/Audit (Attachment 6) findings.
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

5.10.3. The HSE Actions Tracking System shall be filed in the HSE file for the Project

5.10.4. Monthly Reports of recommendation shall be released; COMPANY

Representative must be included in the distribution of list.

6. ATTACHMENTS

Daily HSE Inspection Checklist

Monthly HSE Inspection Checklist
HSE Action Tracking System
Half Yearly Audit and Unscheduled Audit
Closure of HSE Recommendations (A)
Closure of HSE Recommendations (B)
 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

ATTACHMENT 1: Daily HSE Inspection Checklist

JOENY HOLDINGS LIMITED

 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

ATTACHMENT 2: MONTHLY HSE INSPECTION CHECKLIST

JOENY HOLDINGS LIMITED

Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

JOENY HOLDINGS LIMITED

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Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

DAELIM LIMITED
JOENY HOLDINGS

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Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

JOENY HOLDINGS LIMITED

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Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

JOENY HOLDINGS LIMITED

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ATTACHMENT 3 HSE Action Tracking System

JOENY HOLDINGS LIMITED

HSE ACTION TRACKING SYSTEM

HSE OBSERVATION AND RECOMMENDATION ACTION LIST HSE

CONFIRMATION

Item Date Location/ Identified Description Actions/Recommendations Action By Closed- Verified Date
No Project By Out By By

Page 1 of 21
ATTACHMENT 4 Half Yearly Audit and Unscheduled Audit

HSE ACTION TRACKING SYSTEM – HALF YEARLY AUDIT AND UNSCHEDULED VISIT

HSE OBSERVATION AND RECOMMENDATION ACTION LIST HSE

CONFIRMATION

Item Date Location/ Identified Description Actions/Recommendations Action By Closed- Verified Date
No Project By Out By By
ATTACHMENT 5 Closure of HSE Recommendations (A)

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 Document HSE- TOS-SMP-SOP- Authorized By Etuevwenowe
0015 Lucky
Date 20/01/2021 Rev No: R00 Reviewed By Akpos Godfrey

HSE AUDIT / INSPECTION Prepared By Ukutsemuya Ovie

PROCEDURES

ATTACHMENT 6 Closure of HSE Recommendations (B)

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