Wynston Homeowners’ Association

Architectural Guidelines
March 2018
 WYNSTON
GUIDELINES FOR ARCHITECTURAL CHANGE REQUESTS

Architectural Authority page 3

Architectural Guidelines page 3

Blanket Approvals page 4

Common Improvements page 5

Driveway & Parking Modifications page 5

Exterior Painting page 5

Exterior Façade page 5

Patios and decks page 5

Fences page 5

Storage Sheds page 6

Appearance Standards page 6

ARC Committee page 7

ARC Process page 8

Architectural Request Form page 9

Updated March 2018 Page 2

 ARCHITECTURAL AUTHORITY
The Architectural Review Committee (ARC) was established per ARTICLE X, ARCHITECTURAL CONTROL,
of Wynston’s Declaration of Covenants, Conditions and Restrictions. The COVENANTS also include
ARTICLE XI, USE RESTRICTIONS, which contains essential information for residents regarding uses,
maintenance of and changes to their property. Wynston is zoned R-10 by the town of Clayton, and it is
the responsibility of the homeowner to assure that any changes to the property comply with the town
ordinances.

Per the COVENANTS, the "Committee" shall be the governing body charged with using its best efforts
to promote and ensure a high level of design, quality, harmony and conformity throughout the
Property. To that end, the ARC only judges the aesthetic qualities of additions and/or modifications
for which approval is being requested, and approval may be withheld for purely aesthetic reasons.

As clarification, in order to eliminate possible conflicts of interest and to avoid even the appearance of
impropriety, any BOD officer or ARC member who is either a friend of or is related in any way to an ARC
Request applicant, is required to disqualify themselves from voting on such a Request.

The Covenants are binding on all homeowners and renters, so they need to be fully understood. The
fact that each homeowner is subject to these Covenants should assure all homeowners that the
standards of design quality will be maintained, enhancing the community's overall environment and
protecting property values.

To obtain a copy of the COVENANTS, you may request a printed copy from the Board of Directors (BOD)
or download one from the Wynston website: http://wynstonways.weebly.com/

ARCHITECTURAL GUIDELINES
In a planned community such as Wynston, the question naturally arises as to how to maintain a
harmonious, quality development as the community matures and technology evolves. These Guidelines
attempt to balance private interests with the broader interests of the Wynston community. Please
retain these Guidelines as part of your permanent papers, and make these Guidelines available to any
renters of your home.

Homes, yards, all improvements and any personal property, including vehicles, in public view shall be
maintained in good condition at all times, and no miscellaneous dismantled items are allowed to
accumulate on any Lot.

You must submit an Architectural Request form and obtain approval in writing from the ARC before
undertaking any exterior changes to the home not specifically included in the Blanket Approvals. The
ARC is allowed up to 30 days to act on a Request. Therefore, it is recommended that the homeowner
NOT commit labor or materials until your Request has been approved in writing. If you begin work
before your Request is approved, a $40 fine will be levied.

Updated March 2018 Page 3

 Applicants proceed at their own risk with implementation because approval of a Request in no way
infers that the exhibits submitted with a Request either do or do not comply with applicable codes,
restrictions, laws, ordinances, safety and construction practices, i.e., applicants are solely responsible
for all aspects of compliance. Some projects require the homeowner to obtain a Zoning Compliance
Permit and then obtain a Building Permit from the Town.

BLANKET APPROVALS

Items in this category do not require approval when these guidelines are followed. Items that
are not specifically included here require approval.

• Plants, shrubs and flowers planted within three feet of the front of your house are not to
grow higher than the lowest portion of the windows.
• Bedding borders, when constructed using common residential landscaping designs, cannot
exceed 8 inches in height.
• Plantings of flowers and shrubs around trees.
• Plantings around a mailbox post, if they do not extend beyond the curb or onto the
sidewalk.
• Vegetable gardening in backyards provided the plants do not exceed allowed fence heights
or grow through to a neighbor’s yard.
• Outside decorations may be displayed up to 30 days before and 10 days after a holiday.
• Hose caddies affixed to the home and portable hose caddies must be maintained on the
side of or the rear of the home.
• Repainting, re-siding or refurbishing the façade (siding, trim) of your home in its original
color and building material
• Replacing an exterior light fixture with a fixture of similar size and color.
• Adding lawn furniture and barbecue equipment exposed to the elements. These must be
stored in the backyard and not be visible from the street when not in use.
• Attic turbines mounted on the rear of the house roof if they extend no higher than the
roof peak, and are no more than 12” above the roof surface.
• Mail boxes, if repainted black in color or replaced with a same size and design.
• Flags affixed to the outside of your home may be a maximum of 3’ x 5’. When affixed to your
mailbox post, they may be a maximum size of 11” x 17”.
• Front storm door frames must either be white or match the color of existing trim. The glass
must be clear (no color). Smoked glass, stained glass, and all other front-door design
variations must be approved in advance
• Installation of a satellite dish, not greater than one meter (39.37”) in diameter and the
location of the satellite dish is in the backyard or on the rear roof. If placement is necessary
on the side or front of the home, documentation must be provided and screening may be
required.
• An outdoor clothes drying device may be built behind the home or in the backyard.

Updated March 2018 Page 4

 COMMON IMPROVEMENTS

Items in this category require approval. An Architectural Request form must be submitted and
the description(s) must comply with these guidelines. Wynston Plat Maps are available online:
http://wynstonways.weebly.com

Driveway & Parking Modifications:

• Straightening of driveways to eliminate indented (notched) portions. New surfaces must

match the existing surface, be professionally finished and constructed with masonry
specified for driveways.

Exterior painting:

• Any color change requires approval. You should specify the type and color of paint you will
use and include a color sample when requesting approval. The submittal should also include
the color scheme of the neighboring homes.

Exterior Façade:

• You are changing the building material(s), you must specify the type and color of the
siding/trim you will use, and include a color sample when requesting approval.

Patios and decks:

• They will not extend beyond either side of your house.

• They will pose no drainage problems for you or your neighbors.
• The materials to be used are designed specifically for patios and/or decks.
• Their color is coordinated with existing exterior features of the house.
• Workmanship and materials are professional grade.

Fences:

• It is the responsibility of the Homeowner to assure that their fence complies with all
ordinances and standards of the Town and obtains all required permits for construction.
• Material may be white vinyl or wood, with matching gate. No chain link or metal fences or
gates are permitted. The smooth side must face neighboring property.
• If two fences are to be joined, the Request must include the signature of the owner of the
fence to which the new fence is intended to join.
• A fence height of 6 feet is the maximum allowed. For picket fences, the maximum height is
4 feet.
• Fences must be maintained free of defects. A 60-day grace period is allowed to repair fences
after they are cited with a maintenance violation.

Updated March 2018 Page 5

 Storage Sheds:

• It is the responsibility of the Homeowner to assure that their storage shed complies with all
ordinances and standards of the Town and obtains all required permits for construction.
• When planning for the addition of a shed in your back yard, be advised that R-10 Ordinances
require that sheds not be closer than 10 feet to any property line and no closer than 20 feet
to any street right-of-way.
• If placement is such that the shed is readily visible from street view, a front 6’ privacy fence
or approved vegetation must be installed to shield it from street view.
• Sheds can be no larger than 12’ x 14’ in size and 10’ high at the roof’s peak.
• Building materials must be similar in color to your home.

APPEARANCE STANDARDS
These Appearance Standards supplement those described in Article XI
of the “Declaration of Covenants, Conditions and Restrictions”

• Paint and stain must be maintained in uniform and good repair (with no peeling, chipping,
cracking, or discoloration) on the trim and siding. This also applies to mailbox posts and any
exterior fixtures and ornamentation.
• Lawns must be well kept with uniform ground coverage. Grass height should be kept below
~4” high, including edges around all structures and growths. The designated lawn area
should be fully covered with grass and essentially free of weeds. Any brown or bare patches
should be repaired during the spring or fall seeding season. Grass clippings on sidewalk,
driveway and street areas must be removed after each mowing and/or edging.
• Dead shrubs are to be removed and replaced (in season) with plantings of similar size &
shape.
• No parking of vehicles is permitted on lawns or in common areas.
• No tractor trailer trucks or cabs shall be parked on any street or Lot.
• Boats, trailers & campers cannot be parked in a driveway or at the curb for more than 48
hours within a 7 day period. No permanent parking of these items on Lots is permitted
without screening (approved vegetation or fence) from street view.
• Storage PODS for temporary storage of household and personal goods located in any street
yard are permitted for a maximum of 7 consecutive days, except when necessitated by
reconstruction of damage.
• No personal property may be left in the front or side yards overnight, except for patio
furniture and accessories which must be kept on the porch.
• The external view of all interior window treatments must be a neutral color and well
maintained.
• No fans or air conditioners are to be placed in windows. Portable air conditioning units that
exhaust through a window opening are also prohibited.

Updated March 2018 Page 6

 • Any changes to exterior doors that are visible from the street must be approved by the
Committee.
• Installation of any awning must be approved by the Committee, and no awnings will be
allowed on the front of a house.
• Garbage and Recycling containers must always be screened from street view while being
stored, and must be removed from view within 24 hours after being emptied. Materials for
screening trash and special containers in a side yard must be approved, if non-natural.
• Commercial Vehicles: No commercial truck or commercial transport, including trailers used
for commercial purposes, or other commercial vehicle of any kind may be kept or parked
overnight upon any portion of the properties, except vehicles in this class that are stored
completely inside a garage will be allowed.
• Excluded from this prohibition are professional vehicles that are required for commuting,
even when displaying commercial or weighted plates, if they are otherwise compliant with
these Guidelines.
o Vehicles in this class may bear professionally applied logos and signage as required
by and supplied by its owner for professional identification.
o Professional vehicles must be parked in the resident-operator’s driveway or garage.
• Auto repairs outside of a residential garage must be completed within a 24 hour period,
and prompt and proper cleanup is required.
• Political, yard sale and real estate signs may be temporarily placed in an individual’s yard.
The total surface area of signs placed in your yard may not exceed 10 square feet and the
signs must be removed immediately after an election, sale or other subject event occurs.
• No private materials or signage are allowed on any Common Area in the community.

ARCHITECTURAL REVIEW COMMITTEE (ARC)

• The Committee consists of at least three members who are appointed by the Board of
Directors, one of whom will serve as chairperson. The ARC liaison (a member of the Board
of Directors) will serve as an interface between the Committee and the Board.
• The Committee reviews all Requests from homeowners regarding additions, fences, sheds,
trees, landscaping, drainage, etc., and votes on the Requests. For a homeowner to proceed,
there must be a majority vote in favor from the Committee. A deadlock in votes by the
Committee could result in having the Request sent to the Board of Directors for a decision
• The Committee, or any homeowner, may report violations of ARC guidelines to the
Management Company, which will include such violations on its monthly report.
• The Committee meets monthly. The chairperson notifies the Committee of the venue and
time.
• Along with the Management Company, the chairperson maintains all paperwork.
• The chairperson contacts the Board Liaison with any issues that must be addressed by the
Board’s officers.
• Minutes from monthly ARC meetings are emailed to Committee members and the Board.

Updated March 2018 Page 7

 • Committee members that miss two regularly scheduled meetings without notifying the
chairperson can be dropped from the Committee.
• Homeowners requesting to be on the Committee must have no unresolved violations and
must be current with dues.
• Committee member terms are a minimum of one year of service.
• Committee members must have a computer in order to communicate with other members.
• The Management Company makes a monthly drive-through to check for violations and to
follow up on letters that were previously sent to homeowners in violation. The
homeowner’s violation status is noted in a log. The log is emailed to the ARC chairperson
and Board Liaison for review and follow-up. If another letter is necessary, the Management
Company mails a second notice by letter. The Management Company will schedule hearings
for the Board of Directors after two or more violations of the same offense.
• If a home in violation is a rental property, the letter is sent to the property owner and the
renter.

ARC Process
Submit Architectural Request form via email or mail to Management Company

Management Company sends Request(s) to Committee

Chairperson contacts Committee members by email or meeting

Committee either approves, denies, or sends to BOD for approval

Chairperson sends result(s) to Management Company

Management Company informs Homeowner of result by letter

Obtain permits as necessary and complete project

Updated March 2018 Page 8

 pompom
ritir**__A ARCHITECTURAL WYNSTON HOMEOWNERS ASSOCIATION, INC.

it Him's'
iiiiiiiiiiiiiiiiiii REQUEST
Name: Date:
Address:
Daytime Phone: Evening Phone:
E-mail Address: __
Request: ______________________________________

In order for your application to be reviewed, you must submit all required information for your application to be
deemed complete. Please note failure to provide this information may cause a delay in the review process. Provide
a detailed description below:

Each request must be accompanied by the following additional information:

1. Plot Plan with location of project shown, a bird’s eye view drawn to scale indicating all dimensions (length, width, height,
square footage) and distance to property lines. For fencing, indicate existing fences and if you will be attaching or abutting,
plus setback dimensions and location and size of any gate(s).
2. Materials List. For landscaping requests, include list of plants to be used with locations shown and size of plant type at
maturity.
3. Indicate color(s) and include paint/stain samples and note if it will match the existing home.
4. Provide photos of proposed project. For tree removal, please include photos of the tree(s) marked with an “X”.
5. Drainage Plan and/or landscaping plan as applicable.

 Fences MUST be stained/waterproofed within one year. Also, the smooth side of the fence must face out.
 Major improvements such as pools, additions, etc., require a neighbor’s signature on the plot map.
Please mark the box with an “X” beside your proposed project type. The numbers in parentheses correspond to the
required attachments for each project.

 Fence (1,2,3,4)  Landscaping (1,2,5)

 Storage Shed (1,2,3,4)  Tree Removal (1,2,4)
 Deck/Screened Porch (1,2,3,4,5)  Play Equipment (1,2,3,4)
 Patio (1,2,3,4,5)  Other as applicable (1,2,3,4,5)

Updated: September 2016 Page 12

 PLOT PLAN, RENDERING AND SIGNATURE REQUIRED ON ALL APPLICATIONS
I understand that this application will be reviewed by the Board of Directors (or its Architectural Committee). I further
understand that the Board of Directors (or its Architectural Committee) has the authority to approve, approve with
conditions or deny this Request and that there is no appeal other than resubmission of a modified Request. I further
understand that the placement and design of my improvement must meet the architectural guidelines, regardless of my
submission or errant approval of such submission. A variance from standards must be noted by the Committee in the
comments section below. Please note the Board/Committee is allowed up to 30 days to render a decision.

Signature Date

Submission without a Plat Map/Survey: I hereby certify that my mortgage company did not
require a survey. In lieu of a recorded plat map, I certify that the attached rendering is true,
complete, and correctly drawn to scale to the best of my knowledge. As Lot Owner, I accept
Initial liability for any inaccuracies that may be proven in the future and release the Association,
Here Management and its Agents from any responsibility.

Disclaimer. The Association reviews applications primarily based upon aesthetic qualities and to a
lesser degree, basic construction practices. Owners (and their contractors) are responsible for determining
and ensuring that all applicable municipal, county and state requirements are met and all necessary
Initial permits, variances, etc. are obtained. Should the requirements set forth by the municipality, county and
Here state be more stringent/restrictive than those established by the Association, the more
stringent/restrictive requirements prevail.

You may submit your application via E-mail (info@charlestonmanagement.com), Upload your request directly to the website at
www.charlestonmanagement.com (see instructions below), Fax (919) 848-1548, US Mail to:

WYNSTON HOA
c/o Charleston Management Corp
PO Box 97243
Raleigh NC, 27624
Directions for Uploading your request online:

Visit the website link listed above, click the ‘Homeowner Log In’ link and sign in.

Once you have logged on to your homeowner home page, please go to ‘Association Business’

Select ‘Architectural Control’

 Create a request
 Submit your scanned form

Complete the email address field and give a description of your project in the comments field.

Please upload your form, plat map, and any other supplemental documents or details.

Select ‘Submit Architectural Control Request’ and you will receive an email confirmation.

Received Complete Application: Entered Response in Computer:

Mailed: Faxed: Emailed:

Approved: Approved w/Conditions: Denied:

Comments/Conditions:

Updated: September 2016 Page 13