Chapter 06 1

Chapter 6—The Expenditure Cycle Part II: Payroll Processing and Fixed Asset Procedures

TRUE/FALSE

1. Time cards are used by cost accounting to allocate direct labor charges to work in process.
-F
2. The personnel department authorizes changes in employee pay rates.
-T
3. Most payroll systems for mid-size firms use real-time data processing.
-F
4. To improve internal control, paychecks should be distributed by the employee's supervisor.
-F
5. Employee paychecks should be drawn against a special checking account.
-T
6. Because a time clock is used, no supervision is required when employees enter and leave the
workplace.
-F
7. Inventory control performs the formal record keeping function for fixed assets.
-F
8. The depreciation schedule shows when assets are fully depreciated.
-T
9. Authorization to dispose of fixed assets should be issued by the user of the asset.
-F
10. Work-in-process records are updated by payroll personnel.
-F
11. Ideally, payroll checks are written on a special bank account used only for payroll.
-T
12. The supervisor is the best person to determine the existence of a "phantom employee" and should
distribute paychecks.
-F
13. Payroll processing can be automated easily because accounting for payroll is very simple.
-F
14. Timekeeping is part of the personnel function.
-F
15. Fixed asset accounting systems include cost allocation and matching procedures that are not part of
routine expenditure systems.
-T
16. Asset maintenance involves only the recording of depreciation charges. Physical improvements are
always expensed.
-F
17. Fixed Asset Systems must keep track of the physical location of each asset to promote accountability.
-T
18. Time cards capture the total time an individual worker spends on each production job.
-F
19. Accounting conventions and IRS rules sometime specify the depreciation parameters to be used.
-T

20. The fixed asset disposal report authorizes the user department to dispose of a fixed asset.
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Chapter 06 2

-F
21. Work centers provide the personnel action form, which triggers the payroll process.
-F
22. The payroll department is responsible for both updating the employee records and writing paychecks.
-T
23. The paymaster distributes paychecks to work center supervisors.
-F
24. Inventory control authorizes fixed asset purchases with a purchase requisition.
-F
25. When fixed assets are received, the receiving clerk sends copies of the receiving report to the
inventory control clerk and the AP clerk.
-F

MULTIPLE CHOICE
1. The document that captures the total amount of time that individual workers spend on each production
job is called a
a. time card
b. job ticket
c. personnel action form
d. labor distribution form

2. An important reconciliation in the payroll system is

a. general ledger compares the labor distribution summary from cost accounting to the
disbursement voucher from accounts payable
b. personnel compares the number of employees authorized to receive a paycheck to the
number of paychecks prepared
c. production compares the number of hours reported on job tickets to the number of hours
reported on time cards
d. payroll compares the labor distribution summary to the hours reported on time cards

3. Which internal control is not an important part of the payroll system?

a. Supervisors verify the accuracy of employee time cards.
b. Paychecks are distributed by an independent paymaster.
c. Accounts payable verifies the accuracy of the payroll register before transferring
payroll funds to the general checking accounting.
d. General ledger reconciles the labor distribution summary and the payroll disbursement
voucher.

4. Which transaction is not processed in the Fixed Asset System?

a. purchase of building
b. improvement of equipment
c. purchase of raw materials
d. sale of company van

5. Depreciation
a. is calculated by the department that uses the fixed asset

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from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.
Chapter 06 3

b. allocates the cost of the asset over its useful life

c. is recorded weekly
d. results in book value approximating fair market value

6. Depreciation records include all of the following information about fixed assets except
a. the economic benefit of purchasing the asset
b. the cost of the asset
c. the depreciation method being used
d. the location of the asset

7. Which control is not a part of the Fixed Asset System?

a. formal analysis of the purchase request
b. review of the assumptions used in the capital budgeting model
c. development of an economic order quantity model
d. estimates of anticipated cost savings

8. Objectives of the Fixed Asset System do not include

a. authorizing the acquisition of fixed assets
b. recording depreciation expense
c. computing gain and/or loss on disposal of fixed assets
d. maintaining a record of the fair market value of all fixed assets

9. Which of the following is not a characteristic of the Fixed Asset System?

a. Acquisitions are routine transactions requiring general authorization.
b. Retirements are reported on an authorized disposal report form.
c. Acquisition cost is allocated over the expected life of the asset.
d. Transfer of fixed assets among departments is recorded in the fixed asset subsidiary ledger.

10. In the payroll subsystem, which function should distribute paychecks?

a. personnel
b. timekeeping
c. paymaster
d. payroll

11. Where does the responsibility lie for reconciling the labor distribution summary and the payroll
disbursement voucher?
a. cash disbursements
b. cost accounting
c. personnel
d. general ledger

12. Which of the following statements is not true?

a. Routine payroll processing begins with the submission of time cards.

© 2011 Cengage Learning. All Rights Reserved. This edition is intended for use outside of the U.S. only, with content that may be different
from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.
Chapter 06 4

b. Payroll clerks must verify the hours reported on the time cards.
c. Payroll reconciles personnel action forms with time cards and prepares paychecks.
d. Cash disbursements signs paychecks and forwards them to the paymaster for distribution.

13. In a manufacturing firm, employees use time cards and job tickets. Which of the following statements
is not correct?
a. Job tickets are prepared by employees for each job worked on, so an employee may have
more that one job ticket on a given day.
b. An individual employee will have only one time card.
c. The time reported on job tickets should reconcile with the time reported on time cards.
d. Paychecks should be prepared from the job tickets.

14. Which department is responsible for approving changes in pay rates for employees?
a. payroll
b. treasurer
c. personnel
d. cash disbursements

15. Which of the following situations represents a serious control weakness?

a. Timekeeping is independent of the payroll department.
b. Paychecks are distributed by the employees' immediate supervisor.
c. Time cards are reconciled with job tickets.
d. Personnel is responsible for updating employee records, including creation of records for
new hires.

16. Why would an organization require the paymaster to deliver all unclaimed paychecks to the internal
audit department?
a. to detect a "phantom employee" for whom a check was produced
b. to prevent an absent employee's check from being lost
c. to avoid paying absent employees for payday
d. to prevent the paymaster from cashing unclaimed checks

17. Which of the following is not a reasonable control for fixed assets?
a. Proper authorization is required for acquisition and disposal of fixed assets.
b. Fixed asset records show the location of each asset.
c. Fully depreciated assets are immediately disposed of.
d. Depreciation policies are in writing.

18. Cost accounting updates work-in-process accounts from

a. time cards
b. the labor distribution summary
c. job tickets
d. personnel action forms

19. Payroll uses time card data to do all of the following except
a. prepare the payroll register
© 2011 Cengage Learning. All Rights Reserved. This edition is intended for use outside of the U.S. only, with content that may be different
from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.
Chapter 06 5

b. update employee payroll records

c. prepare the labor distribution summary
d. prepare paychecks

20. Payroll checks are typically drawn on

a. the regular checking account
b. a payroll imprest account
c. a wages payable account
d. petty cash

21. The personnel action form provides authorization control by

a. preventing paychecks for terminated employees
b. verifying pay rates for employees
c. informing payroll of new hires
d. all of the above
22. Accounting records that provide the audit trail for payroll include all of the following except
a. time cards
b. job tickets
c. payroll register
d. accounts payable register
23. Personnel action forms are used to do all of the following except
a. activate new employees
b. terminate employees
c. record hours worked
d. change pay rates

24. The payroll department performs all of the following except

a. prepares the payroll register
b. distributes paychecks
c. updates employee payroll records
d. prepares paychecks

25. The document that records the total amount of time spent on a production job is the
a. time card
b. job ticket
c. labor distribution summary
d. personnel action form

26. A control technique that can reduce the risk of a terminated employee being paid is
a. a security camera viewing the time clock
b. the supervisor taking role during the shift
c. paychecks being distributed by an independent paymaster
d. reconciliation of time cards and job tickets

27. Accounts payable

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from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.
Chapter 06 6

a. signs paychecks
b. prepares the payroll voucher
c. reconciles time cards and employee records
d. distributes paychecks to employees

28. All of the following are processed by the Fixed Asset System except
a. sale of unneeded equipment
b. purchase of raw materials
c. repair of production equipment
d. purchase of a new plant

29. The Fixed Asset System performs all of the following except
a. determines the need for new assets
b. maintains depreciation records
c. records retirement and disposal of assets
d. tracks the physical location of fixed assets

30. The payroll department performs all of the following except

a. prepares paychecks
b. transfers adequate funds to the payroll imprest account
c. updates employee payroll records
d. prepares the payroll register

31. Depreciation
a. assures that assets are reported at fair market value
b. is discretionary for many firms
c. allocates the cost of an asset over its useful life
d. is the responsibility of the department using the asset

32. The Fixed Asset System is similar to the expenditure cycle except
a. fixed asset transactions are non-routine and require special authorization and controls
b. fixed assets are capitalized, not expensed
c. both a and b
d. none of the above

33. Asset maintenance involves

a. the recording of periodic depreciation
b. adjusting the asset records to reflect the cost of physical improvements
c. keeping track of the physical location of the assets
d. all of the above

34. The Fixed Asset Systems does all of the following except
a. records acquisition of assets
b. records improvements to assets
c. estimates the fair market value of assets in service

© 2011 Cengage Learning. All Rights Reserved. This edition is intended for use outside of the U.S. only, with content that may be different
from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.
Chapter 06 7

d. records the disposal of assets

35. Asset disposal

a. occurs as soon as an asset is fully depreciated
b. requires no special authorization
c. automatically initiates the purchase of a replacement asset
d. must follow formal authorization procedures

© 2011 Cengage Learning. All Rights Reserved. This edition is intended for use outside of the U.S. only, with content that may be different
from the U.S. Edition. May not be scanned, copied, duplicated, or posted to a publicly accessible website, in whole or in part.