EMERGENCY AND CONTINGENCY PLAN

UNITED ARYAN (EPZ) Ltd

Introduction

The emergency plan provides preventive measures and training activities for
workers such as mechanisms for the motivation of the staff involved with the project
on prevention and emergency care. It describes the control activities, understood as
measures of reacting to emergency situations.

Basic preventive action plan to prepare for emergencies.

The purpose is to give all workers a basic knowledge of emergency

preparedness, so that they can react appropriately and contribute to preserving their
own personal safety as well as that of the public. This plan is based on educational
activities and training drills of correct ways to react in any eventuality. The following
strategy was developed to achieve the aforementioned plan.

Institutionalization of the Emergency Plan

Once the document has been revised and approved the Management Department
should issue a communication indicating:

i. That from this day on the Emergency Plan has been adopted.
ii. That the Emergency Plan is known and can be applied by company
employees rather than contractors and/or subcontractors.

Disclosure of the Emergency Plan

Aimed at workers and visitors emphasizing the actions to follow in case of:

i. Discover emergency events (fire, gas leak, explosion, bomb attack,

earthquake, etc.).
ii. Activation of emergency alarms in case of accident or sudden illness of a
worker.
The surrounding community must also be involved and integrated to
participate in prevention activities and emergency care as part of an ongoing
educational process developed within the training and outreach activities.

Education and Training Response Team - Emergency and Contingency

The brigadiers and workers will be trained regularly to update their knowledge on
management and control of emergencies and contingencies that apply to different
groups. This programming will be published periodically in the activities schedule. The
training will be based on the following topics:

i. First Aid: Attitude of the volunteer helper, evaluation of the injured, rescue
technique: cardio pulmonary resuscitation, altered consciousness, shock, soft
tissue injuries, wounds, bleeding, osteo muscular trauma, in mobilization,
bandaging, and first aid techniques.

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ii. Prevention, control and firefighting: chemistry and physics of fires;
differences between fire and conflagration, the fire tetrahedron, kinds of fires
and fuels, fire extinguishing systems, and the use of fire extinguishers
iii. Evacuation and rescue: effective communication, evacuation, relocation of
people, salvage of material belongings and evacuational process, basic
transportation of injured personnel, coordination of evacuation process, and,
basic rules for evacuation of personnel.
iv. Management of hazardous substances: Layout and knowledge of safety data
sheets with hazardous substances management and contingency measures in
case of spillage.
v. Practice Drills of possible emergencies in the respective area

Plan of emergency control actions

To operate the emergency control actions, it is necessary to establish actions

chronologically distributed before, during and after the emergency, the above is
necessary because the emergency response requires an organization that allows
the use of all available resources efficiently, minimizing personal injury, damage to
equipment, or loss of property.

Operating Procedure of the Emergency Brigades

Emergencies tend to present during the execution of the project will be classified
according to gravity, and this will be the starting point for defining the emergencies
that will be handled by the Emergency Coordinator.

EVACUATION PLAN

Objective

Protect the life and physical integrity of workers and visitors who are in
the offices, camps or working areas at the front at the time of an
emergency, moving them to safety with the lowest risk possible

Responsibilities.
Executive Level.

Work Management: their responsibility is to maintain this evacuation plan in

permanent operational conditions
Level Coordinator and Emergency Response Teams

It is for workers in the Emergency Response Group (evacuation and

rescue, first aid, prevention of fire outbreaks), present in the project and
at work fronts: their responsibility is to implement the necessary actions
for carrying out the evacuation procedures in order to insure the safety

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of the people threatened by the emergency.
Initially, there will be an alarm system consisting of whistles which will
be kept by the Emergency Coordinator, brigadiers and security
personnel; later, there will be a siren warning system

Evacuation routes

All personnel will evacuate the work area and go to the MEETING
POINT known to everyone which should be pre - established during the
training stage.
The main emergency exit route for the evacuation of the work fronts
will be marked with warnings to guide the personal information to the
Meeting Point, located at an exterior or safe area.
The Director of emergency will identify and locate the MEETING POINT
in the project area or its surroundings. Workers and visitors shall arrive
by the available routes to the previously established Meeting Point.
It must be stated that in certain special cases, the access roads to the
work place will be used as emergency routes to evacuate / exit the work
area

ROLES AND RESPONSIBILITIES OF THE BRIGADERS

Emergency Coordinator

Functions.

 The emergency coordinator’s main task is to establish, implement

and evaluate the Emergency Plan, in coordination with different
groups. Manage the resources allocated, following the rules and
procedures established by the project.

 He/ She oversees the organization and the conditions necessary to

ensure the success of the evacuation. You must also ensure
compliance with the emergency plan ensuring the administrative
technical and logistical resources for its implementation,
maintenance and commissioning.

 In an emergency, the Coordinator is the person who will assume

the communications’ control and management and is therefore
responsible for making decisions such as: partial or total
evacuation and shut-down activities.

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Responsibilities.

 Give support and back up to the organizational structure of the

emergency plan taking leadership of it.
 Participates in the selection process of members of different
groups of the Brigade.
 Develops, revises and implements the operational procedures
and regulations policy for the conditions of company-specific
hazards in their stages of prevention, care and recovery.
 Establishes lines of authority and allocation of responsibilities to
ensure compliance with plans and the by laws of the Emergency
Brigade.
 Coordinates beforehand with agencies working in emergencies,
and in advance establishes procedures to follow if necessary.
 Encourages each member of the Brigade, to cooperate,
participate and comply with the provisions of the Emergency Plan
and the by laws of the organization as well as training programs
and training.
 Evaluates periodically the activities scheduled by the Brigade
 Runs a national emergency drill at least once a year.
 Seeks advice on a permanent basis and provides training to
members of the Brigade, in management and disaster
prevention.
 Makes the Emergency Plan known to all members of the staff.
 Keeps the group coordinators always informed on changes or
security policies adopted by him or by the general management.
Receives the alarm or communication and activates the
Emergency Plan. If the alarm is communicated by a person,
inquires with the leader of the respective area as to the type and
characteristics of the emergency
 Establishes permanent communication with all area leaders or
their alternates, providing the necessary support to control the
emergency.
 Makes decisions and takes extraordinary control actions not
provided for the emergency cash.
Assesses and communicates the needs of:
 Evacuation
1. Intervention group or domestic support (Brigade)
2. Intervention teams or external support (Fire, Red Cross, Civil
Defense, among others.)
3. Return to normal

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 Maintain the number of brigaders in accordance with the
requirements of coverage for the company besides ensuring
that they cover all their work hours as well.
 Receive reports of safety inspections carried out by the
control groups and fire prevention, evacuation, rescue, first
aid, to give the corresponding processed correction of
anomalies.
 Coordinate with the agencies in emergency care, the
procedures to be followed in each case.
Fire control group.
Functions.

It is directly responsible for monitoring under normal conditions

equipment fire protection, to ensure adecuate operation at the time of an
emergency, and to coordinate the necessary resources for the proper
functioning of each team.

Group Leader

 Plans and maintains the organization of the group.

 Has his staff registered and develops action plans.
 Provides whatever is needed for preparing and training his group.
 Checks that all the equipment is
maintained, cared for, and used properly.
Brigaders

BEFORE THE EMERGENCY

 Obtain basic knowledge of fire and fire control methods.

 Conduct trainings and practices that enable them to acquire the necessary
skills to perform.
 Participate in defining the elements needed to perform their work safely.
 Perform preventive maintenance of equipment.
 Carry out inspections of workplaces, report abnormal conditions
and suggest methods of control.

 Train other staff members in aspects of fire prevention and control.

 Know the different fire hazards that are present in their area of
responsibility and monitor their control.

DURING THE EMERGENCY

 Respond promptly to any emergency situation that is present on the
premises of the

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 company, using equipment available to take care of them.
 Act in coordination with other response teams and follow the
instructions given by the group leader and coordinator of the
brigade.
 Support the evacuation of the facility and possible rescue of trapped.

AFTER THE EMERGENCY

 Perform debris removal, collect and clean the equipment used in

emergency care.
 Assess the procedures performed and, if necessary, suggest any
amendments.

Prepare report on what happened, possible causes, actions, and
recommendations for correction.
 Carry out the preparation of the equipment needed to respond
to another emergency in the shortest time possible.
Responsibilities.

 Conduct regular inspections of existing fire fighting equipment

in their area of responsibility.
 Check the operation of the alarm transmission mechanisms
within the company and to support areas from local authorities.
 Oversee the operation of pumps and valves of the hydraulic fire
fighting system (if any).
 Make the control of public services in the area of the fire.
 Fire extinguishing or control.
 Conduct research as to the causes of fires.
 Permanent training.
 Prepare and train the staff in use of fire extinguishers.

First Aid Group

Functions.

It must ensure the maintenance of first aid equipment and identify the
needs of acquiring new equipment to enable the proper care of the
wounded, through the brigade coordinator.

Group Leader
 Plans and directs the operation of the First Aid group.
 Makes list of officials for each of the areas of the project and submits
permanent disabilities or illnesses and constantly updated.
 Provides whatever is necessary for preparing and training the group.

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 Checks that equipment is maintained and used properly
Brigaders:

BEFORE THE EMERGENCY

 Participate in training and simulations that will enable them to

master the knowledge and skills to administer first aid.
 Define the elements and equipment necessary to perform their work.
 Regularly check the provision of first aid kits and the state
of the support elements available for the project and keep
them in condition to be used at any time.
 They make sure to implement a rapid and appropriate
transportation system and verify its operation.
 Perform the location and classification of health facilities in the
area of interest according to their distance and level of care
DURING THE EMERGENCY

 Collaborate in the evacuation of staff from any area where they might be
 Move the equipment needed to provide first aid care for injuries.
 They provide first aid.
 Under the supervision of attending physician coordinate and
monitor the movement of the injured to health facilities.
 Complete the report of the care given to each one of the victims or
injured

AFTER THE EMERGENCY

 Assess the quality and timeliness in providing first aid.

 Make recommendations for the adjustment of procedures or attention
plans.

Inspect, clean and replenish the elements and equipment used
for the care of the injured leaving them in proper conditions to
be used again.
 Present report to the coordinator of the brigade activities done,
caseload, severity, and place shipments for reference and
information necessary for the replenishment
Support and Control Group
Functions.

To cordon off the affected area or areas in an emergency.

 Restrict the entry and control the exit of people to the project in

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coordination with the Brigade Coordinator and / or Emergency
Coordinator.
 Prevent acts of theft and/or vandalism with the security groups.
 Immediately notify External Support Groups (Fire, Red Cross,
Civil Defense, Police, among others), according to indications
given by the Brigade Coordinator and / or team Emergency
Coordinator. In case of not having effective communication with
the above, the Safety Coordinator should call relief units upon
his sole discretion.
 Support the Brigade, during and after the emergency.
 Provide support and guidance to external emergency services
upon arrival and enter the company premises.

Medical Emergency Flow Chart

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EMERGENCY PERSONNEL NAMES AND PHONE NUMBERS

DESIGNATED RESPONSIBLE OFFICIAL (Highest Ranking Manager at

United Aryan (EPZ) Ltd_site, such as _Human Resource Manager.

Name: Mr. Sammy Osallah Phone:0722 3855701

EMERGENCY COORDINATOR:

Name: Mr.Noah Okidia Phone: 0723 463996

AREA/FLOOR MONITORS (If applicable):

Area/Floor: United Aryan (EPZ) Ltd Name:Mr Barrack Ouma. Phone: 0702 085508

ASSISTANTS TO PHYSICALLY CHALLENGED :

Name: Mr. Joseph Phone: (0720 726692) UAL

EVACUATION ROUTES

Evacuation route maps have been posted in each work area. The following information
is marked on evacuation maps:

1. Emergency exits
2. Primary and secondary evacuation routes
3. Locations of fire extinguishers
4. Fire alarm pull stations’ location
5. Assembly points
• Site personnel should know at least two evacuation routes.

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EMERGENCY PHONE NUMBERS

FIRE DEPARTMENT: 020 2344559

PARAMEDICS: HURUMA NURSING HOME – 0722 683234

AMBULANCE: 997 / 112

POLICE: 999 POLICE HOTLINE: 1800 255 0000

SECURITY: Wells Fargo – 020 6004700 / Securex- 0711 069999

BUILDING MANAGER: Mr.Byju - 0738554913

UTILITY COMPANY EMERGENCY CONTACTS

ELECTRIC: KENGEN- 0711 036000

WATER: NAIROBI CITY WATER AND SEWERAGE COMPANY- 0703 080598

TELEPHONE COMPANY: SAFARI COM CUSTOMERCARE SERIVICES -0722 000000

EMERGENCY REPORTING AND EVACUATION PROCEDURES

Types of emergencies to be reported by site personnel are:

MEDICAL

FIRE

SEVERE WEATHER

BOMB THREAT

CHEMICAL SPILL

STRUCTURE CLIMBING/DESCENDING

EXTENDED POWER LOSS

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MEDICAL EMERGENCY

Call medical emergency phone number : HURUMA NURSING HOME – 0722 683234

 Paramedics
 Ambulance
 Fire Department
 Other
Provide the following information:

a. Nature of medical emergency,

b. Location of the emergency (address, building, room number), and

c. Your name and phone number from which you are calling.

 Do not move victim unless absolutely necessary.

 Call the following personnel trained in CPR and First Aid to provide the required
assistance prior to the arrival of the professional medical help:

CLINICAL NURSE in United Aryan (EPZ) Ltd

CLINICAL NURSE in Suman Shakti (EPZ) Ltd

• If personnel trained in First Aid are not available, as a minimum, attempt to

provide the following assistance:

1. Stop the bleeding with firm pressure on the wounds (note: avoid contact with
blood or other bodily fluids).
2. Clear the air passages using the Heimlich maneuver in case of choking.
• In case of rendering assistance to personnel exposed to hazardous
materials, consult the Material Safety Data Sheet (MSDS) and wear the
appropriate personal protective equipment. Attempt first aid ONLY if
trained and qualified.

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FIRE EMERGENCY

When fire is discovered:

• Activate the nearest fire alarm

• Notify the local Fire Department by calling

• If the fire alarm is not available, notify the site personnel about the fire
emergency by the following means :

 Voice Communication
 Phone Paging
 Radio
 Other (specify)

Fightthe fire ONLY if:

 The Fire Department has been notified.
 The fire is small and is not spreading to other areas.
 Escaping the area is possible by backing up to the nearest exit.
 The fire extinguisher is in working condition and personnel are trained to
use it.
Upon being notified about the fire emergency, occupants must:
 Leave the building using the designated escape routes.
 Assemble in the designated area
 Remain outside until the authority (Mr.Sammy(United Aryan)/
Mr.Odaa(Suman)) announces that it is safe to reenter
Designated Official, Emergency Coordinator or supervisors must (underline
one):
 Disconnect utilities and equipment unless doing so jeopardizes his/her
safety.
 Coordinate an orderly evacuation of personnel.
 Perform an accurate head count of personnel reported to the designated
area.
 Determine a rescue method to locate missing personnel.
 Provide the Fire Department personnel with the necessary information
about the facility.

Area/Floor Monitors must:

 Ensure that all employees have evacuated the area/floor.

 Report any problems to the Emergency Coordinator at the assembly area.

Assistants to Physically Challenged should:

 Assist all physically challenged employees in emergency evacuation.

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EXTENDED POWER LOSS

In the event of extended power loss to a facility certain precautionary measures should
be taken depending on the geographical location and environment of the facility:

 Unnecessary electrical equipment and appliances should be turned off in

the event that power restoration would surge causing damage to
electronics and effecting sensitive equipment.
 Facilities with freezing temperatures should turn off and drain the
following lines in the event of a long term power loss.
 Fire sprinkler system
 Standpipes
 Potable water lines
 Toilets
 Add propylene-glycol to drains to prevent traps from freezing
 Equipment that contain fluids that may freeze due to long term exposure
to freezing temperatures should be moved to heated areas, drained of
liquids, or provided with auxiliary heat sources.

Upon Restoration of heat and power:

 Electronic equipment should be brought up to ambient temperatures

before energizing to prevent condensate from forming on circuitry.
 Fire and potable water piping should be checked for leaks from freeze
damage after the heat has been restored to the facility and water turned
back on.

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CHEMICAL SPILL

The following are the locations of: Washing Chemical storage Area (UAL & SUMAN)

Spill Containment and Security Equipment: SPILL KIT

Personal Protective Equipment (PPE): SPILL KIT PPE BOX (Face shield , Respirator,Chemical
Gloves, Gumboots &Overall)

Chemical Spill has occurred:

 Notify the Emergency Coordinator and/or supervisor

 If toxic fumes are present, secure the area (with caution tapes or cones) to prevent other
personnel from entering.
 Deal with the spill in accordance with the instructions described in the MSDS.
 Small spills must be handled in a safe manner, while wearing the proper PPE.
 Review the general spill cleanup procedures

Evacuate building as necessary

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TELEPHONE BOMB THREAT CHECKLIST
INSTRUCTIONS: BE CALM, BE COURTEOUS. LISTEN. DO NOT INTERRUPT THE CALLER.

YOUR NAME: TIME: DATE:

CALLER'S IDENTITY SEX: Male Female Adult Juvenile APPROXIMATE AGE:

ORIGIN OF CALL: Local Long Distance Telephone Booth

VOICE CHARACTERISTICS SPEECH LANGUAGE

Loud Fast Slow Good

Excellent
High Pitch Soft Distinct Distorted Poor
Fair
Raspy Deep Stutter Nasal Other
Foul
Intoxicated Pleasant Slurred Other

Other

ACCENT MANNER BACKGROUND NOISES

Local Not Local Calm Angry Factory Trains

Foreign Region Rational Irrational achines Animals

Race oherent Music Quiet

Incoherent
eliberate Office Voices
Emotional
ighteous achines Airplanes
Laughing
Street Party

Traffic tmosphere

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BOMB FACTS

PRETEND DIFFICULTY HEARING - KEEP CALLER TALKING - IF CALLER SEEMS

AGREEABLE TO FURTHER CONVERSATION, ASK QUESTIONS LIKE:

When will it go off? Certain Hour TimeRemaining

Where is it located? Building Area

What kind of bomb?

What kind of package?_

How do you know so much about the bomb?

What is your name and address?

If building is occupied, inform caller that detonation could cause injury or death.

Activate malicious call trace: Hang up phone and do not answer another line.

Call Security at 335 / 0738554913 and relay information about call.

Did the caller appear familiar with plant or building (by his/her description of the bomb
location)? Write out the message in its entirety and any other comments on a separate
sheet of paper and attach to this checklist.

Notify your supervisor immediately.

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SEVERE WEATHER AND NATURAL DISASTERS

Tornado:

When a warning is issued by sirens or other means, seek inside shelter.

Consider the following:

 Small interior rooms on the lowest floor and without windows,

 Hallways on the lowest floor away from doors and windows, and
 Rooms constructed with reinforced concrete, brick, or block with no
windows.

Stay away from outside walls and windows.

Use arms to protect head and neck.

Remain sheltered until the tornado threat is announced to be over.

Earthquake:

Stay calm and await instructions from the Emergency Coordinator or the designated official.

 Keep away from overhead fixtures, windows, filing cabinets, and electrical power.
 Assist people with disabilities in finding a safe place.
 Evacuate as instructed by the Emergency Coordinator and/or the designated official.

Flood:

If indoors:

 Be ready to evacuate as directed by the Emergency Coordinator and/or the designated

Official
 Follow the recommended primary or secondary evacuation routes.

If outdoors:

 Climb to high ground and stay there.

 Avoid walking or driving through flood water.
 If car stalls, abandon it immediately and climb to a higher ground.

Hurricane:
 The nature of a hurricane provides for more warning than other natural and weather
disasters. A hurricane watch issued when a hurricane becomes a threat to a coastal area.
A hurricane warning is issued when hurricane winds of 74 mph or higher, or a combination
of dangerously high water and rough seas, are expected in the area within 24 hours.

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Once a hurricane warning has been issued:

Be ready to evacuate as directed by the Emergency Coordinator and/or the designated official.

Leave areas that might be affected by storm tide or stream flooding.

During a hurricane:

Remain indoors and consider the following:

 Small interior rooms on the lowest floor and without windows,

 Hallways on the lowest floor away from doors and windows, and
 Rooms constructed with reinforced concrete, brick, or block with no windows.

Blizzard:

If indoors:

 Stay calm and await instructions from the Emergency Coordinator or the designated official.
 Stay indoors!
 If there is no heat:
 Close off unneeded rooms or areas.
 Stuff towels or rags in cracks under doors.
 Cover windows at night.
 Eat and drink. Food provides the body with energy and heat. Fluids prevent dehydration.
 Wear layers of loose-fitting, light-weight, warm clothing, if available.

If outdoors:

 Find a dry shelter. Cover all exposed parts of the body.

 If shelter is not available:
 Prepare a lean-to, wind break, or snow cave for protection from the wind.
 Build a fire for heat and to attract attention. Place rocks around the fire to absorb and
reflect heat.
 Do not eat snow. It will lower your body temperature. Melt it first.

If stranded in a car or truck:

 Stay in the vehicle!

 Run the motor about ten minutes each hour. Open the windows a little for fresh air to avoid
carbon monoxide poisoning.
 Make sure the exhaust pipe is not blocked.
 Make yourself visible to rescuers.
 Turn on the dome light at night when running the engine.
 Tie a colored cloth to your antenna or door.
 Raise the hood after the snow stops falling.
 Exercise to keep blood circulating and to keep warm.

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