Module No. and Title Module No.

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INTRODUCTION TO CONTINGENCY PLANNING

Lesson No. and Title Lesson 2: Overview on Contingency Planning (CP)

Upon the completion of this module, the students are expected to:
Module 1. Define CP.
Learning 2. Discuss the background and importance of CP.
Outcomes 3. Discuss the elements of CP.
4. Determine the myths and facts of CP.
5. Describe the features of CP.
6. Determine the criteria of a good CP.

Time Frame 8 Hours (Week 1 – Day 1)

Great day students! Welcome to this module on the introduction to contingency planning. In
Introduction this lesson, you will gain knowledge about the background and importance of contingency
planning. Moreover, you will be able to know the different myths and facts of CP. Also, by
the end of this lesson, you will be able to describe the features and the criteria of a good
CP. This module is self-instructional and allows you to learn in your own space and pace.
So what are you waiting for? Start now and enjoy while learning students! 

WORD ASSOCIATION
Activity Instructions: Given the following words, write one or two words that comes up your mind
upon seeing the word. Example, the word is CHOCOLATE. Words associated may be
SWEET, BROWN, and LOVE.

Write associated words with the following:

1. Contingency
2. Plan
3. Contingency Planning

1. What is contingency planning for you? Use your own words. (5 pts.)
Analysis
2. Contingency planning is proactive. True or false? Explain. (5 pts.)

Let’s Build Up!

Abstraction
Definitions of CP:
1. By UN High Commissioner for Refugees: “A forward planning process, in a state
of uncertainty, in which scenarios and objectives are agreed, managerial and
technical actions defined, and potential response systems put in place in order to
Template 4 is modified from Project WRITE XI: An Easy Guide for Course Pack Making and Module Development by the DNSC IM
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 prevent or better respond to an emergency or critical situation.”
2. RA 10121: “A management process that analyzes specific potential events in a
state of uncertainty and establishes response arrangements in advance to enable
timely, effective and appropriate responses such as events and situations.”

CONTINGENCY PLANNING:
 A scenario-based plan for specific and projected natural and/or human-induced
hazard.
 Aims to address the impacts of the hazard and/or to prevent the occurrence of the
emerging threats by arranging well-coordinated responses and enabling efficient
management of resources.
 Contingency Plan is the document resulting from the conduct of CP.

BACKGROUND AND IMPORTANCE OF CP:

WHY CONDUCT CP?

 Sendai Framework for DRR:
CP is our commitment to the Sendai Framework for Disaster Risk reduction
(SFDRR 2015-2030).
 Sendai’s Priority No. 4: Enhancing disaster preparedness for effective response,
and to “Build Back Better” in recovery, rehabilitation, and reconstruction.
 Sendai Priority 4, 33.A: National and Local Governments shall: “Prepare or review
and periodically update disaster preparedness and contingency policies, plans,
and programmes.”
 CP is required by RA 10121.
i) Rule 6, Section 4 (3), RA 10121 IRR: “The Provincial, City, and Municipal
DRRMOs and BDRRMCs, in coordination with the concerned national
agencies and instrumentalities, shall facilitate and support risk assessments
and contingency planning activities at the local level.”
ii) Rule 12, Section 2, RA 10121 IRR: “…there should be a joint coordinated effort
between the national-local, national-international leadership, and identified

Template 4 is modified from Project WRITE XI: An Easy Guide for Course Pack Making and Module Development by the DNSC IM
Committee
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 first point of call at specific cluster of agencies or tasks and humanitarian
support activities, accountability during emergency/disaster situation.”
iii) Rule 15, Section 1, RA 10121 IRR: “A call for international assistance may be
issued by the President upon recommendation of the NDRRMC, depending
on the scope, magnitude of damage or political implications of the adverse
effects.”
 CP is embodied in various national policies, programs, and guidelines:
i) National DRRM Framework
ii) National Disaster Response Plan
iii) E.O. No. 82, s. 2012
iv) NDRRMC MC No. 04, s. 2012
v) DBM-NDRRMC-DILG JMC 2013-1
vi) NDRRMC-DILG-DBM-CSC JMC 2014-1
vii) DILG Project LISTO

* s. = Series
* MC = Memorandum Circular
* JMC = Joint Memorandum Circular

BENEFITS OF CP:
1. It helps ensure availability of resources.
2. It contributes to enhancing networking and coordination.
3. It helps protect lives.

ELEMENTS OF CP:

“it is better to plan when it is not needed, than not to have planned when it was necessary”
Even if one is not sure that such event may indeed occur, it is best to develop a plan.

Template 4 is modified from Project WRITE XI: An Easy Guide for Course Pack Making and Module Development by the DNSC IM
Committee
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 IN WHAT EVENTS CAN WE APPLY CP?

WHO ARE THE ACTORS IN CP?

National/Regional Level Local Level Agency/Office Level

DRRM/Crisis Management Local DRRM Officers Division/Unit Heads
(CM) Focal Persons
Relevant Technical Local DRRMC/CMC Finance Officers
Experts member agencies reps.
Relevant CSOs and Local Committee Planning Officers
Private Sector Groups Representatives
Private sector managers or CSOs and private sector Logistics Officers
individuals willing to groups
commit resources, Sanggunian Members Operation Officers
services, or any other form Relevant Technical Experts Human Resource Officers
of assistance National government Disaster Control Group
agencies at local level Members
Private managers and Private managers and
individuals willing to commit individuals willing to commit
assistance assistance

Learning Insight:
“There are no problems we cannot solve together and very few that we can solve by
ourselves.” ~US President Lyndon B. Johnson

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 CP MYTHS AND FACTS:

MYTH FACT
CP is expensive. CP requires only an appropriate funding source
CP is too technical. There are trained local CP experts and facilitators.
Once the contingency plan has Contingency plan needs to be reviewed and
been formulated, only a little effort updated regularly.
is needed.
CP is not an integral part of our CP should form part of the regular planning
work. activities.
CP is sensitive, confidential, and CP should be prepared, developed, and
threatening. It should at least be disseminated to concerned agencies.
done in secret.
CP encourages displacement. CP helps to prevent displacement.
CP is product-oriented. CP is not a product for sale.

FEATURES OF CP:

CRITERIA OF A GOOD CONTINGENCY PLAN:

Abbreviated as CAFTEC.

Clarity Goals and objectives must be clear and precise.

Accuracy Information must be factual and accurate.
Flexibility CP must allow for the unexpected. Use round numbers and maintain
reserves.
Testability Mechanisms must allow for the conduct of tests and exercises.
Evaluative Contents must allow for evaluation and assessment for further
enhancement.
Consistency Contents must be coherent.

1. Relate the phrase “always have a plan B” with contingency planning. (5pts.)
Application 2. Explain in your own words: “CP is gender-sensitive.” (5 pts.)
3. When is the best time to conduct a CP? Consider the image above. (5 pts.)

Template 4 is modified from Project WRITE XI: An Easy Guide for Course Pack Making and Module Development by the DNSC IM
Committee
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 Complete the table below by filling in required information or details. (15 pts.)
Assessment The first row is already filled up to guide you on completing the task. Write N/A if the key
component is not applicable for BEFORE, DURING, or AFTER.

Key Component BEFORE Flood DURING Flood AFTER Flood

Medical Treatment N/A Save children and Provide
elder people psychological
healing
Information
Communication
Evacuation
Housing
Water, Food, Relief,
and Goods
Transportation

In closing this lesson, let me share to you what Albert Einstein said about learning.
Closure

Never stop learning. Keep going. Congratulations on finishing this module. I think you are
now ready for the next module.

Template 4 is modified from Project WRITE XI: An Easy Guide for Course Pack Making and Module Development by the DNSC IM
Committee
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