Introduction To CP: Contingency Planning Training Course

MODULE 1:
Introduction to CP
Contingency Planning Training Course

Module Objectives
Upon completion of this module, the participants
will be able to:
1. Define CP
2. Explain the importance of CP
3. Discuss the elements of CP
4. Determine the myths and facts about CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Scope
1. Definition of CP
2. Elements of CP
3. CP Myths and facts
4. Features of CP
5. Criteria for a good contingency plan

Definition of CP

Contingency Plan
Natural Hazard
A scenario- based
plan for a specific: or
Human-Induced
Hazard

Contingency Plan
address the impacts of the hazard
Aims to:
prevent the emerging threats
arranging well-coordinated responses

By:
enabling efficient management of
resources

Definition from UNHCR
“A forward planning process, in a state of
uncertainty, in which scenarios and
objectives are agreed, managerial and
technical actions defined, and potential
response systems put in place in order to
prevent or better respond to, an emergency
or critical situation.”

Definition from UNISDR
“A management process that analyzes
disaster risks and establishes arrangements
in advance to enable timely, effective and
appropriate responses.”

Definition from RA 10121
“A management process that analyzes
specific potential events in a state of
uncertainty and establishes response
arrangements in advance to enable timely,
effective and appropriate responses to such
events and situations.”
Contingency Planning
Module Training
1: Introduction
Course
Buzz-Words in CP
Scenario-based
Hazard specific
Worst-case
Arrangement of
mechanisms for response

Background and
Importance of CP

Background
Management
UNHCR Technical
Issue of UNHCR of IDPs and
Assess Mission Assistance
IDPs Geneva Capability
to RP to RP Building
PGMA as VP/
DSWD Sec
June 2000
Emergency Contingency Regional Executive Publication of

Management Planning Seminars on Workshops for CP Manuals
Training (TOF/CP Disaster OCDRDs for LGUs
Formulation) Preparedness
Evolution of CP
Sendai Framework for DRR
CP is our commitment
to the Sendai
Framework for Disaster
Risk Reduction
(SFDRR) 2015 - 2030

Goal:
Prevent new and reduce existing disaster risk
through the implementation of integrated and
inclusive economic, structural, legal, social,
health, cultural, educational, environmental,
technological, political and institutional measures
that prevent and reduce hazard exposure and
vulnerability to disaster, increase preparedness
for response and recovery, and thus strengthen
resilience

http://slideplayer.com/slide/9676867/

Priority 4:
Enhancing disaster preparedness for
effective response, and to “Build Back
Better” in recovery, rehabilitation and
reconstruction

Priority 4, 33 a:
National and Local Governments shall:
“Prepare or review and periodically
update disaster preparedness and
contingency policies, plans and
programmes…”

Republic Act 10121

Republic Act 10121
Rule 6, Section 4 (3), Implementing Rules
and Regulations (IRR)
“The Provincial, City and Municipal DRRMOs or
BDRRMCs, in coordination with concerned
national agencies and instrumentalities, shall
facilitate and support risk assessments and
contingency planning activities at the local level.”
Module Training Course
1: Introduction
NDRRMC- NSC JMC No. 1 s 2016

NDRRMC- NSC JMC No. 1 s 2016
Item 6.1.1 “All DRRMCs at all levels, CMCs at

the local level, and individual government
departments, bureaus, agencies, offices, units,
and instrumentalities, shall formulate contingency
plans for natural and/or human- induced hazards
appropriate to their areas in accordance with the
prescribed Contingency Planning Guidebook.”

National DRRM Plan
Thematic Area 2:
Disaster Preparedness
Outcome 10: “Developed

and implemented
comprehensive national
and local preparedness
and response policies,
plans, and systems”

Other National Policies
Executive Order No. 82, s 2012
NDRRMC Memorandum No. 04, s 2012

Other National Policies
DBM-NDRRMC-DILG JMC 2013-1
NDRRMC-DILG-DBM-CSC JMC 2014-1
DILG Memo No.: 2014-39
DILG Operation Listo

World Risk Index Report 2018
3rd in 2011 – 2013
2nd in 2014
3nd in 2015 – 2017
3rd in 2018
Study by: UN University Institute for Environment and Human Security

Reference: http://weltrisikobericht.de/wp-content/uploads/2016/08/WorldRiskReport2016.pdf

Benefits of CP
Contributes
Helps
to
ensure Helps to
enhancing
availability protect
networking
of lives
and
resources
coordination

Elements of CP

When is the best time to conduct
CP?
2. 3.
1. LATER, when JUST BEFORE 4.
As early as we have more the event to RIGHT AFTER
NOW information? maximise the exact damage
information? is known?

“It is better to plan
when it is not needed,
than not to have
planned when it was
necessary.”
Photo credit: Google Images

Where to apply CP?
 Natural hazards
 Human- induced hazards
 Crises
 Planned events
 Sudden increase of displaced
population
 Sudden shortage of funding
 Epidemic
Photo credit: Google Images

Who shall conduct CP?
Many heads are better than one
1: Introduction
• DRRM/ CM Focal Persons

• Relevant technical experts
National/ • Relevant CSOs and private
Regional sector groups
Level • Private managers and
individuals willing to
commit assistance

• Local DRRM Officers
• Sanggunian members
• Local committees reps
• Local DRRMC/CMC member
agencies reps Local
• Relevant technical experts Level
• National government agencies at
the local level
• CSOs and group sector groups
• Private managers and individuals
willing to commit assistance
• Division/Unit Heads
• Finance Officers
• Planning Officers
Agency / • Logistics Officers
Office • Operation Officers
Level • Human Resource Officers
• Disaster Control Group
members

“There are no problems we
cannot solve together and very
few that we can solve by
ourselves.”
Lyndon B. Johnson Photo credit: Google Images
US President

CP Myths and Facts

X
MYTH #1:
CP is expensive.
FACT:
CP requires only an
appropriate funding
source.

X
MYTH #2:
CP is too technical.
External expertise is needed.
FACT:
There are trained local

CP experts and
facilitators.
X
MYTH #3:
Once the contingency plan
has been formulated, only
little effort is needed.
FACT:
Contingency plan needs

to be reviewed and
updated regularly.
X
MYTH #4:
CP is not an integral part of

our work.
FACT:
CP should form part of

the regular planning
activities.
X
MYTH #5:
CP is sensitive, confidential
and threatening. It should at
least be done in secret.
FACT:
CP should be prepared,
developed, and
disseminated to
concerned agencies.
X
MYTH #6:
CP encourages displacement.
FACT:
CP helps to prevent
displacement.

X
Myth #7:
CP is product oriented.
FACT:
CP is not a product for

sale.

Features of CP

Features of CP
CP is gender sensitive.
CP adheres to
international and national
standards and guidelines.
CP optimizes
information technology.

Features of CP
CP promotes
Public- Private Partnership.
CP is a continuing process.
CP integrates
DRRM mechanisms.

Criteria for a good
Contingency Plan

Criteria for a good Contingency Plan
Goals and objectives must be
Clarity
clear and precise.
CP must allow for the

Flexibility unexpected. Use round numbers
and maintain reserves.
Information must be factual and

Accuracy
accurate.

Criteria for a good Contingency Plan
Consistency Contents must be coherent.
Mechanisms must allow for the

Testability
conduct of tests and exercises.
Contents must allow for

Evaluative evaluation and assessment for
further enhancement.
1: Introduction
Summary:
Word Association
See Activity Packet for Instructions

Contingency
Planning
Questions?

Module Objectives
Upon completion of this module, the participants
will be able to:
1. Define CP
2. Explain the importance of CP
3. Discuss the elements of CP
4. Determine the myths and facts about CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Learning Insight:
“The Art of War” by Sun Tzu
“The art of war teaches us
not to rely on the likelihood
of the enemy’s not coming
but on our readiness to
receive him; not on the
chances of him not
attacking but rather on the
fact that we have made our
position steadfast.”

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MODULE 1:

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

arranging well-coordinated responses

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Emergency Contingency Regional Executive Publication of

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Item 6.1.1 “All DRRMCs at all levels, CMCs at

Contingency Planning Training Course

Outcome 10: “Developed

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Study by: UN University Institute for Environment and Human Security

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

• DRRM/ CM Focal Persons

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

There are trained local

Contingency plan needs

CP is not an integral part of

CP should form part of

Contingency Planning Training Course

CP is not a product for

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

CP must allow for the

Information must be factual and

Contingency Planning Training Course

Consistency Contents must be coherent.

Mechanisms must allow for the

Contents must allow for

Contingency Planning Training Course

Contingency Planning Training Course

Contingency Planning Training Course

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