Scatec Operations & Maintenance (SOM)

Contractor Quality and HSE Requirements Checklist Status

OFF
Document Number 1070-SOM-MSH-CHL-001
Document Level 4A Revision 04
Process Owner Hannes Bester Originator Ahmed Attia
Amos Rikhotso,
Project Name Aswan Checker Mohamed Taha , Sean
McGibbon
Revision Date: Feb 2023 Approver Mustafa El Refai
Management Area Manage Health, Safety, Environment and Quality

Contractor Quality and HSE Requirements Checklist

Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

TABLE OF CONTENTS
1. Purpose........................................................................................................................................ 3
2. Scope............................................................................................................................................ 3
3. Responsibilities, accountabilities, and authorities...................................................................3
4. Procedure..................................................................................................................................... 3
5. CONTRACTOR QUALITY AND HSE REQUIREMENTS CHECKLIST........................................5
5.1 SECTION 1 – QUALITY AND HSSE FILES (DOCUMENTATIONS).....................................5
5.2 SECTION 2 – QHSE RESPONSIBILITIES, AUTHORITIES AND ACCOUNTABILITIES.....6
5.3 SECTION 3 – PERSONAL FILES.......................................................................................... 7
5.4 SECTION 4 – EQUIPMENT DOCUMENTATION...................................................................8
5.5 SECTION 5 – OTHER REQUIREMENTS..............................................................................9
5.6 SECTION 6 – WELFARE FACILITIES.................................................................................10
 Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

1. Purpose
The Health, Safety, Security, Environment and Quality (QHSSE) Requirements Checklist for Contractors is aimed
to describe Scatec minimum occupational health and safety, security, environment, and quality requirements
to ensure compliance with applicable legal and other requirements.
Please note:
 The summary of HSSE & Quality Requirements for Contractors is to be read and implemented in
conjunction with applicable and other requirements.
 This summary does not relieve the Contractor from legal obligations and/or any specifications.

2. Scope
The HSSE & Quality Requirements Checklist for Contractors shall apply in all Scatec Plants during Operations
and Maintenance phase.

3. Responsibilities, accountabilities, and authorities

Plant Manager/Plant Supervisor is primarily responsible to enforce and implement the HSSE & Quality
Requirements Checklists for Contractors to ensure the contractor is in compliance with the minimum
requirements before work commences.
The HSE Coordinator is responsible to assist in auditing and ensure the contractor is in compliance with all HSE
& Quality Requirements for Contractors before work commences.
Plant Safety Engineer/O&M Manager is responsible (when required) to review and advise on HSSE and Quality
requirements.

4. Procedure
 The HSSE & Quality Requirements for Contractors to be part of the tendering documents i.e., Request for
Proposal (RFP) Pack.
 The HSSE & Quality requirements to be communicated to contractors during the tender and/or kick-off
meetings. If a clarification session is required, Contractor to reach out timeously and request same.
 The key and essential documentations to be submitted to the HSE personnel for perusal at least five
working days prior to start date of the project. This will be in the form of a digital submission on Scatec’s
external SharePoint that will be provided. Note that any documents that are missing will result in
Contractor not being able to gain access to site or commence works.
 The supplied documentations to be also reviewed and/or approved by the Plant Manager. The Plant
Safety Engineer to review and approve HSE & Quality documentations for the works on electrical
installations and/or plant equipment.
 The Contractor to submit Quality and HSE files (Digital [Electronic] & hard copies) to be audited (final
checks) beforehand. Please note: mandatory documentation (marked under comments) must be
submitted as a minimum for all tasks.
 Both Scatec and Contract Representative to sign off the QHSE Requirements Checklist.
 The HSSE & Quality files to be permanently kept on site and made available for inspection upon request.
 The Contractor will be subjected to regular (monthly or quarterly) HSSE & Quality second party audits.
Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

 The Contractor to prepare a detailed Close Out report at the end of the project.
 The Contractor to scan and submit the project HSSE & Quality files including medical exit certificates Final
sign off by Scatec’s representative will be linked to successful electronic submission of all documents.
 Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

5. CONTRACTOR QUALITY AND HSE REQUIREMENTS CHECKLIST

5.1 SECTION 1 – QUALITY AND HSSE FILES (DOCUMENTATIONS)

Health & Safety and Environment and Quality – Key Documentations

. Please note: the below listed documentations to be submitted for perusal and approval at least five working days
prior projects start date.
No. Requirements Associated Notes Compliant Non- Comments
Compliant
1.1 HSSE Policy Signed by the CEO and/or 16.1 Dependant on the
appointee. contractor scope of
works
1.2 Quality Policy Signed by the CEO and/or 16.1 Dependant on the
appointee. contractor scope of
works
1.3 Contractor Mandatory To be completed and signed by both Dependant on the
Agreement parties (Client and Contractor contractor scope of
representatives) as per applicable works
legislation.
1.4 Project Quality Plan and Specific to the project Dependant on the
Quality Control plans contractor scope of
works
1.5 Must be valid and nature of business Mandatory
relevant to the scope of work. (Must
share medical card for workers
Personal Injury Insurance which issued from relevant
Insurance authority or sign on
acknowledgement for managing
potential injuries)
1.6 Liability Insurance Must be valid and sufficient in Mandatory
comparison to the risk involved. Note:
This requirement should be dependent
on O&M's top management decision,
which builds on the task impact risk
which could affect an asset if the impact
is handled, as minor or already covered
on other liability insurance, they could
ignore that requirement.
1.7 Contact details for Ensure current contact details kept in Mandatory
emergency services, file and promptly displayed
supervision, and
management
1.8 Baseline Risk Assessment Must provide the overview hazards, risks Dependant on the
(BRA) and control measures in relation to the contractor scope of
contractor’s scope of work and the work works
environment.
1.9 Issue-Based Risk Job specific risk assessment covering Mandatory
Assessments (IBRA) main steps of the task, hazards,
associated risks and control measures.
1.10 Safe Work Procedures Must be aligned with the scope work Mandatory
(SWPs) and/or Method and outline main steps of the task and
Statements (MSs) for the safe execution method(s).
task
Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

5.2 SECTION 2 – QHSE RESPONSIBILITIES, AUTHORITIES AND ACCOUNTABILITIES

Health & Safety, Environment and Quality Structures: Roles and Accountabilities
2. Please note: the list below is not exhaustive rather indicate few key appointments. The required appointment
letters to be submitted at five days prior mobilisation.
No. Requirements Associated Notes Compliant Non- Comments
Compliant
2.1 HSE & Quality Commitment The letter of commitment on Dependant on the
health and safety, environment contractor scope of
and quality should be signed by works
the CEO.
2.2 QHSE organogram(s) and legal All applicable appointments and Dependant on the
appointments should be relevant and signed by contractor scope of
the employer representative. works
2.3 Responsible supervisor Proof of competency and CVs Mandatory
Appointment must be submitted for perusal
and approval beforehand.
24 Contractor Competent Person Required if the task involve Applicable for
(CCP) Appointment electrical installations and/or Electrical and
work on plant equipment: – Mechanical works
Proof of competency and CVs
must be submitted for perusal
and approval beforehand.
2.5 Electrical Installation Required if the task involve Applicable when
Appointment (certified and electrical installations and/or doing task on
registered person) work on plant equipment: – electrical equipment
Proof of competency and CVs
must be submitted for perusal
and approval beforehand.
2.6 Excavation Supervisor Required if the task involve Depending on the
excavations: – Proof of project scope
competency and CVs must be
submitted for perusal and
approval beforehand.
2.7 Rigger (certified) Required if the task involve Dependant on the
rigging and lifting (more than 5 contractor scope of
ton or determined by other works
factors): – Proof of competency
and CVs must be submitted for
perusal and approval
beforehand.
2.8 HSE Practitioner (certified) Can be determined the project Dependant on the
scope and other factors: – Proof contractor scope of
of competency and CVs must be works
submitted for perusal and
approval beforehand.
2.9 Quality Control Officer Can be determined the project Dependant on the
(certified) scope and other factors: – Proof contractor scope of
of competency and CVs must be works
submitted for perusal and
approval beforehand.
2.10 First Aider Appointment(s) – Proof of competency and CVs Dependant on the
certified must be submitted for perusal contractor scope of
and approval beforehand. works
2.11 Firefighter(s) Appointment - Proof of competency and CVs Dependant on the
certified must be submitted for perusal contractor scope of
and approval beforehand. works
2.12 Vehicle Driver Appointment – Copy of driver’ licensed to be Mandatory
licensed submitted for perusal and
Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

approval.

5.3 SECTION 3 – PERSONAL FILES

3. Personnel Files

No. Requirements Associated Notes Compliant Non- Comments

Compliant
3.1 Employee personal details Personal Detail Form must be Mandatory
form signed by the employee.
3.2 Site Specific employee Client and contractor proof of Mandatory
induction of Scatec induction – should be specific to
the project.
3.3 Valid Medical certificates of Mandatory
fitness for the specific task of Applicable if working for five or
all personnel done by an more consecutive days or can be
Occupational Health determined by other factors.
Practitioner
3.4 Proof of Competency Certificate copies and CVs to be Mandatory
(Certificates, CVs, etc.) kept in file
3.5 Matrix of Personal Protective As per designation category Dependant on the
Equipment (PPE) requirements including issue and control contractor scope of
identified per Worker register works
3.6 Valid (certified) Identify National I.D. copies and passport Mandatory
document copies for foreigners
3.7 Proof of employment contract For all employees that will be on Mandatory
(cover page / similar) site. Full employment contract is
not required. Sample of
contract to check the contract
items
3.8 Local workers content plan (Number of workers from the Mandatory
local villages (Benban Qibly,
Benban Bahary, Mansoureya and
Raqaba)
3.9 Accommodation Plan (In case non-local workers will be Dependant on the
utilized) contractor scope of
works
3.10 Exit Medical (At project end) Dependant on the
contractor scope of
works

5.4 SECTION 4 – EQUIPMENT DOCUMENTATION

4. Equipment File

No. Requirements Associated Notes Compliant Non- Comments

Compliant
4.1 First aid box contents Must be comply with the Dependant on the
minimum contents as specified contractor scope of
in FMC HSE Emergency works
Preparedness and Response Plan
4.2 Calibration certificates for all Must be made available for Dependant on the
testing equipment inspection beforehand. contractor scope of
works
4.3 Load test certificates for all Must be valid (as per legal Dependant on the
lifting/ rigging equipment i.e., requirement) and made contractor scope of
lifting machines, lifting tackle, available for inspection
Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

etc beforehand works

4.4 List of Hazardous Chemicals MSDS’s must be valid (less than Dependant on the
used on site and a copy to be five years) contractor scope of
available of MSDS applicable for works
hazmat
4.5 Vehicle checklists of vehicles To be completed daily Mandatory
used on site beforehand.
4.6 Equipment/Tools Checklists of To be completed and kept up to Mandatory
all equipment and tools used on date on site
site such as Ladders, Portable
Electrical Equipment, Hand
tools, Safety Harnesses etc.

5.5 SECTION 5 – OTHER REQUIREMENTS

5. Other Requirements

No. Requirements Associated Notes Compliant Non- Comments

Compliant
5.1 Incident Reporting and To follow be aligned with the Dependant on the
Investigation procedure in place Client procedure and templates contractor scope of
works
5.2 HSE Statistics - All statistics To be submitted weekly to SSOM Dependant on the
regarding Hours Worked, representative on site. contractor scope of
Injuries, First Aid and works.
Reportable Medical Treatment,
Damage and Near Misses, HSSE
Observations, etc.
5.3 Resource monitoring and Resource usage i.e., water, fuel, Resources usage
pollution prevention plan gas, waste recycling/disposal etc. mandatory
to be submitted weekly to SOM
representative on site.
5.4 Site Diary To be completed, signed off for Dependant on the
any activities that took place on contractor scope of
said day, including site works
instructions, deliveries on site,
work done and weather
conditions. Signed by the
responsible person.
5.5 QHSE files (hard copies) To be approved beforehand by Mandatory
the responsible personnel on
site, kept up to date and made
available for inspection upon
request.
5.6 Completion of the project Detailed Close Out to be Mandatory
(disestablishment) complied at the end of the
project. The report to
accompanied by scanned HSE
files including medical exit
certificates.
 Contractor Quality and HSE Requirements Checklist DocID.: 1070-SOM-MSH-CHL-001
Last update: Feb 2023 Revision: 04

5.6 SECTION 6 – WELFARE FACILITIES

6 Welfare Facilities

No. Requirements Associated Notes Yes No Comments

6.1 Resting/Eating Area Shaded area (tent/gazebo) Depending on the

equipped with tables, chairs project scope
and hand washing facilities.
6.2 Mobile toilets Chemical toilets for both Depending on the
sexes. Toilet rolls to be issued project scope
free of charge.
63 Drinking water Supply sufficient portable Depending on the
water for drinking. project scope