INVITATION

Definition:
A written or Verbal request inviting someone to go somewhere or to do
something.
(or)
The action of inviting someone to go somewhere or to do something.
(or)
It is a request to participate in a specific event or take part in something.
TYPES OF INVITATION:
1. Formal invitation
2. Informal invitation
FORMAL INVITATION:
Formal invitations are printed on cards which we invite our guests on
some auspicious occasions like weddings, birthdays, house warming,
inauguration of shops and factory, etc.
It contains complete information. Generally, It answers the questions
like “Who, whom, when, where, what time and for what.
Characteristics of Formal Invitations:
1. These are written in the third person.
2. Don’t include the names of addressee’s(Name of the invitee), it should
be written only on the envelope.
3. But when we invite VIP as the chief guest , then we should write the
name of that VIP.
4. Generally, Simple present tense is to be used.
5. No need to write The date of writing
6. No need to put the signature of the host.
7. We should write RSVP(French phrase =repondez s’il vous
plait/Pronunciation=reponday sil vu plate) on the left side with and
phone number. RSVP means “Please reply”/Please respond
8. As per the guidelines given by CBSE , the length of formal invitations
shouldn’t exceed 50 words

Format of Formal invitation:

 Names of the hosts
 Name of the invitee (in case of a formal letter of invitation/Not printed)
 Formal phrase of invitation
Example: Solicit(ask) your gracious presence on the auspicious occasion
 (OR)
Request the pleasure your benign presence on the auspicious occasion
 Date , time and venue of the event
 Occasion/reason of the invitation
Examples:
Formal Invitation (PRINTED)
Q. Your are Mr. Jagan Mohn, living at 31/2, Ramnagar, Visakhapatnam. You
decide to hold a dinner party to congratulate your grandparents on their golden
wedding anniversary. Draft a formal invitation in not more than 50 words to all
family members to attend a grand dinner at home.
Ans:

Mr. and Mrs. Jagan Mohan

Request the pleasure of your benign presence
on the auspicious occasion of
GOLDEN WEDDING ANNIVERSARY
of their
GRANDPARENTS
(Smt.& Sri. Madhusuhan and Revathi)
at their residence
31/2, Ramnagar, Visakhapatnam
On
th
20 October , 2022
Musical program: 6pm to 7:30pm
Dinner: 8pm
R.S.V.P.
Mr. & Mrs. Jagan Mohan

Formal invitation (NOT PRINTED)

Question:
You are the secretary of the Old Students’ Association , Visakha valley school,
Adarshnagar, Visakhapatnam. Using the information given in the input , write
invitation letters to all the old students of the school on the Alumini meet.
Hints: Alumni Meet on 20th October – Dinner & Dance – at Green park hotel, Vsp
– confirm your seat.
Answer:
Old Students’ Association
Visakhavally school
Adarsh Nagar
Visakhapatnam
Dear Alumnus(Graduates/old students)
25th Alumni Meet of Visakha Valley will be held on 20th October, 2022 at Green Park,
Ramnagar . Old students, including their husbands/wives will be our guests of honolur. Kindly
assemble at 7pm in the Banquet Hall for a get together and late dinner and dance.
Please confirm your seats by sending Rs.1000 to the undersigned.

Rajesh guptha
Secretary

Exercises:
1. You are the principal of Narayana Techno School, Visakhapatnam. Write an invitation inviting
the important persons of the town to grace the annual function of the school. Mr. Ch. Rajsekhar
, Commissioner, Visakhapatnam has agreed to preside over the function.
INFORMAL INVITATION:
 Informal invitations are nothing but personal letters written to friends, acquaintances and
relatives.
 Personal feelings and emotions can be shown
 The length of the informal invitations should not exceed 50 words just like the formal
invitations.

Format of informal invitation:

 Sender’s Address should be written on the left hand side
 Then Date should be written
 Then Salutation (Dear + name)
 Message
 Complimentary Close (Yours Sincerely)
 Then name of the sender.
Examples
Q. Your friend from Hyderabad is staying in the school hostel. Using the information given below in the
input, send him an invitation to celebrate Diwali at your house.
Hints: Friend from Hyderabad – a hosteler – invite to join you in Diwali Celebration at your house.
Ans:

Flat-302, SSV Heritage

Muralinagar
Visakhapatnam

25th October 2022

Dear Mahesh
 It gives me a great pleasure in inviting you to my house at Diwali. I am sure you will feel at home
in the company of my younger brothers and sisters. We shall have great fun. I am sure you will join us in
the ‘Puja’ an Diwali celebrations.

Yours Sincerely
Akhilesh yadhav

Exercise:
1. A pen-friend of yours is visiting India in summer. Using the information, given below , send an
invitation to him to spend a few days at your farm house at a village in Vizianagaram.
Pen-friend = a person someone exchanges letter (such as someone in a foreign country)

REPLY(OR) RESPOND TO INVITATIONS

FORMAT OF REPLY:
1. Senders Address
2. Date
3. Receivers Address
4. Salutaion
5. Main message
6. Your sincerely
7. Name
Example:
Formal Reply
Q. You are Ganesh . You have been invited by the Youth Club of your locality to act as one of the judges
for an inter-school group song competition organized by the Club. But unfortunately, you cannot accept
this invitation due to your previous engagement. Write to the Secretary of the club regretting your
inability to accept the invitation.
Ans:

3/32, Ramnagar
Asilmetta
Visakhapatnam

20th October 2022

The Secretary
Youth Club
Viskahapatnam

Sir

Sub: Inability to accept the invitation

 I feel highly honoured and obliged. Your prestigious club has selected me to act as one of the
judges for an inter-school group-song competition organized by you. But I am very sorry to express my
inability to be present on that day. Due to a very urgent previous engagement, I can’t accept this
invitation.

Yours faithfully
Ganesh

Informal Reply:
Example:
Q. You are Abhishek . You have received a letter from your close friend, inviting you to attend the
marriage of his sister. But unfortunately, you cannot attend it due to your previous commitments. Write
him a letter regretting your inability to attend the marriage ceremony.
Ans:
3/32, Ramnagar
Asilmetta
Visakhapatnam

20th October 2022

Dear Mahesh
I am indeed thankful to you for inviting me to attend the marriage of your elder sister
Greeshma. Unfortunately, due to some unavoidable previous engagements, I shall not be able to attend
it. Kindly accept a small wedding gift that I am sending for Greeshma ‘Didi’ on this auspicious occasion.

Yours sincerely
Abhishek