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    INVITATIONS AND REPLIES

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    gamerstunners

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    © All Rights Reserved
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    INVITATIONS AND REPLIES

    Uploaded by

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    11 views12 pages

    INVITATIONS AND REPLIES

    Uploaded by

    gamerstunners

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    © All Rights Reserved
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    INVITATIONS AND REPLIES

    Invitation is a kind of personal notice sent individually to people. There


    are two types of invitations-
    (i) Formal invitations (ii) Informal invitations

    It can be in the form of an invitation card, which is a formal way of


    inviting people. It can be also in the form of a note or a letter, which is
    an informal way of inviting people. For instance, inviting relatives,
    friends, colleagues etc. to attend some particular function or an
    occasion such as engagement, marriage, birth, death or public function
    is an informal invitation. It is an essential part of social etiquette.
    Informal invitations are addressed in freehand writing to friends and
    relatives. Formal invitations may be in the form of
    (a) Card or (b) Letter.
    They are addressed in a fixed format to a person in a department having
    a designation, with proper salutations.

    1. FORMAL INVITATIONS

    In a formal invitation card, one starts with the designation of the


    organizer, followed by name and address of the host, details about the
    date, time and venue of the function. The name of the chief organizer
    with 'RSVP' (Repondez Sil Vous Plait which means Respond , if you
    please) on the bottom left hand corner of the card.

    Guidelines for Writing Formal Invitations

     Formal invitations do not include the name of the addressee.


     Formal invitations are always written in third person i.e. he, she
    or it are used in place of I, you or we.
     The occasion, name of the invitee, name of the host, date, day,
    time, venue etc. are written in proper sequence.
     Some more details like name, designation, address etc. of
    organizer, sponsor or host should be included.
     If a VIP is invited, then the name of that VIP should appear
    prominently.

    Format of a Card

    1. You are opening an exclusive parlour for ladies. Draft a formal


    invitation for its inauguration with the necessary details.
    M/S FASHIONERS
    announce the opening of their exclusive Parlour for Women at 80, Mall
    Road, Nainital

    Snip
    Inauguration
    On Saturday, the 18th June, 20XX
    at 11:00 AM
    By Superstar Deepika
    All are Cordially Invited
    Free Haircut by Habib for First 10 Customers!

    RSVP
    Manya Singh
    Phone: 059422-61XXX

    2. As Secretary of the Literacy Club of St Anne's School, Ahmedabad,


    draft a formal invitation in not more than 50 words for the
    inauguration of the club in your school.
    The Principal, Staff and Students of
    ST ANNE'S SCHOOL, AHMEDABAD

    take great pleasure in inviting you to the


    inauguration of the
    Literacy Club
    on Saturday, 25th August, 20XX
    at 3 PM
    in the School Auditorium
    RSVP Secretary, Literacy Club
    Phone: 0120-3456XXX

    Format a Letter

    1.Sarvodaya Public School is organizing its Annual Sports day. The


    Principal wishes to invite Mr. PK Singh, the District magistrate as a Chief
    Guest to preside over the function. Draft a formal letter to be sent to
    the above-mentioned dignitary.

    Sarvodaya Public School


    E-7 New Model Town
    Shikohabad-283135

    12th August, 20XX

    Mr PK Singh
    District Magistrate
    Civil Lines
    Shikohabad-283135

    Subject- Invitation for Annual Sports Day


    Respected Sir
    It is a matter of great pride that our school is celebrating its 25th Annual
    Sports Day on 25th September, 20XX from 10 AM at the school ground
    We shall consider it a great favour if you could grace the occasion by
    presiding over the function as the Chief Guest and give away the prizes

    Soliciting (asking for) a line in reply or an e-mail at


    sarvodayaacademy@gmailcom.

    Yours faithfully
    Principal
    Sarvodaya Public School
    2.On 30th November your school is going to hold its annual sports day.
    You want Mr. Dhanraj Pillai, a noted hockey player, to give away the
    prizes to the budding sportspersons of the school. Write a formal
    invitation in about 50 words requesting him to grace the occasion. You
    are Karuna/ Karan, Sports Secretary, Sunrise Global School, Agra.

    Sunrise Global School


    Hari Parvat,
    Near Delhi Gate
    Agra-262002

    15th November 20XX

    Mr. Dhanraj Pillai


    New Delhi
    Subject- Invitation for the School Annual Sports Day

    Respected Sir
    We shall be obliged if you could spare some time from your busy
    schedule to be the Chief Guest at our school's Annual Sports Day to be
    held on 30th November, 20XX 2 PM onwards at the school's sports field.
    Kindly confirm your acceptance by 23rd November and oblige.

    Yours sincerely
    Karan (Sports Secretary)

    2. INFORMAL INVITATIONS

    Informal invitations are sent for personal occasions/to close friends or


    relatives. They are written in the form of pe letters. The style is relaxed
    and informal. Informal invitations can include personal feelings and
    emotions.

    1. You are opening an exclusive parlour for ladies. Write an informal


    invitation, inviting your best friend for its inauguration.

    23, Mall Road


    Nainital

    5th June, 20XX

    Dear Josephine,
    Finally, my dream of opening an exclusive parlour for ladies has come
    true!
    Well, I have named it SNIP and do you know who's coming for the
    inauguration? Deepika herself!
    The inauguration is on Saturday, 18th June, at 6 PM. Do come. Oops I
    forgot to tell you the location. It's next to Archies and Cafe Day.

    Yours affectionately
    Manya

    Replies to Invitations

    Replies to invitation is written to the host in response to the invitation.


    It also informs the host whether you are attending or not attending the
    occasion. A good reply is always pleasant.

    Formal Replies

    Formal replies involve a certain standard and form. They are usually
    very short and to the point. In a formal reply, first of all the invitation is
    acknowledged for which thanks are written in third person. Acceptance
    is communicated or regret is shown if the person is unable to attend the
    occasion. In case of not attending specific reason is to be given.

    Draft a suitable reply to the given formal invitation.


    Mrs & Mr KL Shastri
    request the pleasure of your company
    on the auspicious occasion of
    the wedding of their son

    MOHIT With MANYA


    (D/o Mrs. & Mr. Deepak Mehta, Jammu)
    on Monday, 15th October, 20XX
    at 7 pm
    at Hotel Mountview, Sector 10 Chandigarh - 160010
    RSVP With Best Compliments from
    Manoj Shastri Relatives and Friends
    5135/3, Modern Housing Complex
    Manimajra, Chandigarh-160101
    Phone 098210XXXXX

    Accepting the Invitation

    Mr. Rakesh Rana has much pleasure in accepting the kind invitation of
    Mrs. & Mr. KL Shastri to the marriage of their son Mohit on 15th
    October, 20XX at 7 PM.
    Declining the Invitation

    Mr. Rakesh Rana sincerely thanks Mrs. & Mr. KL Shastri for their kind
    invitation to the wedding of their son Mohit on 15th October, 20XX at 7
    PM, but regrets his inability to attend because of a prior engagement.
    He wishes Mohit a blissful conjugal (marital) life.

    Informal Replies

    In informal replies, simple language is used and the invitation is


    acknowledged in first or second person. Acceptance is communicated
    or refusal is regretted with a specific reason.

    Draft a suitable reply to the given informal invitation.

    5135/3, Modem Housing Complex


    Маnimajra
    Chandigarh
    15th September, 20XX

    My Dear Rakesh
    You will be delighted to know that our son Mohit is getting married on
    15th October, 20XX.
    Our would-be daughter-in-law, Manya, is a lecturer in a private college
    in the same city Your bhabhi, Mohit and I are looking forward to your
    presence at the wedding, with family.
    Yours affectionately
    Krishan Lal

    Accepting the Invitation

    15, Doctors Colony


    Bhopal-462004
    18th September 20XX

    Dear Kumar and Bhabhi


    Thanks a lot for your invitation to Mohil's wedding I am really stumped!
    Has he grown so big? I still remember him as a little boy competing with
    other kids. Pestering me for chocolates!
    Anyway, it is really a happy occasion and I will definitely join the
    festivities. I am coming with Ranjana and the kids. See you soon

    Yours affectionately
    Rakesh
    Declining the invitation
    15, Doctors' Colony
    Bhopal-462004
    16th September, 20XX

    Dear Kumar and Bhabhi


    Thanks a lot for your invitation to Mohit's wedding
    It is a happy occasion and I would have loved to join in all the festivities,
    but Shaurya, our little son is not keeping well and needs our constant
    care and attention.
    I really feel bad for missing the event. Please accept my best wishes
    Yours affectionately
    Rakesh

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