Esther Proposal

DESIGN AND IMPLEMENTATION OF WEB-BASED
PAYROLL MANAGEMENT SYSTEM

BY
ADEBAYO ESTHER OLUBUKOLA

FPA/CS/21/3-0052
A PROJECT PROPOSAL SUMMITED TO:
THE DEPARTMENT OF COMPUTER SCIENCE,

SCHOOL OF SCIENCE AND COMPUTER STUDIES,
THE FEDERAL POLYTECHNIC, ADO-EKITI
IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR

THE AWARD OF HIGHER NATIONAL DIPLOMA (HND) IN
COMPUTER SCIENCE
CHAPTER ONE
1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Payroll management is an essential function for organizations to manage employee
compensation and benefits. The traditional methods of managing payroll systems were
manual and time-consuming, leading to errors and inefficiencies. With the advancement in
technology, the need for an automated payroll management system has become increasingly
important.
Payroll management is a critical process for organizations as it directly impacts employee
satisfaction and productivity. According to a survey conducted by the Society for Human
Resource Management (SHRM), 79% of employees believe that their pay is important for job
satisfaction, and 60% of employees are likely to leave their job due to inadequate pay
(SHRM, 2020). In addition, managing payroll manually can lead to errors and inefficiencies,
resulting in additional costs for organizations. A report by the American Payroll Association
(APA) found that organizations can save up to 80% on payroll processing costs by
implementing an automated payroll system (APA, 2019).
The advancements in technology have made it easier for organizations to implement
automated payroll management systems. These systems provide a range of benefits such as
reducing the workload of HR professionals, improving accuracy, providing real-time data,
and reducing the risk of non-compliance with regulations. According to a survey conducted
by ADP, a global provider of cloud-based HCM solutions, 70% of organizations have
adopted automated payroll systems (ADP, 2019).
In conclusion, implementing an automated payroll management system can provide
numerous benefits for organizations, including cost savings, increased accuracy, and
improved employee satisfaction. With the increasing availability and affordability of these
systems, it has become essential for organizations to adopt automated payroll management
systems to stay competitive in the market.
1.2 STATEMENT OF PROBLEM
Many organizations still use outdated payroll systems that are prone to errors and difficult to
manage. Additionally, with the rise of remote work and flexible schedules, organizations
need a payroll system that can handle these complexities. Therefore, there is a need for a
web-based payroll management system that can address these issues.
1.3 AIMS AND OBJECTIVES
The study aims to achieve the following objectives:
1. To design and develop a web-based payroll management system capable of handling
intricate payroll calculations, tax deductions, and benefits administration.
2. To create a user-friendly interface for the payroll management system that can be easily
used by employees and administrators.
3. To ensure the security and privacy of data in the payroll management system.
4. To make the payroll management system scalable and adaptable for future changes to
the organization's payroll policies and practices.
1.4 SCOPE AND LIMITATIONS OF STUDY
This study will focus on the design and implementation of a web-based payroll management
system for small to medium-sized organizations. The system will handle basic payroll
functions, such as calculating and processing employee salaries, managing tax deductions,
and benefits administration. However, the system will not include advanced features, such as
accounting and financial reporting.

1.5 RESEARCH METHODOLOGY
Research Design
This study will adopt a mixed-methods research design that combines quantitative and
qualitative data collection and analysis.
SYSTEM DESIGN
The database design phase involves designing a database to store and organize data.
According to Chhetri et al., (2021), the database design is critical to ensure that the system
can handle large amounts of data and is secure and efficient.
DATABASE DESIGN: This involves the choice of data structure and database. The website
uses MYSQL server as the database. This sophisticated database allows the administrator to
monitor effectively and run some query language in the server. It is equipped with maximum
security to prevent hacking.
USER INTERFACE DESIGN: It is a system that permits the interaction between human
beings and the computer. The project has a user interface design because of the level of
interaction.
PROGRAM MODULE SPECIFICATIONS
These are the program module:
 Home page
 Sign up
REQUIREMENT SPECIFICATIONS
System requirements are a description of the needs, and devices a customer needs for an
information system. Here, unique requirements of a system are identified as user requirement.
These are the URL address of the site, as he wishes to make an order.
1.6 EXPECTED CONTRIBUTION TO KNOWLEDGE
This project will be implemented with the following programming languages.

 WML
 PHP
 HTML
 MYSQL
 APACHE SERVER
WML (Wireless Markup Language): It is a tag based markup language designed after the
model of HTML for web contact. The designers of WML and its companion scripting
language (WML script) created an environment that demands less memory and processing
power from the browsers than HTML and JavaScript. This language was used because it
includes features that project it for relatively small processor, display sizes of today’s
wireless devices.
PHP (Processor Hypertext): It was considered suitable or this project because it is a
powerful server side scripting language for creating dynamic and interactive website. PHP is
a widely used, free and efficient alternative to other competitor scripting language such as
Microsoft ASP. PHP is perfectly suitable for web development and can be embedded directly
into the HTML code. It is often used together with Apache (web server) on various operating
systems. It also supports ISAPI and can be used with Microsoft IIS (Internet Information
System) on windows. Scripts in a PHP file are executed on the server that is why it is more
sophisticated than other programming languages. It runs on different platforms, (windows,
Linux, Unix etc).
MY SQL: MYSQL is a database server that is ideal for both small and large applications like
the project of this type. It supports standard SQL and it compiles on a number of platforms
APACHE SERVER: This is used to deploy the on-line site.
1.7 DEFINITION OF TERMS

Payroll Management System: A system that automates and manages an organization's
employee compensation and benefits.
Web-Based Payroll Management System: A payroll management system that is accessible
via the internet.
User Interface: The visual design and layout of a system that allows users to interact with it.
Database Design: The process of designing a database to store and organize data.
Security and Privacy: Measures to protect the system and data from unauthorized access
and maintain the confidentiality of sensitive information.
Performance and Scalability: The ability of the system to handle large amounts of data and
users without compromising its speed and functionality.
REFERENCES
ADP, (2019), The Internet”; Fear and Shopping Cyberspace. Harvar Business Review p.13-14
American Payroll Association (2019). Implementation payroll system; Promising Results and
Unanswered Questions, Management Science.
Chheril B., Kalokota R. and Whinston A.B. (2021), Using Client Server Broker Architecture for
Intranet Decision Support p. 171-192
SHRM (2020) p. 103-124. An Analysis of Major Failure Factors to Reduce the D ysfunction of
web-based payroll.

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DESIGN AND IMPLEMENTATION OF WEB-BASED

PAYROLL MANAGEMENT SYSTEM

ADEBAYO ESTHER OLUBUKOLA

A PROJECT PROPOSAL SUMMITED TO:

THE DEPARTMENT OF COMPUTER SCIENCE,

IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR

1.1 BACKGROUND OF THE STUDY

Payroll management is an essential function for organizations to manage employee

Payroll management is a critical process for organizations as it directly impacts employee

implementing an automated payroll system (APA, 2019).

The advancements in technology have made it easier for organizations to implement

reducing the workload of HR professionals, improving accuracy, providing real-time data,

by ADP, a global provider of cloud-based HCM solutions, 70% of organizations have

adopted automated payroll systems (ADP, 2019).

In conclusion, implementing an automated payroll management system can provide

systems to stay competitive in the market.

1.2 STATEMENT OF PROBLEM

web-based payroll management system that can address these issues.

1.3 AIMS AND OBJECTIVES

The study aims to achieve the following objectives:

1. To design and develop a web-based payroll management system capable of handling

intricate payroll calculations, tax deductions, and benefits administration.

used by employees and administrators.

the organization's payroll policies and practices.

1.4 SCOPE AND LIMITATIONS OF STUDY

accounting and financial reporting.

qualitative data collection and analysis.

can handle large amounts of data and is secure and efficient.

security to prevent hacking.

PROGRAM MODULE SPECIFICATIONS

These are the program module:

1.6 EXPECTED CONTRIBUTION TO KNOWLEDGE

This project will be implemented with the following programming languages.

PHP (Processor Hypertext): It was considered suitable or this project because it is a

sophisticated than other programming languages. It runs on different platforms, (windows,

Linux, Unix etc).

APACHE SERVER: This is used to deploy the on-line site.

1.7 DEFINITION OF TERMS

employee compensation and benefits.

Web-Based Payroll Management System: A payroll management system that is accessible

via the internet.

and maintain the confidentiality of sensitive information.

users without compromising its speed and functionality.

Unanswered Questions, Management Science.

Intranet Decision Support p. 171-192

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