26 - 28 October, 2023

Millennium Hall, Addis Ababa

REGISTRATION CONTRACT - LOCAL PRODUCTS & SERVICES

We hereby register for the selected section of the 2022 trade fair:

Animal Feed Animal Health Aquaculture Apiculture Diary Meat Poultry

We register the following company as an exhibitor:

Company name: Tin Number

Amen Animal Feed Production 0000239430

Address : P.O.Box:

City: Country:

Sheger ,Gellan Ethiopia

Telephone (incl. Country + area code): Company E-mail address: Website:
0114 62 58 47
Contact Person O
✔
Mr. O Ms. O Mrs. E-mail address: Mobile:

Mr. Abera shumet 0911 23 81 35

Invoice address – if different from above and contact person for payments
Company name: Address.: Tin Number
Amen Animal Feed Production 0000239430
Full Name: O✔ Mr. O Ms. O Mrs. E-mail address: Mobile:

Mr. Abera Shumet 0911 23 81 35

Product range (published in exhibitor list on show website and printed catalog):

We plan to exhibit machinery No YES Dimensions mx (W) mx(L) m(H) Weight Kg

Organizers
August 29,2023

Place / Date Company stamp Legally binding signature

 REGISTRATION CONTRACT - LOCAL PRODUCTS & SERVICES
9
We order the following stand size: _________ m2

Space rental

Space rental - no stand construction included.* If you

Standard Cooling off Min
plan to build an individual stand the minimum size is 18m². Space Type
Until 29 Aug. 30 Aug.-30 Sep. Size
You need our written approval for the set-up of your Raw (One side open)
✔
5,500/m2 6,050/m2 9m2
stand. Please send us a drawing of your exhibition stand
for our authorisation. Corner (Two side open) 5,775/m2 6,352/m2 12m2
No electricity included – a minimum of 1kW 220V will be
invoiced automatically for each booking / pavilion if no Head (Three side open) 6,064/m2 6,670/m2 36m2
stand construction is ordered.
Island (Four side open) 6,368/m2 7,004/m2 72m2

✔ Shell Scheme stand construction ETB 1,500.00/ m2

The Stand packages includes:

- Wall panels
- 1 table
- 3 chairs
- Reception counter
- 1 kw 220v power supply with a socket
- 3 spotlight
- Fascia with company name
- 1 waste bin

Upgraded DELUXE package (min.12m2) ETB 2,000.00/ m2 Upgraded PREMIUM Stand Package (min.18m2) ETB 2,500.00/ m2

The Stand packages includes: The Stand packages includes:

- Wall panels - Wall panels
- 2 branded fascia - 4 wooden chairs
- 2 branded front wall panel 2.3m - 1 table with chrome leg
- 1 branded reception counter - 2 branded elevated fascia
- 1 chrome table and 4 wooden chairs - 1 branded reception counter (Lockable))
- 1kw 220v power supply with a socket - 1kw 220v power supply with 1 socket
- 3 spotlights - 3 spotlights
- 1 waste bin - Company Name on the Fascia
- Grey carpet - 1 waste bin
- Grey carpet
ELECTRICITY
“space incl. booth construction” – 1 kW 220 V
220 V alternating current ETB 2,400.00/ kW kw
included “space only” – no electricity included
booking of min. 1 kW 220 V obligatory 380 V three phase current ETB 4,800.00 / kW kw

registration fee ETB 5,000.00

The price is subject to 15% Value Added Tax.

SUBSCRIPTION SUMMARY for shell scheme stand

Item UoM Sqm Unit Price Amount in ETB
Space Rental M2 9 5,500.00 49,500.00
Stand Construction M2 9 1,500.00 13,500.00
Exhibitor registration fee Company 5,000.00 5,000.00
Total: 68,000.00
VAT : 10.200.00
Grand Total: 78,200.00

We accept all points of the Sponsorship and Exhibition Terms and Conditions attached with this subscription with this registration.

Organizers
August 29,2023

Place / Date Company stamp Legally binding signature

CO-EXHIBITOR REGISTRATION
Registration of Co-exhibitors - for registration of more than two exhibitors this form can be filled in several times.
1.
Company name: TIN No.:

Address : P.O.Box:

City: Country:

Telephone (incl. Country + area code): Company E-mail address: Website:

Contact Person O Mr. O Ms. O Mrs. E-mail address: Mobile:

Product range (published in exhibitor list on show website):

2.

Company name: TIN No.:

Address : P.O.Box:

City: Country:

Telephone (incl. Country + area code): Company E-mail address: Website:

Contact Person O Mr. O Ms. O Mrs. E-mail address: Mobile:

Product range (published in exhibitor list on show website):

The following fees apply for each co-exhibitor represented on the stand:

Local ETB 5,000.00

Co-exhibitor registration fee
Foreign USD 435.00

The price is subject to 15% Value Added Tax.

We accept all points of the Sponsorship and Exhibition Terms and Conditions attached with this subscription with this registration.

August 29,2023 Organizers

Place / Date Company stamp Legally binding signature

COMMERCIAL OPPORTUNITIES

STAND BRANDING Quantity

Exhibition Booth Branding with Vinyl Sticker - (per panel)
(950mmx2379mm) 2,400.00

Graphic print for counter size (per pc) 965mmx805mm 1,000.00

Graphic print for counter front (Per Pc) (965mmx805mm) 1,200.00

Fascia Logo (per 3m) (2930x200mm) 1,200.00
Cladded Branded Fascia with 3mm foam board and vinyl sticker
(2930x300mm) 3,000.00
Cladded Wall: PVCbanner Material mounted on wooden frame (Per m2) 1,500.00
Printing of Sticker or Poster (Per m2) 8,50.00
EXHIBITION CATALOGUE
Back cover full page advertisment 30,000.00
Front cover inside full page advertisement 28,000.00
Back cover inside full page advertisement 25,000.00
Double page spreed 24,000.00

Full page advertisemnt - permium position 20,000.00

Inside full page adevertisment 16,000.00
Inside half page adevertisment 12,000.00

HALL PLAN
Your logo on all printed and digital hall plans 4,000.00

E-NEWSLETTER
pre-show newsletter 5,000.00
Post-show newsletter 6,000.00
Pre- and post-show newsletter 10,000.00

E-SHOT
Pre-show e-shot 10,000.00

Post-show e-shot 12,000.00

PRE-REGISTRATION ADVERTISING
Logo + hyperlink on visitor pre-registration website 8,000.00

Logo + hyperlink in pre-registration confirmation email 12,000.00

ON-SITE ADVERTISING
Pillar branding in the foyer – (per pillar) 30,000.00

1 roll-up banner in the registration area 15,000.00

50x50cm foot print stickers leading to your stand - (per pc) 3,000.00

Flag Stand (Per Pc) 7,500.00

The price is subject to 15% Value Added Tax.

We accept all points of the Sponsorship and Exhibition Terms and Conditions attached with this subscription with this registration.

August 29,2023 Organizers

Place / Date Company stamp Legally binding signature

MARKETING OPPORTUNITIES

BRANDED BAGS IN You

r log
Here
o
Your lo
go BRANDED USB MEMORY
ENTRANCE AREA Here
STICKS
(designed and produced by you) (designed and produced by you)

ETB 25,000.00 ETB 25,000.00

Sponsorship of high quality laminated paper carrier bags featuring Branded USB memory sticks will be handed out to VIP & Guest of Honors at
sponsor’s logo/design on one side and the event logo on the other to be the inauguration, providing them with a useful and permanent reference
distributed to visitors on arrival at the exhibition. Opportunity also includes tool. USB memory sticks will include your own company information along
addition of single piece company literature/gift in the bags. The sponsor is with a full exhibitor list and details about the event. Sponsor is responsible
responsible for the production and supply. Design and specification needs to for design and supply of USB sticks (the design should include the event
be approved and agreed with the organizers. (Designed & Produced by logo, date & venue) and must be approved by the organizer.
Sponsor).
Your logo

Your logo Here

Here

3,000 LANYARDS WITH

Your logo He

Your logo He

YOUR LOGO AT THE

VISITOR REGISTRATION BRANDED NOTEPADS
re

re

ETB 25,000.00 ETB 25,000.00

Your logo

Your logo He
He

Sponsorship of high quality branded lanyards with the sponsor name/ Sponsored notepads will be given to all conference delegates. Sponsor’s
logo. Lanyards must be supplied by the sponsor (If the sponsor wants logo and website will appear on all pages in the notepad. The sponsor is
re
re

the organizer to provide lanyard, please request the quotation). responsible for the design, publish and supply (the design should include
the event logo, date & venue) and must be approved by the organizer.

PENS WITH YOUR LOGO

AT THE VISITOR
REGISTRAION AREA
LOGO ON VISITOR BADGES
Your logo Here

ETB 25,000.00
ETB 50,000.00

Sponsorship of high quality badges to be worn by all visitors at the event. Sponsored pens will be given to all conference delegates and visitors
Badges will feature sponsor’s logo exclusively on the back of the badge depending on the number of supplied pens. The sponsor is responsible for
providing high visibility to visitors. the design, manufacture and supply for the event.

YOUR LOGO ON HOSTESS

Your logo
Here Your logo
Here
UNIFORMS FOR PRODUCT LITERATURE
VISITOR REGISTRATION ON VISITORS BAGS
ETB 25,000.00 ETB 25,000.00
All registration staff will wear t-shirts emblazoned with your logo. A great A great way to get your company & product information to buyer’s hands as
way to present your brand in a funky and eye catching way which everyone they enter the event. Sponsor to supply all materials.
will get the chance to see. The cost will cover design and t-shirt production.

The price is subject to 15% Value Added Tax.

We accept all points of the Sponsorship and Exhibition Terms and Conditions attached with this subscription with this registration.

August 29,2023 Organizers

Place / Date Company stamp Legally binding signature

SPONSORSHIP PACKAGES
Gold Platinum Diamond

BENEFIT ETB 200,000.00 ETB 300,000.00 ETB 500,000.00

Pre-Event
Logo on event website hyperlink with your website

Company description on event website sponsors section (200 characters (300 characters (500 characters
incl. space) incl. space) incl. space)
Logo on entire documentation, press release & newsletter
Logo on pre-event marketing and promotional materials -
Logo with hyperlink and company description in pre-event el-newsletter (200 characters (300 characters (500 characters
incl. space) incl. space) incl. space)
Pre-event e-shot for targeted professionals in our database -
Banner Ad on the event website - -
At-Event
Acknowledge your company as a Sponsor during the inauguration program

Your logo as Sponsor and advert in the exhibition catalog One premium One premium
One inside full
full page full full page full
page full color
color color
Your logo connected with your booth on every published hall plan (printed &
digital)
Your logo on the event on-site signage
One speaking slot on the presentation platform -
Issue certificate of appreciation stating your sponsorship at the inauguration
program
Opportunity to distribute promotional materials in the registration (with prior
approval from the organizer)
- -

Your company PPT presentation (Max 5 pages) before the start of official
- -
inauguration program
Speaking opportunity to make a short speech (max 3 minutes) at the Inaugura-
tion Function
- -
Opportunity to place your roll-up banner on the Opening Room. (Designed and
produced by you)
- -
Logo with hyperlink and company description (500 characters incl. blanks) high
lighting your company’s involvement as sponsor
- 2nd day e-daily 1st day e-daily

Post-Event
Logo on thank you email sent to all participants highlighting your company’s
involvement as Sponsor
Logo on post show report and website highlighting your company’s involvement
as Sponsor
Logo with hyperlink and company description in the post-show newsletter high (300 characters (500 characters
lighting your company’s involvement as sponsor - incl. space) incl. space)
One post event e-shot for all event participants - -

The price is subject to 15% Value Added Tax.

We accept all points of the Sponsorship and Exhibition Terms and Conditions attached with this subscription with this registration.

Organizers
August 29,2023

Place / Date Company stamp Legally binding signature

 SPONSORSHIP AND EXHIBITION TERMS AND CONDITIONS
These Terms and Conditions of Participation shall apply between Prana Events, a 2.5. A binding contract shall only come into effect when the Organizer sends a
division of Fairteam Trading PLC, Bole Sub-city, Woreda 03, Lucky Bldg. 5th Floor written confirmation (whether by email or otherwise) of acceptance to the
(Hereafter referred to as "organizer" and its Client whose details are listed on the Client (whether it is received).
application form (Hereafter referred as "Client." 2.6. These terms and conditions are the only terms on which the Organiser is
prepared to deal with the Client and no terms and conditions endorsed upon,
1. DEFINITIONS AND INTERPRETATION delivered with, or referred in any application or purchase order or similar
In these Conditions, the following terms have the following meanings: documents delivered or sent by the Client to the Organizer do not constitute
1.1. "Agreement" means the entire application form/registration preconditions of participation and will not form part of the contract.
contract, including these Terms and Conditions. 2.7. The Organizer is entitled to withdraw acceptance if it was given on the basis of
1.2. "Application Form" means the application or order form or registration false premises or information, or the preconditions of acceptance are subse-
contract to which these Conditions are attached, setting out details of the quently no longer applicable and for clients who do not meet their financial
Package or such other document setting out details of the Package as Prana obligations.
Events choose in its absolute discretion to accept. 2.8. Clients are required to pay the Organizer a registration fee: If the Client has
1.3. "Calendar Year" means a full twelve (12) month period of the Ethiopian Calendar, co-exhibitors, the co-exhibitors are also required to pay the registration fee.
beginning on July 8 and ending on July 7. The registration fee includes:
1.4. "Client" means the person, firm, company, or entity set out in the Application • Entry in the alphabetical list of exhibitors (Company, address, hall/stand
Form. number)
1.5. "Conditions" means these sponsorship and exhibition terms and conditions. • Company profile of up to 300 characters including spaces,
1.6. "Data Protection Law" means the Regulation and the Directive, as amended or • free, fair catalogue, issued at the fair,
replaced from time to time, and all other national, international, or other • issuance of identity badges for participants,
laws related to data protection and privacy that are applicable to any territory • General Advertising and administrative expenses
where the Organizer or Client processes personal data or is established. 2.9. In the case of overbooking, the right of selection is reserved to the Organizer
1.7. "Event" means the Event, conference, exhibition, fair, show, webinar, or other for justified reasons at its own discretion.
Event (whether held in person or virtually) organized by Prana Events as set
out in the Application Form. 3. TERMS OF PAYMENT
1.8. "Exhibition Stand" means a stand (or part of a stand) constructed by the Organis- 3.1. Unless other payment terms are set forth in the application form, the Client
er or Client in the Venue exhibition space as set out in the Application Form. shall pay 100% of the registration fee and 50% of the space rental and stand
1.9. "Event Site" means the website(s) (together with any platforms and/or applica- contraction payment, including taxes, within 10 days from the Organisers
tions used together therewith) that will host and display the Event (or part Invoice or payment request date.
thereof) and Event materials. 3.2. The remaining 50% amount for the space rent and stand construction should
1.10. "Fees" means the fees payable by the Client for the Package as set out in the be paid 4 weeks prior to the Event.
Application Form. 3.3. The invoices for products and services ordered in addition are payable on the
1.11. "Force Majeure" means any event or circumstance that is beyond the reason- date given on the invoice.
able control of Prana Events and ongoing at the time of the Event or, in Prana 3.4. Any complaints must be made in writing within 3 (three) days of receipt of the
Event's opinion, is reasonably expected to be ongoing at time of the Event payment request/invoice. Objections raised at a later date cannot be consid-
(including but not limited to governmental laws, ordinances, regulations, ered.
requisitions, restrictions, recommendations or action, guidelines, imposition 3.5. Without prejudice to any other right or remedy that it may have if the Organizer
of sanctions, embargo, military action, acts or threats of terrorism or war, does not receive the fees in cleared funds by the due date for payment, the
mob, civil commotion or riot, health scares (including without limitation, Organiser has the right to (a) charge interest at the rate of 12% per month (if
epidemic and pandemic, whether or not new, ongoing or recurring), fire, acts less the maximum rate permitted by applicable law) accruing on a daily basis
of God, flood, drought, earthquake, severe weather, disaster, disruption to until the date of actual payment, and (b) refuse access for the Client and its
transportation, third party contractor/supplier failure, venue damage or representative to the Event, and/or refuse to provide any element of the
cancellation, industrial dispute, strikes, labour disputes, interruption/failure Package; and (c) terminate this agreement upon which the provision of 17.1
of utility service, lack of commodities or supplies, accidents, nuclear, chemi- shall apply.
cal or biological contamination, speaker or participant cancellation or 3.6. Payment of the Fees into the Organizer's designated bank account only shall
withdrawal, or any other comparable calamity or casualty); satisfy the Client's payment obligation under this agreement. To the extent
1.12. "Intellectual Property Rights" means trademarks, trade names, design rights, that clients receive any communication notifying the change in the Organizer's
copyrights, database rights, rights in know-how, trade secrets, confidential designated bank account, the Client is required to verify the authenticity of the
information, and all other intellectual property or analogous rights whether same directly with the Organizer.
registered or unregistered anywhere in the world.
1.13. "Manual" means any manual, service kit, or guide provided to the Client by the 4. ALLOCATION OF SPACE & CHANGE OF STAND LOCATION
Organizer in respect of the Event, as updated by the Organizer from time to 4.1. Exhibition space will be allocated on a first come-first-served basis.
time. 4.2. The Organizer reserves the right to make alterations in the floor plan of the
1.14. "Materials" means all content, materials, and other information that the Client Event, the layout of the Event Site or specification of the Client's Space in its
and its Representatives provide, or otherwise on Client's behalf in connection sole discretion and at any time, which it considers to be in the best interest of
with any element of the Package (including, without limitation, its name, the Event including (without limitation) altering the size, shape, or position of
profile, any logos, copy, and other artwork). the Client space. If space is materially reduced, the Client will receive a
1.15. "Organizer" means Prana Events, that is, the owner, operator and/or pro-rata refund of the Fees payable in respect of the space.
manager of the Event as stated in the Application Form. 4.3. The Organizer permits the Client to use the space for the purpose of displaying
1.16. "Owner" means the owner and/or management of the Venue. goods and exhibits at the Event. Such use shall not constitute a tenancy or
1.17. "Package" means the services, including but not limited to Space and/or lease of the space, and the Client acknowledges that it shall have no other
Sponsorship, to be provided to Client by the Organizer in relation to the Event rights to or interest in the space.
as set out in the Application Form. 4.4. The Client shall not display any materials or information that do not exclusive-
1.18. "Regulation" means the EU General Data Protection Regulation (GDPR) ly relate to the Client's commercial activities. The Organizer reserves the right
1.19. "Reportable Breach" means a breach of security leading to the accidental or to remove from the Exhibition Stand, the Space or the Venue, at the risk and
unlawful destruction, loss, alteration, unauthorized disclosure of, or access expense of the Client, any exhibit or other item which the Organizer considers
to, personal data transmitted, stored, or otherwise processed. in its reasonable opinion (i) to be in contravention with applicable laws,
1.20. "Representatives" means the employees, consultants, agents, contractors, regulations or the policies or procedures of the Organizer or of the Owners,
and other representatives (or any employee, consultant, agent, contractor, or (ii) infringes the Intellectual Property Rights of a third party, (iii) is likely to
other representatives thereof) of a party. cause offense or annoyance or (iv) is otherwise inappropriate or which does
1.21. "Space" means (i) the exhibition space in the Venue; and/or (ii) the virtual not comply with these Conditions.
exhibition space hosted on the Event Site, allocated to the Client by the 4.5. Where agreed by both parties and as specified on the Application Form, the
Organizer (together with the ancillary services provided to the Client in Organizer or Client will be responsible for setting up space for the Client,
connection with such virtual or exhibition space) as set out in the Application including, where applicable, an Exhibition Stand. The Client is solely responsi-
Form. ble for all aspects of dressing and branding the space, including, without
1.22. "Sponsorship" means the sponsorship element of the Package as set out in limitation, any Exhibition Stand (where applicable)
the Application Form; and 4.6. Suppose the Client is in breach of the agreement or engaged in any activity
1.23. "Venue" means the Venue at which the Event is physically held. that might jeopardise the safety (including, without limitation, the Event,
exhibitors, and visitors' data and information security). In that case, the
2. REGISTRATION and ACCEPTANCE Organiser reserves the right to suspend or block (temporarily/permanently)
2.1. Application for registration will only be accepted if the application form access to space and remove or block the Client's Representatives from the
provided to the Client by the Organizer either in hard copy or the online Event without liability to the Client.
registration form is completed in full. 4.7. The Client is only permitted to conduct business from its allotted space or
2.2. The application alone does not constitute acceptance by the Organizer until otherwise as permitted under the terms of the Package and shall not canvass,
the Organizer received it. promote, advertise, or solicit for business in any other area of the Venue
2.3. The application for the Package is irrevocable by the Client. without the prior consent of the Organiser.
2.4. No legal right to acceptance exists. The Organizer reserved the right to reject 4.8. The Client shall at all times ensure that the Exhibition Stand is staffed by
any Application form from any potential client. competent personnel and is clean,
 tidy, and well-presented during Event opening times, failing which Organiser delegates are expressly excluded. Only official visitor and delegate passes
reserves the right without liability to arrange for this to be done at the Client's issued by the Organiser shall be valid for entry to the Event.
expense. 8.2. The Client will be supplied with passes for its Representatives that are
4.9. The Client undertakes to occupy the space in time for the opening of the Event working at the Event and such passes must be produced on request at the
and not to close the Exhibition Stand prior to the end of the Event. If the Client Event. The Organiser may refuse entry to any person without a valid pass.
fails to comply with this Condition, the Organiser shall be entitled to terminate Passes are only valid in the name of the person to whom they are issued.
the agreement, and the provisions of Condition 17.1 shall apply. 8.3. The organiser may (at its sole discretion) refuse admission to, or eject from
the Event, any Client Representative who fails to comply with these terms
5. CO-EXHIBITOR AND JOINT STANDS and conditions or who in the opinion of the organiser represents a security
5.1. Without the consent of the Organizer, exhibitors are not permitted to make risk, nuisance, or annoyance to the running of the Event. Client shall procure
available all or parts of the stand allocated to them to third parties either in that its Representatives comply with all reasonable instructions issued by
return for payment or free of charge. the Organiser or the Owners at the Event.
5.2. No advertising or promotion of firms not named in the acceptance is permitted
on the stand. 9. ACCESS TO AND USE OF THE EVENT SITE
5.3. Applications for the inclusion of a co-exhibitor must be made to the Organizer This Condition shall apply only where the whole or any part of the Event is
in writing or via the Organizer's online shop. provided in a virtual format.
5.4. The co-exhibitor is required to pay the Organizer the registration fee accord- 9.1. Client undertakes to (i) be responsible for any technical requirements to
ing to the Registration Contract. In all cases, the party hiring the stand will be enable Client and its Representatives to use the Event Site, and (ii) partici-
liable for the registration. pate in the Event via the Event Site for the duration of the Event.
5.5. The co-exhibitor is subject to the same terms and conditions asthe main 9.2. If applicable, the Client will be supplied with exhibitor accounts for its
Client and all regulations apply to each co-exhibitor. Representatives that are working on the Space hosted on the Event Site.
5.6. Co-exhibitors may be included in the catalogue and the industry portal, Such accounts are only valid in the name of the person to whom they are
provided that the entry conditions are complied with, the pertinent fees are issued.
paid, and the information to appear is received in time. 9.3. Where delegate accounts are issued as part of the Package, access to the
5.7. If a stand is allocated to two or more firms jointly, each firm is jointly and Event Site is only available to employees of Client, are only valid in the name
severally liable vis-à-vis the Organizer. of the person to whom they are issued and access to a delegate account may
5.8. Firms exhibiting on a joint basis should name a joint representative in their not be shared internally or externally. Such accounts are issued subject to
registration. the terms of this Agreement and the organizers separate terms and
conditions applicable to delegates are expressly excluded.
6. MODIFICATION OF PARTICIPATION 9.4. Client is solely responsible for the security of any passwords issued by the
6.1. The Client will be liable for all modification causes, e.g., change of stand Organiser for accessing the Event Site. The organizer may cancel or suspend
construction, change of invoicing address, etc. such passwords in the event of a breach of this Agreement.
6.2. Modifications are only possible after acceptance by the Organizer and will be 9.5. Client shall (and shall procure that its Representatives) comply with all laws
subject to an administration fee. and regulations applicable to its access to and use of the Event Site includ-
6.3. Modifications are only possible 4 weeks prior to the start of the Event. ing the terms of this Agreement and the Organiser terms and conditions of
website usage. The organiser may monitor Client's use of the Event Site to
7. CLIENT MATERIALS ensure such compliance.
7.1. The Client shall provide the Organiser all Materials which the Organiser 9.6. The organiser cannot guarantee that the Event Site will operate continuous-
requires to perform its obligations under this agreement within the deadlines ly, securely, without errors or interruptions, or is free of viruses or harmful
specified by the Organiser, and the Client shall comply with the Organiser's components, and the Organiser does not accept any liability on account of
reasonable requirements and directions in relation to the Materials. Suppose unavailability, interruptions, errors or viruses or harmful components.
the Client fails to provide the Materials by the deadline and to the specifica- Client shall not (and shall procure that its Representatives shall not) attempt
tions required by the Organiser. In that case, the Organiser reserves the right to interfere with the proper working of the Event Site and, in particular, shall
to refuse to incorporate, print, publish, display, or otherwise use the Materials not attempt to circumvent security, tamper with, hack into, or otherwise
and shall not be required to refund any Fees which shall remain payable in disrupt any computer system, server, website, router or any other internet
full. connected device. Client shall be responsible for making all arrangements
7.2. The Client warrants that the Materials (i) are accurate and complete; (ii) are necessary for Client and its Representatives to have access to the Event Site.
not in any way defamatory, libellous, obscene, menacing, threatening, 9.7. The Organiser does not endorse or accept any responsibility for the content,
offensive, abusive or fraudulent; (iii) are not in any way illegal and that they do or the use of, any goods or services that may be identified or described on
not contravene any applicable law or incite or encourage the contravention of the Event Site and The Organiser shall not be liable for any loss or damage
any law; (iv) if provided in digital form, are free from any viruses and any other caused or alleged to be caused by or in connection with use of, or reliance
malware or corrupting elements of any kind and that they shall not cause any on, any content, goods or services available on or through the Event Site or
adverse effect on the operation of any Organiser system, publication, website, any website or other resource referenced therein.
platform, media or other property and/or on any users of any of the foregoing; 9.8. Client and its Representatives, when using any networking system or any
and (v) together with all Intellectual Property Rights therein, are owned or duly community platform made available on the Event Site, shall be bound by the
licensed by Client and they do not infringe the Intellectual Property Rights of following behavioural conditions: (a) you agree that any information you
any third party. enter is true and accurate to the best of your knowledge and will be consid-
7.3. While Organiser will take reasonable care in relation to the production of ered non-confidential and non-proprietary; (b) you agree to respect other
material and information incorporating the Materials, the Organiser shall not, users of the services and shall refrain from contacting other users with
in any event, be responsible to the Client for any omissions, misquotations, or untargeted announcements or requests; (c) you shall not send messages,
other errors that may occur except where such losses arise because of the upload or link to any defamatory, offensive, harassing, misleading or unlaw-
Organiser's gross negligence or wilful misconduct. ful content; and (d) you shall not upload or link to content which violates a
7.4. All Materials are subject to approval and acceptance by the Organiser. The third party’s Intellectual Property Rights or privacy rights.
Organizer reserves the right to in its absolute discretion to reject any Materi- 9.9. Client consents (and warrants that it has in place the appropriate consents
als at any time after receipt. for its Representatives) to grant The Organiser and the Organiser a
7.5. For the purposes of Sponsorship, Organiser will use its reasonable endeav- royalty-free licence to use personal information of Client and its Represent-
ours to provide the Sponsorship in the size, position, and manner as specified atives submitted to the Event Site within the Event Site and in ways neces-
in the Application Form. However, Organiser shall not be liable to the Client sary for the functioning of the Event.
where reasonable modifications or changes to the Sponsorship (including, 9.10. Client acknowledges and agrees that use of the Event Site shall be further
without limitation, to the size, position, section, or issue of or date of publica- subject to any website terms of use and/or fair or acceptable use policies
tion) are made by the Organiser. indicated on the Event Site.
7.6. The Client hereby grants the Organiser a non-exclusive, worldwide, 9.11. The Organiser does not guarantee or warrant that any content available for
royalty-free license to use the Materials in connection with the Event and in downloading from the Event Site will be free from infections, viruses and/or
accordance with the agreement. The Client also acknowledges that in view of other code that has contaminating or destructive properties. Client is
the time and cost required in preparing any publications or other media, in responsible for implementing sufficient procedures and virus checks to
circumstances where the agreement is terminated, the Organiser may at its satisfy its particular requirements.
discretion continue to use the name, logo, or any other materials or informa- 9.12. Client must not: (a) infringe The Organiser Intellectual Property Rights or
tion provided by the Client after the termination of the agreement, where the those of any third party in relation to its use of the Event Site; (b) knowingly
time and cost does not allow the Organiser to remove, delete or cover over transmit, send or upload any data that contains viruses, Trojan horses,
such name, logo or other material or information. worms or any other harmful programs or similar computer code; (c) use the
7.7. Suppose the Client and / or any of its Representatives is in breach of the Event Site in a way that could damage, disable, overburden, impair or
agreement. In that case, the Organiser reserves the right to refuse to use any compromise The Organiser’s systems or security or interfere with other
Materials in relation to the Event or the Sponsorship or may remove or delete users; or (d) interfere with, manipulate, damage or disrupt the Event Site.
such Materials without liability to the Client. 9.13. The Organiser reserves the right at any time, and without notice to Client, to:
(a) make changes or corrections and to alter, suspend or discontinue any
8. VISITOR OR DELEGATE PASSES FOR PHYSICAL EVENTS aspect of the Event Site; (b) vary the technical specification of the Event Site;
8.1. Where visitor passes and/or delegate passes are issued as part of the (c) temporarily suspend Client’s and its Representatives’ and third parties’
Package, they are issued subject to the terms of this Agreement and the access to the Event Site for the purposes of maintenance or upgrade; and (d)
Organisers separate terms and conditions applicable to visitors and/or withdraw from the Event Site any of the Materials (or any part thereof).
9.14. The Organiser reserves the right to remove any messages, content, or binding on both parties,provided that the Package may be amended as the
hyperlinks which it believes, in its sole discretion, breaches these conditions Organiser considers necessary to take account of the changes. The Organis-
and to temporarily or permanently block users who persistently breach er will notify the Client of any such amendments to the Package as soon as
these conditions. The Organiser shall not accept responsibility for the reasonably practicable.
accuracy or reliability of the information submitted by other users and the
Organiser shall not be held liable for any message or content sent or posted 13. RESERVED RIGHTS
by a user of any services from the Organiser. 13.1. In the case of exceptional circumstances beyond its control, the Organizer
9.15. The Organiser is under no obligation to oversee, monitor or moderate any has the right to (a) postpone the fair (b) curtail or prolong it, (c) close it for a
interactive service which may be provided on the Event Site, and, without certain period of time, (d) close it completely or in part, or (e) cancel it.
limitation, the Organiser expressly excludes all liability for any loss, injury or 13.2. In such justified exceptional circumstances, including but not limited to
damage whatsoever arising from the use by Client and its Representatives of force majeure, the exhibitors do not have any right to withdraw or adjust the
any interactive service, whether the service is moderated or not. participation charges nor to claim damages.
13.3. Should the fair not take place for the reasons stated above, the Client
10. CLIENT'S GENERAL OBLIGATION is obliged to pay25 % of the participation charge to cover general costs.
10.1. The Client shall comply with all laws or regulations or guidelines of any However, paid tax amount can not be claimed.
competent authority and any terms and conditions, Manual or reasonable 13.4. Larger individual sums will be considered if the Client has ordered
instructions or directions issued by the Organiser or the Owners (including, additional services for which charges are made.
without limitation, in relation to health and safety, data privacy, or security 13.5. Should the Organizer be responsible for the cancellation due to other
(including information security) requirements). reasons than stated above, the Client shall not be obliged to pay any fees.
10.2. The Client warrants that it has the right, title, authority, and the necessary However, no right to damages vis-à-vis the Organizer exists.
licenses to enter into the agreement and perform its obligations under it and 13.6. To the fullest extent permitted by law, the Organiser shall not be liable to the
that the person signing the agreement on behalf of the Client has the Client for any loss, delay, damage, or other liability incurred resulting from
requisite authority to do so. or arising in connection with the changing of the date of the Event or the
10.3. The Client and its Representatives must, at all times, conduct themselves in cancellation of the Event, howsoever arising. The Client acknowledges that
an orderly manner and must not act in any manner which causes offense, provisions of this Condition set out the Client's sole remedy in the Event of
annoyance, or inconvenience to other sponsors, exhibitors, the Owner, the changing the date of the Event or the cancellation of the Event by Organiser,
Organiser, or any visitors/delegates to the Event. and all other liability of Organiser is hereby expressly excluded.
10.4. If applicable, the Client is solely responsible for obtaining visas and other
necessary documentation for entrance into the country where the Event is 14. LIABILITY AND INSURANCE
held. If the Client cannot attend the Event due to a failure to obtain such 14.1. It is the responsibility of the Client to insure the goods exhibited against all
documentation, the Fees shall remain payable in full. risks in connection with transportation, settling-up and dismantling, and
10.5. The Client and its Representatives shall do or permit anything to be done during the exhibition, in particular against damage, theft, etc.
which might adversely affect the reputation of the Organiser, the Owners, or 14.2. The Client shall be liable to compensate any damage made to the exhibition
the Event or make any defamatory, disparaging, or derogatory statement to space rented, stand material, electricity, water and sewage systems, or any
the Organiser, the Owners, or the Event. other property of the Organizer.
10.6. The Client and its Representatives shall not cause or permit any damage to 14.3. From time to time, the Organiser, the Owner, and each of their Representa-
the Venue or any part thereof or to any fixtures or fittings that are not the tives may enter the Venue at any time to carry out works, repairs, or altera-
Client's property or to the Event Site. tions or for any other purposes which they deem necessary ("Works"). To the
10.7. All items brought to the Venue or uploaded to the Event Site by or on behalf fullest extent permitted by law, the Organiser, the Owner, and each of their
of the Client are done so at the Client's own risk, and the Organiser does not Representatives shall not be liable for any damage, loss, or inconvenience,
accept them into its charge or control. howsoever arising, and suffered by the Client and/or its Representatives by
10.8. The Client agrees that it may not use the Event to leverage any other event in reason of any act or omission relating to the Works.
which the Client is a sponsor or participant. 14.4. The Client also agrees to obtain and maintain in effect throughout the Event
10.9. Client consents to its details (including, without limitation, its name, logo, workers compensation and liability insurance for its employees, representa-
and profile) being: (i) published in any show guide, directory and/or other tives, invitees in such minimum amounts as are required by law or are
promotional materials prepared in connection with the Event, and/or (ii) otherwise consistent with prudent business practice. The Client agrees to
displayed on the Event Site. Although the Organiser shall take reasonable waive the right of subrogation of its insurance carrier against Organiser and
care in any such publication/display, it shall not be liable for any errors, the Venue and Owners to recover loss sustained for real and personal
omissions, or misquotations that may occur. property.
10.10. The Client is solely responsible for obtaining any licenses, regulatory 14.5. With its acceptance of the conditions of participation, the Client explicitly
approvals, customs clearances, or other necessary consents required for releases the Organizer and firms acting on its behalf from any rights of
Client to participate in the Event and display its Materials, including, without recourse whatsoever on the part of third parties. No right to claim damages
limitation, any licenses or other necessary consents required for the playing exists.
of music or any other audio or visual material by Client. or other necessary
consents required for the playing of music or any other audio or visual 15. EXHIBITORS OBLIGATION TO PRIOR NOTICE
material by Client. 15.1. Additional materials for the event tables, chairs, spotlights, etc.) can be
10.11. All unauthorized photography and recording or transmitting audio or visual provided on request 4 weeks prior to the opening of the exhibition.
material, data/information from the Event are explicitly prohibited. 15.2. The Client shall specify the weight and dimensions of machinery that it will
10.12. The Client acknowledges and agrees that the Organisers and its Represent- bring for display. Exhibitors shall also specify the power source capacity they
atives shall be permitted to undertake multimedia recording at the Event, require if different or more than the normal KW use.
including, without limitation, recording the Client and its Representatives
participating in the Event (the "Content"). The Client agrees to make its 16. CIRCULARS
Representatives aware of such permission for the multimedia recording of 16.1. The Organizer will inform the clients through email concerning the
the content in advance of the Event. The Client, including its Representa- details on preparations and running of the Event.
tives, acknowledges and agrees that the Organiser is the exclusive owner of 16.2. The Organizer does not accept any liability for any consequences of
all rights in the content and hereby waives any and all: (a) rights in and to disregarding these emails.
such content, and (b) claims that Client or its Representatives may have
relating to or arising from the content or its use. Without limitation, 17. TERMINATION
the Organiser shall be permitted to use the content anywhere in the world 17.1. Without prejudice to any other right or remedy it may have, in the Event that
for promotional and all other purposes, without any payment or compensa- the Organiser terminates the agreement under the provisions of Conditions
tion. 3.5, or 4.9 the Organiser shall not be required to refund any fees received
10.13. The Client acknowledges and agrees that the terms of this agreement from the Client, and the Organiser shall be entitled to submit an invoice in
(including, without limitation, the amount of the Fees) and the provisions of respect of the balance (or the whole as the case may be) of the Fees which
the Manual shall constitute confidential information of the Organiser, and will become immediately due and payable. The Organiser shall not be liable
Client undertakes that it shall not at any time disclose the same to any third to the Client for any loss or damage of any kind resulting from termination of
party. the agreement and shall have no further obligations under the agreement or
otherwise to the Client.
11. CANCELLATION OR NON-PARTICIPATION BY THE CLIENT 17.2. The Organiser may terminate the agreement without liability immediately at
11.1. After acceptance, no cancellation or reduction of the area of the stand on the any time by written notice to the Client if the Organiser determines in its
part of the exhibitor/sponsor is possible. absolute discretion that the provision of the Package to the Client is not in
11.2. The entire participation charge and registration fee should be payable. the best interests of the Event or the Organisers legitimate commercial
11.3. The restructuring of unused spaces by the Organizer does not release the interests. In the Event that the Organiser terminates the agreement
Client from its obligation to pay. pursuant to this Condition, any proportion of the Fees already paid will be
11.4. In the case of non-participation on the part of a co-exhibitor, the full amount refunded, and the Client will be released from paying any further proportion
of the registration fee shall be payable. of the Fees. The Client acknowledges that the refund of Fees paid is its
sole remedy in the Event of termination by the Organiser under this
12. CHANGES TO THE EVENT Condition, and all other liability of the Organiser is hereby expressly exclud-
12.1. The Organiser reserves the right at any time and for any reason to make ed.
changes to the format, content, Venue, and timings of the Event without 17.3. Upon the giving of notice of termination, without prejudice to any other right
liability. If any such changes are made, this agreement shall continue to be or remedy it may have, the Organiser may prevent all access to space,
 remove any Sponsorship,and, if necessary, remove all Client property (includ- 20.2. For the purposes of this agreement and either party's processing of person-
ing all Materials) from the space at the Client's risk and expense and the al data in connection with this agreement, the parties agree that each party
Organiser shall be free to re-license the space and/or resell the Sponsor- acts as a data controller. Each party shall (i) only process personal data in
ship elements of the Package. compliance with and shall not cause itself or the other party to be in breach
of Data Protection Law, and (ii) act reasonably in providing such information
18. LIABILITY AND INDEMNITY and assistance as the other party may reasonably request to enable the
18.1. The Organiser does not make any warranty as to the Event in general and in other party to comply with its obligations under Data Protection Law.
particular in relation to (i) the presence or absence or location of any other Suppose either party becomes aware of a Reportable Breach relating to the
sponsor/exhibitor or potential sponsor/exhibitor; or (ii) the benefit or processing of personal data in connection with this agreement.In that case,
outcome (commercial or otherwise) that the Client may achieve as a result it shall (i) provide the other party with reasonable details of such Reporta-
of exhibiting at or sponsoring the Event. Except as set out in these ble Breach without undue delay, and (ii) act reasonably in co-operating with
Conditions, to the fullest extent permitted by law, the Organiser excludes all the other party in respect of any communications or notifications to be
conditions, terms, representations, and warranties relating to the Event and issued to any data subjects and/or supervisory authorities in respect of the
the Package, whether imposed by statute or by the operation of law or Reportable Breach. Suppose either party receives any communication from
otherwise, that are not expressly stated herein. any supervisory authority relating to the processing of personal data in
18.2. The Organiser shall not be liable to the Client for any loss or damage connection with this agreement. In that case, it shall provide the other party
suffered or incurred by the Client in connection with the provision of (or with reasonable details of such communication and (ii) act reasonably in
failure wholly or partly of) any services or goods provided by third parties in co-operating with the other party in respect of any response to the same.
connection with the Event or the Package, including, without limitation, in The Organizer collects, uses, and protects personal data in accordance with
relation to the provision of utilities, freight shipment, the transport and its privacy policy, which can be found here: www.pranaevents.net/privacy-
delivery of Sponsorship and or exhibition materials to the Venue, work policy
undertaken by third party contractors (whether or not the Organiser 20.3. Without prejudice to the generality of Condition 20.2, the Client warrants that
sub-contractors) and services provided by the venue owners. The Client if it receives any list containing personal data from the Organiser as part of
acknowledges that services provided by the Organiser official or recom- the Package (a "Data List"), it shall: (i) keep the Data List confidential; (ii) at
mended contractors to the Client are the subject of a separate agreement all times comply with applicable Data Protection Laws and only use the Data
between the Client and the contractor. Although Organiser shall use reason- List for such purpose(s) as has been agreed with the Organiser in writing; (iii)
able care in selecting official or recommended contractors, Organiser shall not distribute, transfer or assign its rights to the Data List without the prior
not be liable for any loss or damage suffered or incurred by the Client in written consent of the Organiser, (iv) securely delete or put beyond use the
connection with the provision of services to the Client by such contractors. Data List by such time as has been agreed with the Organiser in writing or
18.3. Given the complex nature of the internet, the unequal capacity of the various such time as is required by Data Protection Law, whichever is earlier, (iv)
sub-networks, traffic at certain times of the day, and the various bottlenecks prevent unauthorized access of third parties to its access data by suitable
over which the organizers have no control, organizers responsibility will be precautions, and (v) provide the Organiser with reasonable details of any
limited to the functioning of its servers or the servers of the access provider enquiry, complaint, notice or other communication it receives from any
to the online operated fair, respectively at the data transfer point. The supervisory authority relating to Client's use of the Data List, and act
Organizer can not be held liable for (a) server speed, (b) slowdowns that are reasonably in co-operating with the Organisers in respect of Client's
external to its servers or to the servers of the access provider to the response to the same. Client acknowledges and agrees that the Organiser
online-operated fair, (c) poor data transfer caused by a failure or malfunc- shall only be obliged to provide Client with all or part of any Data List to the
tion of these networks and (d) a poor internet connection during the Event. extent that it is legally permitted to do so, and the Organiser shall not be
18.4. Subject to Condition 16.7: (i) the Organiser shall not be liable to the Client for liable to Client if the volume of personal data provided to Client is less than
any indirect, consequential, special, incidental, or punitive loss or damage, anticipated as a result of Organiser's compliance with Data Protection Law.
loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or
corruption of data or any other type of economic loss or damage; (ii) Organis- 21. LIMITATION PERIOD
er Group shall have no responsibility or liability for any loss (or theft) of or All claims of the Client against the Organizer shall lapse after a three-month
damage to the person, property and effects of the Client or its Representa- period. The limitation period begins to run from the second Monday after the
tives; and (iii) the Organiser maximum aggregate liability to the Client under last day of the fair took place.
the agreement or otherwise in connection with the Event and/or the Package
shall be limited to the total amount of the Fees. 22. GENERAL PROVISION
18.5. The Client shall indemnify the Organiser and keep the Organiser fully and Exhibitors shall obey and comply with all terms and conditions of these General
effectively indemnified against any loss of or damage to any property or Terms and Conditions of Participation as well as any further legal stipula-
injury to or death of any person caused by any act or omission of the Client tions, in particular local laws, ground rules in force at the fairgrounds of
its Representatives, or its invitees. third-party venues for face-to-face events, and rules of virtual platform
18.6. The Client shall indemnify the Organiser and keep the Organiser fully and providers for virtual fairs. Additional agreements, special permissions, or
effectively indemnified against all losses, claims, damages, and expenses other kinds of arrangements require the written consent of the Organizer to
(including, without limitation, reasonable legal fees) incurred by the Organ- become effective.
iser as a result of a third party claim that either: (i) the display of any
products, documents or other materials exhibited by the Client at the Event; 23. ENTIRE AGREEMENT
or (ii) the Organiser's receipt or use of the Materials constitutes an infringe- This agreement is complete in its entirety between the parties involved. This
ment of the Intellectual Property Rights of any third party or is in breach of agreement supersedes all other verbal or written agreements made prior to
any applicable law. or concurrent with this agreement.
18.7. Nothing in these Conditions shall exclude or limit liability that cannot be
excluded by the applicable law. 24. AMENDMENT
Any Amendments to these General terms and conditions of participation, which
19. CONFIDENTIAL INFORMATION are communicated to the Client at least in text form, shall become valid if the
For the purposes of this Condition "Confidential Information" means informa- Client does not object within two (2) weeks. The Organizer's communication
tion disclosed by a party (the "Disclosing Party") to another (the "Receiving shall also contain a reference to this right of objection. If exhibitor objects,
Party") relating to the Disclosing Party's business, products, affairs and Organizer is thereafter entitled to terminate the fair participation agreement
finances, clients, customers, and trade secrets including, without limitation, within two (2) weeks. Deviating, conflicting, or supplementary General
customer lists, billing practices, contractual arrangements, technical data, Terms and Conditions of the Client shall not apply unless Organiser has
and know-how. The Receiving Party shall not (except in the proper perfor- provided its consent thereto in writing. Individual agreements made between
mance of its obligations under the agreement) during the continuance of the Organiser and Exhibitor in individual cases (including side agreements,
agreement or at any time thereafter use or disclose to any person, firm, or additions, and amendments) shall take precedence over these General
company any Confidential Information of the Disclosing Party. This restric- Terms and Conditions of Participation.
tion does not apply to (i) any information in the public domain other than in
breach of the agreement; (ii) information already in the lawful possession of 25. SEVERABILITY
the Receiving Party before its receipt from the Disclosing Party; (iii) informa The remainder of this agreement shall be severable and remain in effect if
tion obtained from a third party who is free to divulge the same; (iv) disclosure any provision in whole or in part is held unenforceable for any reason.
of information which is required by law or other competent authorities; and
(v) information developed or created by one party independently of the 26. GOVERNING LAW
others. Place of jurisdiction in respect of all obligations of both parties deriving from
and/or in connection with the fair participation agreement and or/these
20. DATA PROTECTION general terms and conditions for participation is Addis Ababa, Ethiopia. The
20.1. For this Condition's purposes, the terms personal data, controller, proces- laws of the Federal Democratic Republic of Ethiopia are applicable
sor, processing, the data subject, and supervisory authority shall have the
meanings ascribed to them under the Regulation.

August 29,2023 17500 Addis Ababa, Ethiopia

+251 116 184 365
+251 929 308366

Place / Date Company stamp Legally binding signature Events

Exhibition | Conference | Meetings
+251 116 621 202
info@pranaevents.net