Iso 45001
Iso 45001
Iso 45001
Manual
BS iso 45001:2018
Bs en iso 14001:2015
Classification: Confidential
Contents Page Numbers
1. Introduction 3
2. Scope 3
Appendices
There are two distinct parts to Lloyd’s. The market, which is made up of many independent
businesses, and the Corporation of Lloyd’s, which is there – broadly speaking – to oversee the
market. These parts are distinct, but far from independent. Both work closely to maintain high
standards of performance across the market.
The Lloyd’s market is home to over 50 managing agents and over 80 syndicates, which offer an
unrivalled concentration of specialist underwriting expertise and talent.
The Corporation of Lloyd’s oversees and supports the Lloyd’s market, ensuring it operates
efficiently and retains its reputation as the market of choice for specialist insurance and
reinsurance risk.
It comprises many different teams, from International Markets and Business Development to
Claims and Market Operations. These teams work together to promote Lloyd’s around the world,
raise performance and manage Lloyd’s worldwide licenses. The Corporation has more than 800
employees worldwide.
2. Scope
The scope of Lloyd’s occupational health, safety & environmental (OHSE) management system is:
The provision of specialist and property insurance services to independent businesses by the
Corporation of Lloyd’s. This applies to the following two Lloyd’s premises within the UK:
Not within the scope are in-house service partners, tenants and market participants, and external
contractors as they will be expected to have their own health and safety management systems in
place. However, they will be expected to comply with Lloyd’s arrangements whilst working within
Lloyd’s premises listed above.
The Corporation of Lloyd’s (Lloyd’s) recognises and accepts its responsibility to provide a safe and
healthy working environment for all its employees, tenants, contractors and visitors who use its
premises in order to prevent injury and ill health, in accordance with the Health and Safety at Work
etc. Act 1974 and its associated regulations.
Lloyd’s approach to Occupational Health and Safety (“OH&S”) is based on the key clauses of BS
ISO45001:2018.
Lloyd’s recognises the need to focus on continual improvement of its OH&S management and
performance. Our aim is to encourage a positive health and safety culture. To ensure this is
achieved OH&S is actively promoted throughout the organisation through the provision of
information, training, instruction and supervision.
Lloyd’s operates a ‘low blame’ culture whereby employees are openly encouraged to report
hazards, including near misses, without fear of reprisal to ensure the root causes of accidents are
identified thus enabling measures to be put in place to eliminate recurrence.
Emphasis is placed on effective management ensuring a systematic approach to the identification
of risks and the allocation of financial and physical resources to control them. The aims and
intended outcomes of the ISO 45001 management system are to:
The Chief Executive Officer (CEO) takes overall responsibility for health and safety including the
formulation, development and implementation of the OH&S Policy within Lloyd’s and requires the
co-operation and support of all managers, employees, tenants, contractors and visitors in its
implementation. The CEO will ensure that the OHSE Policy is reviewed periodically, at least every
two years, to ensure that it remains relevant and appropriate to the organisation. This OH&S
Policy will be communicated to all persons working under the control of the organisation and will
be made available to interested parties on request.
John Neal
Chief Executive Officer
January 2020
The aims and intended outcomes of the ISO 14001 (the “International Standard”) management
system are :
i) protecting the environment by preventing or mitigating adverse environmental impacts;
ii) mitigating the potential adverse effect of environmental conditions on the organisation;
iii) assisting the organisation in the fulfilment of legal and other requirements;
iv) enhancing environmental performance;
v) controlling or influencing the way the organisation’s products and services are designed,
manufactured, distributed, consumed and disposed of by using a life cycle perspective
that can prevent environmental impacts from being unintentionally shifted elsewhere
within the life cycle;
vi) achieving financial and operational benefits that can result from implementing
environmentally sound alternatives that strengthen the organisation’s market position;
vii) communicating environmental information to relevant interested parties.
viii) ensuring achievement of environmental objectives.
John Neal
Chief Executive Officer
January 2020
6. Risk Manager:
The Risk Manager is deemed to be the ‘competent person’ as required under Regulation 7 of the
Management of Health and Safety at Work Regulations 1999. He / she will provide advice and
assistance to the CEO and where appropriate the Executive Team, to enable Lloyd’s to fulfil its
requirements imposed by the relevant statutory provisions. This appointment does not absolve
those officers undertaking a management or supervisory function from their duties and
responsibilities as set out in the Health and Safety at Work Etc. Act, 1974 and associated
Regulations.
g) ensure that all users of the venue whether Lloyd’s pass holders, professional visiting
companies or community users, are aware of and comply with, all matters pertaining to
any of the licences referred to above and that they are suitably inducted to safety
awareness and emergency procedures, regardless of their period or frequency of use of
the venue.
i) managers also have responsibilities towards third parties (i.e. visitors, tenants and
contractors), who are in their area of working on their behalf. All such persons should be
made aware of:
• OH&S and Environmental Policies and relevant procedures
• The emergency procedures
• Any hazards or environmental risk which may arise from work they may be doing.
To summarise, the key health, safety and environmental responsibilities for Managers include:
i) undertaking risk assessments relating to key tasks and activities, which include the use of
equipment, hazardous substances and methods of working;
ii) establishing, maintaining and monitoring safe working practices;
iii) safety inspections of the premises, plant and work activities, and ensuring that workplaces,
work equipment and the control and use of substances comply with relevant statutory
standards;
iv) identification and implementation of appropriate health, safety and environmental training
programmes for staff;
v) the provision of information to employees and others to ensure their health and safety and
protection of the environment;
vi) ensuring that, where appropriate, health surveillance is provided and undertaken;
vii) the recording, reporting and investigation of accidents and incidents in the workplace; and
viii) consultation with employees on health and safety issues.
ix) promoting and encouraging environmental arrangements and initiatives with employees
and other interested parties.
9. Employees
All Lloyd’s employees must ensure that they undertake the work they are required to do with due
regard for their safety and that of their colleagues, tenants, contractors and visitors. They will take
responsibility for aspects of OH&S and environment over which they have control, including
adherence to the organisation’s applicable OHSE requirements and they will:
a) take reasonable care for their own health and safety and protection of the environment
and that of other persons that may be affected by their acts and omissions at work;
b) co-operate fully with Lloyd’s on all matters, rules, advice and instructions relating to health
and safety and environmental management and comply with all relevant statutory
provisions. Employees will be expected to either provide input into environmental aspects
assessment, risk assessments or, having been provided with the appropriate training,
conduct specific risk assessments relating to their work activities;
c) ensure that, where appropriate, they use personal protective clothing and equipment;
h) ensure they access the DSE on-line training and risk assessment programme; complete
the modules within one month of joining the organisation and conduct a review of their
DSE risk assessment periodically, e.g. every two years or following changes in their
working environment. Any areas of concern should be reported immediately to their line
manager or the Risk Manager.
12. Contractors
Contractors will take responsibility for aspects of OHSE over which they have control, including
adherence to Lloyd’s applicable OHSE requirements.
Any contractor or sub-contractor engaged to carry out work for Lloyd’s will be required to operate
to standards of health and safety and protect the environment, not less than those set out in the
OH&S and Environmental Policies. They are required to supply copies of their company’s health
and safety and environmental policies with safe working procedures and appropriate risk
assessment documentation, prior to commencing work.
Contractors are required to consider the environmental impact of their activities e.g. waste arising
from maintenance activities, and ensure they follow Lloyd’s waste management procedures or
make suitable arrangements for the materials to be taken off-site and disposed of responsibly.
It will be the responsibility of contractors when working for Lloyd’s, on or about Lloyd’s premises, to
take all necessary steps to ensure not only the health, safety and welfare of his or her own
employees and subcontractors, but also to protect the environment and other persons not in their
employment who may be affected by any works under their control. Such persons may include the
occupants of any premises including employees, tenants and all other visitors. They are required
to discuss with the Lloyd’s Senior / Project Manager any risks associated with the work and
provide details of any assessments;
All contractors must ensure that they have been issued with a copy of the “Safety Rules for Works
on Lloyd’s Premises” document before they commence work.
All contractors will be issued with a Visitor’s Pass on signing in at Reception; this contains details
regarding procedures to follow in the event of an emergency.
Leadership (5)
Occupational
Environmental Organisational Consultation &
Health & Safety
Policy Statement Responsibilities Participation of
Policy Statement
Continual Improvement of OHSE Performance (10.3)
Environmental Hazard
Legal & Other Objectives &
Aspects Identification &
Requirements Programmes
Assessments Risk Assessment
(6.1.3) (6.2)
(6.1.2) (6.1.2)
Communication Control of
OHSE
OHSE Training & Awareness of Documented
Arrangements
(7.2) OHSE Information
(8)
(7.3, 7.4) (7.5)
Workplace Accident
H&S Monitoring
Inspections & Reporting /
& Measurement
Audits Recording
(9.1)
(9.1, 9.2) (10.2)
Classification: Confidential
Appendix 3: Interested Parties
Classification: Confidential
Regulators / HSE Compliance with All identified OHS laws
Compliance bodies relevant OHS (See Legal register)
requirements
Reporting of urgent health, safety hazards / issues Lloyd’s Helpdesk ext 6666
& environmental concerns / incidents
The Group is known as the Health Safety and Environmental Co-ordination Group (HSECG)
and will adhere to the duties and guidelines as laid down in the Health and Safety at Work Act
1974 and in both Lloyd’s Occupational Health and Safety (OH&S) Policy, Environmental Policy
and Lloyd’s Security Policy
The HSECG is committed to seeking continual improvement in the OHSE and security
management systems across Lloyd’s UK and Overseas’ premises and activities. The HSECG
will also ensure a regular, at least annual, review of Lloyd’s health, safety, environmental and
security performance.
2. Purpose
ExCo believes that a safe, healthy and secure working environment will only be fully achieved
with the full and active participation of its managers, employees and their elected
representatives in the workplace. Through the HSECG, ExCo fully accepts the requirements of
the Safety Representatives and Safety Committee Regulations 1977, and the Health and
Safety Consultation with Employees Regulations 1996. The key purposes are to:
➢ Identify the need for risk reduction strategies and monitor their implementation;
➢ Review Lloyd’s health, safety, security and environmental strategy, objectives and plans
in line with the requirements of BS ISO45001:2018, BS EN ISO14001:2015, local
policies and recognised best practice; and
➢ Ensure a positive health, safety, security and environmental culture is encouraged and
best practices developed across the Corporation and the market.
3. Terms of Reference
➢ Advise the Chief Executive Officer on matters relating to health, safety, environment,
security and welfare in the Corporation and make recommendations as to amendments to
Lloyd’s OH&S, Environmental and Lloyd’s Security Policies;
➢ Receive reports from Lloyd’s site representatives and other competent persons with regard
to risk assessment and other safety matters, and determine and recommend appropriate
action;
Classification: Confidential
➢ Keep under review the measures taken to provide a positive working environment to
ensure the health, safety, security and welfare at work of all employees, tenants,
contractors and visitors including persons with disability;
➢ Review and approve the OHSE Quarterly and Annual Report, the OHSE Executive
Summary Report and the Annual Security Report.
➢ Ensure that security issues are raised as a standing agenda item at each of its
quarterly meetings. This will provide a platform for the formal identification of
operational security incidents and associated risks and ensure such issues are
recorded and actioned accordingly.
➢ Advise the Risk Manager on appropriate library provision of health, safety and
environmental publications, and oversee the dissemination of relevant legislation,
Approved Codes of Practice and guidance to line managers;
➢ Identify strategic training needs and ensure that a training plan is drawn up and regularly
monitored to reflect these needs; and
o Analysis of all incident/accidents and near misses to identify trends and produce
information for management review and action; and
4. Membership:
The HSECG shall contain management and staff representatives. Each representative is
required to have a sound knowledge of health, safety, security and/or environmental
considerations and take a proactive role in developing a positive culture across the
Corporation. The HSECG shall be constituted as follows:
Where members are unable to attend, they may appoint deputies to attend in their absence.
Where appropriate, other representatives may be invited to attend at the discretion of the
HSECG.
A quorum of 6 people from the membership will be required in order that a meeting can take
place.
5. Meetings:
There will be quarterly meetings occurring in January, April, July and October.
The first meeting of the year will focus on management review of the BS ISO45001 and
ISO14001 standards. The following agenda items must be included;
➢ Changes in:
o External and internal issues that are relevant to the OHSE management system;
o the needs and expectations of interested parties, including compliance obligations;
o Lloyd’s significant environmental aspects;
o Risks and opportunities;
o The extent to which OHSE objectives have been achieved;
Special meetings may also be called if issues arise within the Group’s Terms of Reference,
which require special attention.
Items, which must relate to the terms of reference, may be included on the agenda at the
request of any members of the HSECG; these should be submitted one week before the
date of a meeting.
7. Minutes:
Minutes, which shall include a record of all proceedings and resolutions, shall be kept and
circulated to all members of the HSECG.
➢ The continuing suitability, adequacy and effectiveness of the OHSE management system
in achieving its intended outcomes;
➢ Continual improvement opportunities;
➢ Any need for changes to the OHSE management system;
➢ Resources needed;
➢ Actions, if needed when OHSE objectives have not been achieved;
➢ Opportunities to improve integration of the OHSE management system with other Lloyd’s
processes;
➢ Any implications for the strategic direction of the Corporation.
A copy of the minutes shall be circulated to the Board and posted on My Lloyd’s.
The minutes will be circulated to all members of the HSECG within two weeks of the
meeting.