Exh I - Scope of Work (M&R - 189-003)

EXHIBIT - I
SCOPE OF WORK
Tender No. : PCIHBV/2013/GAO/M&R/189-003 Page 1 of 39

Tender Title : Provision of Engineering, Procurement, Construction and Hand Over of School
within Garraf Contract Area (GCA) for PETRONAS Carigali Iraq Holding B.V
EXHIBIT – I: SCOPE OF WORK
TABLE OF CONTENT
1.0 INTRODUCTION
1.1 GENERAL PROJECT INFORMATION
1.2 PROJECT ORGANIZATION
1.3 CONTACTS WITH AUTHORITIES
2.0 FACILITIES DESCRIPTION & BATTERY LIMITS

2.1 General
2.2 Engineering, Procurement and Construction
3.0 CONTRACTOR / PCIHBV RESPONSIBILITIES

3.1 PCIHBV’s Responsibilities
3.2 CONTRACTOR Responsibilities
3.3 PCIHBV Rights to Stop Work Order
4.0 LOCAL INFORMATION AND LOCAL REQUIREMENTS

4.1
4.2 Worksite Conditions
Local Requirements
5.0 PROJECT MILESTONES
6.0 MANAGEMENT AND PROJECT CONTROL

6.1 General
6.2 Scope of Project Management
6.3 Construction and Maintenance Work Management
6.4 Project Controls
7.0 SERVICES AND FACILITIES TO PCIHBV PERSONNEL

7.1 General
7.2 Services and Facilities at Site
8.0 QUALITY ASSURANCE AND QUALITY CONTROL

8.1 General
8.2 Project Quality Plan
8.3 Quality Control
9.0 HEALTH, SAFETY AND ENVIRONMENT

9.1 Policy on Safety, Health and Environment
9.2 Responsibility
9.3 Training Requirement
9.4 HSE Meetings and Audits
9.5 Reporting
9.6 Safety Tools and Equipment
9.7 Housekeeping
9.8 Emergency Equipment and Procedures
9.9 Accidents Reporting and Investigations
9.10 Alcohol / Drug Policy
9.11 Medical Welfare
9.12 Report
10.0 DESIGN AND ENGINEERING

10.1 Design Requirements
10.2 Civil and Structural
Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 2 of 39
Tender Title : Provision of Construction and Upgrading of Abu Nazal School within Garraf
Contract Area (GCA) for PETRONAS Carigali Iraq Holding B.V
TABLE OF CONTENT
11.0 CONSTRUCTION
11.1 General
11.2 General Construction Requirements
11.3 Site Mobilization
11.4 Site Organization and Facilities
11.5 Site Survey and Access
11.6 Safety and Security
11.7 Site Preparation
11.8 Civil and Structural
11.9 Surface Preparation and Protective Coating
11.10 Cleanup
12.0 PROVISIONAL ACCEPTANCE

12.1 Provisional Acceptance Date
12.2 Provisional Acceptance Dossiers
12.3 Operation / Facility in Service
13.0 WARRANTY
14.0 FINAL ACCEPTANCE
15.0 DEMOBILIZATION
16.0 PROJECT DOCUMENTATION
17.0 PROJECT CLOSEOUT
18.0 LIST OF SPECIFICATIONS AND SUPPORTING DOCUMENTS
19.0 LIST OF SUPPORTING DRAWINGS

1.0 INTRODUCTION
1.1 GENERAL PROJECT INFORMATION
PETRONAS Carigali Iraq Holdings B.V. (hereinafter referred to as "PCIHBV”) is hereby

soliciting competitive Bid proposals for the establishment of Service Contract (hereinafter
referred to as "CONTRACT") for the PROVISION OF CONSTRUCTION AND UPGRADING
OF SCHOOL WITHIN GARRAF CONTRACT AREA FOR PETRONAS CARIGALI IRAQ
HOLDING B.V. (hereinafter referred as "WORK") as specified in this Invitation to Bid (ITB)
Documents. CONTRACTOR Scope of Work includes the provision of all things, whether of a
temporary or permanent nature necessary to realise the Project intent.
The Scope of Work to be performed by CONTRACTOR which is as specified and implied within
this Exhibit, Specifications, Drawings and as can be reasonably inferred from other relevant
Exhibit(s) as contained and from the CONTRACT documents shall be considered as an overall
Project description and the minimum standard required which are necessary for the
Engineering, Procurement, Construction and Handover of the WORK.
This Exhibit broadly describes the Scope of Work together with the basic instructions, standards,
procedures and other requirements for the execution of the WORK to be performed by
CONTRACTOR for the realisation of the Project. No deviation from the Exhibit(s) by
CONTRACTOR proposed detailed design or data shall proceed without prior written approval
from PCIHBV.
The prime aims of this Exhibit are:

1) To provide basic information and instructions to CONTRACTOR for carrying out the
WORK,
2) To serve as the basis for the implementation of the WORK by CONTRACTOR
enabling PCIHBV to monitor the progress and performance of CONTRACTOR
during the various phases of WORK execution,
3) To provide as a basis from which CONTRACTOR shall execute the WORK.
Omission of any item from this Exhibit and from other relevant Exhibit(s) does not relieve
CONTRACTOR of its responsibilities under the CONTRACT to provide all facilities necessary to
ensure the Project intent including operability, maintainability and safety. CONTRACTOR shall
include all such items at no cost to PCIHBV.
1.2 PROJECT ORGANISATION
1.2.1 PCIHBV’s Organisation

PCIHBV will form a Project Management Team (PMT) for management and supervision of the
CONTRACTOR throughout the duration of the CONTRACT.
PCIHBV will assign a Resident Engineering PMT to the Engineering and Procurement offices of
CONTRACTOR, the function of which will be to monitor and audit the progress, technical content
and quality of CONTRACTOR work as provided in the CONTRACT. The Resident Engineering
PMT will act as the liaison between CONTRACTOR and PCIHBV.
PCIHBV will also assign a Resident Construction PMT to the WORKSITE(s) whose task will be
to monitor and audit the progress, quality and safety of the CONTRACTOR work at
WORKSITE(s). The Resident Construction PMT will also act as PCIHBV representatives for all
Construction and mobilise related matters.
1.2.2 CONTRACTOR’s Organisation

It is the duty of the CONTRACTOR to structure its organisation such that the requirements of
the Exhibit are strictly fulfilled without PCIHBV needing to be engaged in the performance of the
WORK. CONTRACTOR shall not rely on PCIHBV to check and/ or verify CONTRACTOR’s
WORK. CONTRACTOR shall inform PCIHBV in a timely fashion, of any significant departure
from agreed plans, compile and make available statistics/ trends to support the performance of
the WORK and provide for PCIHBV to inspect all aspects of the WORK. CONTRACTOR is
required to nominate a Project Director to whom PCIHBV may address issues related to
CONTRACT for effective resolution.
1.3 CONTACTS WITH AUTHORITIES

1.3.1 Introduction
PCIHBV maintains, and will continue to maintain, formal contacts and communications with
various Iraq Government and semi-governmental bodies.
For those matters which are CONTRACTOR’s responsibility under the terms of the CONTRACT,
it is PCIHBV intention that, after initial introduction by PCIHBV and agreement of procedures
between PCIHBV, CONTRACTOR and Authority concerned, CONTRACTOR will conduct the
contacts without involvement of PCIHBV. All communication between CONTRACTOR and
Authority shall be copied to PCIHBV.
1.3.2 Permits
1.3.2.1 Permits to be obtained by PCIHBV for which CONTRACTOR Assistance is required
CONTRACTOR shall obtain and/ or assist to obtain, all permits and approvals required from the
relevant Iraq Government and semi-governmental bodies on behalf of PCIHBV to complete the
WORK.
CONTRACTOR shall prepare the necessary documentation and assist PCIHBV to seek
applications and attend discussions with the authority concerned (CONTRACTOR shall provide
an Authority Coordinator to work closely with PCIHBV).
CONTRACTOR is required to provide, as part of the WORK, all documents, calculations and
other data in the required format for the use of PCIHBV.
1.3.2.2 Permits to be obtained Exclusively by CONTRACTOR

This section is deemed to cover all leases, permits and authorisations which are not listed in
Sub-Section 1.3.2.1 above. Unless PCIHBV at its discretion decides to take all or part of the
responsibility for a given application, CONTRACTOR is fully responsible for obtaining all such
permits, matching its schedules, whether applied for PCIHBV or CONTRACTOR name, and for
furnishing all necessary information required by the authorities concerned. PCIHBV will only be
involved in introductions as stipulated in Sub-Section 1.3.1. CONTRACTOR shall be
responsible for all costs of obtaining permits and associated fees or royalties.
These permits to include but are not limited to the following:

1) Visas and Permits to Work for CONTRACTOR and Sub-Contractors employees,
Supplier, Specialists, etc.,
2) Equipment registration, testing, operating and approval include pressurised
equipment and lifting equipment,
3) Electrical equipment certification,
4) Electrical installation and generator installation registration( if any),
5) Operation of radios during Construction (if any),
6) Import permits (if applicable) for Construction Equipment (CONTRACTOR shall be
responsible for all duties and/ or costs of Bank Guarantees),
7) Permits related to the disposal of excess soil and permanent waste,
8) All permits related to temporary facilities including licences for generators if used on
WORKSITE(s) (regardless of size), temporary sewage disposal, certification of
mobile, hydraulic cranes and other lifting equipment etc.,
9) Leases for temporary areas outside the WORKSITE,
10) Local Authority approvals to construct (if applicable) – this includes all Local
Authority matters associated such as Fire Department, Building Department, Public
Health, Police, Army etc.

If necessary, CONTRACTOR shall complete forms, prepare Drawings, certified where
necessary by Iraqi registered Professional Engineers, and follow up to ensure timely approval of
applications.
1.3.3 Coordination with Approving Authorities and Other Parties

CONTRACTOR shall be responsible for obtaining the permits and approvals required from
relevant Regulatory Authorities.
The CONTRACTOR shall include in the Lump Sum Price, all fees payable to relevant Regulatory
Authorities to complete the WORK in the CONTRACT PRICE.
CONTRACTOR shall identify and provide a detailed schedule of when permit approvals shall be
obtained to prevent disruption to the WORK. A monthly status report for each Authority Approval
being sought and obtained shall be provided to PCIHBV.
CONTRACTOR shall be solely responsible for:

1) Identifying all Regulatory Authorities that have jurisdiction relating to the execution
of the WORK and installation of the facilities,
2) Determining the type of permit and approval requirements and submit to PCIHBV at
least two (2) weeks after the date of CONTRACT Award,
3) Securing all necessary permits and approvals in a timely manner,
4) Ensuring that all regulatory requirements are met.
All relevant and required regulatory permits or approvals shall be in place before activities are
initiated. Copies of all regulatory approvals shall be submitted to PCIHBV in a timely manner.
2.0 FACILITIES DESCRIPTION AND BATTERY LIMITS

2.1 GENERAL
The scope as defined herein shall give principal guidance of the WORK that are required to be
performed by the CONTRACTOR. Notwithstanding this, CONTRACTOR shall read this Scope
of Work in conjunction with the specifications and drawings given in this Exhibit I and other
acceptable International Codes and Standards, specifications and the applicable Iraqi
Government rules, regulations and laws, such that a full appreciation of the technical objectives
and responsibilities pertaining thereto is gained.
The CONTRACTOR shall comply with the Standard Specification for Roads and Bridges
(Department of Design and studies, 1983)
Details Project Schedule and Milestones are as per Exhibit II –Schedule of Work.
2.2 PROJECT MANAGEMENT, ENGINEERING, PROCUREMENT, CONSTRUCTION AND

COMMISION (EPCC)
2.2.1 General Scope of Work
The Scope of Work consists of the construction and completion of structural, infrastructure,
architecture and interior fit out works and works where required, including the supply and
installation of signage, installation of electrical wiring, fittings, sanitary plumbing, sewerage,
mechanical items and related operational items and equipment.
The CONTRACTOR shall be responsible for coordination and interfacing works with the
existing infrastructure and service provider and to conduct testing and commissioning for the
WORK and providing warranty upon completion (including during warranty period). The
CONTRACTOR is responsible to deliver the project within stipulated time and to the quality as
indicated in the contract.
Scope of WORK includes all the necessary Engineering, Procurement, Construction and
commission activities. CONTRACTOR shall carry out all installation WORK in accordance with
procedures and methods prepared for all Construction trades.
The works shall be carried out:-
TO CONSTRUCT BUILDING FACILITIES AT ABU NAZAL SCHOOL which comprises of:
1) ONE (1) Academic Block of TWO (2) Classroom

2) Toilet Block Facilities
3) Elevated Water Tank & Accessories
4) Miscellaneous Work
(PCIHBV have a right to award in total (item 1, 2, 3, & 4) or in combination of the above)
Item No 4 (Miscellaneous Works) will be carried out based on Unit-Rate submitted by

CONTRACTOR upon instruction by PCIHBV.
The school is currently in operation and need to be upgraded by constructing new block of
classroom and toilet facilities. CONTRACTOR shall ensure the school is fully operational at all
times during construction period. CONTRACTOR shall be fully responsible over coordination,
interfacing and safety provision during the construction period.
All WORKs shall be read altogether with attached Drawings in Exhibit III - Drawings
2.2.2 Specific Scope of WORK
2.2.2.1 The WORKs involved for the above section shall include:-
a) Preliminaries, mobilisation, demobilisation, supply of equipment, machinery and manpower

for the pre-construction and construction works.
b) Detailed survey of the original ground and all its features including existing natural or
man-made structures at the proposed locations.
c) Survey, grading and site preparation including removing existing structure.
d) Excavate, remove and upgrade the existing contaminated sub grade layer and supply, lay
and compact new sub grade layer up to ninety five percent (95%) maximum Dry Density
for every 1000m2, CBR 100%, PI >5%, as directed by PCIHBV. Maximum sub grade layers
shall be 200mm.
e) Supply and lay and compacted the Sub Base type A materials up to ninety eight percent
(98%) maximum Dry Density for every 1000m 2
f) Testing on materials and workmanship during pre-construction and construction works
g) The CONTRACTOR is required to carry out works based on the drawings provided in
Exhibit III
2.2.2.1 The WORKs involved for the above section shall include:-
Construct New Block of Classroom and Toilet facilities
TWO (2) CLASSROOM BLOCK

No. Elements Brief Specification
Site clearing, removal of existing unsuitable soil
and structure, well compacted earth, hardcore and
1 Substructure 0.25mm polythene sheet.
Reinforced concrete (Grade 30) footing, ground
beam, column stump
TWO (2) CLASSROOM BLOCK

No. Elements Brief Specification
Reinforced concrete (Grade 30) column, beam, column
2 Superstructure (Frame)
stump and slab
Concrete slab (Grade 30) with cementitious waterproofing
3 Roof
and rainwater down pipes, gutter and gratings
External Wall - 250mm thick brickwall finish with fine
plaster and groove.
4 Wall
Internal Wall – 150mm thick brickwall finish with fine
plaster and groove
5 Windows Aluminium fixed windows with security fixed glass
Anodised steel door with security fixed glass complete
6 Door with steel door frame, ironmongery and all necessary
accessories
External Wall – 1 undercoat and 2 finishing coat
weatherbond paint
7 Finishes - Wall Finishes
Internal Wall – 1 undercoat and 2 finishing coat emulsion
paint
Cement render with smooth finish and Non-Slip
8 Finishes – Floor Finishes
Homogenous Tiles
Skim coat plaster to concrete soffit and finish with 1
9 Finishes - Ceiling
undercoat and 2 finishing coat emulsion paint
Wiring from main source (buried underground with pipe
sleeve) including distribution board, wiring, PVC conduit
10 Services - Electrical (embedded in wall), plug point, switches, water heater
system and including all necessary fittings i.e. light
fittings, ceiling fan, etc. As approved by PCIHBV
Grade, compact and levelling surrounding perimeter
building area and Reinforced concrete walkway
11 External Works
connected with toilet block facilities
Removal and relocation of existing structure, cabin, etc
2.2.2.1 The works involved for the above section shall include:-
Construction of New Block of Classroom and Toilet facilities
TOILET FACILITIES
Elements Brief Specification
Site clearing, removal of existing unsuitable soil
and structure, well compacted earth, hardcore and
1 Substructure 0.25mm polythene sheet.
beam, column stump
Reinforced concrete (Grade 30) column, beam,
column stump and slab
Concrete slab (Grade 30) with cementitious
3 Roof waterproofing and rainwater down pipes, gutter
and gratings
External wall 250mm thick brickwall finish with fine
plaster and groove.
4 Wall
Internal wall 115mm thick brickwall finish with fine
plaster.
5 Windows Aluminium Top hung windows
Anodised steel door complete with steel door
6 Door
frame, ironmongery and all necessary accessories
External Wall – 1 undercoat and 2 finishing coat
weatherbond paint
Internal Wall – 1 undercoat and 2 finishing coat
7 Finishes - Wall Finishes
emulsion paint
Internal Wall – Ceramic tiles 2.1m height from
finish floor level
Cement render with smooth finish and Non-Slip
8 Finishes – Floor Finishes
Homogenous Tiles
Skim coat plaster to concrete soffit and finish with 1
9 Finishes - Ceiling
undercoat and 2 finishing coat emulsion paint
Wiring from main source including distribution
board, wiring, pvc conduit (embedded in wall), plug
10 Services - Electrical point, switches, including all necessary fittings i.e.
light fittings, exhaust fan, etc. As approved by
PCIHBV
Connection from water tank and distribution pipe,
including fittings and complete accessory i.e.
squatting wc, wash hand basin, mirror, water tap,
Services – Sanitary Plumbing
11 etc.
and Fittings
Connection for sewerage to septic tank including
all necessary accessories i.e. floor trap, gully trap,
etc.
Underground Septic Tank with capacity of 100.P.E.
12 Sewerage Septic Tank including all necessary accessories as per PCIHBV
approval
2.2.2.1 The works involved for the above section shall include:- (cont’d)
Construction of Elevated Water Tank
ELEVATED WATER TANK

Elements Brief Specification
Well compacted earth, hardcore and 0.25mm
polythene sheet.
1 Substructure
beam, column stump
Reinforced concrete (Grade 30) column, beam,
column stump and slab
2 No’s 5,000 litre water tank complete with all
3 Water Tank
necessary accessories as per PCIHBV approval
Guard rail at perimeter of water tank and mild steel
4 Miscellaneous
ladder
Miscellaneous Work (Renovation, External Works & Infrastructure)
Miscellaneous Works to be executed upon request by PCIHBV. Elements of Works and Brief
description as per following:

MISCELLENOUS WORK (EXTERNAL WORKS & INFRASTRUCTURE)
No. Elements UNIT
1 Earth Works Preparation, Supply, Spread, Lay, Compact &
Lifting including all necessary associated material for
installation such as but not limited to on site such as not
limited to-
a. Grading, Levelling & Compaction M2
b. Back Filling with Earth Soil M3

c. Gravel Spreading M2
d. Soil Spreading M2
e. Sub Base Type C c/w spreading & compaction M3
f. Lifting of Existing Structure QTY
g. Sand M3
2 Major modification, Supply, Install for renovation on
existing/new structure and construction works including
all necessary associated material for installation such as
but not limited to :
a. 200mm THK Reinforced Concrete Slab M2
b. 15mm Floor Screeding M2
c. 20mm Floor Rendering M2
d. Ceramic Tiles M2
e. Reinfored Concrete Pathway Including BRC M2
f. Interlocking Paver including RC side kerb M2
g. Glass window including Steel Frame, Bracket. M2
h. Steel swing door c/w paint, Ironmongery & Lockset PCS
i. Steel Grill Painted PCS
j. Reinforce Concrete Staircase M2
k. 250mm THK Brickwall c/w painting & Plastering M2
l. Partition Wall (Gypsum Board) c/w painting & Plastering M2
m. Concrete Ceiling Plastering M2

n. Emulsion Painting M2
o. Steel Painting c/w Anti Rust Coat M2
p. Waterproofing Works M2
3 Electrical Works; Supply, Install for renovation on
existing/new structure/Wiring and construction works
including all necessary associated material for installation
such as but not limited to:
a. 35mm Cable M
b. Wiring M
c. Distribution boards Pcs
d. Main Distribution Panels Pcs
e. Mobile Power units Pcs
f. Synchronizer PCs
g. 13 Amp Socket Pcs
h. 13 Amp Switch Pcs
i. Switch Board Pcs
j. 30 Kva Diesel Genset PCs
4 Cold & Hot Plumbing Works; Supply, Install for renovation
on existing/new structure/ Pipeline and construction works
including all necessary associated material for installation
such as but not limited to:
a. RO Unit Pcs
b. 3” PVC Main distribution pipe 7 Bar M
c. 1 ½” PVC Hot & Cold Pipe M
d. G.I Water Tap Pcs
e. Water Boiler Pcs
f. 5000 Liter Poly Tank Pcs
g. 150 P.E Septic Tank Poly Type Pcs
h. Eastern Type Toilet Bowl Pcs
i. Ceramic Sink Pcs
j. Gulley Pipe Pcs

3.0 CONTRACTOR / PCIHBV RESPONSIBILITIES
3.1 PCIHBV’S RESPONSIBILITIES
PCIHBV will, but is not obliged to provide assistance to the CONTRACTOR in securing
necessary permits or data from Governmental Authorities and/ or agencies when required under
this CONTRACT. Failure by PCIHBV to obtain and provide such assistance shall not relieve the
CONTRACTOR from its obligation to secure the same at its own costs, as follows:
1) Location for CONTRACTOR Construction facilities, such as site office and warehouse.
The signing, countersigning or other endorsements of any drawings and documentation by
PCIHBV Representatives, agents or employees shall not be interpreted as implying the
responsibility for the correctness of such documents nor relieving the CONTRACTOR of its
obligations to review all information, data and drawings provided by PCIHBV.
CONTRACTOR shall liaise through PCIHBV with other Contractors in their respective interface
areas related to WORK.
3.2 CONTRACTOR RESPONSIBILITIES

Notwithstanding other responsibilities specified in the CONTRACT, CONTRACTOR’s
responsibilities shall include, but not limited to the following:
1) Accepting the WORKSITE on an “As is Where is Basis“ and completing site preparation
work, including temporary access, roads, tracks, necessary demolitions etc, as required
for the WORK.
2) Supplying and providing its own Construction facilities, such as site office, warehouse,
electricity, water, communication, access road and other utilities required until completion
of the WORK.
3) To make available all necessary resources including but not limited to skilled,
knowledgeable and competent personnel, specialist support, equipment, facilities,
computer software, management systems, home office support, etc., to enable
CONTRACTOR to competently perform the WORK as required in the CONTRACT.
4) Provision of project management, project control services, cost control, progress reporting,
reports, administration and accounting to PCIHBV as defined in CONTRACT for the whole
of the WORK.
5) Provision of management, coordination and supervision services for interfacing and
coordinating with all other parties involved in the execution of the WORK.
6) To construct and install the WORK in accordance to Construction drawings, specifications,
and work procedures.
7) To perform all necessary activities to enable CONTRACTOR to complete the WORK in a
safe and timely manner.
8) To obtain all approvals, licenses and permits from relevant Iraqi Authority necessary for
CONTRACTOR to perform the WORK.
9) To comply with all regulatory requirements in all aspects of the WORK including the
procurement, Construction and completion activities.
10) Preparation, submission for approval and implementation of Project Quality Assurance
plan suitable to ensure compliance with CONTRACT specifications and other inspection
requirement.
11) Preparation and submission of all Procurement, Construction, and Completion, Quality
Control documentation for PCIHBV review and comment.
12) To warranty the WORK for a period as required in the CONTRACT and to avail all the
resources required during the WARRANTY PERIOD to the satisfaction of PCIHBV.
13) Provision of services of an independent, recognised third party inspection agency as
required and including all inspection tools for critical items as defined herein and
elsewhere in the CONTRACT.

14) Procurement services and supply, including inspection, expediting, coordination,
acceptance, forwarding, payment of legal fees, payment of customs clearance of
equipment and bulk materials including sufficient overbuy, and procurement of
consumables for completion of the WORK.
15) Performing all material tendering, evaluation of bids and issuance of purchase orders for
all materials and equipment and deliver safely to WORKSITE in a timely manner, per
project schedule requirements.
16) To provide all the services, equipment and facilities as required in the CONTRACT
including offices, meals, security and other facilities for PCIHBV’s personnel.
17) Temporary Construction access road to the WORKSITE and facilities shall be part of
CONTRACTOR’s scope of WORK.CONTRACTOR is necessary to provide the road
diversion if the existing road obstructed for the public used.
18) Maintenance and make good of the existing main access road to the original condition.
19) Provision of operation and maintenance of Construction facilities and removal of the same
after completion of the WORK.
20) Implement requirement at WORKSITE for storage, handling and protection for all
CONTRACTOR’s procured equipment and materials.
21) Assignment of personnel, materials, equipment and support as required to perform the
WORK. This shall be done in accordance with Condition of CONTRACT –
CONTRACTOR’s Employees.
22) Warranting that the personnel, materials, equipment, consumables and logistical
requirements to ensure effective and safe performance of the WORK have been
determined. CONTRACTOR shall not change personnel assigned to the project without
prior approval from PCIHBV.
23) In addition to the Schedule of Deliverables, CONTRACTOR shall submit for approval its
established document control system. This shall outline controls placed on all
documentation, received and originated by CONTRACTOR. A documentation and
correspondence pertaining to the CONTRACT. Successive revisions of each document
shall be retained for consultation and shall be updated in a controlled manner.
24) Implementing a system of progress reporting by which PCIHBV remains regularly informed
of the status of the WORK in accordance with the CONTRACT requirements.
25) Provision of inspection and testing services, welding qualification procedures and test,
facilities, equipment, materials, consumables and documentation necessary for inspection
and testing at all stages of the WORK, all as defined in the CONTRACT and in accordance
with other inspection requirements.
26) Procure and make available all equipment and materials necessary for the successful
Construction and Completion of the WORK, in accordance to the Scope of Work,
specifications and drawings.
27) Development and implementation of comprehensive equipment and bulk materials
control, traceability and tracking system throughout all phases of Procurement,
Construction and Completion of the WORK.
28) Construction of the facilities, including survey, site preparation, prefabrication, fabrication,
installation and erection as required in accordance with the scope of work, specifications,
drawings, etc as defined in the CONTRACT.
29) Provide all expandable/ consumable Construction supplies, fuel and lubricant for
Construction requirements including personal safety items (high quality hard hats, eye
goggles, raincoats, safety boots, etc) for CONTRACTOR’s workers and PCIHBV’s
representatives.
30) Provision of general site security, including security for PCIHBV’s and CONTRACTOR’s
work and accommodation areas, equipment, materials and tools and also barricades or
fence the areas as required.
31) Provision of English Spoken Supervisor/ Co-ordinator for efficient communication.
32) Provision, operations and maintenance of Construction accommodation camps,
temporary safety equipment and facilities during Construction and completion as required
for the performance of the WORK.
33) Disposal of Construction surplus and scrap during execution e.g existing Asphalt materials
and upon completion of the WORK to a designated place approved by PCIHBV.
34) Clean-up WORKSITE and surrounding areas after completion of WORK.
35) Management and coordination of external interfaces with all parties involved, including
provision of advice to PCIHBV of any interface matter arising therefrom. Obtaining and
maintaining all permits, authorisation and licences as may be required to be obtained in
the name of CONTRACTOR for the performance of the WORK.
36) Provision of all final documentation, “As-Built” drawings, maintenance management system
and close out report as defined in the CONTRACT.
37) Providing housekeeping at WORKSITE including Construction, accommodation, office
facilities and storage areas throughout the duration of WORK.
38) Provision of Construction All Risk Insurance in accordance with Condition of CONTRACT
– Insurance.
39) Provision of all water requirements including potable, utility and water for all activities
above. The supply of water shall be on a continuous basis throughout the duration of
WORK.
40) Provision of offices and related facilities for PCIHBV’s representatives in accordance with
the CONTRACT.
41) Mobilisation all equipment, materials, consumables and personnel to the field and providing
transport for personnel to and from site.
42) Carrying out complete check for underground interference before commencing
Construction.
43) Providing temporary lighting at WORKSITE as per PCIHBV HSE approval
44) Provision of Warranty Team to manage all warranty related problems/ defects items for the
entire duration of WARRANTY PERIOD.
45) CONTRACTOR shall provide the necessary power for their Construction work up to the
completion of the project and handing over to the PCIHBV.
46) Provision of temporary sanitary facilities for Construction personnel and PCIHBV personnel
stationed at WORKSITE with all regulatory approvals adhered;
47) Prepare and get approval for an Environmental Management Plan (EMP);
48) Maintain the WORKSITE as per regulatory requirements and undertake environmental
monitoring and audit to ensure compliance to the conditions imposed by regulation authority
and approved EMP;
49) CONTRACTOR shall procure all material and equipment necessary to complete the
WORK.
50) Details requirement for Construction are contained in Sub-Section 9.0 ─Construction
3.3 PCIHBV RIGHTS TO STOP WORK ORDER
PCIHBV Representatives shall have rights to prohibit or stop the commencement of any WORK
at any time if the work is carry out without approve procedure and if equipment, personnel or
work conditions are considered to be unsafe or not in compliance with contractual rules and
regulations.
Any PROJECT SCHEDULE delays and/ or the cost of such remedial measures shall be borne
by the CONTRACTOR and shall not be used as reasons for extension of PROJECT
SCHEDULE.
4.0 LOCAL INFORMATION AND LOCAL REQUIREMENTS

4.1 WORKSITE CONDITION
4.1.1 Soil Condition and Topography Survey
CONTRACTOR shall accept the WORKSITE “As is Where is Basis” and undertake full
responsibility to carry out the following:
1) CONTRACTOR shall perform necessary soil investigation as required and accordingly

observe the existing soil condition or presence of underground obstructions at
CONTRACTOR’s cost.
2) CONTRACTOR shall perform necessary topographical survey as required and accordingly
observe the existing coordinate, elevation and boundary limit at CONTRACTOR’s cost.
3) CONTRACTOR shall adhere and comply with all regulation set of by the approving
authorities during the execution of WORK.
4) Accordingly, CONTRACTOR shall perform Site Preparation Work which includes
WORKSITE’s clearance, rough grading, general earthworks, levelling to grade, opening of
roads to WORKSITE, excavation, backfill, etc.
5) The final site levels shall be approved by PCIHBV.
4.1.2 Access Road to WORKSITE
CONTRACTOR shall be responsible to provide access road from main road to the WORKSITE.
CONTRACTOR shall ensure that surface of access road shall be immediately scraped clean
and washed down to remove silt and other material discharged from the site or dislodged from
vehicle during transportation of Construction material.
Wash bay facilities shall be provided by the CONTRACTOR at exit points of the WORKSITE to
wash clean the vehicle wheels immediately prior to travel on any public bituminous road.
CONTRACTOR shall carry out transportation of construction material etc. in such a manner not
to cause damage or blockage to the access road, public roads, drains and culverts, etc. and any
such damage or blockage shall be repaired or reinstated to the satisfaction of PCIHBV and other
relevant authorities at the expense of CONTRACTOR.
4.1.3 Public Roadways
CONTRACTOR shall ensure that all roads, bridges and other transportation infrastructures are
capable of handling transportation vehicles, loads and dimensions and CONTRACTOR shall
adhere to all Iraq Laws and Regulations.
The improvements required to upgrade roads, bridges and other transportation infrastructures
to meet the project requirements shall be the CONTRACTOR’s responsibility.
When CONTRACTOR’s operations are conflicting with normal traffic, on roads, highways, or
other traffic ways, CONTRACTOR shall provide suitable detours around Construction activities
for such traffic. Continuous movement of traffic shall be maintained at all time.
CONTRACTOR shall provide flag persons and safety supervisor(s) and shall supply, install and
maintain all temporary signs and other devices necessary for warning oncoming traffic of
construction activities. Such signs and devices and placement thereof shall conform to those
specified by the authorities having jurisdiction over such matters.

4.1.4 Historical Resources
In the event of encountering archaeological or paleontological resources, CONTRACTOR shall

suspend work on that portion of the WORK and shall notify PCIHBV immediately upon discovery.
PCIHBV, in accordance with regulatory requirements, will direct appropriate personnel as to the
disposition of the artefact that shall become the property of the government.
4.1.5 CONTRACTOR’s Equipment
CONTRACTOR shall be responsible for supplying and maintaining all equipment, tools,
consumables and all other resources necessary to execute the WORK. CONTRACTOR shall
obtain all import licenses and other permits required for the importation into and use in Iraq of all
equipment and other Construction items to be supplied and made available from sources outside
Iraq. All such items shall be imported by CONTRACTOR in the name of CONTRACTOR.
At the end of Construction activities, CONTRACTOR shall offer the sale of their equipment and
surplus materials to PCIHBV and if requested by PCIHBV, shall enter into such negotiations.
4.2 LOCAL REQUIREMENTS
4.2.1 Language
English language shall be used for all documents and for communication between parties in
connection with the WORK.
4.2.2 Laws, Acts and Regulations
It is the responsibility of CONTRACTOR to check which Iraq Laws and Regulations are
applicable and to ensure that all legal obligations, applicable for the realisation of the WORK are
met.
CONTRACTOR shall comply with applicable laws and regulations in carrying out the WORK,
particularly in respect to:
1) Importation,
2) Taxation,
3) Royalties,
4) Recruitment of labour,
5) Temporary employment,
6) Restrictions for foreign and non-local labour entry,
7) Employee relations,
8) Environmental matters,
9) Registration of personnel,
10) Housing,
11) Testing/ inspection.
4.2.3 Utilities for Construction
CONTRACTOR shall provide all utilities for Construction and be responsible for all installation
and removal costs, including any costs levied by public utilities themselves.

4.2.4 Construction Facilities
4.2.4.1 Temporary Facilities and Restrictions
The areas to be allocated for Construction facilities shall be discussed immediately after the start
of WORK. The usage to which these areas will be put by CONTRACTOR, and the related
procedures, will be subject to agreement between PCIHBV and CONTRACTOR before the start
of construction activities.
CONTRACTOR shall provide premises to accommodate its own and Sub-Contractors

requirements, such as site offices, stores, etc. It will be the specific responsibility of
CONTRACTOR to set up, maintain, including housekeeping, and dismantle these facilities.
Rigid procedures shall be in place and enforced for all parties on the WORKSITE, comprising a
permit system covering the access to the WORKSITE and the erection, occupation and
maintenance of all temporary facilities on the WORKSITE.
4.2.4.2 Disposal of Excess Soil
CONTRACTOR shall make all necessary arrangements at CONTRACTOR own cost in order to
dispose of excess soil and importation of clean fill material in a manner acceptable to the Iraqi’s
Governance Authorities. This includes all associated costs of disposal, including royalties, if any.
4.2.4.3 Disposal of Permanent Waste/ Scheduled Waste
CONTRACTOR shall be fully responsible for and shall make all arrangements for the proper
disposal of permanent/ scheduled waste, litter and garbage in a manner acceptable to the Iraqi’s
Governance Authorities as part of WORK at no additional cost to PCIHBV.
4.2.5 Accommodation at WORKSITE
4.2.5.1 PCIHBV’s Site Offices
CONTRACTOR shall provide offices, utilities and all facilities associated with the site offices for
PCIHBV’s use during the execution of the WORK as specified in Exhibit IV –Administrative
Procedures.
4.2.5.2 Accommodation for Construction Workers
Camp accommodation arrangements may be organised by the Sub-Contractors concerned but

CONTRACTOR remains responsible overall for the orderly accommodation of construction
workers and the social effects of its labour force.
CONTRACTOR is to ensure, particularly in regard to the setting up of any Construction camps
for Construction workers, that adequate sanitary, catering, transport and recreation facilities are
available to the labour force.
4.2.6 Work Procedure
Work procedure is a formal written statement used to control certain types of works, which are
identified as potentially hazardous. The procedure must be signed by a PCIHBV authorised
person, provides that the holder can carry out the prescribed works, in the manner stated.
CONTRACTOR shall include work permit procedure in the Construction Plan, which will be
reviewed and approved by PCIHBV, prior to commencement of construction work.
4.2.6.1 Liaison with Authorities
CONTRACTOR shall comply with all the applicable regulations, codes and laws of Iraq
Governments and other duly constituted regulatory authorities having jurisdiction.
Activities requiring CONTRACTOR’s liaison with authorities will include, but not be limited to
transporting large or heavy equipment on public roads, crossing of transportation ways,
underground facilities and above and below ground utilities that may be encountered in the
course of executing the WORK.
Liaison with authorities will also be required for the use of bridges and culverts, and residential
roads, to determine the allowable loads on these facilities.
4.2.6.2 Liaison with Landowners
CONTRACTOR shall give due consideration to the interest and property of landowners wherever
involved, and shall carry out and perform the WORK in a manner, which will result in minimum
inconvenience to the landowner and minimum damage to the land.
CONTRACTOR shall resolve all landowner concerns in an expeditious manner to the

satisfaction of the landowners with a copy to PCIHBV of agreement made between
CONTRACTOR and the landowners.
4.2.6.3 Liaison/ Interfacing with Other Contractors
During the course of construction, CONTRACTOR may encounter other PCIHBV’s assigned
contractors engaged in other phases of the work, particularly in and around the WORK area.
Prior to commencing construction in such common areas CONTRACTOR shall, in conjunction
with the other contractors, develop procedures for coordination of construction activities in such
common areas so as to minimise inconvenience to all parties.
CONTRACTOR shall co-operate fully with other contractors employed by PCIHBV and shall
afford reasonable access and facility for the execution of their work. CONTRACTOR shall ensure
that any part of the WORKSITE, which is to be shared with other contractors, is cleaned up and
left in reasonable condition for use by others.

5.0 PROJECT MILESTONES
The PROJECT SCHEDULE and Milestones are detailed in Exhibit II –Schedule of Work.
CONTRACTOR shall mobilise resources and effectively start the WORK within one (1) week from
CONTRACT Award.
6.0 MANAGEMENT AND PROJECT CONTROLS
6.1 GENERAL
CONTRACTOR shall ensure that all parties involved in the WORK are properly co-ordinated and that all
interfaces are dealt with in a prompt manner. CONTRACTOR shall initiate and implement appropriate
Project Management, and Project Control and Administration Procedures. Provision and implementation
of the procedures for the WORK shall be as per the guidelines provided in this Section.
6.2 SCOPE OF PROJECT MANAGEMENT
CONTRACTOR’S Scope of Project Management shall include the followings as a minimum:
1. Project management and supervision of all SUBCONTRACTORS, vendors, and ancillary or

temporary services which are necessary for the expeditious completion of the WORK.
2. Provision of a project management team or teams to manage the implementation of the WORK.
3. Provision of the services of all CONTRACTOR personnel as required for execution of WORK
including during Warranty Period.
4. Co-ordination and control of each work group, e.g. engineering, procurement services, project
control, contracting and construction/installation to ensure the WORK is completed within the
stipulated completion dates and according to the specifications and drawings within the
CONTRACT.
5. Implementation of a Safety program throughout the execution of the WORK.
6. Implementation of a Quality Assurance program throughout the execution of the WORK and
submission of periodic reports to PCIHBV.
7. Carrying out periodic quality, safety, technical and schedule audits with PCIHBV attendance and
advising PCIHBV of the results of such audits together with the appropriate action taken and any
recommendations.
8. Management and co-ordination of all external interfaces associated with the WORK, covering
detailed design and construction activities.
9. Attending all management meetings with PCIHBV at CONTRACTOR’s home office, SITE,
SUBCONTRACTORS, vendors and PCIHBV offices in Iraq or as designated in accordance with
CONTRACT.
10. Reporting to PCIHBV in accordance with the guidelines provided in CONTRACT.
11. Provision of continuous services of CONTRACTOR personnel at Site during WARRANTY PERIOD.
6.3 CONSTRUCTION AND MAINTENANCE WORK MANAGEMENT

CONTRACTOR shall provide all construction and maintenance work management, supervision and
support services for the WORK. This shall include:
1. Construction Management and Interface Management
2. Construction Supervision.
3. Maintenance Work Management
4. HSE Management.
5. Quality/Quality Assurance/Control.
6. Construction Engineering and technical control services.
7. Material control and warehousing.
8. SUBCONTRACTOR Management.
9. Certification Services.
10. Inspection Services.
11. Disposal of construction surplus materials.
12. Dismantling and disposal of construction aids and other temporary facilities, except otherwise
directed by PCIHBV.
13. Liaison with PCIHBV for obtaining of Permits to work, etc.
6.4 PROJECT CONTROLS

6.4.1 General
In order to ensure that the project implementation will be carried out in a professional and efficient
manner, CONTRACTOR shall formulate and implement a total project control system.
A 30 days look-ahead project schedule is to be submitted within 2 weeks from the effective date
of contract. The schedule is to outline in detail the engineering and procurement activities
emphasizing the critical milestone to be achieved in meeting the completion date.
Within 4 weeks from the effective date, CONTRACTOR shall submit a Project work schedule to
PCIHBV for review and approval. No change shall be made to any activity without prior
consultation with PCIHBV.
The primary objective of this Project work schedule is to provide timely accurate information
needed by the project team, project management, and PCIHBV to identify areas of concern and
opportunity, and to initiate appropriate action for the successful execution of the work. The
Project work schedule shall be as a minimum level 2 activities.
6.4.2 Project Execution Plan
The project execution schedule will include the detailed schedules at different levels. The
schedules will be computerized in such a way that planned and actual progress can be
aggregated and automatically loaded from the lower level (Level 3 /4) to the higher level (Level
1).
The project execution plan will be based on detailed breakdown of the Scope of WORK into
basic measurable activities on the basis of Work Breakdown Structure (WBS). Breakdown
structure will reflect various packages and units envisaged in the scope of WORK. A common
activity coding structure will be followed throughout project duration for the planning and
progress reporting infrastructures.
Associated with each activity at the different levels will be three sets of dates: “planned, “actual”
and “forecast”. The “planned” dated will remain fixed through the whole CONTRACT period with
clear indication on the schedule on the Early and Late Plan
The schedules will at any time reflect the total Scope of WORK, duration and the logic for the
different phases viz:
a) Preliminaries
b) Construction
The project schedule will be updated on weekly basis and at any time requested by PCIHBV.
The updated project schedule will indicate the planned and actual progress value to date for
each activity, remaining duration value and a revised forecast completion date.
6.4.3 Level 1 - Project Master Schedule
The Project Master Schedule (Level 1) will be derived from the activity network analysis. The
Project Master Schedule will contain a summary of activities contained in Level 2 and Level 3 /
4 Detailed CONTRACT Schedule; clearly indicating the dates set out in the schedules and will
contain all key milestones.
The Project Master Schedule will contain a minimum of 20 activities or as necessary to clearly
indicate the method of execution for the total work, covering the whole CONTRACT period.
Level-1 Project Master Schedule will cover for each package the activities related to the
implementation of the following phases:
1. Procurement
2. Construction / installation:
3. This schedule will indicate the following:
 Mobilization Dates
 Discipline-wise key activities
 Major Deliverables/documents
 Scheduled start and finish dates with float times
 Critical Path relationships
6.4.4 Reporting
6.4.4.1 General
For the entire duration of the WORK, an accurate and timely reporting covering engineering,
procurement, construction and commissioning activities will be provided by the CONTRACTOR.
The report will contain details on all aspects of the project over the reporting period and give an
up-to-date and clear picture of the progress and overall status of the work.
The reports will highlight all trends that impact the schedule and / or the CONTRACT PRICE and
will include detailed information of the progress of work, variations with explanation for slippage
in schedule and the recovery plan as may be required.
The progress curves and histograms will indicate the planned cumulative percentage progress
and the actual cumulative percentage progress. Manpower histograms shall be categorized by
resource trade grouping or phase of work.
During Material Procurement phase, Two-Month Look Ahead bar chart covering activities related
to engineering and procurement will be extracted (from the Level 3 / 4 detailed project schedule),
updated and issued on a fortnightly basis. Furthermore, six (6) weeks look-ahead bar chart
covering constructed related activities only will be extracted from detailed project schedule,
updated and issued on a fortnightly basis.
6.4.4.2 Daily Construction Report (Log Book for Job Site Work)
Daily Reports will be submitted only during the Construction phase. A daily construction report
will be submitted before 10:00 a.m. on the following day. This report will set out the following
items.
1. The number direct manpower present at site by trade

2. The number of supervisory personnel (indirect manpower)
3. The weather
4. Details of construction equipment available and used
5. The progress quantities achieved for the day with the target to achieve on the reporting
day inclusives with S-Curve actual and planned percentage
6. Chronological recording of main activities
7. Checks and tests carried out
8. Safety Report
9. Photo progress showing the daily activities progress of works
6.4.4.3 Weekly Progress Report
A weekly progress report will be submitted two (2) days after the weekly cut-off date of Thursday.
The weekly status will, as a minimum, include:
a) Overall CONTRACT Status (Narrative and Point Forms)

- Procurement - Brief description of tasks executed.
- Construction / Erection.
- Areas of concern and mitigation measures
- Constraints.
- Permits
- Forecast for next 2 weeks.
- Recovery actions (when project activities reported slippage)
b) QA / QC status
c) Construction status
6.4.4 Change Order

Any change to the original CONTRACT scope will be handled in accordance with the change
order procedure included under Exhibit IV Administrative Procedure.
Changes to the WORK shall comply with the Contract Form.
CHANGE ORDER progress will be measured and monitored outside the CONTRACT Progress
Measurement System, and CONTRACT ‘S’ curve in order to maintain a constant percentage
weighting for the
6.4.5 Invoicing
Invoices shall be submitted in accordance with CONTRACT Form. CONTRACTOR’s invoices

shall be consistent and reflect the Payment Schedule indicated therein for Lump Sum WORK,
or as agreed otherwise for work relating to CHANGE ORDERS.
6.4.6 Progress Review
Weekly progress review meetings will be held on every Monday for monitoring project progress
and implementation at Project Activities Center. The weekly meeting will be held at
CONTRACTOR’s Office at SITE. . Agenda for the meetings will be circulated in advance.
Minutes of Meeting shall be written and recorded on the day of meeting by CONTRACTOR and
promptly submitted to PCIHBV for review and approval within three (3) days.
6.4.7 Monthly Management Progress Review Meeting

The Monthly Management meeting shall be held for CONTRACTOR to brief and present to
PCIHBV the progress of the project and to resolve any outstanding issues. This meeting shall
be attended by the CONTRACTOR’s and PCIHBV’s Management. The meeting will be held at
CONTRACTOR’s Site office in Iraq during Construction.
7.0 SERVICES AND FACILITIES TO PCIHBV PERSONNEL
7.1 GENERAL
CONTRACTOR’s scope of WORK shall accommodate the presence of PCIHBV representatives
and any third party nominated by PCIHBV for such purposes as CONTRACT co-ordination,
monitoring and all other aspects of the WORK. Unless herein indicated, cost of these services
and facilities are included in the CONTRACT price.
8.0 QUALITY ASSURANCE AND QUALITY CONTROL
8.1 GENERAL
CONTRACTOR shall be responsible to plan, establish, implement and maintain a Quality

System for the procurement, fabrication, installation as per the CONTRACT in line with ISO 9001
and ISO 9002.
CONTRACTOR shall submit a copy of CONTRACTOR’s corporate quality manual and

procedures including policy statement, as a part of their bid, for review by PCIHBV.
CONTRACTOR shall be responsible for all Quality Assurance and Quality Control functions and
shall at all times provide dedicated, competent and qualified supervision and inspection
personnel, approved by PCIHBV, to ensure that the quality of work is met and timely inspected.
CONTRACTOR shall supply all the relevant quality assurance requirements to its
SUBCONTRACTORS, suppliers etc. involved in the WORKS for compliance and shall be
responsible for Overall Project Quality Assurance and Quality Control.
8.2 PROJECT QUALITY PLAN

CONTRACTOR shall prepare a specific Project Quality Plan for the CONTRACT, detailing all
quality aspects as defined above and submit to PCIHBV for approval within 4 weeks’ from the
Effective Date of CONTRACT. The Quality Plan shall cover all aspects of on and off site

inspections, inspection request forms, non-conformance reports, remedial actions, records,
scheduling, etc.
CONTRACTOR shall effectively implement the quality system defined in the plan, verify
execution of the implemented system and issue reports of audits performed. Any non-
conformance will be handled in line with the requirements of the Quality Plan. Any deviations /
non-conformance that require PCIHBV approval will be submitted to PCIHBV with adequate
back-ups justifying the acceptability of the deviations / non-conformance. CONTRACTOR shall
be responsible to extend these requirements to its subcontractors and suppliers.
8.3 QUALITY CONTROL
PCIHBV is committed to the protection of the environment, and the safety of personnel working
on this Project as well as others who may be affected by WORK activities.
It is required that, the CONTRACTOR also fulfils this commitment and in so doing provides for
the protection of people, property and the environment. CONTRACTOR will, in advance,
endeavour to eliminate any foreseeable hazards, which could result in accidental loss, including
personnel injury, fire, and security loss and property damage.
CONTRACTOR shall ensure that all of its personnel including Suppliers, SUB-CONTRACTORS
and third party employees to attend all the required HSE’s training prior to entering the
WORKSITE and performing any WORK.
It is mandatory for CONTRACTOR workforce to be fully attired with necessary HSE gears, such
as coverall, hard-hats, safety goggles/ glasses, safety boots, safety belts etc when they are at
the WORKSITE.
CONTRACTOR shall comply with the procedures and requirements defined in Exhibit VIII –
Health, Safety and Environment (HSE) Requirement. CONTRACTOR shall develop and
provide all documents necessary for the safe successful completion of the WORK.
9.0 HEALTH, SAFETY AND ENVIRONMENT (HSE)
9.1 POLICY ON SAFETY, HEALTH AND ENVIRONMENT

9.1.1 Policy Statement and Objectives
CONTRACTOR shall conduct its operations in such a manner as to:
1. Provide a safe working environment.
2. Ensure the safety and health of CONTRACTOR’s crew and personnel working within
the CONTRACTOR designated areas of operation.
3. Protect the public from injury or ill health and prevent loss or damage to properties
resulting from its activities.
4. Ensure and safeguard the conservation of the environment.
9.1.2 Safety Targets
In taking steps to ensure a safe working environment, CONTRACTOR shall aim for:
1. No fatalities.
2. No loss time and any significant accidents;
3. No roll over to vehicles.
9.1.3 Implementation Aspects
The policy is implemented with special attention to the following specific aspects:
1. The requirements of all relevant government legislation are followed;

2. PCIHBV standards, specifications, procedures and regulations are applied;
3. HSE is given equal importance to productivity and cost;
4. Each employee is given specific procedures related to his work.
5. Each employee receives suitable technical and safety training;
6. Work instructions are clear and pay due regard to HSE requirements;
7. Experience gained, lessons learned from accidents/incidents and new technical
developments to be widely distributed amongst staff.

8. Work Sites, work area are designed, built and operated in such a way that work can be
carried out safely and in an environmentally sound manner.
9. Only materials, tools and equipment which meet high standards are used.
10. The safety aspects of Work Sites, work area, materials and tools are reviewed
continually.
11. CONTRACTOR is required to adopt and maintain the same high standards as per
PCIHBV expectation.
12. All work carried out, whether by the CONTRACTOR or its Subcontractors, is effectively
monitored by CONTRACTOR.
13. Regular HSE meetings to be held at all levels in the organization to ensure HSE
occupies important aspect of work planning and execution.
14. Contractor shall provide adequate Safety Signboard and Warning Sign at Site to prevent
accidents and competence with Safety Regulation.
9.2 RESPONSIBILITY
9.2.1 HSE Manager and Officers
The Contractor shall have at all times a fulltime responsible person appointed as the crew's HSE
Manager and HSE Officers. The HSE Manager and HSE Officers shall manage and oversee all
matters pertaining to HSE in all crews operation and shall;
1. Conduct fortnightly HSE meetings with all his crews.

2. Follow-up HSE items raised during HSE meetings.
3. Ensure accident/incident reports are completed and forwarded to the PCIHBV
Representative within twenty four (24) hours.
4. Set up a system to enhance the HSE attitudes and awareness of all his crews.
5. Participate in HSE program or meeting conducted by PCIHBV.
6. Arrange or participate in the accident/ incident investigation.
The number of HSE Officer(s) shall be sufficient and meet the international as well as the local
regulatory requirement of Occupational Safety and Health.
9.2.2 All Personnel

It is the responsibility of every personnel to maintain a safe working environment, both at his
assigned work place and in other parts of the survey area.
Inappropriate conduct or mischievous acts shall not be allowed, as this presents a safety hazard
to the entire crew. Subject to regulation enforced, firearms, weapons, prohibited drugs or alcohol
shall not be allowed at the camp or work place.
All CONTRACTOR Personnel are to undergo an annual medical check-up at CONTRACTOR

expense, to certify their fitness for duties in harsh environment. Valid medical certificates are to
be kept together with the personnel records for inspection purposes.
9.3 TRAINING REQUIREMENTS
First Aid, Resuscitation and Fire-Fighting
1. There must be an adequately trained first aider at work location.
2. All personnel must be trained to operate fire-fighting equipment at their own
workstations.
Operation of Geological Equipment / Machinery
1. Formal training must be provided for operators of Geological equipment / machinery
2. Trainee shall not be left to work unsupervised.
9.4 HSE MEETINGS AND AUDITS
9.4.1 HSE Inspections/Audits
Prior to WORKS, CONTRACTOR’s equipment shall be inspected by PCIHBV Representative(s),
satisfied for operation and must meet all PCIHBV’s HSE specifications and regulations.

Subsequent inspections will be made to ensure that proper actions have
been taken to rectify earlier identified unsafe situations and that equipment is in
working order.
9.4.2 HSE Awareness / Meetings
CONTRACTOR must be responsible for maintaining and enhancing the HSE awareness of its
personnel and subcontractor personnel, including arranging and / or participating in regular HSE
meetings/briefing and emergency drills.
The objectives of HSE meetings are to:
1. Provide opportunities for personnel to voice their concern over unsafe situations or
procedures in their respective work places.
2. Provide information and warning for other personnel in regard to potential or existing
hazards.
3. Allow collective solutions to be put forward through discussion.
It is PCIHBV's requirement that all CONTRACTOR personnel attend weekly HSE meetings and
names of attendees shall appear on the minutes of such meetings. Non-attendance at an HSE
meeting must be authorized by a responsible person and a reason for non-attendance must be
given in the minutes.
A Monthly HSE Meeting shall be conducted accordingly with full participation of
CONTRACTOR’s Management and key personnel.
9.4.3 Frequency
The meeting shall be held fortnightly and include an HSE talk or presentation on a chosen
subject aimed at enhancing HSE awareness on site.
HSE audits shall be conducted by the Party Chief / HSE Officer in conjunction with the PCIHBV
Representative on a monthly basis or whenever deemed necessary. Tool Box Meeting shall be
conducted on daily basis by authorized HSE Officer.
9.5 REPORTING
9.5.1 All HSE meetings are to be minuted and forwarded to PCIHBV Representative.
9.5.2 All emergency drills are also to be forwarded to the PCIHBV Representative.
9.5.3 All HSE audits are to be reported to PCIHBV Representative monthly, with action points listed.
9.5.4 All accidents and incidents related to the survey shall be reported in accordance with PCIHBV
Accident Reporting Procedure, within twenty four (24) hours in the event of:
1. Any loss of or damage to material or equipment supplied by either the PCIHBV or
CONTRACTOR.
2. Any personal injury to any PCIHBV or CONTRACTOR Personnel, its agents or
subcontractors.
3. Any injury to any third party.
4. A near miss incident.
9.5.5 A full detailed report via telex or fax or email sent to PCIHBV within twenty four (24) hours and
an Accident or Incident Report filled out by the CONTRACTOR Contract Administrator
immediately.
9.6 SAFETY TOOLS AND EQUIPMENT
9.6.1 Use of correct, properly designed and serviceable tools and safety equipment is required. All
working personnel should be taught the proper and correct way of using safety tools and
equipment.
9.6.2 Fire-Fighting Equipment
1. All fire extinguishers are to be checked and certified semi-annually.

2. Fire extinguishers are to be prominently marked.
3. Alarm system to be tested during every drill.
4. Fire accesses are to be strategically located.
9.6.3 First Aid and Survival Equipment
1. Adequate number of first-aid boxes and resuscitation units are to be placed at strategic
points.
2. First aid boxes are to be inspected regularly and stocks replenished.
3. Prescription drugs are to be certified by Pharmacist and kept under lock. Drugs can only be
administered with the consent of the Party Chief or HSE Officer.
9.6.4 Personnel Protective Equipment
1. All Personnel Protective Equipment (PPE) shall be of types manufactured to standards and
approved by PCIHBV.
2. Protective equipment shall be worn at all times at the WORK areas.
3. CONTRACTOR is responsible to supply PPE to all CONTRACTOR’s Personnel.
9.7 HOUSEKEEPING
9.7.1 CONTRACTOR shall ensure good housekeeping hygiene at the Work areas and Camp.
9.7.2 Washrooms and toilets shall be serviced regularly.
9.8 EMERGENCY EQUIPMENT AND PROCEDURES
9.8.1 Emergency Procedures
CONTRACTOR shall have in place an Emergency Response Procedure (ERP) describing in
detail the communication system, site emergency response operation, duties and responsibilities
of personnel and action to be taken in the event of an emergency.
The CONTRACTOR ERP, which is to be consistent with the PCIHBV ERP, shall be reviewed
and approved by the PCIHBV prior to the commencement of the WORKS.
9.8.2 Emergency Response
CONTRACTOR shall where applicable at its own expense provide adequate first aid, firefighting,
lifesaving and other safety equipment and shall maintain this equipment in a professional manner
and where appropriate re-certify as dictated by legal and industry standards. CONTRACTOR
shall keep up-to-date records of all said equipment, including equipment location plans.
9.9 ACCIDENT REPORTING AND INVESTIGATION
9.9.1 Accident is defined as any unintentional or unplanned event or condition, which has or could
have resulted in injury to a person and loss or damage to equipment, plant or property.
9.9.2 It is PCIHBV requirement that all accident, no matter how trivial, must be reported to PCIHBV
Representative. CONTRACTOR shall ensure that its employees are aware of this mandatory
requirement.
9.9.3 CONTRACTOR shall be responsible to investigate, in a professional manner, all accidents that
occur during the performance of the WORK and the investigation report shall be made available
to PCIHBV when requested. CONTRACTOR shall also be responsible to assist PCIHBV in
accident investigation if so required. PCIHBV may call for a joint investigation with
CONTRACTOR if necessary.
9.9.4 CONTRACTOR shall where applicable have, prior to commencement of CONTRACT, accident
reporting and investigation procedures and shall maintain accident statistics, which shall be
compatible with PCIHBV Accident Reporting Procedures. Otherwise, CONTRACTOR shall
adopt the current PCIHBV Accident Reporting Procedures.
9.9.5 CONTRACTOR shall submit the basic HSE information to the appropriate PCIHBV
Representative not later than the first day of the month following the month under review, by
telex or fax or email.
9.10 ALCOHOL/ DRUG POLICY
9.10.1 CONTRACTOR warrants that its personnel, agents and subcontractors shall not perform any
WORK for PCIHBV while under the influence of alcohol or any controlled substance
CONTRACTOR. CONTRACTOR personnel, agents and Subcontractors shall not misuse
legitimate drugs or possess, use, distribute, or sell illicit or unprescribed controlled substances
or drug on PCIHBV business or premises. CONTRACTOR shall adopt and enforce work rules
and policies in order to assure compliance with these obligations.
9.10.2 CONTRACTOR is to conduct alcohol and/or drug tests on CONTRACTOR personnel, agents or
Subcontractors while on premises owned or controlled by PCIHBV where reasonable cause
exists.
9.10.3 PCIHBV also reserves the right to conduct searches on possession of drug and/or alcohol to the
person, vehicles, and other property of CONTRACTOR, its personnel, agents or Subcontractors
while on premises owned or controlled by PCIHBV. Any person who refuses to cooperate with
any such search shall be removed from the premises and not permitted to return.
9.10.4 CONTRACTOR shall require its personnel, agents and Subcontractor to submit to medical
evaluation on alcohol or drug testing where cause exists to suspect alcohol or drug use.
9.10.5 CONTRACTOR warrants that any of its personnel, agent or Subcontractor who either (a) refuses
to participate in medical evaluation or alcohol or drug tests, or (b) tests positive for alcohol or
controlled substance, shall be removed from the premises and not be permitted to perform any
work with PCIHBV.
9.10.6 CONTRACTOR shall maintain strict discipline and good order among its personnel, agents and
Subcontractors, and shall not permit any of them to engage in activities which PCIHBV deems
contrary or detrimental to PCIHBV interests. If PCIHBV should request that any personnel of
CONTRACTOR or of Subcontractors be removed from PCIHBV property or Work site pursuant
to this CONTRACT for any reason CONTRACTOR shall accede to such request and shall
provide a replacement acceptable to PCIHBV at no additional cost to PCIHBV.
9.10.7 In the event CONTRACTOR is unable to comply with these obligations, PCIHBV shall have the
right to terminate this CONTRACT.
9.11 MEDICAL WELFARE
9.11.1 CONTRACTOR shall ensure that all its personnel and/or other personnel assigned by the
CONTRACTOR for the performance of the WORK are medically fit and healthy. Any medical
disabilities including such disabilities which CONTRACTOR may consider will not adversely
influence the person's ability to perform his role in the WORK should be reported to PCIHBV
prior to the start of the WORK. CONTRACTOR, if requested by PCIHBV, shall provide medical
certificates for CONTRACTOR and Subcontractor personnel.
9.11.2 CONTRACTOR shall subject its key personnel and its Subcontractor personnel to regular
medical examination at their cost. Records of such examination shall be made available to
PCIHBV on request.
9.11.3 CONTRACTOR shall at no cost to PCIHBV be responsible for the medical welfare of its own and
Subcontractor personnel and shall take care of arrangements for medical attendance treatment
or hospitalization if and when necessary and will arrange suitable insurance coverage for such
contingencies. In cases of emergency, PCIHBV may make or provide for, the necessary
emergency arrangements, the costs of which shall be reimbursed to PCIHBV by
CONTRACTOR.
9.11.4 CONTRACTOR shall make first aid arrangements for all of its personnel and ensure that all
personnel are informed of such arrangements.
9.11.5 Where applicable, CONTRACTOR shall provide a suitably equipped and staffed first aid room
with medical supply and assigned Ambulance Vehicle if the Work Site presents a high risk from
hazards.
9.12 REPORT
CONTRACTOR is responsible to document its performance in HSE for the duration of the
contract and submit to PCIHBV on monthly basis and overall report at the end of contract or
when requested by PCIHBV.
DESIGN AND ENGINEERING

10.1 DESIGN REQUIREMENTS
10.1.1 General
CONTRACTOR shall perform Engineering services necessary for WORK as specified in the
CONTRACT.
CONTRACTOR shall be responsible for verifying and completing the WORK based on information
contained in the subsequent section.
The Engineering design Scope of Work shall include, the following:
1. Road Alignment Detail Design including specifications and drawings inclusive horizontal
alignment, vertical alignment, cross section for every 50m interval and road detail e.g Sub grade,
Sub base, Road base, ACBC and ACWC.
2. Road Drainage Detail Design including specifications and drawings;
3. Prepare, update and issue Technical Document Register (TDR) on a weekly basis;
4. Preparation of technical specifications, detail calculations, Schedules, drawings, procedures,
method statements, required for the Engineering, Procurement and Construction;
5. All studies, analysis, calculations, which are required as part of the design;
6. Where computer programs are used, CONTRACTOR shall supply details of the software to
PCIHBV for review and approval, prior to commencing the design work. All the software, programs
shall be checked and validated prior to usage for design and shall be of the latest version, and
licensed to CONTRACTOR;
7. Any studies for optimisation shall be performed using established computation techniques and
programs;
8. All necessary site surveys and field subsurface verifications shall be established and all expenses
shall be borne by the CONTRACTOR.
9. CONTRACTOR shall submit comprehensive reports of the above to PCIHBV;
10. Submission of specifications, drawings, method statements, schedules, calculations, test results
etc. to PCIHBV for review and approval.
11. All documents, drawings etc. which require PCIHBV approval shall be identified by PCIHBV during
approval of Technical Document Register (TDR);
12. CONTRACTOR shall review documents for compliance with QA/QC and HSE requirements;
13. CONTRACTOR shall provide Engineering support to the Sub-Contractors as required in the
interpretation of drawings;
14. CONTRACTOR shall provide Construction Engineering assistance during Construction,
Completion, Warranty and Maintenance stages.
15. CONTRACTOR shall make available all Codes and Standards for PCIHBV reference during
Project execution period.
10.1.2 Codes and Standards
The WORK shall be design in accordance with applicable International Codes and Standards.
The most standards shall be applied are as follows:-
1. Standard Specification for Roads and Bridges (Department of Design and studies, 1983)
2. AASHTO-Geometric Design of Highway and Streets 2004 or latest
3. ASTM-American Society for Testing and Materials (reapproved 1994 or latest)

10.1.3 Drawing/ Document Approval by PCIHBV
CONTRACTOR shall prepare Technical Document Register (TDR) which will include all technical
specifications, drawings, schedules, manuals, calculations, procedures and other documents planned to
be generated/ updated as a part of Detail Engineering.
TDR will indicate the scheduled date for preparation and issue of these documents. CONTRACTOR
shall submit TDR for PCIHBV approval within one (1) week from the CONTRACT EFFECTIVE DATE.
All drawings and documents, which require PCIHBV approval, shall be identified by PCIHBV while
approving TDR.
PCIHBV will return the documents/ drawings within one (1) week, with comments/ approval to the
CONTRACTOR. CONTRACTOR shall seek re-approval from PCIHBV in case of any further changes
with respect to the basic design, philosophy, scheme of PCIHBV approved deliverables.
CONTRACTOR shall update the Technical Document Register and issue on a weekly basis to PCIHBV.
Approval of documents/ drawings by PCIHBV does not relieve CONTRACTOR of Contractual
responsibilities and guarantees towards the completeness, correctness of the Engineering of the
Facilities.
CONTRACTOR is responsible for obtaining all necessary approvals from certification bodies and/or
authorities, if necessary. In this respect, CONTRACTOR shall copy all correspondence with certification
bodies and/or authorities to PCIHBV representative
10.2 CIVIL AND STRUCTURAL
The deliverables shall include the followings:
1. Technical Document Register

2. Project Schedule Level 4
3. Conceptual Drawings
4. Detail Design Drawings
5. Materials Take-Off
6. Procurement Plan
7. Approved for Construction (AFC) Drawings
8. Topographical Survey Drawings
9. Temporary Traffic Management Plan
10. Soil Investigations Results
11. As-Built Drawings
12. Specifications
13. Project Quality Plan
14. Inspection and Test Plan
15. Environmental Management Plan
16. Method Statements and Work Procedures
17. Local Authority approvals
18. Material Testing Reports
11.0 CONSTRUCTION
11.1 GENERAL
CONTRACTOR shall construct the WORK in accordance with the requirements of this CONTRACT and
with proven and generally accepted practices and procedures. The WORK shall be safe, reliable and
suitable for their intended purpose.
CONTRACTOR shall perform the Construction works which includes the followings:

1. The Scope of Work comprises of all site preparation works, earthworks, roadworks, foundation,
concrete and steel structural fabrication & installation for the successful execution of the
CONTRACT.
2. CONTRACTOR shall carry out all installation and construction WORK in accordance with
procedures and methods prepared for all Construction trades.
3. The WORK shall comply with Approved for Construction drawings, specifications, procedures, plans
and the applicable specified Construction and installation standards and codes.
4. CONTRACTOR shall carry out all Construction and installation in such a way that the WORK
envisaged under the CONTRACT can be built and completed in sequence without disruption or
interruptions to any ongoing jobs in the area.
5. The WORK shall be provided and constructed in a safe, systematic methodical and reliable manner.
The latest sound and proven Construction techniques and equipment shall be used to provide an
effective Construction approach, which achieves the completion dates stipulated by CONTRACT.
6. CONTRACTOR shall comply with PCIHBV safety and works permit procedures during Construction
and shall enforce a set of approved safety rules and precautions at WORKSITE.
11.2 GENERAL CONSTRUCTION REQUIREMENTS
CONTRACTOR’s Construction WORK shall include the following:
1. Obtaining all required licenses, approvals, and permits for the WORK.
2. Establishing WORKSITE safety rules and providing a Security Officer, Safety Officer and staff for
the WORK.
3. Providing CONTRACTOR’s Representative, temporary work, temporary facilities and other facilities
required for the WORK. All temporary facilities construction and installation shall meet all safety
regulations.
4. Providing and maintaining lodging and transportation for CONTRACTOR’s personnel and Sub-
Contractors in-compliance with Iraq Laws and Regulations.
5. Managing, coordinating and supervising the WORK of CONTRACTOR and Sub-Contractors to
ensure WORK is performed on schedule and in accordance to quality and safety requirements,
including preparing detailed schedules for the WORK in accordance with the overall Project and
Construction Schedules, regular monitoring of this schedule and making appropriate adjustments to
obtain efficient usage of resources.
6. Providing subcontracting plan with respective Scope of Work and Local Content percentage.
7. CONTRACTOR shall provide the Sub-Contractors project experience and track record.
8. Providing detailed manpower and Construction plan loading charts.
9. Providing schedule and progress reporting in accordance with the requirements of the CONTRACT.
10. Providing and implementing a Quality Assurance Plan (QAP) and developing and implementing
quality control procedures.
11. Providing WORKSITE QA/QC and inspection and testing services for the WORK. This shall include
all civil, structural, welding, piping, mechanical and painting/ coating inspections related to the
WORK.
12. Prepare all Construction procedures for PCIHBV’s review and approval.
13. Preparation of method statement for all construction activities i.e. excavation, earthworks, road
construction, temporary supports, lifting, road closures, steel erection, waste disposal, etc.
14. Maintenance all temporary facilities required for the WORK.
15. Maintaining Construction records in formats to be submitted for PCIHBV’s review and approval.
16. Ensuring timely mobilisation of Vendor’s/ Sub-Vendor’s and Sub-Contractors representatives and/
or any specialists to WORKSITE and to remain at WORKSITE for the required duration.
17. Providing and following all HSE requirements of the PCIHBV and working safety.
18. Maintaining and operating an adequate, sound and proven system of document control and
availability of drawings, specifications, codes and standards at their latest revision at WORKSITE.
19. Managing and recording field queries, field changes and revision of drawings and documents within
the stipulated time frame so as not to impede the Scheduled Construction activities and plans.
20. All field changes shall required PCIHBV approval prior to proceeding with the actual Construction
work.

21. Progressive tracking and compilation of changes and actions taken with regard to work for final
documentation and lesson learn.
22. Preparing a complete set of “As-Built” documentation, including data sheets, specifications and
drawings. Rigging and lifting studies are to be submitted for PCIHBV’s information before starting
related fieldwork.
23. Provision of transport, storage, conservation, operation and maintenance of erection equipment,
tools, rigging, cranes scaffolding, consumable materials etc., inclusive of inspection of, and obtaining
the appropriate approvals for use of all Construction vehicles, tools and equipment.
24. Transport, receipt, inspection, storage, conservation, handling and administration of all equipment
and materials at the WORKSITE.
25. CONTRACTOR shall carry out a constructability analysis and plan Construction and installation in
such a way that the work can be built.
26. Protection of all adjacent properties, facilities and environment against damage by Construction and
erection activities.
27. Protection of equipment and materials against damage or deterioration by Construction activities or
by meteorological conditions.
28. Preparing and performing good housekeeping practices and procedures at all areas, including but
not limited to the following:
 Prevention of undue waste build-up

 Keeping areas tidy
 Keeping roads clean and emergency exits clear
 Containing dust-producing activities.
 Ensure no water ponding at WORKSITE, accommodation and office area.
29. CONTRACTOR shall take photographs during the CONTRACT duration and shall be submitted on
monthly basis with the Monthly Report showing photos representative of the progress. Four (4)
copies of 200mm x 150mm colour prints shall be made for each photograph selected. A suitable
typed caption describing the details and the date taken shall be affixed to the lowest reserve of each
photograph.
11.3 SITE MOBILISATION
CONTRACTOR shall mobilise to WORKSITE in a timely manner.

The Construction team individual personnel (Exhibit V –Contractor’s Organisation and Project Team
Key Personnel) shall be mobilised as required prior to actual start of Construction activities.
CONTRACTOR shall ensure that the key members of Construction team are conversant with
administration of first aid and emergency handling procedures.
CONTRACTOR shall prepare a detailed Construction Plan and submit to PCIHBV for approval at least
one (1) week in advance prior to starting any Construction WORK. The Construction Plan shall cover:
1. Site organisation with assigned responsibilities,

2. Constructability Study,
3. Sub-Contracting strategy for Construction work and local content percentage,
4. Construction equipment/ machinery/ tools, separate line layout of temporary facilities including site
office, fabrication workshop, NDT facilities, stores, medical, waste disposal transportation, etc.,
5. Arrangements for Construction utilities like Construction power, water, potable water,
communication, etc.,
6. Living accommodation arrangements for CONTRACTOR personnel,
7. Permit to Work Procedure,
8. Material coordination, receiving and handling procedure,
9. Material Handling for Piping,
10. Construction detailed schedule,
11. Construction HSE and security,
12. Emergency handling and evacuation procedure,
13. Construction work procedures,
14. Construction work sequence,
15. Quality assurance control during Construction,
16. Weekly and monthly progress reporting and verification format,
17. Other inspections and field change formats.
11.4 SITE ORGANISATION AND FACILITIES
CONTRACTOR shall organise a qualified and competent Construction team headed by a Construction
Manager for Construction work.
The Construction Manager shall be responsible for:
1. All aspects of Construction, mobilisation and Handover of the WORK,

2. Coordination and reporting to PCIHBV on all Construction related matters,
3. Arrangement of all necessary licenses etc.,
4. Interface management with field Sub-Contractors and agencies of other concurrent PCIHBV
projects,
5. Coordination with CONTRACTOR Head Office for all technical and material support,
6. Implementation of CONTRACTOR’s HSE & Security Policy and HSE & Security Plan,
7. Quality Assurance and Quality Control during Construction,
8. To ensure compliance with Iraq Laws and Regulations during Construction phase.
Construction site facilities will include, as a minimum:
1) Site office with conference room,

2) Fabrication workshop with lay down facilities,
3) Material stores (as well as fenced yard covered storage),
4) First Aid/ Medical Room, Paramedic staff and ambulance,
5) Area lighting, HSE Sign boards, Fire Protection, Equipment, Telecommunication Equipment,
6) Grit blasting and painting shop,
7) Toilet, washing rooms, change room,
8) Vehicle and Construction equipment maintenance facility,
9) Security & surveillance facilities
CONTRACTOR Site Office shall be equipped with the following office facilities, as a minimum:
1) High speed heavy-duty photocopier machine (A4, A3 size) with auto feeder and sorting facility,
2) Personal Computers with printers, rewritable CD writer and scanner,
3) Writing Boards,
4) Telephones with international dialling facility and telecommunication radio base stations,
5) Local area network and E-mail with Internet access for data transmission,
6) First Aid Kits,
7) Notice Boards,
8) Secretarial assistance.
CONTRACTOR shall provide site facilities to PCIHBV as specified in Exhibit IV –Administrative

Procedure.
11.5 SITE SURVEY AND ACCESS
CONTRACTOR shall accept the WORKSITE “As is Where is Basis”.

It is responsibility of CONTRACTOR to carry out an extensive site verification, topographic/ boundary
survey and underground mapping survey to verify the actual site conditions to familiarise with the
WORKSITE and the other PCIHBV facilities/ projects, which are associated with the Scope of Work.

At the WORKSITE, CONTRACTOR shall erect a painted wooden notice board giving the following
information:
1) PCIHBV Name,
2) CONTRACT Title,
3) CONTRACT No.,
4) Consultant Name,
5) Main CONTRACTOR Name,
6) Sub-Contractors Name,
7) Site Location Name,
8) Additional information as directed by PCIHBV.
Information shall be stated in English. Notice boards shall be self-supporting, and have a minimum size
of 2m x 2m.
11.6 SAFETY AND SECURITY
CONTRACTOR shall take sole responsibility for safety and security of the WORK and shall comply in all
respects with the requirements of Project Plan. The scope of safety and security shall include the
following:
1) Providing safety and fire prevention procedures at WORKSITE,

2) Providing emergency evacuation and first aid facilities in accordance with the Iraq Laws and
Regulations, for all personnel assigned to the WORKSITE,
3) Providing and implementing adequate safety management and personnel, safety procedures, safety
plans, safety organisation charts, safety instructions, and emergency response plan and safety talks,
4) Supervising all personnel assigned at WORKSITE to ensure that they abide by Project HSE Plan
and procedures,
5) Regularly verifying adequacy of CONTRACTORS and Sub-Contractors crane-age, rigging and
scaffolding to function safely and reliably in compliance with PCIHBV requirements,
6) Maintaining safety records,
7) Issuing safety report to PCIHBV as part of progress reports on a weekly basis,
8) Provide personnel safety apparel to all its personnel and ensuring its Sub-Contractors and Vendors
personnel are also provided likewise. CONTRACTOR personnel shall be fully equipped with
personal safety protection equipment, as required, during performance of work at site,
9) CONTRACTOR shall also ensure that adequate first aid and medical facilities are available at all
times for both CONTRACTOR and PCIHBV personnel. Adequate mineral drinking water, toilet
facilities and first aid equipment shall also be provided by CONTRACTOR, at WORKSITE,
10) CONTRACTOR shall strictly comply with all local, municipal, territorial, provincial and federal laws,
orders and regulations pertaining to health and safety, which are applicable to the location where
the WORK are being performed. CONTRACTOR shall prepare Safety Manual for PCIHBV review
and approval. The manual shall be strictly adhered throughout the duration of the CONTRACT.
11.7 SITE PREPARATION
11.7.1 General
The CONTRACTOR shall perform the Site Preparation for the WORKSITE,
This work involves clearing, grubbing and stripping topsoil in the areas designated hereunder and/ or
shown on the drawings and as per directed by the PCIHBV. The work shall also include the demolition
and disposal of structures except where otherwise specified.

11.7.2 Existing Structures
All fences, buildings, structures, and encumbrances of any character within the limits of the proposed
Project, except those to be removed by others or designated to remain, shall be demolished and removed
by the CONTRACTOR.
11.7.3 Disposal of Trees and Unwanted Material
All equipment, labour and material required to load, unload, transport and store material shall be supplied
by CONTRACTOR.
11.7.4 Drainage during Construction
Similar to existing structures.
11.7.12 Slope Protection
Slopes shall be restored to their original condition or as otherwise approved by PCIHBV. CONTRACTOR
shall ensure that all slopes are geotechnically stable.
11.8 CIVIL AND STRUCTURAL
11.8.1 General
The civil Construction scope shall include, but not limited to all civil and structural Construction works
including supply of machineries, materials, tools, tackles, equipment, transport, supervision, inspection,
sampling, testing, consumables, etc, as specified in this CONTRACT.
All civil and structural works shall be performed in accordance with latest Uniform Building By-Laws,
drawings and specifications.
11.8.2 Scope of Civil Construction
CONTRACTOR shall perform all civil works activities for the WORK shall include, but not limited to the
following:
1) Cleaning and preparation of the area.

2) Construct and level of pad from existing ground to the finish level.
3) Providing fencing, main gates, escape gates, access gates in periphery of the facilities.
4) Roads inside the plot for proper approach and maintenance.
5) Access road connecting the site to the nearest existing all weather road.
6) Storm water drainage, culverts and disposal of clean water of the plot at lower portion of the original
ground.
7) Study and provision of peripheral drainage of the area for normal drainage of natural contour around.
8) Foundations including piles and pile foundation (if any) for buildings, equipment, tanks, major
support, etc, as necessary.
9) Pipe road crossing culvert, pipe supports and associated structural works.
10) Steel structural welding procedure and welder’s qualification shall be carried out prior to
commencement of production welding.
11) Foundations for steel light poles, flood light mast and U/G earth pits.
12) Trenching, padding, backfilling for U/G pipelines/ piping works. .
13) Painting of structural steel and concrete works.
14) All the necessary for completion of WORK according to AFC Civil drawing

11.9 Surface Preparation and Protective Coating
1) To perform surface preparation and painting of structural members, mechanical, piping,

miscellaneous items and all other facilities to complete the WORK. CONTRACTOR shall ensure that
the painting colour coding is in accordance with PCIHBV’s colour code as per the specifications.
2) CONTRACTOR shall make available on site, if necessary, the painting/ coating manufacturer’s
representative to provide all supervisions and technical advice during all phases of painting/ coating.
3) CONTRACTOR shall also provide at the jobsite, approved wet and dry paint thickness measuring
devices, coating “holiday” detector, continuity detectors, adhesion testers and other devices as
required by PCIHBV for the determination of the acceptability of painting and protective coating along
with qualified technicians competent to operate such measuring devices and detectors.
4) CONTRACTOR shall develop and submit a summary of paint matrix and surface preparation and
painting procedure for PCIHBV review and approval.
5) CONTRACTOR shall consider severe corrosive atmosphere and shall be responsible for surface
preparation and painting of all equipment and fabricated items in accordance with the approved
procedure and codes and standards to the satisfaction of PCIHBV. All blasting works for surface
preparation shall be by grit blasting using approved grit materials.
6) CONTRACTOR shall carry out works in such a manner and sequence that surface preparation and
painting can be carried out efficiently, with minimum disruption to other trades and with minimum
amount of “touchup” work required.
11.10 Clean-Up
CONTRACTOR shall clean-up the WORKSITE and any additional areas used in any phase of the WORK
in a manner satisfactory to PCIHBV, all landowners, tenants, and any authority having jurisdiction.
12.0 PROVISIONAL ACCEPTANCE
12.1 PROVISIONAL ACCEPTANCE DATE
1) The PROVISIONAL ACCEPTANCE Date is considered as the date of the PROVISIONAL

ACCEPTANCE Certificate by PCIHBV.
2) As soon as the CONTRACTOR has completed the WORKS and is ready for use and put in service
by PCIHBV, the CONTRACTOR shall issue written Handover Notice to PCIHBV specifying the
Handover Date for the Facilities. PCIHBV shall promptly perform such inspection and test of the
WORK as it deems appropriate and, if agreed by PCIHBV, within ten (10) working days of receipt
of CONTRACTOR’s written notice, PCIHBV shall counter sign the Handover Notice to confirm the
Handover Date.
3) Upon approval of Handover Notice, PCIHBV shall issue PROVISIONAL ACCEPTANCE Certificate
which signifies PCIHBV’s acceptance of the WORK with exception to any deficiencies attached
thereto which CONTRACTOR is still obliged to remedy under the CONTRACT.
4) The PROVISIONAL ACCEPTANCE Certificate for the WORK shall not be issued until the
CONTRACTOR has been completed and meets and satisfies the following criteria:
a) It conforms to the CONTRACT requirements and all specifications and Drawings referred to in
this CONTRACT or thereafter furnished and approved by PCIHBV in accordance with this
CONTRACT,
b) It is free of any defect in fabrication, installation, construction on workmanship, other than a
minimum number of minor defects subject to prompt correction and that said minor defects are
fully described and attached to the said written notice as a Punch List,
c) It meets all requirements of a certifying authority, if such a certifying authority has been appointed
by PCIHBV,
d) Equipment, material and supplies furnished by CONTRACTOR for the WORK are in accordance
with the CONTRACT specifications, and are fit for the intended purposes,

5) CONTRACTOR shall, within thirty (30) calendar days from the date of PROVISIONAL
ACCEPTANCE Certificate for the WORK, submit to PCIHBV a Work Closure Certificate stating
outstanding punchlist items and billings under the CONTRACT for PCIHBV’s approval. Such items
may include outstanding billing or payment of CONTRACT PRICE, Change Order, reimbursable and
other charges. CONTRACTOR shall expeditiously resolve whatever outstanding punchlist items,
billings and any other obligations under the CONTRACT.
6) PROVISIONAL ACCEPTANCE shall be as per .
12.2 PROVISIONAL ACCEPTANCE DOSSIERS
CONTRACTOR shall prepare PROVISIONAL ACCEPTANCE Dossiers for the WORK.

The PROVISIONAL ACCEPTANCE Dossiers shall include the following documentation, as a minimum
requirement
COMPLETION Certificate with a “Critical Punch list” clearance acknowledgement signed-off by PCIHBV;
1) Non-Critical Punch list;
2) Record of site modifications in “AFC” drawings and documents (Red-Line mark-up);
12.3 OPERATION/ FACILITY IN SERVICE
Once the PROVISIONAL ACCEPTANCE Certificate for the Facilities is issued by PETRONAS
Carigali and received by the CONTRACTOR, then the WORK is considered fully handed-over to
PCIHBV and ready to be put into service.
13.0 WARRANTY
13.1 The Warranty Period shall be effective from the date of PROVISIONAL ACCEPTANCE
Certificate for a period of twelve (12) months and shall be as per Article 52 – Warranty Period.
13.2 For the fulfilment of CONTRACTOR obligations throughout the Warranty Period,
CONTRACTOR shall:
13.2.1 Submit for PCIHBV review the proposed warranty team and warranty procedure two (2)
weeks prior to the start of the Final Inspection.
13.3 Within thirty (30) days from the end of the Warranty Period of the WORK and after all repairs,
rectifications, replacements and making good thereto have been carried out in accordance with
CONTRACT, and all requirements of the CONTRACT have been satisfactorily met,
CONTRACTOR shall issue the Contract Closure Certificate.
14.0 FINAL ACCEPTANCE
14.1 FINAL ACCEPTANCE shall be as per Article 49 – Completion and Acceptance of Work.

14.2 CONTRACTOR shall apply for final completion of the WORK when CONTRACTOR considers it
has completed the WORK in all respects that it fully meets and satisfies the requirements of the
CONTRACT and the following additional criteria:
1) All documentation required by this CONTRACT has been delivered to and received by
PCIHBV,
2) All Punch List WORK items have been completed to PCIHBV’s satisfaction,
3) CONTRACTOR shall submit to PCIHBV the Contract Closure Certificate within thirty
(30) days from the end of the Warranty Period (refer
and istrative Procedures (Appendix IV-K));
4) The Warranty Period, pursuant to has ended and no
further warranty issues are outstanding.
14.3 Once CONTRACTOR has to apply for final completion above, PCIHBV shall within ten (10)
working days of receipt of such notice, either issue a FINAL ACCEPTANCE Certificate or
otherwise inform CONTRACTOR in writing of PCIHBV’s reasons for not accepting the WORK.
CONTRACTOR shall continue in this fashion until all deficiencies have been corrected to
PCIHBV’s satisfaction and a FINAL ACCEPTANCE Certificate has been issued.
15.0 DEMOBILIZATION
15.1 Upon the PROVISIONAL ACCEPTANCE of WORK by PCIHBV, CONTRACTOR shall

demobilise, which shall include, but not limited to:
1) Dismantling and removal of all temporary facilities (Site Office, Workshop, Stores, Camp
accommodation etc.) and utility systems;
2) Removals of all balance CONTRACTOR Equipment, Machinery, Tools, Rigging,
Cranes, Scaffolding etc. from WORKSITE;
3) Hand over all surplus equipment and material to PCIHBV wherever applicable (i.e.
PCIHBV Free Issue Material);
4) Reinstatement of the areas of temporary facilities to a clean and tidy condition to the
satisfaction of PCIHBV;
5) Reinstatement of any damaged facilities (such as existing infrastructures, etc.) caused
by CONTRACTOR during execution of the WORK.
15.2 CONTRACTOR is required to mobilise required personnel, equipment and facilities to perform
the Warranty Work at WORKSITE during Warranty Period.
16.0 PROJECT DOCUMENTATION
16.1 The Exhibit IV - Administrative Procedures broadly describes the scope of Project
Documentation together with the basic instructions, procedures and other requirements to be
performed by CONTRACTOR. Clauses below explained general requirement for Project
Documentation which shall be complied by the CONTRACTOR.
CONTRACTOR shall be responsible for preparing and submitting the Final Documentation as
per industrial standard practice.
16.2 DOCUMENTATION DURING PROCUREMENT AND CONSTRUCTION PHASES
16.2.1 The documents and drawings, which are to be submitted to PCIHBV for review and
approval CONTRACTOR shall submit three (3) sets of the required documentation for
PCIHBV review.
16.2.2 PCIHBV approval cycle shall be seven (7) calendar days from the receipt of the
document. CONTRACTOR shall plan and schedule all related Project activities, taking
into account the seven (7) calendar days PCIHBV approval cycle. PCIHBV shall,
however, endeavour to review critical documents on priority, with shorter approval cycle,
to the extent possible.
16.3 FINAL DOCUMENTATION

16.3.1 After successful completion of the WORK, CONTRACTOR shall Handover the Final Project
Documentation to PCIHBV as outlined below:
1) The number of sets of Final Documentation to be handed over, shall be:
 Hard Copy - Three(3) Sets,

 Electronic Copy - Three (3) Sets.
2) Hard copies shall be properly labelled, bounded with 3-ring hard-cover files with complete
documentation index in each volume, in addition to the index of the respective volume.
3) Electronic copies shall be on CD or DVD with labels and List of Contents.
4) The Final Project Documentation shall include, but not limited to, the following:
 As-Built Documents and Drawing (ACAD and PDF),

 Construction Documentation and Records,
 FIELD TEST Records.
 Coring Test Records
16.3.2 Purchase orders for all bulk items will be included in final documentation.
16.3.3 The above purchase orders shall not be subject to any review, audit or reimbursement and shall
be submitted for PCIHBV future reference only.
16.3.4 FINAL ACCEPTANCE Certificate shall be issued by PCIHBV, only after Handover of complete
Final Documentation by CONTRACTOR to PCIHBV satisfaction and completion of Warranty
Period.
17.0 PROJECT CLOSE OUT
17.1 CONTRACTOR shall be responsible for preparing the Close-Out Report after completion of the
WORK.
The final Project Close-Out Report shall be submitted within two (2) months after issuance
FINAL ACCEPTANCE Certificate. This Project Close-Out Report shall incorporate documents,
data, PCIHBV comments, etc which has been developed during the execution at the WORK.
The report should be updated and compiled progressively so that it could be completed on time.
17.2 Project Close-Out Report will include an updated PROJECT SCHEDULE, s-curves, histograms,
and material tracking record showing scheduled versus actual data.
18.0 LIST OF SPECIFICATIONS AND SUPPORTING DOCUMENTS AND DRAWINGS
18.1 EXHIBIT III- Double Unit Type- PCIHBV/GCT/SCHABUNAZAL/ARCH/001
18.2 EXHIBIT III- Typical Toilet & Elevated Water Tank-PCIHBV/GCT/SCHABUNAZAL/ARCH/002
18.3 EXHIBIT III- Double Unit Type -PCIHBV/GCT/SCHABUNAZAL/C&S/001
18.4 EXHIBIT III- SECTION BEAM-PCIHBV/GCT/SCHABUNAZAL/C&S/002
18.5 EXHIBIT III- WATER TANK-PCIHBV/GCT/SCHABUNAZAL/C&S/003
18.6 EXHIBIT III- ELECTRICAL DOUBLE UNIT TYPE -PCIHBV/GCT/SCHABUNAZAL/ELEC/001
18.7 EXHIBIT III- ELECTRICAL TOILET -PCIHBV/GCT/SCHABUNAZAL/ELEC/002


Exh I - Scope of Work (M&R - 189-003)

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Exh I - Scope of Work (M&R - 189-003)

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EXHIBIT - I

Tender No. : PCIHBV/2013/GAO/M&R/189-003 Page 1 of 39

2.0 FACILITIES DESCRIPTION & BATTERY LIMITS

3.0 CONTRACTOR / PCIHBV RESPONSIBILITIES

4.0 LOCAL INFORMATION AND LOCAL REQUIREMENTS

5.0 PROJECT MILESTONES

6.0 MANAGEMENT AND PROJECT CONTROL

7.0 SERVICES AND FACILITIES TO PCIHBV PERSONNEL

8.0 QUALITY ASSURANCE AND QUALITY CONTROL

9.0 HEALTH, SAFETY AND ENVIRONMENT

10.0 DESIGN AND ENGINEERING

12.0 PROVISIONAL ACCEPTANCE

14.0 FINAL ACCEPTANCE

16.0 PROJECT DOCUMENTATION

17.0 PROJECT CLOSEOUT

18.0 LIST OF SPECIFICATIONS AND SUPPORTING DOCUMENTS

19.0 LIST OF SUPPORTING DRAWINGS

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 3 of 39

1.1 GENERAL PROJECT INFORMATION

PETRONAS Carigali Iraq Holdings B.V. (hereinafter referred to as "PCIHBV”) is hereby

The prime aims of this Exhibit are:

1.2 PROJECT ORGANISATION

1.2.1 PCIHBV’s Organisation

1.2.2 CONTRACTOR’s Organisation

1.3 CONTACTS WITH AUTHORITIES

1.3.2.2 Permits to be obtained Exclusively by CONTRACTOR

These permits to include but are not limited to the following:

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 5 of 39

1.3.3 Coordination with Approving Authorities and Other Parties

CONTRACTOR shall be solely responsible for:

2.0 FACILITIES DESCRIPTION AND BATTERY LIMITS

2.2 PROJECT MANAGEMENT, ENGINEERING, PROCUREMENT, CONSTRUCTION AND

2.2.1 General Scope of Work

The works shall be carried out:-

TO CONSTRUCT BUILDING FACILITIES AT ABU NAZAL SCHOOL which comprises of:

1) ONE (1) Academic Block of TWO (2) Classroom

Item No 4 (Miscellaneous Works) will be carried out based on Unit-Rate submitted by

2.2.2 Specific Scope of WORK

a) Preliminaries, mobilisation, demobilisation, supply of equipment, machinery and manpower

Construct New Block of Classroom and Toilet facilities

TWO (2) CLASSROOM BLOCK

TWO (2) CLASSROOM BLOCK

Construction of New Block of Classroom and Toilet facilities

Construction of Elevated Water Tank

ELEVATED WATER TANK

Miscellaneous Work (Renovation, External Works & Infrastructure)

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 9 of 39

a. Grading, Levelling & Compaction M2

b. Back Filling with Earth Soil M3

l. Partition Wall (Gypsum Board) c/w painting & Plastering M2

m. Concrete Ceiling Plastering M2

o. Steel Painting c/w Anti Rust Coat M2

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 11 of 39

3.1 PCIHBV’S RESPONSIBILITIES

3.2 CONTRACTOR RESPONSIBILITIES

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 12 of 39

3.3 PCIHBV RIGHTS TO STOP WORK ORDER

4.0 LOCAL INFORMATION AND LOCAL REQUIREMENTS

Tender No.: : PCIHBV/2013/GAO/M&R/189-003 Page 14 of 39