BHARAT COKING COAL LIMITED

(Subsidiary of coal India limited)

Office of the General Manager: WJ Area, Moonidih
PO: Moonidih.Dist: Dhanbad (Jharkhand)
E-mail:cgmwj@bccl.gov.in
Ph.0326-2273483, FAX – 0326-2273445
(BCCL website: http/ www.bccl.gov.in)
UNDER THE JURISDICTION OF DHANBAD COURT ONLY

Tender Notice No.BCCL/WJA/MND/AM (MM)/AP-62/11-12/ 704 Dated: 10/14.03.2012

The date & time for submission : 26.04.2012 at 3.00 PM

Due date & time for opening : 27.04.2012 at 3.30 PM
Required amount of Earnest Money : Rs.13,950/-/-only.
(Please see clause No.14)
Cost of tender document: Rs 1000/-only / OPEN TENDER NOTICE/
(Not refundable) Est. Value: 6, 97,500/- only

Sub: Notice inviting Tender for supply of Resin capsule size-25mm x 450 mm for underground
Mines, Moonidih (WJA).

Sealed tender are invited in duplicate from the proven the manufacturers or their Authorised sole
selling agent /distributors authorised by their manufacturer to offer against the tender for supply
as above to BCCL ,WJA as per annexure-A.

1) Proven name of the manufacturer who has supply have the similar items in BCCL or Area against
H.Q Supply order or they are supplier of similar items(s) in other subsidiaries/Area of CIL or any
other Govt Dep’t undertaking. Those tenderer who did not supply the similar items for last
3(three) years to BCCL or Area of BCCL or any other subsidiaries of CIL or any Govt.
Dep’t./undertaking will not be considered. Proven and for prove of provency they must enclosed
the supply order copies& receipted challan of similar items along with the offer, order for
successfully supplied quantity during proceeding 3(three)years should not be less than 40% of
our tendered quantity and also enclosed the photocopy of PAN card in technical bid otherwise
offer may not be considered.
2) Similar items means the item which are in the tender, period will be considered as on the date
of tender opening
3) The offers are to be submitted before the closing date and time as mentioned above
4) Tender may be deposited in person by the tenderer before the due date and time for
submission in the tender box, kept at Materials Management Dep’t office of the CGM WJA,
Bharat Coking Coal Limited PO: Moonidih, Dhanbad and also in the tender box kept in the office
of the General Manager(MM),BCCL,L-III,Commercial Block, Koyla Bhawan,Dhanbad. The tender
may be sent by POST OR COURIER to Chief Manager (MM)/AM (MM), office of the General
Manager, WJA, Moonidih, PO: Moonidih.Dist: Dhanbad, Pin- 828129 .

5). Tender sent through telegram, telex, fax or e-mail will not be considered.

6). The details technical specification required item is as per annexure-A.

7). Quotation against the tender enquiry must be submitted in the following way:-

IMPORTANT NOTES: ALL CONTRACTS WILL BE IN ACCORDANCE WITH THE PREVALENT INDIAN LAW
AND ALL DISPUTES ARE SUBJECT TO THE JURIDICTION OF DHANBAD COURT AND JHARKHAND HIGH
COURT ONLY.
 Page No.2.

i). A. Technical details with technical specifications It should be in Part- I techno- commercial –Bid
ii). B. Commercial terms and condition without price. It should be in part-I
iii). Price only: It should be part-II(price bid
vi). Part-III envelop requisite tender fee(Not refundable) as indicated in the top of notice in term of
bank draft of any schedule bank drawn in favour of Bharat Coking Coal Limited payable at Dhanbad
OR documentary evidence claiming exemption of cost of tender fee

8). The offers are to be submitted in 03(three) parts.

(A).The first part Part-I i.e. techno-commercial offer should contain the detailed Technical and
Commercial term of the offer. However, this should not contain the price. The envelope should be
sealed sperscribed with the tender number and date of opening and must mark Part-I.

(B). The second Part-II i.e. Price Bid should contain the details of price only. The envelope should be
sealed sperscribed with the tender number and date of opening and must mark Part-II.

(C).Third Part i.e. Part-III, Cost of tender fees: The cost of tender fee(Not refundable) in the form of
DD in favour of Bharat Coking coal Limited payable at Dhanbad OR documentary evidence claiming
exemption of cost of tender fee.

Sealed of the envelopes must be /embossed with the logo or monogram of the tenderer. The
name and address of the bidders must also be indicated on the envelopes.Please note that the
envelopes sealed by only gum or stapled shall not be considered/ accepted. The Three sealed
envelopes i.e. Part-I (techno-commercial Bid), Part-II(Price Bid)& Part-III( Cost of Tender fees).should
be put in another envelope super scribing Tender Number & due date of opening on 27.04.2012 and
Bids enclosed on the TOP LEFT CORNER of this envelope.

9). (a). Part-I (Techno-commercial) offer will be opened on the due date of tender opening in
presence of the authorised representative of the attending bidders’. Tenders not submitted in the
above manner will not be accepted.

ii).If Tenderer disclosed their price in the techno-commercial Bid (part-I) the offer will be re-sealed
and will be treated as invalid offer by the tender opening committee

b). The second Part, Part-II i.e. Price Bid should contain the details of price only. The envelope
should be sealed sperscribed with the tender number and date of opening and must mark Part-II

The part Price Bid should contain the following:

I). Rate (price) must be quoted FIRM & F.O.R destination basis with the following break up.(ii). Ex-
works price.(iii). Freight, Insurance, packing and forwarding charges on lump-sum basis if any.

iv). Excise duty if applicable (It will be payable extra on Ex-works price basis) against Documentary
Evidence.(v). Sales tax (It will be payable extra as applicable)
NOTE: The rate must be quoted in Firm till execution of order and FOR destination basis.
• The rates should be inclusive of packing and forwarding, freight &INSURANCE CHARGES.
• If the rate is inclusive of Excise duty, they indicated the applicable rate of Excise duty in the
Technical Bid, Part-I.
• The rate must be indicated both in figure and in words. If there is difference between two,
the amount appearing in the words shall be taken for consideration
Conditional discount including quantity discount will not be considered for comparative
purpose. Cash discount or prompt payment discount will also be treated in the same
manner. However, only un-conditional discount will be taken into account for comparative
Evaluation to ascertain the competitiveness of tender.
 Page No. 3

(c). Part –III envelope requisite tender fee as indicated in the top of tender notice should kept in a
bigger envelop giving details of the tender no. & due date and time submission and opening along
with the name and address of the bidders .In absence of Part-III envelop offer shall be rejected out
rightly any reference for those tenders who have down loaded the tender documents from our
Web-site.

Part-I (techno-commercial) & Part-III (tender fee) will be opened on 27.04.2012 due date of tender
opening in presence of the authorised representative of attending bidders.

The price Bid (Part-II) of only those tenderer whose Part-I is found to be techno-commercially
acceptable to BCCL, WJA will be opened later on. Date and time of opening will be suitably be
intimated to such bidders whose offers are found techno-commercially acceptable.

10). PAYMENT TERM: 100% within 21 days of receipt and acceptance of the materials by the
consignee or from the date of receipt of Bill whichever is later by the consignee. ANY OTHER
PAYMENT TERMS MAY NOT BE ACCEPTED.

11). liquidated damage: As per general terms and condition sl.no.19.

12). VALIDITY: The offer must be valid for acceptance for a period of 6(six) months i.e. 180 days
from the date of opening tender. Offers will not be permitted to be withdrawn during this period.

13). Price- variation: - The rate offered in price bid should be on firm basis with no escalation change
whatsoever during the purchase contract.

14). EARNESTE MONEY:

a). An earnest money of Rs.13,950=00 only in term of bank draft of any schedule bank in
favour of Bharat Coking Coal Limited payment at Dhanbad must accompany the Part-I(techno-
commercial offer) otherwise offer shall be considered unresponsive.

b). If it is accompany the Part-II(Price bid) it will be presumed that tenderer did not deposited
the requisite earnest money, and their offer shall be considered unresponsive. For un-successful
tenderer earnest money shall be refunded immediately after finalisation of tender, with
approval of competent authority. The earnest money will be forfeited if any tenderer withdraws
their offer before finalisation of the tender or falls to submit order acceptance within 15 days
from the date of order.

15). SECURITY MONEY DEPOSITE: Successful tenderer will be required to deposit security money in
the form of bank draft of any schedule Bank drawn of Bharat coking coal Limited payable at
Dhanbad for 10% of the total value of the order including taxes, duties, transportation charges
etc.(value means FOR destination price) within 15 days from the date of receipt of order.

If the successful tender fails to deposit the security deposit within15 (fifteen) days from the
date of order, the same shall be recorded as unsatisfactory performance for future dealings
apart from the taking any other penal action as may be deemed fit by BCCL. For successful
tenders, the Security Money shall be refunded within 30 days of satisfactory execution of
contract. For unsatisfactory execution of contract and /or failure of execution of contract,
the security money shall be forfeited
For procurement value less than Rs. 1, 00,000.00(Rupees One lakh only)
EMD/Security deposit shall not be required.

GUARANTEE: The shelf life of the cement capsule so supplied should be of minimum guarantee
06(Six) months.
 Page No.4

16). State Govt /Central Govt. Organisation /PSU /Ancillary Unit of BCCL& valid DGS&D/NSIC
registered firm ,for tendered items, will be considered for exemption for deposit of EMD/Security
money/Cost of tender fee, on submission of documentary evidence issued by Govts Authorities for
according such exemption. All such documents should be self attested & also duly attested by the
NOTARY PUBLIC.

17).DELIVERY : 2000 Nos capsules per month for a period of 10 months.

(18). Printed terms and conditions of the tender shall not be considered. tenderer are requested to
submit their offer complete in all respects upon going through all details furnished in tender and
confirm compliance to each point in the Part-I . All the pages of the tender document must be signed
with companies seal. Erased and over written quotation will be summarily rejected unless correction
is authenticated with the tenderer signature.

19). Hand written offer will not be accepted, it must be typed.

20). In the event of failure of supply the materials within the stipulated delivery schedule, liquidated,
damage charges will be recovered at the rate of 0.5% of the value for each week or part thereof
added to 10% .This can be increased to 15% at the discretion of the appropriate authority.BCCL,WJ,
WJ Area also reserve the right to cancel the supply order or part thereof at the risk & cost of
defaulting supplier.

21). Tenderer who suo-moto offer different prices or change the terms,which affect the quoted
price of the firm within validity period of the offer, will be treated as invalid offer and action against
such tenderer as per CIL rule/procedure shall be taken.

22). Details regarding location of works is to be indicated in Part-I i.e. Techno-commercial offer,
BCCL reserves the right to carryout pre-despatch Inspection/Inspection during manufacturing
process if necessary.

(23). Price fall clause will be applicable.-

i). The Prices charged for the stores supplied under the contract by the supplier shall in no event
exceed the lowest price at which the supplier sells the stores of identical description to any other
organisation till validity of the contract.(ii).If at any time during the said period the supplier reduces
the slew price of the such store or sells such stores to any other organisation at price lower than the
price chargeable under this contract, the supplier shall forthwith notify such reduction of sale to the
consignee concerned tender intimation to CGM,WJA,BCCL,Moonidih,Dhanbad and the price payable
under the contract for the stores supplied after the date of coming into force of such reduction or
sale, shall stand correspondingly reduced. The above stipulated will not, however apply to export by
the supplier. The bidder should confirm their acceptance of the above clause.

24). ANNEXURE-B must be filled up and submitted along with the technical bid. Otherwise your offer
may not be considered.

(25). BCCL, WJ Area reserves the right to reject or to accept any tender fully or partially without any
reason what so ever.

CHIEF MANAGER (MM)/AM (PUR)

WJA: MOONIDIH
 ANNEXURE-A/

No.WJA/MND/AM (MM)/AP-62/11-12/ 704 dated: 10/14.03.12

Supply of Resin capsule for underground mine, Moonidih,WJA

Sl.No. Item description Qty.

1). Resin capsule size- 25mm x 450mm DGMS approved as per

DGMS circular No. 3(Technical) dt. 22.9.2010 20,000 Nos

i). The product of the manufacturer should be in accordance with the specification parameters of
the technical circular No. 3 dt. 22.9.2010.

ii). The products should be DGMS approved and certificate to be submitted with each supply

iii). A test report of approved test house should be submitted. The test report should be in the with
Annexure –I of DGMS Technical circular No. 3 dt. 22.9.2010.

iv). The product manufacturer should give a self certificate that they are manufacturing all the
facilities as per Annexure-II of DGMS Technical Circular No. 3 dt. 22.9.2010

v). The product manufacturer should give a under taking in writing that the every lot of supply they
will send their representative for SEPT (short Encapsulation Pull Test) to be carried out in their
presence.

vi). The product/every consignment of resin capsule should be suitably packaged/protected so as to

prevent against exposure to extreme weather which could after the properties of resin capsule.

CHIEF MANAGER (MM)/AM (MM)

WJ AREA: MOONIDIH
 /ANNEXURE-B /
Page: 6

PROFORMA FOR COLLECTING PAYMENT THROUGH ELECTRONIC MODE INCLUDING

ELECTRONIC FUND TRANSFER (EFT) & ELECTRONIC CLEARING SYSTSEM (ECS).
(To be submitted along with the offer)

1), VENDOR/SUPPLIER/CONTRACTOR/CUSTOMERS’S NAME & ADDRESS :

(with Telephone No & Fax No)

2). PARTICULARS OF BANK ACCOUNT :

A). BANK NAME :

B). BRANCH NAME :

(Including RTGS CODE)
3). ADDRESS :
TELEPHONE NO AND FAX NO :

C). 9-DIGIT CODE NUMBER OF THE BANK & BRANCH :

(Appearing on the MICR cheque issued on the bank) or
5 digit code of the SBI

D). ACCOUNT TYPE(S, B, Account/Current OR Cash Credit with code 10/11/13 :

E). LEDGER NO/LEDGER FOLIO NO :

F). ACCOUNT NUMBER (CORE BANKING) & STYLE OF ACCOUNT :

(As appearing on the Cheque Book)

4). DATE OF EFFECT:

I hereby declare that the particulars given above are corr3ecrt and complete. If the transaction
is delayed or not effected at all for reasons of incomplete or in correct information. I should not hold
the user institution responsible. I have read the option invitation letter and agree to discharge
responsibility expected of me as a participant under the scheme. Any bank charges levied by the
bank of such e-transfer shall be born by us.

Date:

Signature of the Customer/Vendor/

Supplier/contractor

Certified that the particulars furnished above are correct as per our records.

Signature of the Authorised Officers from the Bank