POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Module 1: The Tie Back

A. Revise the following statements so that they would follow the 7Cs of business letter
writing.

1. It has come to my knowledge that you have been an urgent need for a
proposal.

Answer: I heard that you have an urgent need for a proposal.

2. The implementation of the procedures caused the introduction of confusion

amongst the members of the sales team.

Answer: We are sorry to inform you but the procedures caused the introduction
of confusion amongst the members of the sales team.

3. This is to request for your good office to give me a copy of your bank
statements.

Answer: May I request a copy of your bank statements from your good office?

4. I acknowledge the receipt of your email and I beg to thank you.

Answer: Thank you for sending me the receipt of your email.

5. I would like to express my interest in taking a vacation from May 1-7, 2022.

Answer: I hope you will grant my request to take a vacation from May 1 to 7,
2022.

6. There are fifteen agents who will be attending the Sales Conference which
will be held on December 18, 2022.

Answer: Fifteen agents from our company will be attending the Sales
Conference on December 18, 2022.

B. Direction: Differentiate the word/phrases given below. Determine how they should be
used in business writing.

Advice – A noun that means an opinion Advise – A verb that means to offer

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or suggestion meant to help someone suggestions meant to help or inform

someone.
Ex: I have no idea which brand of bag I
should buy, I need to ask for your Ex: The DOH advised the public to stay
advice. at home as much as possible.

Compared with – used to compare Compared to – used to compare

similar things. dissimilar things.

Ex: You are smarter compared with Ex: I would compare your gorgeous
your brother. face to a painting in a museum.

Fill in – supply something that is missing.

Ex: Please fill in your address.

Fill out – To complete a form or survey with requested information.

Ex: Please fill out the form with all the required information.

Fill up – to make something full.

Ex: My sister filled up the basket with apples.

Follow-up – can either be a noun or Follow up – a verb that means to

adjective, means to describe an event pursue an issue through a subsequent
or action thereafter a prior event or action.
action.
Ex: The student followed up on a
Ex: The registrar asked the faculty to needed requirement in registrar.
follow-up on the students with
incomplete requirements.

With regards to – is a grammatically With regard to – to indicate the subject

inferior, the phrase ‘with regard to’ is an that is being talked or the written
alternative version, but ‘regards’ is a
poor form. Ex: With regard to our business
proposal, our partners said that we
Ex: With regards to our business need to submit it by Monday, next
proposal, our partners said that we week.
need to submit it by Monday, next
week.

Advance – provided or carried out in Advanced – ahead in time or course;

advance; prior beyond introductory stage.

Ex: I am invited to attend an advance Ex: Our world is in advanced

screening of Taylor Swift movie. technology.

Please – Can be an adverb or verb. Kindly – can be adjective and adverb.

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Used to make a polite request and Implies a polite instruction which is

carries an additional meaning ‘this is expected to be obeyed and usually
highly important to me’. used by an authorized person.

Ex: Could you lend me your bag, Ex: Kindly visit the registrar for the
please? issuance of student ID.

Irregardless – also defined as Regardless – can be an adverb or

“regardless” but in this case, it appears preposition, means without attention to
to function as an intensifier. It is labeled warnings of bad consequences or
as “nonstandard”. paying no attention to.

Ex: Irregardless of mistakes, we all Ex: People deserve to be respected

deserve to be treated with respect. regardless of their mistakes.

Continual – an adjective, used to Continuous – an adjective, used to

describe things that recur regularly or describe that are uninterrupted in time,
frequently and are intermittent with sequence, substance, extent;
intervals of interruption. ceaseless.

Ex: The continual shot of glutathione Ex: The TV commercial was shot in one
makes your skin look brighter. continuous take.

Module 1: Checkpoint

Direction: Write two messages for the situation below:

A. To a coworker asking for liquidation of the seminar-training activity of their

department.

Hi Taylor,

I hope this message finds you well. Thank you for reaching out, I understand the
importance of ensuring our financial records are up-to-date, and I am very happy
to provide the liquidation report for the recent seminar-training activity by our
department.

I’ll make sure to include all required receipts and paperwork in a thorough
explanation of all the costs. I aim to submit the complete liquidation report by
November 18, 2023.

Please don’t hesitate to get in touch if you need anything else along the process
or if you have any further queries.

Best regards,

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Jem Labrague
B. To Meralco’s Public Relations Department to express your concern over the
surge of your electricity bills. Make sure to apply 7Cs of business writing.

Dear Meralco’s Public Relations Department,

I hope this message finds you well. I am writing to express my concern regarding
the recent surge in my electricity bills. As a long-time customer of Meralco, I have
consistently observed a significant increase in charges over the past few billing
cycles, which has prompted me to seek clarification on the matter.

Considering the trust, I have placed in Meralco as my electricity service provider,

I would appreciate it if you could provide detailed information on the factors
contributing to the recent surge in my bills. Specifically, I would like to understand
any changes in rates, usage calculations, or other relevant factors that may have
led to this noticeable increase.

Clear communication on these matters is crucial to maintaining a positive

customer-provider relationship. I trust that Meralco values its customers and is
committed to addressing their concerns promptly and transparently.

I look forward to your prompt response to help me better comprehend the

reasons behind the surge in my electricity bills. Thank you for your attention to
this matter.

Best regards,
Jem Labrague

Module 2: The-Tieback

A. Direction: Correct the errors in the following parts of the business letter.

1. Sept. 10, 2021

Answer: September 10, 2021
2. very yours truly
Answer: Very truly yours, /Yours very truly,
3. 12-12-2020
Answer: December 12, 2020 / 12 December 2020
4. dear sirs
Answer: Dear Sir:
5. your very sincerely
Answer: Yours very sincerely,
6. yours respectfully
Answer: Yours respectfully,

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7. your letter of November 16th

Answer: Your letter of November 16
8. 168 evangelista st.
Answer: 168 Evangelista Street
9. Dear mrs. Dela Ram
Answer: Dear Mrs. Dela Ram:
10. sincerely yours
Answer: Sincerely yours,

Module 3: The Tie-back

A. Direction: Write a simple letter of inquiry with the following details:

November 18, 2023

Mary Joyce Bautista

Training Specialist
Human Resources Department

Subject: Inquiry regarding the training program

Dear Ms. Bautista:

I am writing to inquire about the training program of the company. I am genuinely

interested in participating in the training program. I am asking for a copy of the
training schedule to know the description and insights about the training program.

With my experience working with corporations, I’ve found that some areas in our
organization would benefit from my desired training. I’m preparing to sign up for
the January 7, 14, 21, and 28 Communication in Business training, between 9:00
am and 2:00 pm. You have my word that my daily work will not be disrupted by
this training.

Please update me for further information. I look forward to hearing from you.

Sincerely,

Christine Jem Labrague

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