GOVERNMENT OF INDIA

MINISTRY OF MINES
GEOLOGICAL SURVEY OF INDIA
CENTRAL HEADQUARTERS
27 J. L. NEHRU ROAD
KOLKATA – 700 016

सं . / N o . _ _ / P E / D o c . / D & R / C H Q / 2 0 2 3 दि नां क / D a t e d : 05.01.2024

प्रे ष क / F r o m , से वा में / T o ,
Sanjay Kumar Ram, Shri Vivekanand Chattopadhyay,
Administrative Officer & Stores Officer, Dharitri Building,
Preliminary Enquiry Officer, Saltlake Sector-5,
Geological Survey of India, CHQ, Geological Survey of India,
27, Jawaharlal Nehru Road, Kolkata-700091
Kolkata – 700 016. .

वि ष य / S u b : Preliminary Enquiry in the matter of Complaint against

Shri Vivekanand Chattopadhyay, Stores Officer and Shri
Debasis Dutta, Label Writer, on the issue of Vehicle
Parking-reg.

सं द र्भ / R e f : 1. This office letter no.618/C-13013/1123/VC/CHQ/Adm.

Vig./2022 dated 24.07.2023

म हो द य / S i r ,

The undersigned has been appointed as Preliminary Enquiry Officer

vide above “Office Order” to conduct a Preliminary Enquiry in the subject mentioned
above.

2. In this regard, you are required to be present before the undersigned for the
purpose of recording your statement in connection with the subject allegations
mentioned in the reference at Room No.15,Documents Section, 4 th Floor, 27 J L
Nehru Road. CHQ, Kolkata on 05.01.2024 at 02:00PM. with relevant documents in
original/copies pertaining to the issue, if any. In case you fail to appear before the
PEO at the appointed date and time the enquiry proceedings will be taken ex-parte.

आ प का वि श् वा सी / Y o u r s f a i t h f u l l y ,

( संजय कु मार राम/ Sanjay Kumar Ram)

प्रशासनिक अधिकारी/ A d m i n i s t r a t i v e O f f i c e r &
ए वं म प्रा रं भि क पू छ ता छ अ धि का री /
Preliminary Enquiry Officer
 GOVERNMENT OF INDIA
MINISTRY OF MINES
GEOLOGICAL SURVEY OF INDIA
CENTRAL HEADQUARTERS
27 J. L. NEHRU ROAD
KOLKATA – 700 016

सं . / N o . _ _ / P E / D o c . / D & R / C H Q / 2 0 2 3 दि नां क / D a t e d : 05.01.2024

प्रे ष क / F r o m , से वा में / T o ,
Sanjay Kumar Ram, Shri Debasis Dutta, Label Writer
Administrative Officer & Dharitri Building,
Preliminary Enquiry Officer, Saltlake Sector-5,
Geological Survey of India, CHQ, Geological Survey of India,
27, Jawaharlal Nehru Road, Kolkata-700091
Kolkata – 700 016. .

वि ष य / S u b : Preliminary Enquiry in the matter of Complaint against

Shri Vivekanand Chattopadhyay, Stores Officer and Shri
Debasis Dutta, Label Writer, on the issue of Vehicle
Parking-reg.

सं द र्भ / R e f : 1. This office letter no.618/C-13013/1123/VC/CHQ/Adm.

Vig./2022 dated 24.07.2023

म हो द य / S i r ,

The undersigned has been appointed as Preliminary Enquiry Officer

vide above “Office Order” to conduct a Preliminary Enquiry in the subject mentioned
above.

2. In this regard, you are required to be present before the undersigned for the
purpose of recording your statement in connection with the subject allegations
mentioned in the reference at Room No.15,Documents Section, 4 th Floor, 27 J L
Nehru Road. CHQ, Kolkata on 05.01.2024 at 04:00PM. with relevant documents in
original/copies pertaining to the issue, if any. In case you fail to appear before the
PEO at the appointed date and time the enquiry proceedings will be taken ex-parte.

आ प का वि श् वा सी / Y o u r s f a i t h f u l l y ,

( संजय कु मार राम/ Sanjay Kumar Ram)

प्रशासनिक अधिकारी/ A d m i n i s t r a t i v e O f f i c e r &
ए वं म प्रा रं भि क पू छ ता छ अ धि का री /
Preliminary Enquiry Officer
 ( राहुल रंजन /
Rahul Ranjan)
प्रशासनिक
अधिकारी/ A d m i n i s t r a t i v e O f f i c e r &
ए वं म प्रा रं भि क पू छ ता छ
अ धि का री /
Preliminary Enquiry Officer

Annexure-01

Minutes of the Preliminary Enquiry in the matter of allegations of unauthorised absence in r/o
Shri Partha Ghatak, MTS, (Employee ID-100959), CoS Cell, GSI, CHQ, Kol-16 on 09.05.2023

The undersigned has been appointed as Preliminary Enquiry Officer vide D D G ( P & A ) ’ s O f f i c e
O r d e r N o . 3 5 0 / C - 1 3 0 1 3 / 1 1 7 8 / P G / A d m n . V i g / C H Q / 2 0 2 3 d a t e d 2 6 . 0 4 . 2 0 2 3 to
conduct a Preliminary Enquiry in the matter of unauthorised absence from duty, the habit of taking
frequent leave from duty without prior intimation/permission of the competent authority, as intimated
by the Controller of Stores, Geological Survey of India, Central Headquarters, Kolkata.

The undersigned has communicated Shri Partha Ghatak vide letter no. 08/PE/SK/CHQ/2022 dated
02.05.2023 to appear for recording his statement in connection with the subject allegations in the
office of the undersigned on 09.05.2023.

Shri Partha Ghatak has appeared in person on the specified date. The undersigned has briefed Shri
Partha Ghatak about the reported matter. Shri Partha Ghatak has acknowledged that he has understood
the allegations made against his name & represented his submission in the said allegations.

Shri Partha Ghatak submitted that he is a bronchitis patient and is regularly on breathing aid. He has
cited his medical condition and his posting at central headquarters post consideration of his medical
condition. The undersigned has questioned Shri Partha Ghatak whether he is in the habit of taking
unauthorised leaves. Shri Partha Ghatak has responded that he has regularly applied for all the leaves
availed in OCBIS portal.

The undersigned has counter asked Shri Partha Ghatak whether he has any documentary proof to
substantiate his statement. He has also been given the liberty to furnish any documents or material on
record to represent his side. Shri Partha Ghatak has responded in negative. There is nothing on record
to establish his claim.

The undersigned has informed Shri Partha Ghatak that his attendance records from AEBAS cell & his
leave application records from OCBIS helpdesk shall be requested and referred in the said matter. The
undersigned has further informed that he shall be cross verifying the statement furnished by Shri
Partha Ghatak from his reporting officer, S h r i J . R . R e d d y , S t o r e s O f f i c e r , G e o l o g i c a l
Survey Of India, Central Headquarters, Dharitri, Salt Lake City,Kolkata-70009.
S h r i P a r t h a G h a t a k h a s r e s p o n d e d i n a f f i r m a t i v e . The enquiry proceeding is thus
concluded for the day.

Signed by- (Rahul Ranjan)

Administrative officer & Preliminary Inquiry Officer
____________________

In the presence of-

Shri Partha Ghatak,
GSI, CHQ, Kolkata-16
on 09.05.2023
____________________
 Annexure-02

Memorandum of questionnaire related to allegations referred to & responses thereof made by

Shri Viveknand Chattopadhyay, Stores Officer, Employee ID-100403, GSI, CHQ on 08.01.2024

1. Are you aware of the Complain/allegations made against you regarding on the issue of
vehicle Parking in front of HR-SIMS Laboratory Gate?
Answer-

2. What representation or submission you wish to present on your part?

Answer.

3. What representation or statement you have to submit in response to the allegations against
you?
Answer

4. Do you have any Documentary proof supporting your statement?

Answer

5. Do you have anything else to say or inform?

Answer-

6. The meeting shall be concluded for the day. The report will be submitted post cross
verification of facts & records. Is it OK?
Answer –

(Sri Vivekanand Chattopadhyay) (Sanjay Kumar Ram)

Stores Officer , GSI, CHQ, Saltlake, ,Kolkata Administrative officer & Preliminary
Inquiry Officer
 Annexure-02

Memorandum of questionnaire related to allegations referred to & responses thereof made by

Shri Debasis Dutta, Employee ID-101023, GSI, CHQ on 08.01.2024

1. Are you aware of the Complain/allegations made against you regarding on the issue of
vehicle Parking in front of HR-SIMS Laboratory Gate?
Answer-

2. What representation or submission you wish to present on your part?

Answer.

3. What representation or statement you have to submit in response to the allegations against
you?
Answer

4. Do you have any Documentary proof supporting your statement?

Answer

5. Do you have anything else to say or inform?

Answer-

6. The meeting shall be concluded for the day. The report will be submitted post cross
verification of facts & records. Is it OK?
Answer –

(Sri Debasis Dutta) (Sanjay Kumar Ram)

MTS, GSI, CHQ, Saltlake, ,Kolkata Administrative officer & Preliminary
Inquiry Officer
 Annexure-03

Memorandum of questionnaire related to allegations referred to & responses thereof

made by Sri Susobhan Neogi, Sr. Geolosist, Employee ID-121382, GSI, CHQ on
10.01.2024

1. What representation or submission you wish to present on your part?

Answer.

2. What representation or statement you have to submit in response to the allegations against
you?
Answer

3. Do you have any Documentary proof supporting your statement?

Answer

4. Do you have anything else to say or inform?

Answer-

5. The meeting shall be concluded for the day. The report will be submitted post cross
verification of facts & records. Is it OK?
Answer –
 (Sri Susobhan Neogi) (Sanjay Kumar Ram)
Sr. Geologist, GSI, CHQ, Saltlake, ,Kolkata Administrative officer &
Preliminary
Inquiry Officer

Annexure-04

Memorandum of questionnaire related to allegations referred to & responses thereof

made by Dr. Rajeev Kumar, Supri. Geolosist, Employee ID-120458, GSI, NCGER
Faridabad on 11.01.2024

1. What representation or submission you wish to present on your part?

Answer.

2. What representation or statement you have to submit in response to the allegations against
you?
Answer

3. Do you have any Documentary proof supporting your statement?

Answer

4. Do you have anything else to say or inform?

Answer-

5. The meeting shall be concluded for the day. The report will be submitted post cross
verification of facts & records. Is it OK?
Answer –
 (Dr. Rajeev Kumar) (Sanjay Kumar Ram)
Supri. Geologist, GSI, NCGER Faridabad Administrative officer &
Preliminary
Inquiry Officer

Annexure-03

Memorandum of questionnaire and statement of Reporting Officer S h r i J . R . R e d d y ,

S t o r e s O f f i c e r , G S I , C H Q , D h a r i t r i on 09.05.2023

1. Are you aware of the allegations made against Shri Partha Ghatak, regarding unauthorised
absence from duty, the habit of taking frequent leave from duty without prior
intimation/permission of the competent authority?
Answer-

2. What information do you wish to present on your part in the said matter?
Answer-

3. What information you wish to provide regarding the unauthorised absence reported for the
period from 28.02.2022 till 13.01.2023 in various spells (list attached) by the CoS, CHQ,
GSI?
Answer-

4. What submission you have to make regarding the regular tendency of Shri Partha Ghatak
being on leave without prior permission or intimation to the competent authority?
Answer-.

5. Whether Shri Partha Ghatak has submitted any physical application and/or OCBIS leave
application for the said period. Please specify date wise, if any data is available?
Answer-

6. Do you have any documentary proof to submit regarding alleged unauthorised absence of Shri
Partha Ghatak for the said period from 28.02.2022 till 13.01.2023 in this regard?
Answer-

7. Do you have anything else to say or inform?

Answer-
 8. The meeting shall be concluded for the day. It is informed that the OCBIS records as well as
the AEBAS records shall be cross checked for the said period. The report will be submitted
post cross verification of facts & records. Is it OK?
Answer –

(Shri J.R. Reddy) (Rahul Ranjan)

Stores Officer & Reporting Officer Administrative officer & Preliminary Inquiry Officer

R E P O R T O F T H E P R E L I M I N A R Y E N Q U I R Y I N R / O SHRI PARTHA GHATAK,

MTS, EMPLOYEE ID-100959, GSI, CHQ REGARDING UNAUTHORISED ABSENCE

1. BRIEF HISTORY

The CoS, Central Headquarters, GSI, CHQ has referred the matter
of alleged unauthorised absence from duty without availing proper
leaves or taking prior approval from the competent authority in the
said matter to the Deputy Director General, (P&A), GSI, CHQ,
Kolkata vide his letter dated 20.02.2023.

The allegations are attributable to unauthorised absence from duty

without availing proper leaves or taking prior approval from the
competent authority.

The undersigned has been nominated by the Dy. Director General

(P&A) for conducting a Preliminary enquiry into the above
allegations vide Order No. 350/C-13013/1178/PG/Admn.Vig/CHQ
2023 dated 26.04.2023.

2. DATE WISE INQUIRY PROCEEDINGS

a) On 26.04.2023 the undersigned has been nominated by the

competent authority to conduct the preliminary inquiry.
b) On 01.05.2023, the undersigned has requested Shri Ananda
Modak, Sr. Geologist & AEBAS admin to provide the AEBAS
records of Shri Partha Ghatak, MTS, GSI, CHQ for the period
from February 2022 to January 2023.

c) On 01.05.2023, Shri Ananda Modak has provided the attendance

register of Shri Partha Ghatak, MTS, GSI, CHQ for the period
from February 2022 to January 2023.

d) On 02.05.2023 the undersigned has communicated Shri Partha

Ghatak to be present for the preliminary enquiry as well as
recording his statements before the undersigned on 09.05.2023.

e) On 02.05.2023 the undersigned has communicated Shri J.R.

Reddy, Stores Officer, Geological Survey Of India, Central
Headquarters, Dharitri, Salt Lake City, Kolkata-70009 & the
Reporting Officer of the official to be present for the preliminary
enquiry as well as recording his statements before the
undersigned on 09.05.2023.
f) On 09.05.2023 Shri Partha Ghatak has appeared in the
preliminary hearing to the undersigned.

g) On 09.05.2023 Shri J.R. Reddy, Stores Officer, Geological Survey

Of India, Central Headquarters, Dharitri, Salt Lake City, Kolkata-
70009 & the Reporting Officer of the official has appeared in the
preliminary hearing to the undersigned.

h) On 10.05.2023 the undersigned has requested the OCBIS

helpdesk to provide Attendance Application details in OCBIS
portal in respect of Shri Partha Ghatak, MTS, GSI, CHQ for the
period from February 2022 to January 2023.

i) On 10.05.2023 the OCBIS helpdesk has provided the Attendance

Application details in OCBIS portal in respect of Shri Partha
Ghatak, MTS, GSI, CHQ for the period from February 2022 to
January 2023.

j) On 15.05.2023, the undersigned has cross verified the records

available from the examination of officials as well as data
provided from the AEBAS cell and OCBIS helpdesk.

k) On 16.05.2023, the undersigned has submitted the preliminary

inquiry report.

3. OBSERVATIONS & REPORT ON INQUIRY

a) Shri Partha Ghatak during his presence at the preliminary inquiry
has informed that he has applied for all the leaves attributable at
the right time.
b) While being cross examined, he could not justify his statement
by means of any available proof or record.

c) The minutes of the preliminary enquiry & Memorandum of

questionnaire in r/o Shri Partha Ghatak conducted on 09.05.2023
have been enclosed as Annexure-1 & Annexure-II respectively.
d) Shri J.R. Reddy, Stores officer & Reporting officer of the
official has stated that he has forwarded the absentee statement
on the basis of AEBAS portal records based on which the salary
for the months February 2022 till January 2023 have been
accounted in the case of Shri Partha Ghatak.

e) Shri J.R. Reddy further stated that it was very difficult for him
to monitor the attendance of Shri Partha Ghatak, since the place
of posting of them were at different places.
f) It is stated by Shri J.R. Reddy, Stores Officer that the Shri
Partha Ghatak is in habit of taking unauthorised absence from
duty.

g) The memorandum of questionnaire & statement of the reporting

officer Shri J.R. Reddy, Stores Officer in r/o Shri Partha Ghatak
conducted on 09.05.2023 have been enclosed as Annexure-III.

h) From the records of AEBAS detailed attendance sheet, it appears

that Shri Partha Ghatak has availed as many as 60 leaves during
the period February 2022 till January 2023. The detailed list has
been enclosed with this report and annexed as Annexure-IV.

i) From the records of Attendance application in OCBIS portal, it

is clearly evident that the period of absence recorded in the
AEBAS portal do not tally and there are as many as 60
unaccounted leaves pending for reconciliation. The detailed list
has been enclosed with this report and annexed as Annexure-V.

4. LIST OF DOCUMENTS PLACED ON RECORD

a) The minutes of the preliminary enquiry & Memorandum of

questionnaire in r/o Shri Partha Ghatak conducted on 09.05.2023
(Annexure-I & Annexure -II).
b) The memorandum of questionnaire & statement of the reporting
officer Shri J.R. Reddy, Stores Officer in r/o Shri Partha Ghatak
conducted on 09.05.2023 (Annexure -III).
 c) Records of AEBAS attendance sheet in r/o Shri Partha Ghatak for
the period February 2022 till January 2023 (Annexure -IV).
d) Records of Leave application in OCBIS portal of Shri Partha
Ghatak from February 2022 till January 2023 (Annexure -V).

5. CONCLUSION

From the inquiry of facts from Shri Partha Ghatak, MTS, GSI &
based on the statements furnished by the reporting officer
concerned, as well as facts and records available with the
undersigned, it is evident that the reported allegations of
unauthorised absence from duty without availing proper leaves or
taking prior approval from the competent authority in respect of
Shri Partha Ghatak are convincing and stand ground. It is however
submitted that the detailed lapses and/or the total quantum of leaves
unaccounted for by Shri Partha Ghatak may be verified by a full-
fledged disciplinary enquiry.

( Rahul Ranjan)
Administrative Officer & P.E.O.

GOVERNMENT OF INDIA
MINISTRY OF MINES
GEOLOGICAL SURVEY OF INDIA
CENTRAL HEADQUARTERS
27 J. L. NEHRU ROAD
KOLKATA – 700 016

सं . / N o . _ _ / P E / P G / C H Q / 2 0 2 3 दि नां क / D a t e d : __/05/2023

प्रे ष क / F r o m , से वा में / T o ,
Rahul Ranjan, The Deputy Director General (P&A)
Administrative Officer & PEO, Geological Survey of India,
Geological Survey of India, CHQ, Central Headquarters
27, Jawaharlal Nehru Road, 27, Jawaharlal Nehru Road,
Kolkata – 700 016. Kolkata – 700 016.

Kind Attention: Deputy Director (P&A), Admn. Vigilance Section

 वि ष य / S u b : Submission of Preliminary Enquiry Report in the matter
of allegations of unauthorised absence of Shri Partha
Ghatak, MTS, Employee ID-100959, CoS Cell, GSI,
CHQ,Kolkata-16-Reg

सं द र्भ / R e f : The Office Order No.350/C-13013/1178/PG/Admn.

Vig/CHQ/2023 dated 26.04.2023

म हो द य / S i r ,

The undersigned was appointed as Preliminary Enquiry Officer vide

above “Office Order” to conduct a Preliminary Enquiry in the matter of allegations
of unauthorised absence of Shri Partha Ghatak, MTS, Employee ID-100959, CoS
Cell, GSI, CHQ, Kolkata-16.

2. In this regard, on the basis of the preliminary enquiry, a report has been
prepared by the undersigned and the same is submitted herewith for kind perusal.

आ प का वि श् वा सी / Y o u r s f a i t h f u l l y ,

( राहुल रंजन /
Rahul Ranjan)
प्रशासनिक
अधिकारी/ A d m i n i s t r a t i v e O f f i c e r &
ए वं म प्रा रं भि क
पू छ ता छ अ धि का री /

Preliminary Enquiry Officer