MODULE

Microsoft PowerPoint 2016

Hurray! I know it has been a
long journey engaging this
learning module and making
yourself safe in this
MODULE CONTENTS
3
quarantine period. Welcome
to Module 3! In this module, LESSON 1: MS PowerPoint
you will be learning about Basics
the Microsoft PowerPoint
2016. Of course, it will not LESSON 2: Creating a
just remain a theory in the Presentation
mind because you will
LESSON 3: Working
translate your learning into with Texts
an original work as you go
along in this module. Seize LESSON 4: Designing
the moment, student! a Presentation

Intended Learning

At the end of Module 3, you should be able to:

a. define MS PowerPoint, its window and screen elements;

b. identify the types of slide objects; and
c. create master slide layout

56
 LESSON 1 MS PowerPoint Basics

TIME FRAME

TAKE THE CHALLENGE!

In this lesson, challenge yourself to:

a. Define MS PowerPoint, its window and screen elements;

b. Identify the Ribbon, File Tab, quick access toolbar; and
c. Discover how to use the galleries and lists.

GETTING STARTED

Hello student! Let us fill this lesson with fun. For sure, you will enjoy this
one because there will always be an explorer within yourselves. Just enjoy
in learning this lesson. So, Let’s get started!

ACTIVITY

VENN DIAGRAM
Hi student! Are you familiar with a Venn Diagram? If so, that will be
great because our first activity will be about listing the differences
and similarities between Old style Reporting and Modern Style
Reporting using a Venn Diagram. All you need to do is to write your
answers on the Venn Diagram provided. Do not forget to check the
 OLD STYLE REPORTING MODERN STYLE REPORTING

SIMILARITIES

ANALYSIS

Thank you, student, for taking your shot to complete the activity. Right now, let us wrap up
again the recently concluded task through answering the following questions:

1. What are the common digital and manual used in reporting?

2. Describe in your own words the difference between manual reporting and digital
reporting.

58
 ABSTRACTION

What is a MS PowerPoint?

MS PowePoint is a presentation graphics program that allows you to create slide

shows. The program was first developed by Dennis Austin and Thomas Rudkin of
Forethought, Inc. It was called then as the “Presenter” and was renamed
“PowerPoint”.

Versions for Microsoft Windows include:

• 1990 PowerPoint 2.0 for Windows 3.0
• 1992 PowerPoint 3.0 for Windows 3.1
• 1993 PowerPoint 4.0 (Office 4.x)
• 1995 PowerPoint for Windows 95 (version 7.0) (Office 95)
• 1997 PowerPoint 97 (version 8.0) - (Office 97)
• 1999 PowerPoint 2000 (version 9.0) (Office 2000)
• 2001 PowerPoint 2002 (version 10.0) (Office XP)
• 2003 PowerPoint 2003 (version 11.0) (Office 2003)
• 2007 PowerPoint 2007 (version 12.0) (Office 2007)
• 2010 PowerPoint 2010 (version 14.0)(Office 2010)
• 2013 PowerPoint 2013 (version 15.0) (Office 2013)
• 2015 PowerPoint 2016 (version 16.0) - (Office 2016,Office 365)

MS POWERPOINT SCREEN ELEMENTS

PART DESCRIPTION
 ABSTRACTION

1. File Menu It provides access to the only menu in Office . When you click
this button it shows the following menus: Save, Save As, Open,
Close, Info, Recent, New, Print, Save & Send, Help, Options, and
Exit.
2. Quick Access It provides access to the most common PowerPoint commands
Toolbar including Save, Undo, Repeat, and Copy. You can customize, add
or delete buttons on this toolbar.
 ABSTRACTION

MS POWERPOINT SCREEN ELEMENTS

PART DESCRIPTION
3. Title Bar It shows the name of the program and the filename of the
presentation.
4. Control They maximize, minimize, and restore the window display and
Buttons close the open application.
5. Ribbon It contains the commands organized in three components.
(a) Tabs - represents the activities you perform and contain
related groups
(b) Groups - organize related commands. Group name appears
below the group ribbon
(c) Commands - appear within each group.
6. Dialog Box Opens a dialog box or task pane that provides more options.
launcher
7. First Slide Automatically shows the first slide when creating a new
presentation
8. Placeholders Allows you to type the text and place graphics in your
presentation
9. Scroll Bar Moves the document vertically.

10. Notes Pane Allows you to create notes for yourself to help you in your
presentation delivery
11. Status Bar Displays the present application features and details

12. View Shows the kind of view you want on your

Buttons

The Ribbon

The Ribbon is the panel at the top portion of the document. It has 8 tabs which are
Home, Insert, Design, Transition, Animations, Slide Show, Review and View. These tabs
contain commands and tools which are grouped according to their function.

Quick Access Toolbar

Quick Access Toolbar contains frequently used commands. You can display or hide the
icons. To customize this toolbar, click the Customize Quick Access Toolbar arrow and a
drop-down menu will appear Check or uncheck the commands that you need or do
not need. You can also move the Quick access below or above the Ribbon.

61
 ABSTRACTION

Viewing the Presentation

There are four kinds of views in the View Button located at the lower
portion of the window. These are Normal View, Slide Sorter, Reading
View, and Slide Show.

62
 APPLICATION

Let’s do it!

Identify the following command icons. Write your answer on the space
provided.

Congratulations
stude f
successful
finishing Lesson
nt 1! Let
us meet again on the next lesson. o
ly
r

63
 2
Creating a Presentation

LESSON

TIME FRAME

TAKE THE CHALLENGE!

In this lesson, challenge yourself to:

a. Identify the types of slide objects
b. Practice to add, remove, copy, and rearrange slides
c. Show how to import, save, close, exit, and open previously saved
publication

GETTING STARTED

Hello! Are you doing fine? Are you ready to take lesson 2 now? Good!
Anyway, lesson 2 introduces you on how to create new presentation. Okay
let’s start.

ACTIVITY

Instruction: In the given box, create your own artwork or

presentation that is about Covid then put your
explaination in the text below.

64
 ANALYSIS

Base on the activity,

a) Based on the activity, what would you prefer in creating a
presentation?

b) Is it easy to create presentation using only your own hands or it is

easy using computer?Explain.

65
 ABSTRACTION

Creating a New Presentation

In the New Presentation window, there are various templates you can use to easily
create a presentation. The template contains slides that you can modify, add, delete
and replace contents. You can always create new presentation by clicking the New
button on the Quick Access Toolbar.

Another way to create a new presentation is from the File menu.

1. Click the File menu, click New and the available templates are displayed.
2. You can also type in the Search box if you want to look for other designs from
online sources and click the Search button.

Applying Slide Layout

Slide layout command allows you to set or change the layout of your presentation.
When you click the Slide Layout command, a gallery of pre-designed layouts will show
which allows you to easily add texts and insert objects such as pictures, clip art,
graphic, tables, charts and media clips.

1 On the Ribbon, click Home tab, go to the Slides group and click the Layout button,
2. When the Office Theme gallery appears, click the layout you want to apply.
3. Or, click the New Slide theme gallery appears.
66
 ABSTRACTION

Applying a Theme

Slide layout command allows you to set or change the layout of your presentation.
When you click the Slide Layout command, a gallery of pre-designed layouts will show
which allows you to easily add texts and insert objects such as pictures, clip art,
graphic, tables, charts and media clips.

1 On the Ribbon, click Home tab, go to the Slides group and click the Layout button,
2. When the Office Theme gallery appears, click the layout you want to apply.
3. Or, click the New Slide theme gallery appears.

Saving the File

New, edited and opened document may be saved for future use or for a succeeding
action such as printing and modifying. There are many save options available such as:
Save as PowerPoint Presentation, Save as PowerPoint Show, Save as PowerPoint 97-2003
Presentation, Save as Open Document Presentation, Save as PDF or XPS and Other
Formats. 66
 ABSTRACTION

1 On the Quick Access Toolbar, click the

Save button.
2. Another way is from the File menu, click
Save.
3. Select Computer Comp, click Browse
Save As dialog box will appear the
4. On the Save As dialog box, click the
drop-down arrow to choose the directory
where you want to save your file.
5. Type the name of your file on the File
name box.
6. Click Save.

Opening the Previously Saved

Presentation

1. Click the File menu and click the Open Open command.
2. Select Computer, click Browse the Open dialog box will appear
3. Click the Documents, Music, Pictures or Videos where the file is stored.
4. Choose the File name where your document was saved, then click Open.
5. You can also open a file from the Quick Access Toolbar, click the Open button.

67
 APPLICATION

Let’s do it!

Match the following icons wit their names. Write the letter on the space
provided.

Congratulations
stude f
successful
finishing Lesson
nt 2! Let
us meet again on the next lesson. o
ly
r

68
 3
Working With Texts
LESSON

TIME FRAME

TAKE THE CHALLENGE!

In this lesson, challenge yourself to:

a. Define Font and Paragraph group commands;

b. Select, format, modify, align delete textand;
c. Show how to resize, move and format a placeholder.

GETTING STARTED

Good day! In this lesson, you will explore working with texts in PowerPoint.
Text is very important in making your PowerPoint because it can make
your presentation readable, beautiful and attractive. So, Let us get
started!

ACTIVITY

CREATIVITY!
Instruction: Create different style in writing using the words given. It
must be not the same.

1. Tanjiro :

2. Nezuko:

3. Zenitsu:

4. Inosuke:

69
 ANALYSIS

Hello student! How was your experience with the activities? Are you having fun? If
so, that is great. Right now, let us try to wrap up your experiences with the two
activities. Let us try to answer the following questions:

1. Based on the activity, do you think your hand writings are good? Why?

2. Which do you prefer in presenting a report? Text with difficult font or simple font?
Why?

ABSTRACTION

Font Group Commands

The commands in the Font Group allow you to set or change the font, type, size,
color of your font.

70
 ABSTRACTION

Paragraph Group Commands

The commands in the Paragraph group allow you to set or change the alignment,
indention, bullets, numbering, spacing, and text direction of your text or
paragraph.

71
 ABSTRACTION

Modifying Text

You can change the font face, size, style and color of your text from the Font
group on the Home tab .

1. Click your mouse inside the textbox and highlight the text you want to change.
2. Click the Home tab, go to the Font group and click the Font drop-down
arrow to select from the list of fonts available
3. Click the Font size drop-down arrows to select from the list of sizes available
4. Click the Font style and select from the Bold, Italic, Underline and Shadow styles.
5. Click the Font color drop-down arrows and select from the font colors available

Formatting Text Boxes

You can format or change the textbox or its contents..

1. Right click the textbox to show context menu.
2. On the context menu, click Format Shape
3. When the Format Shape dialog box appears, select from the options such as Fill,
Line Color, Alignment, Color, Lines, Size, and Margins.
4. You can also click the Shapes Styles group dialog box launcher to show the
Shape Options and Text Options.

72
 APPLICATION

Let’s do it!

A. Instruction: Identify the following command icons

B. Instruction: Browse the internet to find a province in the Philippines

that you want to visit. Create a four page PowerPoint presentation
about the scenic spots, cultural and recreational options available.

You did it! I hope that you

gain something ha
in our lesson 3.
ve
Keep up the good work!

73
 4
Designing a Presentation

LESSON

TIME FRAME

TAKE THE CHALLENGE!

In this lesson, challenge yourself to:

a. Apply theme, colors, fill effects, and background.

b. Add WordArt, Text Box, and shapes
c. Create master slide layout

GETTING STARTED

Good day to you my dear student! You have learned already how to
design text in the previous topic. In this lesson you will be learning designing
presentation that is about theme, Art and Shapes. So, you need to have a
keen observation in the details of this topic to fully grasp the lesson.

ACTIVITY

Its activity time!

Instruction:
Below are pictures/images that shows different design. Observe
each thoroughly and identify the object in each item.

74
 1 2 3

4 5

Among the 5 design, which of the following is your bet? Why?

ANALYSIS

Hey student! Congratulations for finishing the activity. Right now, let us wrap up your
experience in the activity through answering the following questions:

1. Why do you think that designing your presentation is important?

2. Do you agree that the more design in presentation the more the viewers may listen to
you when reporting? Why?

75
 ABSTRACTION

Setting the Theme

You can choose the theme of your presentation from the Themes group on the
Design tab
1. Click the Design tab, go to the Themes group and select the kind of design
template that you want to use
2. Right click the design template you have chosen and on the drop-down list,
select whether you would like to Apply to All Slides or Apply to Selected Slides
3. You can also click Themes arrow to show a gallery of design templates.

Setting Colors

You can change the color of your design.

1. Click the Design tab and go to the Variants group
2. Click the Colors Colors
3. Choose a color set or click Customize Colors.

76
 ABSTRACTION

Applying Fill Effects

There are various built-in fill effects that you can apply.
1. Select the placeholder that you want to add fill color or fill effect.
2. Click Design tab, go to the Variants group and click Effects arrow.
3. Select from the built-in design the effect you want to apply.

Inserting a WordArt

WordArt is an element that will allow you to create pre-selected graphic text with
shadows, curves, vertical, diminishing and flows. This feature is flexible, you can
position it on a file, fit it to size, color and shape that you need. WordArt allows you
to emphasize and dress up the text you want to show off

1. Click the Insert tab, go to the Text group and click the WordArt button.
2. When the WordArt gallery appears, choose and click a WordArt style you want.
3. The Ribbon will now display the Drawing Tools Format tab.
4. Select from the various commands the design you would like to apply.

77
 ABSTRACTION

Inserting a Text Box

Text Box allows you to insert text within the slide. The text box can be placed
anywhere within the slide where you need it to be without being constrained by
the margins and other file structure of the presentation.

1 Click the Insert tab and go to the Text group.

2. Click the Text Box button and a text box will appear in the slide.
3. Type your text inside the box.

Creating Masters

If you want to place a graphics or text on all of the slides, you can use the masters
to easily place them on all slides instead of placing them one by one.

1. Click the View tab, go to the Master Views and click the Slide Master button
2. Insert the graphics or text on the master slide.
3. After you have created the slide master, the Slide Master tab will appear on the
Ribbon. The commands in the Slide Master tab grouped as Edit Master, Master
Layout, Edit Theme, Background, Page Setup, Size and Close, will allow you to
modify the slide master
4. After completing the masters, click the Close Master View to return to the
Normal view.

78
 APPLICATION

LET’S DO IT!

Research from the internet an article about the solar system. Apply the
lessons you have learned in creating masters, page layout, color and
effects.

Congratulations! You have

successfully completed this

less
on.

79
 MODULE ASSESSEMENT

Create a slide. Search 5 tourist destination around the

world and put definition in each picture. Apply your
creativity in making your slides.

MODULE SUMMARY

MS PowePoint is a presentation graphics program that

allows you to create slide shows. The program was first
developed by Dennis Austin and Thomas Rudkin of
Forethought, Inc. It was called then as the “Presenter” and
was renamed “PowerPoint”.

In the New Presentation window, there are various

templates you can use to easily create a presentation.
The template contains slides that you can modify, add,
delete and replace contents. You can always create new
presentation by clicking the New button on the Quick
Access Toolbar.

The commands in the Font Group allow you to set or

change the font, type, size, color of your font.

REFERENCE

Jemma Development Group (2018). Microsoft PowerPoint 2013/2016. Published by

Jemma, Inc. 7 Berkshire St. cor. Pasadena St., Cainta Rizal.

80