COVID 19 PLAN

DOC NAME CLIENT EFFECTIVE DATE REV REVISION DATE APPROVED BY

PROC/COV19WIS/01 19/02/24 00 19/02/25 FRANKLIN NGOVE

PROJECT DESCRIPTION MAINTENANCE TO STATION BUILDINGS INCLUDING CLEANING OF GUTTERS,

ROOFING, PLUMBING, GLAZING, CARPENTRY, TILING AND PAINTING.

OBJECTIVE

1.1 As we continue in combating this pandemic, KHOMANIE GROUP

FOUR PROJECTS’ aim from this procedure is to continues in
ensuring a safe working environment for all employees and to stop the
spread of the Coronavirus Disease 2019 “COVID-19” virus. Section 8
of the Occupational Health and Safety Act, 1993 “OHSA” requires
every employer to provide and maintain, as far as reasonably
practicable, a working environment that is safe and without risks to the
health of its employees. Similarly, the OHSA also imposes a duty on
employees to take reasonable care of their own health and safety and
that of their fellow employees.

1.2 Information pertaining to COVID-19 is being provided by various

authorities on a regular basis and it is important to ensure that updates
are obtained and disseminated through the organisation. Please
refrain from forwarding information related to the virus without having
checked it with credible sources such as the World Health
Organisation “WHO” and the National Institute for Communicable

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 Diseases “NICD”. Spreading unverified information may contribute to
unnecessary panic, stigma and discrimination, all of which do not add
value at this stage.

1.3 This policy is susceptible to changes with the introduction of additional

governmental guidelines and accordingly will be updated if, and when,
required.

2. APPLICATION

This policy includes measures being taken to mitigate the spread of

COVID-19. You are kindly requested to follow all these requirements
to sustain a healthy and safe workplace. It is important that we all
respond responsibly and transparently to these health precautions.

3. CONTENT

3.1 Demographic of Labour

Khomanie Group Four Projects will compile a demographic record of all

employees. It will be compiled based on the following;
 Age of employees
 Health Status of employees
 Socio-economic status of employees

3.2 Social Distancing

All employees shall maintain at least 1.5 to 2 meters social distance on

site where possible. Where is not possible to maintain this social
distancing we will issue extra PPE to prevent or reduce the risk of
transmission. We will also implement additional measures to reduce the
spread of COVID 19 through the followings;

 Training and Education on how to reduce the transmission of

COVID 19
 Provision of adequate PPE supply

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  Training in the use of PPE
 COVID 19 waste disposal facilities for PPE
 Provision of personal sealable bags to store of PPE prior to
washing
 Training on the care and washing requirements
 Facilities to be provided for the sanitization of PPE

3.3 Site Access Control

We will provide screening facilities at the access point of the site. The
screening will be conducted by the COVID 19 Compliance officers as
follows;
 All people entering the site shall be required to complete a
standard COVID 19 Exposure Questionnaire. Should any
question received a positive answer access is to be refused.
 Temperature readings are to be conducted on all person entering
site and recorded on the questionnaire. Any person with an
elevated temperature (38 deg C) to be refused access and
reported to the National COVID 19 Hotline.
 Social distancing to be maintained by all entering the site at all
times.
 All entering the site to be sanitized by the before enter the site.
 All person entering or leaving site shall be wearing a mask at all
times.

3.4.2 Offices, Common Areas and Facilities

 To be sanitized before and after use.
 Offices to be sanitized daily.
 Offices to maintain social distancing.
 Door handles and other touch areas to be sanitized after each
use.
 No sharing of computers, equipments, cell phones is allowed.

3.5 Hand and Powered Tools

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  All tools on site must be sanitized before and after use.
 No sharing of tools is allowed.
 Tools to be sanitized before given to the employee in from of
her/him.
 All sub-contractors tools to be sanitized when entering or leaving
the site.

3.6 Plant
 All plant and transport on site to be sanitized at all times and
recorded
 All touch surfaces to be sanitized at the end of each shift and
before changing operators.

3.7 Staff Transport

 All employees using staff transport must wear a face mask.

 All staff transport to be sanitized before any person are permitted
into the vehicle.
 COVID 19 questionnaire and temperature must be completed
before entering staff transport.
 All employees entering staff transport must be sanitized.
3.8 Waste Management
Khomanie Group Four Projects has developed a waste management
plan to ensure that all COVID 19 waste are managed in accordance with
Bio Hazard Requirements.
The disposal system must include the following
 Labelling of all container with Bio Hazard Markings.
 All disposal must be recorded.

3.9 How does COVID-19 spread?

COVID-19 is most likely to spread when there is close contact (1.5

metres or less) with an infected person. It is likely that the risk increases
as the period of exposure to an infected person lengthens.

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 Contaminated droplets produced when an infected person coughs or
sneezes are the main means of transmission. There are two main routes
by which people can spread COVID-19:

● Infection can be spread to people who are nearby as droplets are

inhaled into the lungs.
● It is also possible that someone may become infected by touching a
surface, object or the hand of an infected person who has been
contaminated and then touching their own mouth, nose, or eyes.

3.10 Primary symptoms of COVID-19

The following symptoms may develop up to 21 days after exposure to

someone who has COVID-19:
● Cough
● Sore throat
● Fever
● Shortness of breath/ difficulty in breathing
● Redness of eyes
● Body aches
● Loss of smell
● Loss of taste
● Nausea
● Vomiting
● Diarrhoea
● Fatigue
● Weakness

Infections can cause more severe symptoms in people who are over
the age of 60 and those with compromised immune systems such as
diabetes, cancer and chronic lung disease.

3.11 What to do if you develop symptoms

People who contract COVID-19 may take anywhere from one to

twenty-one days to develop symptoms. Even if you do not have a
history of travel to a COVID-19 affected region or contact with an
individual who has contracted the illness, you must still inform your
healthcare provider if you present with symptoms of COVID-19.

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 Hotline for the COVID-19 as per the Department of Health website:

Employees should notify their construction manager / supervisor and

stay at home if they are sick and have been booked off. All employees
should follow the company’s sick leave policy in such situations. If the
company has reason to suspect that an employee has been infected
with COVID-19 or an employee becomes ill at work, the employer will
request the employee to leave the workplace and seek medical
treatment and/or testing immediately.

3.12 Quarantine and working from home

If an employee has been in close contact with an individual who has

since been diagnosed with COVID-19, the employee must immediately
inform their employer and contact the COVID-19 Hotline. Close
contact means that the employee was in face-to-face contact (i.e.
within 1.5 metres) or in a closed space for more than 15 minutes with a
person with COVID-19.

If, after informing the Department of Health, the employee is required

to self-quarantine then the following policies will apply:

● If the employee is able to work during this period, then there is no

requirement to submit a sick leave or annual leave request. The
employee is, however, required to report daily to their line manager.

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 ● Should the employee become sick during this period, then normal
sick leave policy will apply, if the employee’s sick leave entitlement
under the section is exhausted, management make application for
an illness benefit in terms of clause 4 of the Directive issued on 25
March 2020 on the COVID-19 Temporary Employer Relief Scheme
under regulation 10(8) of the Regulations promulgated in terms of
section 27(2) of the Disaster Management Act;

3.13 Meetings

● Consider whether a face-to-face meeting or event is needed - could

it be replaced by a teleconference or any other electronic platform.
● Could the meeting be scaled down so that fewer people attend?

● Ensure that all participants in the meeting have washed their hands
for 20 seconds or utilised a hand sanitiser prior to the meeting
commencing.
● Ensure that all delegates are seated at least one and a half metre
apart.
● The names and contact details of all participants in the meeting
should be retained for at least one month. This may be done
through the completion of a register and will assist healthcare
authorities in tracing those who have been exposed to COVID-19 if
a participant does become ill with the virus shortly after the meeting.
● If a participant should contract the virus shortly after the meeting,
the company must inform all participants.

3.14 Hygiene in the workplace

● All visitors and employees entering the offices must be requested by

the receptionist to wash their hands or utilise a hand sanitiser on
entering the premises.
● Coughs and sneezes must be covered with a tissue; the tissue must
be disposed of in the relevant waste bin.

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 ● Frequently touched objects, including workstations and surfaces,
must be cleaned and disinfected using a regular household cleaning
spray or wipe.
● Wash your hands often with soap and water for at least 20 seconds,
especially after going to the bathroom, before eating and after
blowing your nose, coughing, or sneezing.
● If soap and water are not readily available, an alcohol-based hand
sanitiser with at least 70% alcohol must be used.
● Handshakes with any staff or clients must be AVOIDED; one’s face
should not be touched either.

3.15 Personal Protective Equipments (PPE)

Khomanie Group Four Projects are obligated to provide their workers

with the appropriate PPE needed to keep them safe while performing
their duties. The types of PPE required during a COVID-19 outbreak will
be based on the risk of being infected with COVID-19 while working and
job tasks that may lead to exposure.

Examples of PPE include gloves, goggles, face shields, face masks,

gowns, aprons, coats, overalls, hair and shoe covers and respiratory
protection, when appropriate.

Workers, including those who work within 2 meters of persons known to

be, or suspected of being, infected with COVID-19 and those performing
aerosol-generating procedures, need to use respirators.

Approved N95 filtering half face respirators as a minimum used in the

context of a comprehensive, written respiratory protection program that
includes fit-testing, training, and medical exams.
The appropriate form of respirator will depend on the type of exposure
and on the transmission pattern of COVID-19.

All types of PPE must be:

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 - Selected based upon the hazard to the worker.
- Properly fitted (e.g., respirators).
- Consistently and properly worn when required.
- Regularly inspected, maintained, and replaced, as necessary.
- Properly removed, cleaned, and stored or disposed of, as
applicable, to avoid contamination of self, others, or the
environment.

3.18 Consequence of breach

If an employee breaches this policy the necessary disciplinary action

will be taken. It is important to note that the company’s sick leave
policy will not be adjusted or become flexible during the outbreak of
COVID-19. The normal sick leave policy which is in line with Labour
Law will still apply.

It is the employee’s responsibility to contact management should he/she

have any queries related to this Policy.

Director’s Signature

Date

Date----------------------------------
VISITORS LOG BOOK/REGISTER

VISITOR’S ID NUMBERS CONTACT REASON FOR TIME IN SIGN IN TIME OUT SIGNATURE TEMP
NAME NUMBER VISIT CHECK

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DAILY SCREENING QUESTIONNAIRE
Access is subject to completion of this document
Name and Surname
Cell phone number
Reason for visit

Name of person being

visited
Yes No

1. Have you travelled internationally in the last 14 days?

Yes No

2. Have you been in contact, in the last 14 days, with someone

who is confirmed / suspected to be suffering from COVID-19?

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3. Are you suffering from any of the following symptoms?

Fever Yes No

Cough Yes No

Sore throat Yes No

Body pains / Headache Yes No

Shortness of breath Yes No

4. DECLARATION
I hereby declare due to the best of my knowledge that the information disclosed
is correct at the time of completion. I further undertake to inform NAME OF
BUSINESS should I be diagnosed with COVID-19 within the next 14 days so as
to facilitate contact tracing.

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 Date Signature

VISITORS LOG BOOK/REGISTER

Date----------------------------------
VISITOR’S ID NUMBERS CONTACT REASON FOR TIME SIGN IN TIME SIGNATURE TEMP
NAME NUMBER VISIT IN OUT CHECK

EMPLOYEE REGISTER

Date----------------------------------

VISITOR’S ID CONTACT POSITION TIME IN SIGN IN TIME OUT SIGN OUT TEMP ALLOWED
NAME NUMBERS NUMBER CHECK

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Signed (CEO): _________________________ ______________________
Date

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