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    OCAIS

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    D. Tomas
    The document describes a One COVID-19 Allowance Information System being developed to manage a singular COVID-19 allowance for healthcare workers. It will allow identification of eligible workers, automation of processes, and provide inputs for allowance allocation based on risk exposure classifications. The system has user levels, a masterlist feature, and dashboards for monitoring allowance disbursement.

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    OCAIS

    Uploaded by

    D. Tomas
    14 views10 pages
    The document describes a One COVID-19 Allowance Information System being developed to manage a singular COVID-19 allowance for healthcare workers. It will allow identification of eligible workers, automation of processes, and provide inputs for allowance allocation based on risk exposure classifications. The system has user levels, a masterlist feature, and dashboards for monitoring allowance disbursement.

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    The document describes a One COVID-19 Allowance Information System being developed to manage a singular COVID-19 allowance for healthcare workers. It will allow identification of eligible workers, automation of processes, and provide inputs for allowance allocation based on risk exposure classifications. The system has user levels, a masterlist feature, and dashboards for monitoring allowance disbursement.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    14 views10 pages

    OCAIS

    Uploaded by

    D. Tomas
    The document describes a One COVID-19 Allowance Information System being developed to manage a singular COVID-19 allowance for healthcare workers. It will allow identification of eligible workers, automation of processes, and provide inputs for allowance allocation based on risk exposure classifications. The system has user levels, a masterlist feature, and dashboards for monitoring allowance disbursement.

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    © All Rights Reserved
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    One COVID-19

    Allowance
    Information System
    Knowledge Management and Information Technology Service

    Department of Health, Philippines


    01 Overview

    The One COVID-19 Allowance (OCA) is a singular allowance, which will cover and substitute for all the
    COVID-19 benefits previously enumerated in the law. Its rate will vary according to the COVID-19 risk exposure
    of each HCW in particular work settings.

    Pursuant to GAA 2022, a DOH-DBM Joint Circular on the grant of OCA to public and private HCWs and
    non-HCWs in health facilities involved in COVID-19 response is currently being drafted.

    This will allow for the grant of OCA based on the risk classification of HCWs as identified based on the AO No.
    2022-0001 or the Guidelines for COVID-19 Risk Exposure Classification of Healthcare
    Workers.
    To allow for ease in tracking, monitoring, reporting and management of the One COVID-19 Allowance, a One
    COVID-19 Allowance Information System (OCAIS) is currently being developed. While the official issuance on
    OCA is still being drafted, an initial report of the COVID-19 Risk Exposure Classification of HCWs will be
    collected which will serve as the masterlist of HCWs in the country.

    Department of Health, Philippines


    01 Overview

    Healthcare Worker - refers to health and allied-health professionals, and other technical and administrative
    support personnel in public and private hospitals and health facilities, regardless of employment status, including
    outsourced personnel, who are involved in the national healthcare response for the prevention, detection,
    isolation, and treatment of COVID-19 infection.

    Health Facility - refers to any DOH duly-licensed or accredited public or private hospitals, Temporary Treatment
    and Monitoring Facilities (TTMFs) or quarantine/isolation facilities, molecular laboratories, diagnostic facilities,
    ambulatory surgical clinics, dialysis clinic, sanitaria, infirmaries, treatment and rehabilitation centers, birthing
    facilities, OR vaccination sites, health centers, rural health units (RHU), barangay health stations (BHS), including
    the Department of Health Central Office, Centers for Health Development, Provincial/City/Municipal Health Offices,
    and Local Government Health Offices, who are engaged in COVID-19 response as reflected in the National Action
    Plan Against COVID-19 Phase IV (NAP-4)

    COVID-19 Risk - refers to chance or likelihood of acquiring COVID-19 infection of HCWs in the performance
    of their duties

    Risk Exposure Classification - refers to a framework in classifying COVID-19 infection risk for HCWs as
    high risk, moderate risk, and low risk

    Department of Health, Philippines


    02 Legal Basis

    AO 2022-0001: Guidelines for COVID-19 Risk


    Exposure Classification of Healthcare Workers

    AO 2019-0060: Guidelines on the Implementation of


    the National Health Facility Registry

    Department of Health, Philippines


    03 Objectives

    Provide basis for identification of target Automation of all processes while ensuring the Provide key inputs for the strategies for
    eligible healthcare workers for preparation uniqueness of individuals registered in the provision processing, allocation, and issuance of
    of nationwide budgetary requirements of OCA OCA.

    Department of Health, Philippines


    04 Masterlisting of HCWs
    Profiling Consolidation Endorsement

    A.) Direct registration of HCWs to


    the system

    Identificationof eligible
    healthcare workers
    Endorsement to the CHD/MOH
    B.) Uploading of HCW masterlist to for approval
    the system

    Department of Health, Philippines


    02 Features and Functionalities

    Dashboar
    Masterli User-Level
    ds
    st Access
    Masterlist creation for health workers to Available user-levels defined by Dashboards for visualization of
    ensure uniqueness of each individuals the end-users to meet their statistics key
    features and functionalities
    required

    Department of Health, Philippines


    06 User-Levels
    User Level Functionalities

    Health Facility Upload Masterlist of COVID-19 Risk Exposure Classification (CREC) of all HCWs and their computed OCA
    Update monthly the uploaded list to reflect changes, if any

    CHD Validate and approve the submitted CREC and OCA of all health facilities within their jurisdiction
    Monitor compliance of health facilities to the monthly submission of CREC and OCA
    Maintain a database of health facilities in the region with the corresponding CREC and OCA
    Submit to AFMT the estimated costing of One COVID-19 Allowance (OCA) for the region based on submitted CREC

    AFMT/AS Maintain a database of health facilities nationwide with the corresponding CREC and OCA
    Monitor compliance of CHDs to the monthly submission of CREC and OCA
    Utilize submitted CREC in rational allocation of One COVID-19
    Allowance Monitor the disbursement report of OCA nationwide

    KMITS Develop and maintain the OCAIS

    OSEC Monitor the disbursement report of OCA nationwide

    Department of Health, Philippines


    07 Process Flow

    Evaluates submitted
    CREC and utilizes in
    the rational allocation
    of OCA

    Validates and approves


    the submitted CREC of
    HFs

    Prepares and uploads the


    CREC of HCWs in their
    facility

    Department of Health, Philippines


    03 Narrative

    1. Health facility needs to register to the OCAIS


    2. Health facility needs to upload HCW masterlist (CREC Template).
    3. Wait for masterlist to be approved. Wait for system generated email for successful upload of the masterlist. For approval of
    CHD/Central Office:
    To be approved by CHD:
    LGU public and private facilities, DOH Retained Hospitals, Medical Center, Sanitaria, Drug Abuse Treatment and Rehabilitation Centers

    To be approved by Central Office:


    Specialty Hospitals, Philippine General Hospital, GOCCs, Bureaus/Services/Offices in the Central Office including Bureau of Quarantine

    4. Login to the system and encode OCA information and submit on or before the 3rd day of the following of the month for the
    approval of CHD/Central Office.
    5. CHD/Central Office will approve or disapprove the submitted form (approve/disapprove per individual).
    6. Health Facility will receive a confirmation of approved/disapproved forms.
    7. CHD/Central Office will generate approved CREC forms and process for issuance of OCA. Approved CREC format must be
    official and recognized by all CHDs/Central Office.
    8. Health Facilities will confirm if the CREC forms are already received by each employee.
    9. Dashboard presenting the KRAs will be viewable to DOH Central, CHDs, CHO/MHO.

    Department of Health, Philippines

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