GFCPR601: Event Design

MIDCOURSE: Event Design

MENTOR: Arshiya Kapoor

GROUP MEMBERS:
Dishika Shah
Ishika Agarwal
Mansi Arora
Shivani Pillai
Shreya Agrawal
Vanshika Jolly
ABOUT
ABOUT GFS
PREVIOUS YEAR ANALYSIS

Poor post production

Empty chairs should not be visible -Video frame is not straight
Poor post production( Cannot Harsh lighting -Tape is visible on the ramp
in the post production
show embarassing moments on
public platform)

Uncomfortable styling ,people

falling down ,should not have
shown in the post production Uninterested judge should
have been cut from the
post production
GFS logo not being properly Lack of coordination.
visible due to loud graphics Choreography and rehearsals can
be done more thoroughly

Hairstyle not Student visible in the

according to the background making it
zeitgeist unprofessional

Dirty carpet

Drone being visible in the shots

captures from other angles
TIMELINE

PRE-EVENT DURING EVENT POST-EVENT

Marketing & Social Media Marketing & Social Media Marketing & Social Media
(Posts, reels, banners, hoardings, sponsers, models) (Posts, reels, show reveal) (Posts, reels, live, collection reveal, real
time updates)

Production & Set design Production & Set design

(Stage, Lighting, Backdrop, trophies, props, seating, (Stage, Lighting, Backdrop, trophies, props, seating,
choreography, photobooth) choreography)

Hospitality
(Food, coupons, ushering, registration)

Judges & Sponsors

Budget & Expenses

Merchandise

Momentos
(Directory, book, keychain, bag)
PRODUCTION & SET DESIGN
Runway Lighting: Overhead lighting to evenly illuminate the
runway from both sides and to highlight the models and their
attire.

Backlighting: Lights behind the backdrop to create depth

and separation between the models and the background.

Accent Lighting: Spotlights or track lights to highlight specific

areas of interest, such as entrance points, featured designs,
or sponsor logos

Ambient Lighting: Lighting to enhance the overall ambiance

of the venue. This could include colored wash lights or LED
strips along walls or walkways.

Ellipsodial Lights
Spot lights
Track lights
BACKDROP

LED Backdrop

This will involve changes in color, intensity, and motion to create a

dynamic and immersive environment.

Coordination of visuals on the LED backdrop with the music playing during
the fashion show. This synchronization can elevate the overall experience
and create a more cohesive presentation.
INSTALLATION

Venue- Vishwaraj Studio, MIT

ADT University

Our basic is learning through drawing, which begins as

soon as we enroll in college. By using that basic, we apply
2D drawing to the set design, which will have a unique set
appearance.
SEATING

Seating can be done along both sides of the ramp

Step up seating can be done so that the ramp is visible
to everyone
Solid black and white chairs or stools can be used
BACKSTAGE & DRESSING

Separate dressing station for each model for their hair Garment stands will have labels providing details about Black curtains can be used for backstage dressing which
and makeup the garment, styling kit, designer name, collection name will be easy to access and put up
and model name
PHOTOBOOTH

A backdrop with MIT Fashion

A backdrop with gfs identity and sponsors for all the Polaroids can be given to department’s instagram post
graduating students and their parents gradating students at the booth template for judges, sponsers, brand
and models for real time marketing of
GFS 2024
MERCHANDISE MOMENTOS

GFS 2024 identity stickers

Tote bags with GFS 2024 Note pad/ book with GFS 2024 identity
identity for judges and for judges and sponsors
sponsors

Badge with GFS 2024 identity for

T-shirt with GFS 2024 identity
judges and sponsors

Keychain with GFS 2024 identity for

judges and sponsors
VENDORS (Merch)
T-shirt
Quotations

Name Number Cost per tshirt Tshirt specifics Total tshirts Total cost

Harsh Docutech 8857093968 135-150 300 40500- 45000

T S printers 9035096406 150 300 45000

Ink Clothing 7942690584 Design needed 300

V R enterprise 9035231032 160 300 48000

Tshirtwale R 8485869978 Design needed 300

MR graphics 9851375757 Design needed 300

Deeher Gifts 7942687460 150 300 45000

Printex advertising 7801919140 160 front- 30, back- 130 300 4800
VENDORS (Caterers) Budget varies according to the location and menu of the caterers. Can be specified only after a fixed amount has been finalised

Caterers

Name Number Location Ratings Cuisine

Chinese,
Sade Sathrah Nali, Barbeque, Italian,
Rajhans Catering 9035165811 4.9 (Personal)
Hadapsar, Pune- 411028 (Near future tower thange nagar) North
India

North India,
Unique Food Sr. no 63/6 Rajaram
7490887240 4.8 (Google) Chinese, South
Catering Patil Nagar, Lane No 9, Kharadi, Pune - 411014
Indian, Desserts

Near Gururatna
Elite Stuff
9421526227 Heritage, opposite Prabhavee tech park, Baner, Pune- 4.9 (Personal) Multicuisine
Catering
411045

Shop NO 1, Ganjanan
Swaraj Catering 8904265971 5.0 (Google) North Indian
maharaj mandir road, Hadapsar, Pune- 411028
VENDORS (Lighting)
Lightings

Name Phone Number Location

Ssd electric world 7801992711 Shop no. 8, Chinchwad East, Pune-411019

Shop no. 95 MG road near abd farm,

Platinum Lighting 9035151637
camp, pune-411001

Rao eventsand
9035172959 Koregaon park, Pune
flower decoraters

Arohi Enterprise 7490853660 Sadashiv Peth, Pune

Vishal Bhande The Sspm quarters, room no 2, Bs Dhole patil road, pune,
9035249865
light decorater 411001

Saggy lights and

9724650722 Chinchwad, Pune
events
SOCIAL 2024 GFS CONTENT CALENDAR
April 2024
MEDIA & SUN MON TUES WED THURS FRI SAT

MARKETING
1 2 3 4 5 6 DATE MARKETING EVENT TASK DESCRIPTION REFERENCES

What is GFS? Date and REEL - Introducing the event to the audience
5th April What is GFS ? Date and https://www.instagram.com/
REEL - Venue - POST through a short video
reel/C1FVHSDLiXT/?
POST - Revealing the date and the venue of https://studio-standard.co/
7 8 9 10 11 12 13 6th April Venue Reveal Teaser
the event products/haus-social-media-
LOGO/ Iden;ty reveal REEL - Showing bits and pieces of last years
7th April
GFS (BTS, makeup, lights, ramp, etc)
https://www.instagram.com/
Logo / Video - an after effects video revealing this https://youtu.be/37JlpJeFg0w?
Identity Reveal
8th April Student’s Intro
Teaser REEL Student Intro Student Intro Student Intro Student Intro Student Intro years identity and graphics of the show si=tPF2EbMIWI9Faecl
CAROUSEL - Introducing the event’s https://savee.it/i/9IbbqcT/
14 15 16 17 18 19 20 9th April Student’s Intro
participants, their theme, etc.
Student’s Intro CAROUSEL - Introducing the event’s
10th April
participants, their theme, etc.
https://savee.it/i/jmvSXmy/
Super Model Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
11th April
Student intro Student Intro Student Intro Student Intro Student Intro Model Intro Reveal participants, their theme, etc. 118149190217824161/
Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
21 22 23 24 25 26 27 12th April
participants, their theme, etc. 118149190217824161/
13th April Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
participants, their theme, etc. 118149190217824161/
The Jury
14th April Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
Panel 3 days to go 2 days to go 1 day to go GFS DAY! participants, their theme, etc. 118149190217824161/
Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
28 29 30 15th April
participants, their theme, etc. 118149190217824161/
16th April
Student’s Intro CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
participants, their theme, etc. 118149190217824161/
Student’s Intro Model CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
17th April
participants, their theme, etc. 118149190217824161/
Intro Super Model CAROUSEL - Introducing the event’s https://in.pinterest.com/pin/
18th April
participants, their theme, etc. 118149190217824161/
Intro The Jury Panel 3 CAROUSEL - Introducing the models of the
19th April
show
https://in.pinterest.com/pin/
days to go 2 days to go CAROUSEL / VIDEO - Revealing the
20th April
supermodel where the model talks about the
https://in.pinterest.com/pin/
1 days to go What is CAROUSEL - Introducing the judges on the
21th April
panel
https://www.instagram.com/
GFS ? https:// https://
22th April REEL - Countdown reel
www.instagram.com/reel/
23th April REEL -2 days to go https://
www.instagram.com/reel/
24th April REEL -tomorrow is the DAY

Going live, BTS, resharing stories, snippets of

25th April
the show
SPONSORS
There are a varied numberof categories, that may sponser
the event such as beauty brands, local businesses,
beverage companies and so on. To have a hype for the
event and increased reach the brands thatw ould be
benificial are:

a prime opportunity to connect with a youthful and Fastrack could sponsor this college event to reach a The brand could sponser the brand by providing
engaged audience. Providing refreshments at the event youthful, fashion-conscious audience, showcasing their footwares for models. This would ensure that they have
can give CCD exposure to potential new customers while trendy accessories and reinforcing brand loyalty among good quality footware fostering engagement and brand
reinforcing brand loyalty among existing ones. students. This could be dobe by giving gift vouchers to the affinity.
students whowin the prize.
JUDGES
The judges could be fashion influencers/content creators or faculties from the National
Institute of Fashion and Technology for they would have the expertise in the industries
of both design and communication.

Siddharth Batra, blogger and content creator

Nikhil Thampi is a celebrated fashion Susan Thomas a respected faculty member from NIFT
hasexpertise in fashion and his ability to spot
designer known for his contemporary Bangalore, brings academic knowledge to the judging
emerging trends would make him an excellent judge
and edgy designs. His creative vision panel. Her feedback would be valuable for students
for the event.
and ability to push boundaries in fashion looking to enter the fashion industry.
would offer participants valuable
feedback and encouragement.