2024 Report 191 Icass Guidelines

TVET CURRICULUM INSTRUCTION
INTERNAL CONTINUOUS ASSESSMENT

(ICASS) GUIDELINES FOR REPORT 191 PROGRAMMES
IMPLEMENTATION: JANUARY 2024
1
Report 191 ICASS Guidelines January 2024
FOREWORD
The Department of Higher Education and Training (DHET) deems it essential to develop
guidelines for the conduct of internal assessments for N1 to N6 programmes. The purpose of
these guidelines is to set consistent standards for the:
• Setting and moderation of assessment tasks (pre-assessment quality assurance)

• Conduct and marking of assessment tasks (post-assessment quality assurance)
• Moderation and verification (post-assessment quality assurance)
Report 191 internal assessments prepare students for external examinations through
formal assessment activities that support teaching and learning and build up the ICASS
marks that count towards the calculation of the final examination results. In terms of The
National Policy on the Conduct, Administration and Management of the Examination of
Formal Technical College Instructional Programmes (FTCIP), these marks must be subjected
to quality assurance mechanisms to ensure that uniformity of standards is maintained. The
quality assurance (i.e. moderation, monitoring and verification) mechanisms inherent in the
assessment process serve to strengthen its credibility and thereby the credibility of the
qualification. The overarching and founding principles of assessment of Report 191 offerings
are quality and credibility.
The Report 191 internal continuous assessment (ICASS) marks for Business Studies
(Semester) marks are valid for two (2) consecutive years and for Engineering Studies
(Trimester) marks are valid for three (3) examinations (not necessarily consecutive). All
assessment evidence should be available during this period should queries arise or further
external moderation processes conducted.
These assessment guidelines are implemented from 1 January 2024 and is an attempt to
drive improved quality and uniform standards in the teaching and assessment of Report 191
subjects. Should there be any contradiction between prescriptions in subject syllabi and these
guidelines, the syllabi must be adhered to. Furthermore, programme and promotion
requirements for individual subjects as captured in the Report 190(2000/03) and Report
191(2001/08) policy documents, must prevail and supercede these Guidelines.
These guidelines are applicable to students enrolled in Report 191 trimester Engineering
Studies (N1-N6) and semester Business and Utilities Studies (N4-N6) in full time, part time
and distance learning modes.
The Department of Higher Education and Training wishes you success in the planning,
teaching and assessment of the Report 191 programmes, and encourages you to strive towards
best practices in all aspects of implementation.
Ms S Zungu
Deputy Director-General
Technical and Vocational Education and Training
Date
2 Department of Higher Education and Training

CONTENTS Page
1. Introduction 4
2. Planning for Internal Assessment 5
3. The ICASS Mark Component 6
4. Assessment for Different Modes of Delivery 7
5. Setting of Assessment Tasks 7
6. Setting of Assessment Tools 8
7. Moderation of Tasks 8
8. Recording of ICASS Marks 9
9. Evidence of Teaching and Assessment 10
10. Monitoring of Implementation 12
11. Conclusion 13
12. Trimester Subjects – Natural Sciences: Engineering Studies 14
13. Semester Subjects – General-, Business- and Services Studies 17
ANNEXURES
SECTION A: GENERAL TEMPLATES FOR REPORT 191 23
G1 Analysis Grid 24
G2 Pre-Assessment Moderation Process and Checklist 25
G3 Post-Assessment Moderation Process and Checklist 29
G4 Monitoring Report Template 31
G5 Composite Pre and Post Moderation Report Template 32
G6 ICASS Irregularity Register 33
SECTION B: TEMPLATES FOR TRIMESTER PROGRAMMES 34
T1 Example of a Trimester Subject Assessment Plan 35

T2 Example of a Trimester Assessment Schedule for Students 36
T3 Trimester Assessment Tasks for Engineering Studies 37
T4 Record Sheet for Trimester courses 38
SECTION C: TEMPLATES FOR SEMESTER COURSES 39
S1 Example of a Semester Subject Assessment Plan 40

S2 Example of a Semester Assessment Schedule for Students 41
S3 Semester Assessment Tasks for Business and Services Studies 42
S4 Example of a Rubric for the Assessment of a Practical Task 43
S5 Record Sheet for Semester courses 45

1. INTRODUCTION
This document provides guidelines for a common approach to the management,

administration and implementation of the ICASS mark component in all
subjects/instructional offerings across Report 191 in N1 to N6 programmes.
Internal assessment provides the opportunity to assess students on an ongoing

basis in the normal teaching and learning environment beyond the constraints of an
examination process. It is integral in supporting the teaching and learning process.
Both the student and the subject lecturer are able to evaluate learning progress and
determine whether remedial interventions are needed.
These guidelines should be read in conjunction with the relevant Report 191 Subject
Syllabi and The National Policy on the Conduct, Administration and Management
of the Examination of Formal Technical College Instructional Programmes (FTCIP).
TVET Colleges are expected to:
• develop a policy for internal assessment to cover all aspects in the complete
assessment process (including amongst others procedures for student
appeals and irregularities in accordance to The National Policy on the Conduct,
Administration and Management of the Examination of Formal Technical
College Instructional Programmes (FTCIP);
• compile trimester and semester assessment plans and schedules;
• design and moderate suitable assessment tasks and tools;
• procure necessary consumables for practical components on time.
• appoint an external moderator to conduct external moderation practical’s timeously.
• conduct assessments as per the trimester/ semester subject assessment plan.
• conduct subject level moderation on marked assessments per subject as per the
assessment plan;
• monitor the conduct and moderation of internal assessment;
• conduct verification of evidence and marks produced;
• report on the implementation of the internal assessment component and
• account for the implementation of the above to both the academic board and the
DHET.
It is the responsibility of DHET to monitor and verify the moderation and

implementation of internal assessment in campuses/sites of delivery. The monitoring
is done by means of:
• monitoring visits to colleges;

• verification/analysis of monitoring and moderation reports and consultation with
colleges regarding identified areas of concern; and
• checking compliance with the ICASS instruction.

2. PLANNING FOR INTERNAL ASSESSMENT
Each subject is allocated a guardian lecturer/subject head/coordinator whose

responsibility it is to ensure that all aspects relating to administration of assessment
of the subject is adhered to according to these guidelines. A guardian lecturer may
be responsible for a subject on more than one level or for more than one subject.
2.1 Subject Assessment Plan
The guardian lecturer/subject head/coordinator is required to oversee the

development of a subject work scheme which provides details of the sequence and
pace at which the subject content is to be taught. Once the subject work scheme has
been developed, the guardian lecturer/subject head/coordinator must identify the
lecturers responsible for setting and moderating assessment tasks and tools and
develop a subject assessment plan for the academic period for each subject in all
the Report 191 (N1-N6) levels.
The subject assessment plan should indicate the assessment tasks that must be
approved, administered, moderated and recorded in an academic cycle. It must also
provide the names of the lecturers responsible for the setting thereof and the
timeframes. Details should be provided of the subject aims/learning objectives
covered in each task. See Sections B and C for specific information on trimester
and semester subject assessment plans.
These plans must be submitted to the academic head of the college for approval
prior to the commencement of teaching and learning in the academic period. The
management team at a college will use these assessment plans to monitor and verify
the conduct of internal assessment.
Guardian lecturers/subject heads/coordinators are further responsible for coordinating

the development and moderation of assessment tasks and tools.
2.2 Subject Assessment Schedule for the students
A subject assessment schedule indicates assessment tasks that will be administered

in the academic period and must be provided to each student at the beginning of the
academic period. This schedule should include the type of assessment tasks, the
content to be covered, the duration and mark allocation, and the date of each
assessment. This is drawn directly from the subject assessment plan. See Sections
B and C for specific information on trimester and semester subject assessment
schedules.

3. THE ICASS MARK COMPONENT
3.1 Assessment tasks constituting the Semester/Trimester mark

component
Internal assessment consists of tasks (tests, assignments and internal examinations)

which lead to the compilation of the semester and trimester marks. A candidate must
obtain a minimum 40% mark requirement to get admission to the examination subject
to the pass percentage in the combination of the ICASS mark and the examination
mark in a ratio prescribed for the relevant instructional programme.
Note that the pass percentages and ratios vary for different instructional programmes
and are found in the following policy documents.
• Formal Technical College Instructional Programmes in the RSA, Report 191

(2001/08) Part 1 (N1-N3);
• Formal Technical College Instructional Programmes in the RSA, Report 191
(2001/08) Part 2 (N4-N6 and National N-Diplomas);
• Norms and standards for instructional programmes and the examination and
certification thereof in technical college education, Report 190 (2000/03).
By way of illustration, a few examples of subjects’ promotion and ratio requirements are
provided, but are not limited to:
• Travel Services N6: Promotion requirement = 70%
• Travel Services N5: Promotion requirement = 60%
• Introduction to Educare Practice N4: Ratio of Semester: Exam = 60:40
• Clothing Production N4: Ratio of Semester: Exam = 70:30
• Fashion Drawing: Ratio of Semester: Exam = 70:30
Each student must complete the stipulated number of assessment tasks for each
subject in a Report 191 academic period. See Sections B and C for the number and
nature of trimester and semester assessment tasks. Only the marks achieved in these
tasks will be used to compile an ICASS mark for each subject.
Additional supporting tasks done through class tests or quizzes, observations,

discussions, practical demonstrations, informal classroom interactions, etc, are used
for daily monitoring of students’ progress. These may be as simple as stopping during
the lesson to observe students or to discuss with students how learning is progressing.
Such tasks are administered to support the teaching and learning process. They are
used to provide feedback to the students and to inform planning for teaching.
Supporting tasks should not be seen as separate from learning activities taking place
in the classroom, but should serve as building blocks to assessment. Students or
lecturers may mark these additional assessment tasks. The assessments not
contributing to ICASS mark must be recorded and filed separately.
Additional assessments – often referred to as re-assessments, may not be used simply

to allow students to achieve higher scores after performing poorly in a task the first time.

Allowing an additional opportunity to complete a task may be granted to a student who

was absent for valid or special reasons such as illness or death in the immediate family
and is done so at the discretion of the academic head of the TVET College.
4. ASSESSMENT FOR DIFFERENT MODES OF DELIVERY
Report 191 policies allow for full time, part time and distance learning. The integrity and
quality of these programmes should be maintained at the same high standard in all
modes of delivery. ICASS mark requirements as stipulated for trimesters (Section B)
and for semesters (Section C) are therefore applicable to all modes of delivery.
The setting and moderation of assessment tasks as well as the conduct of assessment
for part time and distance learning delivery modes are required to comply with pre- and
post-assessment moderation requirements set out in these guidelines.
The conduct of assessment in distance/remote and blended learning should be carefully

organised and managed to ensure authentic student work and credible ICASS mark
results. Assessments should be conducted under controlled invigilation organised by
the college.
College’s ought to provision assessments aptly suited for the online

environment, leveraging a myriad of assessment methods such as quizzes,
assignments, and projects to effectively evaluate students' comprehension and
competencies. It is prudent to employ a robust Learning Management System
(LMS) that augments secure online assessment schemes. After this, the
deployment of technology such as proctoring software is essential to
meticulously oversee students throughout assessments, thereby ensuring
controlled invigilation conforming to the college's requirements. Concurrently,
the utilization of multifactor authentication mechanisms is imperative to verify
the students' identity. Furthermore, the adoption of plagiarism detection tools is
essential to ascertain the authenticity of student submissions. Additional
strategies such as utilization of question banks, time-limited assessments,
secure browsers and randomization of questions are encouraged to secure the
assessment.
5. SETTING OF ASSESSMENT TASKS
Tasks may be set and administered by a campus or tasks may be set by one
campus and shared with other campuses of a college or other colleges.
The latter is advocated provided that all measures are in place to prevent assessment
information passing among students of various campuses and colleges. The
credibility of these assessments must be highly protected and captured in the
institutional policy on the conduct of assessments in the college.
The forms of assessment used in the ICASS mark component should be

appropriate to the subject and developmental level of the students on the particular
level. Tests should not be copied from previous examination papers but a limited
amount of content from examination papers may be used. There must be evidence

of careful thought and competence in the setting of questions. The assessment tasks
should be carefully designed and weighted to cover the Subject Aims/Learning
Objectives of the subject. The total number of marks allocated to a task should suit
the scope of the particular task. The design of these tasks should ensure that a
variety of knowledge and skills are assessed at the same cognitive levels and degree
of difficulty as in the external examination. Less difficult internal assessments could
lead to inflated ICASS marks that would be lowered through standardisation to the
external written paper results.
The tasks included in the ICASS mark component should progressively and
collectively cover the entire span of the learning objectives in a subject. Different
curriculum learning objectives will lend themselves to different types of assessment
tasks. See Sections B and C for information on trimester and semester assessment
tasks.
Three types of assessment tasks are applicable for Report 191 subjects:
a) For Engineering Studies (trimester subjects) only tests are written.

b) For Business and Services Studies (semester subjects) one test, one
assignment and one internal examination is conducted. Assignments can
be written or practical, depending on the nature of the subject.
c) Note that for different Services Studies subjects an external moderation task
must be incorporated into the assessment tasks.
An analysis grid (Annexure G1) should be compiled as part of the setting process
and should accompany the task, and its assessment tool, for moderation. This grid
provides an analysis of the assessment task with respect to the Learning Objectives
covered and the duration and mark allocation and conceptual level attached to each
question / instruction of the task. Each test and assignment must consist of a
combination of short, medium and extended question types on different cognitive
levels. An analysis grid works well for theoretical tasks but may not be suitable for all
practical tasks.
In addition, the lecturer setting the task should complete a pre-moderation checklist
(Annexure G2) for the task to ensure that it meets the basic minimum criteria. This
forms part of the pre-assessment moderation process and documentation and
should be handed to the moderator with the assessment task.
6. SETTING OF ASSESSMENT TOOLS
The assessment tool which best suits the type of assessment task being
administered must be compiled to match the type and purpose of the assessment
task. It may include, but is not limited to, marking memoranda/guidelines, rubrics and
checklists. In the case of practical tasks, a suitable marking tool must be
developed for evaluation of practical outcomes. See pages 14-16 for the setting of
trimester and pages 17-22 for semester assessment tools.
7. MODERATION OF TASKS

Moderation is a process to determine the standards applied in setting of tasks and in

assessing students. It involves a judgment of the quality of the tasks and students’
performance and is carried out before, during and after administration of tasks, whilst
monitoring ensures that assessment is planned, administered and conducted
according to the college internal assessment policy and assessment plans.
Moderation of internal assessment tasks takes place in two phases:

• Pre-assessment moderation is an evaluation of the task before it is
administered in the classroom and is conducted by subject moderator.
• Post-assessment moderation is an evaluation of the quality of the assessment
process and marking undertaken by the lecturer and is conducted by subject
moderator.
7 .1 Pre-assessment Moderation
A lecturer who is a subject expert must moderate and approve the assessment task
before it is administered to the students. This internal moderation of an assessment
task must be conducted according to the subject assessment plan.
Annexure G2 provides details of the pre-assessment moderation process and an

example of a checklist to be used in the pre-assessment moderation process.
7.2 Post-assessment Moderation
Moderation conducted on marked tasks after the administration thereof ensures that
the assessment tool was applied correctly and that students have been treated fairly in
the assessment process.
Annexure G3 provides details of the post-assessment moderation process and an

example of a checklist to be used in this process.
7.3 Moderation Reports
Subject moderators, as indicated on the subject assessment plan, conduct the

moderation of each assessment task for their relevant subject/s. Consolidated subject
moderation reports per campus should be compiled and submitted to the academic
head of the college to provide college management with the results achieved from
each assessment and moderation cycle. Full moderation records must be accessible
to college management to ensure that the assessment and moderation activities are
done according to the internal assessment policy and plan of the college.
7.4 Departmental moderation
The DHET will undertake moderation of the ICASS tasks administered and the marked
student evidence during nationally convened moderation sessions. A sample of the
subjects offered per TVET College qualification will be targeted per examination cycle
during this exercise. Use will be made of subject specialists currently lecturing the
subject at a TVET College to engage in the moderation process.

The DHET moderation process will focus on the quality of both the ICASS tasks
administered and the quality of the marking process. Colleges offering online
assessments should facilitate remote online moderation.
8. RECORDING OF ICASS MARKS
When recording performance in assessment tasks, the marks achieved in each task
must be converted to reflect the weighting for the subject. Marks should be rounded
off to avoid the use of decimals. The converted mark must be indicated on the marked
test/assignment/examination answer sheet as well as on the record sheet (e.g. 20/50
= 40% = 12/30).
Where a student completes less than the required number of tasks for the ICASS
mark component, a zero (0) must be allocated to the tasks missed and the final total
must be calculated according to the prescribed number of tasks (e.g. 20/30 + 0/70 =
20/100).
The number of tasks that should be recorded is explained on page 15 for trimester
subjects and on page 18 for semester subjects. Marks for any additional assessment
tasks may not be used for the calculation of the final ICASS mark. Record sheets
constitute the official assessment records that must be kept by the college for
monitoring, moderation and verification purposes. It is important to be mindful that
these records constitute legal evidence, should a legal dispute be declared by a
student or parent / guardian.
The record sheets should be used to compile the final ICASS mark for the subject
that will in turn be transferred to the official ICASS mark sheet provided by DHET for
the submission of ICASS marks for resulting purposes.
9. EVIDENCE OF TEACHING AND ASSESSMENT
It is expected of each lecturer to provide evidence of engagement in teaching,

learning and assessment. It is the responsibility of the subject lecturer to ensure that
all this evidence is kept up to date and is available for monitoring, moderation and
verification purposes. Colleges offering online learning should avail recorded lessons
for observation
9.1 Lecturer's Subject File

This file contains all teaching and learning resources for a specific subject. Where two
or more lecturers are responsible for teaching the same subject, each lecturer must
maintain a separate Subject File. The Subject File must be available at all times for
monitoring purposes. The file must be kept up to date in all respects to ensure
continuity in an instance where a relief lecturer has to take over.
The lecturer’s Subject File must contain the following:

• Lecturer information that relates to the lecturer’s appointment and duties

(Name, qualifications, SACE registration, teaching/lecturing experience,
workplace experience)
• Contents page
• Class registers
• Subject syllabus
• Subject work schedule/ work plan / pace setter
• Lesson plans and teaching resources
• Evidence of additional supporting tasks as required by college academic policy
• Evidence of review – diagnostic and statistical analysis, including notes on
improvement of lessons and tasks for future use.
• Previous question papers / revision exercises / additional exercises / homework
activities / work sheets / tutorials
• Minutes of subject meetings
9.2. Lecturer's Assessment File
The lecturer must keep record of only tests, assignments and internal
examinations administered that will be used to compile the term/semester mark.
The contents of the file must be arranged in chronological order per
trimester/semester/year as well as per subject and/or per levels.
The lecturer’s Assessment File must contain the following:

• Contents page
• Assessment schedules
• The assessment instruments and tools (the tests, assignments, internal
examination papers and accompanying memoranda, marking guidelines,
rubrics and checklists, whichever is applicable)
• Evidence of pre-assessment moderation (approval of the tasks beforehand)
• Evidence of post-assessment moderation (of 10% of the tasks)
• Mark sheets for all groups of students (handwritten or printed)
• Moderation reports and checklists.
• Evidence of verification of marks captured on the electronic system (electronic
system print-outs)
9.3 Evidence of students’ tasks
Students' assessment evidence should be kept in arch-lever files, flat or hanging
files or box files and should be available for moderation, monitoring and verification
purposes, for the duration that the ICASS marks are valid and also for a reasonable
period as indicated in the introduction after examination results have been released
to allow for instances where the ICASS marks are questioned and need to be
verified. The college internal assessment policy must outline the manner in which
the evidence will be stored. Colleges offering online learning are expected to keep
electronic Portifolios of Evidence (ePoE)
The evidence refers to all the marked tests, assignments and internal examination
papers (including the 10% moderated sample marked in green), accompanied by
the electronic system print-outs of marks submitted to DHET. The student’s work

serves as evidence to:
• track progress, growth and achievements of the student with regard to

expected outcomes;
• create opportunities for the students to reflect on their growth and
development and set goals for self-development; and
• inform lecturers’ planning regarding extended enrichment or intervention
strategies. Such intervention strategies should be devised and implemented
after each assessment to ensure that poor performing students catch up.
10. MONITORING OF IMPLEMENTATION
The academic line management at colleges is critical to ensure that the ICASS mark
component of each subject is implemented in such a manner that it does not
compromise the integrity of Report 191 programmes offered at the college.
Monitoring of assessment implementation should take place on a continuous basis

during Report 191 academic periods, and could be weekly, monthly, quarterly, bi-
annually and at the end of each cycle or academic period.
Academic line managers must monitor the implementation of the assessment

component by perusing the following documentation and checking that all records
are up to date against the schedule of dates provided in the subject assessment
plan:
• Student subject assessment schedules;
• ICASS mark record sheets for each subject and for each class group;
• Student assessment evidence (marked and moderated tests and
assignments);
• The correlation between marks on scripts and those captured on the electronic
college system; and
• The correlation between marks on the college system and those submitted to
DHET.
For effective monitoring and reporting purposes, two types of monitoring
reports are required:
(a) A subject monitoring report (Annexure G4) per lecturer reflecting the availability
of
• Lecturer information
• Subject file content
• Assessment file content
• Evidence of students’ work and post-assessment moderation evidence
(b) A composite pre- and post-assessment monitoring report (Annexure G5) reflecting
the combined pre- and post-moderation status for a subject offered by different
lecturers across campuses. This report should reflect the:
• Total number of students enrolled (across all campuses);
• Total number of students assessed (across all campuses);

• Total number of students who passed all assessments for the period (across all
campuses);
• Total number of assessments conducted and moderated (across all campuses);
• Number of assessments conducted for this monitoring period expressed as a
percentage of the total planned assessments for the subject (across all
campuses); and
• Compliance to pre- and post- assessment requirements
Academic line managers must submit monitoring reports on all findings to the Academic
Head of the College before the end of each term and in accordance with a schedule
provided by the Academic Head of the college.
The Academic Head must, on the basis of the reports received, compile a college
report to inform the college management on assessment implementation at the
college and use the reports received from campuses to undertake visits to campuses, to
acknowledge subjects and campuses where best practices are implemented and to
ensure that the necessary support is provided to lecturers where the assessment
implementation is being compromised.
During such visits spot checks and sampling should be undertaken to ensure that the
marks captured on the ICASS mark record sheets can be backed up by student
assessment evidence and lecturer assessment files.
All irregularities, whether they are administrative, technical or acts of dishonesty,

experienced during implementation and/or detected during monitoring and moderation
of the ICASS component must be recorded in an ICASS IRREGULARITY REGISTER
(Annexure G6) at both centre and college sites. This register must be submitted to the
DHET by the college on the same date that the ICASS mark sheets are required to be
submitted per examination cycle.
11. CONCLUSION
While these guidelines focus specifically on the processes to be followed to facilitate

the implementation of the assessment component in Report 191 programmes,
it is equally important that issues of quality and accountability be attended to.
The lecturer has a limited number of opportunities to assess the students’ knowledge
and competencies during the academic period and therefore each task must be
planned and administered with great care.
The quality of each assessment task administered by the lecturer impacts

directly on the final subject mark awarded to the student, and must therefore
be credible, fair, valid, reliable and relevant.

TRIMESTER SUBJECTS
NATURAL SCIENCES - ENGINEERING STUDIES

TRIMESTER SUBJECTS (NATURAL SCIENCES - ENGINEERING STUDIES)
1. Subject Assessment Plans and Schedules
The subject assessment plan indicates the assessment tasks that must
be set, conducted and recorded for a trimester. See Annexure T1 for an
example of a trimester subject assessment plan.
The subject assessment schedule is derived from the assessment plan

and is handed to students for their information and planning. See
Annexure T2 for an example of a trimester subject assessment schedule
for students.
2. Assessment Tasks Constituting the ICASS Trimester Mark
Each student must complete two assessment tasks in the form of the two tests per
trimester. Only the marks achieved in the two tests will be used to compile the ICASS
mark for the subject. The table below indicates these assessments:
TABLE 1: Number and spread of assessment tasks constituting the ICASS

Trimester Mark across Report 191 trimester subjects (Engineering Studies)
SUBJECTS WEEK 2 - 4 WEEK 5 - 8 TOTAL

Trimester subjects
(46 - 49 Lecturing Days)
Natural Sciences –
Test 1 Test 2 2 Tests
Engineering Studies
3. Type of Assessment Task
Many of the trimester subjects constitute mostly of theoretical knowledge and is

assessed best through written testing. Test questions may, however, include
elements of applied competencies. A test should not comprise of a series of small
tests, but should cover a substantial amount of content in one sitting.
Where possible, tests should be written during class periods to avoid the notion of test
series and the accompanying loss of valuable teaching and learning time. Annexure
T3 provides details of the duration and mark allocations for tests for trimester subjects.
For trimester subjects, college policy may require one or two additional supporting
assessment tasks such as short class tests to gauge the student's learning
progress, but such tasks may not be incorporated into the ICASS mark
calculation.

4. Setting of Assessment Tasks and Tools
Tests must be set and moderated by subject experts. The questions should be set to
cover the scope of assessment and weighting contribution to the final ICASS mark as
indicated in Annexure T3. Each test must consist of a combination of short,
medium and extended question types on different cognitive levels. Some syllabi
indicate the percentage of different cognitive demand questions that should be
included in the examination papers and should therefore also be the case for
tests. Each test must be accompanied by a marking memorandum that provides
alternative answers and must indicate the mark allocation that corresponds with
the test.
4.1 The Analysis Grid and Checklist
Lecturers setting a test should complete an analysis grid to indicate the content
coverage, the duration, the mark allocation and the cognitive level of each
question. Annexure G1 provides an example of an analysis grid.
To guide compliance to minimum requirements and the quality of assessment

tasks, lecturers are required to complete a pre-assessment moderation checklist
indicating the minimum criteria for the moderation process and timelines.
Annexure G2 provides an example of such a checklist. The completed analysis
grid and checklist must be submitted with the test and marking memorandum for
pre-assessment moderation.
5. Recording of ICASS Trimester Marks
See AnnexureT4 for the recording of trimester ICASS marks.
6. Evidence of Teaching and Assessment
Lecturers are required to maintain a subject file and an assessment file and to keep
the actual scripts and assignments and artifacts in storage.
For effective teaching and learning it is important that students receive assessment
feedback within a reasonable period, which should be not more than five working
days after the test was written or the assignment handed in. The following procedure
should be followed:
• The marked and moderated scripts are handed back to students;

• The memorandum/marking guidelines are discussed with the students;
• Students note corrections and keep a copy of the test or task and the
memorandum; and
• The marked scripts are handed back to the lecturer for safe keeping and
storage.

SEMESTER SUBJECTS
GENERAL - BUSINESS AND SERVICES STUDIES

SECTION B
SEMESTER SUBJECTS (GENERAL - BUSINESS AND SERVICES STUDIES)
1. Subject Assessment Plans and Schedules
The subject assessment plan indicates the assessment tasks that must
be set, conducted and recorded for a semester. See Annexure S1 for an
example of a semester subject assessment plan.
The subject assessment schedule is derived from the assessment plan

and is handed to students for their information and planning. See
Annexure S2 for an example of a semester subject assessment schedule
for students.
2. Assessment Tasks Constituting the ICASS Semester Mark
Each student must complete three assessment tasks per semester. Only the marks
achieved in these three tasks will be used to compile the ICASS semester mark for the
subject. The table below indicates these assessments:
TABLE 2: Number and spread of assessment tasks constituting the ICASS

Semester Mark across Report 191 semester subjects (General, Business and
Utilities studies)
SUBJECTS TOTAL
TERM 1 TERM 2
1 Test or 1
Semester subjects Assignment, external 1 Test
(75-78 Lecturing Days) moderation 1 Assignment
1 Test or 1 incorporated 1 Internal
N4 - N6 General – Assignment and Exam
Business and Services 1 Internal
Studies Examination (3 tasks)
3. Type of Assessment Tasks
Semester subjects may constitute theoretical knowledge, practical skills and applied
competence. It must therefore be assessed in ways that best suit the nature of the
subject i.e. tests, assignments and practical’s Annexure S3 provides details of the
duration and marks for assessment tasks for semester subjects.

3.1 Tests and Internal examination
Test questions should include elements of applied competence. A test should not
consist of a series of small tests, but should cover a substantial amount of content.
Where possible, tests should be written during class periods to avoid the notion of test
series and the accompanying loss of valuable teaching and learning time. Tests and
internal examinations may not compromise teaching time.
3.2 Assignments
Assignments can be theoretical (written) or practical in nature. For assignments

students are required to apply a combination of a series of procedures and
techniques to new or workplace or simulated situations in order to demonstrate the
required skills as specified in the criteria for the task. The product could be an
artifact and/or a written product.
Assignments require students to find information and apply knowledge and skills.
Students must be assessed on their understanding and application of learning material
and not on rewriting text from sources.
Examples of practical assignments may include, but are not limited to, open book
assignments, research assignments, writing of letters and reports, conducting a job
interview in role play, doing a presentation or demonstration, investigating interest
rates on loans and drawing up a budget, cooking and serving a three course meal,
composing a song and playing it for an audience.
An assignment should be completed within 5 days (not necessarily consecutive) and

the actual demonstration of the skill and knowledge should take place under
controlled conditions during observations.
3.3 Additional Supporting Assessment Tasks
For semester subjects the college assessment policy may require more additional
supporting assessment tasks such as short class tests or quizzes to gauge the
students' learning progress, but may not be incorporated into the ICASS semester
mark calculation.
4. Setting of Assessment Tasks and Tools
Tests and assignments must be set and moderated by subject experts. Test questions
and assignment instructions should be set to cover the scope of assessment and
weighting contribution to the final ICASS mark as indicated in Annexure S3.
4.1 Tests
Tests must consist of a combination of short, medium and extended question
types on different cognitive levels. The test must be accompanied by a marking
memorandum/guideline that provides alternative answers and must indicate the
mark allocation that corresponds with the test.
4.2 Assignments
Assignments should not only include short questions that require straightforward
answers, but should include questions/tasks that will encourage critical thinking and
decision-making skills. For assignments, students are required to write longer
reflective answers, such as paragraph-type responses to a given scenario, e.g.
case studies. Paragraphs providing reasons and supporting evidence/arguments
are essential. The assignment must reflect a range of different cognitive levels.
Assignments are normally assessed best by means of a marking memorandum or
a rubric.
4.3 Practical assignments
Practical assignments involve practical tasks or exercises and application to

contextualized problems. The structure of such a task must have a title, the
procedure (method) and a conclusion or actual product (written evidence or an
artifact). Practical tasks must cover the range of skills required by the curriculum,
refer to the syllabi,
As practical assignments are open-ended in nature, they should preferably be

assessed by means of a rubric or checklist and not by a marking memorandum
alone. The artifact or evidence produced by students may be similar, but not identical.
Assessment in such tasks relies on evaluating the process as well as the artifact/
evidence.
4.4 Rubrics
When assessing student performance according to different degrees of correctness

per criterion, rubrics are best suited. The criterion must describe the knowledge
and/or skill to be assessed. The competence descriptors describe the levels of
competence for each criterion.
When rubrics are used, they should be developed to include 4 competency levels.
Where more than 4 levels are used the evaluation is unnecessarily complicated and
unrealistic criteria are included. An even number of levels encourages the lecturer to
take a decision whether the student’s performance falls in the upper or lower half of
the 4 levels. Where an uneven number of levels are used (e.g. 3 or 5) there could
be a tendency amongst lecturers to play it safe and choose the middle option (e.g.
2 out of 3 or 3 out of 5).
The assessment criteria used in a rubric should clearly distinguish between

different levels of competency, and marks must be allocated per level. The total
mark allocated to a criterion is guided by the importance of the criterion in the
assessment process. Where one criterion may count 5 marks, another criterion
could count 10 marks or more.

The mark allocated for a criterion considered as ‘competent’ must not be less than
the pass percentage of the particular subject (40% or higher) in order to align with
the pass percentage stipulated for Report 191 subjects.
For example, where a criterion counts 10 marks and the pass requirement is 40%
the marks must be spread across the 4 levels and marks awarded as follows:
0-3 = not yet competent = competency level 1
4-5 = competent = competency level 2
6-8 = highly competent = competency level 3
9-10 = excellent = competency level 4
4 3 2 1
Excellent Highly Competent Not yet
Level of competency
competent competent
Mark allocation
9-10 6-8 4-5 0-3
(max =10)
An example of a rubric is provided in Annexure S4.
Checklists supporting rubrics
When using a rubric as an assessment tool it may be necessary to include the list of
aspects being assessed in a criterion as part of the rubric so that the lecturer who is
carrying out the assessment will know when a student has or has not covered all
aspects required for a highly competent rating. For example, the list of items which
should be checked in the criteria on the preparation of a function room (Annexure S4)
should be provided as a separate list as part of the rubric to the lecturer to support the
assessment process.
4.5 Checklists
A checklist is commonly used when wanting to establish whether a student is able to

execute a simple task or not and only a ‘yes’ or ‘no’ is required against a list of
activities. For example, when assessing whether a fax was sent or not on completion of
a task, a simple checklist will suffice. This scenario does not expect marks to be
allocated for a partial or incomplete task. This tool is most applicable when observing
student performance in the execution of practical tasks.
4.6 The Analysis Grid and Checklist
Lecturers setting tests and assignments should complete an analysis grid to

indicate the content coverage, the duration, the mark allocation and the cognitive
level of each question. Annexure G1 provides an example of an analysis grid.

To guide compliance to minimum requirements and the quality of assessment

tasks, lecturers are further required to complete a checklist indicating minimum
criteria. Annexure G2 provides an example of such a checklist.
The completed analysis grid and checklist must be submitted with the test,
marking memorandum/rubric/checklist for pre-assessment moderation.
5. Recording of ICASS Semester Marks
See Annexure S5 for the recording of ICASS semester marks.
6. Evidence of Teaching and Assessment
Lecturers are required to maintain a subject file and an assessment file and to keep
the actual scripts and assignments and artifacts in storage.
For effective teaching and learning it is important that students receive assessment
feedback within a reasonable period of time, which should be not more than five
working days after the test was written or the assignment handed in. The following
procedure should be followed:
• The marked and moderated scripts are handed back to students;

• The memorandum/marking guidelines are discussed with the students;
• Students note corrections and keep a copy of the test or task and the
memorandum; and
• The marked scripts are handed back to the lecturer for safe keeping and
storage.

SECTION A
GENERAL TEMPLATES FOR REPORT 191

TRIMESTER AND SEMESTER COURSES

ANNEXURE G1: ANALYSIS GRID

This analysis must be done for ALL tests and must be submitted for pre-assessment moderation
SUBJECT & LEVEL: LECTURER:

TASK: MODERATOR:
Format/ Mark allocation and

Type Cognitive Level
Extended Response***
Medium Response**
± Total
Problem solving
Subject Aim/Learning Objective (LO) Question
3 Analysis and
Short response *
Duration Mark
2 Application
1 Knowledge
(Numbering only) No.
(Minutes) Allocation
TOTAL MARK ALLOCATION
*Short Response (multiple-choice, one-word, definitions, bulleted list, etc.)

**Medium Response (short explanations / descriptions requiring a couple of sentences)
***Extended Response (long explanations descriptions requiring several or more sentences)
SIGNATURE DATE
LECTURER
MODERATOR

ANNEXURE G2: PRE-ASSESSMENT MODERATION PROCESS
NB: The term “examiner “refers to the lecturer who is responsible for setting a test/assessment task.
PRE-ASSESSEMENT MODERATION PROCESS AND TIMELINES
RESPONSIBILITY
PROCESS TIMELINE
Allocate specific examiners and moderators names, per HOD / Senior Before classes
subject per level, to each assessment on the Assessment lecturer commence for
plans. The examiner and moderator must be two different trimester/semester
persons. programmes
(Note: Examiners and moderators must be subject experts.
The allocated examiners and moderators must be teaching the
subject and level. Empower all staff to develop and moderate)
assessments)
Add internal college due dates to manage the time lines in HOD / Senior Before classes
order to meet the Subject committee assessment plan lecturer commence for
deadlines. trimester/semester
programmes
Managing of the due dates on the Subject HOD / Senior Throughout the
committee Assessment plan. lecturer academic period
Moderation of assessments tasks and tools Subject Moderator as As per internal
(Pre-moderation of tests, assignments, pre-exam tests, etc.): allocated on assessment
• Check that the examiner completed the ‘Examiner’s and internal plan
Moderator’s checklist’: assessment plan
- Technical criteria
- Content coverage
- Cognitive skills
- Types of questions
- Language and bias
- Overall impression
- Assessment tool
• Start by going through the entire assessment task and tool
• Determine whether the students will be able to complete
the assessment within the given time
• Moderator must also complete the moderator’s section on
the ‘Examiner’s and moderator’s checklist’
• Moderator must give feedback regarding changes needed
and make recommendations on checklist
• Keep all evidence of the moderation process
Feedback to examiner Subject Moderator as Within TWO days

allocated on after receiving the
internal assessment task
assessment plan and tool
Implement changes as recommended by the moderator Subject examiner as Within TWO days
allocated on after receiving
internal feedback on the
assessment plan
assessment task
and tool.
Final approval of the assessment instrument for printing: Subject Moderator as Within ONE day
• Print final approved assessment task and tool allocated on after receiving the
(Note: Check layout, fonts and alignment before internal adjusted
submitting for printing) assessment plan assessment task
and tool

ANNEXURE G2: PRE-ASSESSMENT MODERATION CHECKLIST
LECTURER: _____________________________ MODERATOR: ___________________
SUBJECT: _____________________________ASSESSMENT TASK: ______________
THIS CHECKLIST SHOULD BE COMPLETED BY THE LECTURER AND MODERATOR

(Lecturer to forward checklist WITH the assessment task to the moderator)
CRITERION 1: ANALYSIS OF TASK
(accompanying the assessment task)

CRITERIA Examiner Moderator
Yes/No/ Yes/No/
ANALYSIS GRID N/a N/a
1.1 Name of subject, task, lecturer and moderator is provided x

1.2 Subject aims/learning objectives are listed
1.3 Conceptual level indicated per question/ instruction along with mark allocation
1.4 Spread of conceptual weighting indicated for the task as a whole
CRITERION 2: TECHNICAL CRITERIA

CRITERIA Examiner Moderator
Yes/No/ Yes/No/
TASK N/a N/a
2.1 Cover page: Name of subject, time allocation and mark allocation
2.2 Instructions to students are clearly specified and unambiguous
2.3 Layout is reader friendly
2.4 The questions on the paper/assessment task have the correct numbering
2.5 Pages are numbered
2.6 Appropriate fonts are used throughout the paper
2.7 Format is correct (check page breaks, spacing etc.)
2.8 Mark allocations are clearly indicated (Marks per question / instruction, after
each sub section, marks added and totals are correct)
2.9 The paper can be completed in the time allocated
2.10 Formula sheet / Answer sheets / Addenda attached where relevant
2.11 Drawings – Clear and complete (With mark allocation) where relevant
2.12 The quality of illustrations, graphs, tables etc is clear and print ready
2.13 List of materials required to complete the task is provided where relevant
2.14 A clear indication is provided of the evidence that needs to be produced during
and/or on completion of the task (e.g. artefact, computer printout, activity
sheet, written response, etc).
2.15 The task is cost-effective
CRITERION 3: CONTENT COVERAGE
Yes/No/ Yes/No/
CRITERIA N/a N/a
The task covers Learning Objectives as prescribed in the policy documents for
3.1 the particular subject and
The weighting and spread of content of Learning Objectives covered is appropriate
3.2
The examples and illustrations are suitable, appropriate, relevant and

3.3 academically correct
3.4 The task allows for creative responses from students where relevant
The content addressed is relevant and up to date with developments in the
3.5 subject
CRITERION 4: COGNITIVE SKILLS

Yes/No/ Yes/No/
CRITERIA N/a N/a
4.1 There is an appropriate distribution in terms of cognitive levels (Bloom’s
taxonomy or any other taxonomy that may have been used).
4.2 Choice questions are of an equal level of difficulty where relevant.
4.3 There is a correct distribution of marks across Learning Objectives
4.4 Sub-questions / sub-tasks range from simple to complex
CRITERION 5: TYPES OF QUESTIONS / TASKS

Yes/No/ Yes/No/
CRITERIA N/a N/a
5.1 There is an appropriate distribution in the types of questions / tasks.
5.2 The task is according to the requirements of the subject syllabus
5.3 The type of task is authentic to the content being assessed
5.4 There is a correlation between mark allocation, level of difficulty and time
allocation
CRITERION 6: LANGUAGE AND BIAS
Yes/No/ Yes/No/
CRITERIA N/a N/a
6.1 Subject terminology is used correctly.
6.2 The language is appropriate and unambiguous for the level of the candidate.
6.3 The task does not have any evidence of bias in terms of gender issues, race,
cultural issues, and provincial and regional bias.
6.4 Passages / scenarios used in the task are of appropriate length.
CRITERION 7: OVERALL IMPRESSION

Yes/No/ Yes/No/
CRITERIA N/a N/a
7.1 The task is of the appropriate standard. It compares favourably in relation to

previous tasks.
There is a balance between the assessment of skills, knowledge and values
7.2
where applicable.
7.3 The task is in line with the relevant current policy documents.

CRITERION 8: ASSESSMENT TOOL
Yes/No/ Yes/No/
CRITERIA N/a N/a
8.1 Cover page: Name of subject, time allocation and mark allocation
The assessment tool is appropriate for the type of assessment task being
8.2
assessed.
8.3 Format (Alignment, check page breaks, spacing) is correct
8.4 The assessment tool is laid out clearly and is neatly typed
8.5 Clear mark allocation is provided per question / instruction
The assessment tool facilitates marking – clear guidance is provided on how
8.6 to allocate marks
8.7 allocate
Mark allocation corresponds with marks on the assessment task
The assessment tool makes allowance for alternative responses where
8.8
relevant
Drawings are clear and complete with accompanying mark allocation where
8.9 relevant
8.10 The assessment tool is accurate

8.11 Total number of marks is indicated per section and for the task as a whole
Assessment tool was printed and checked before pre-assessment

8.12
moderation
RECOMMENDED CHANGES:
This section should be completed for the task and the assessment tool separately by the moderator.
TASK
The Task is APPROVED / CONDITIONALLY APPROVED / REJECTED
Item Number Recommended Changes Motivation
ASSESSMENT TOOL
The Assessment Tool is APPROVED / CONDITIONALLY APPROVED / REJECTED
Item Number Recommended Changes Motivation
GENERAL COMMENTS
SIGNATURE DATE
LECTURER
MODERATOR

ANNEXURE G3: POST-ASSESSMENT MODERATION PROCESS
POST-ASSESSEMENT MODERATION PROCESS AND TIMELINES

PROCESS RESPONSIBILITY TIMELINE
Moderate 10% or a minimum of 5 written assessments Subject Moderator Within 2 days after the
• Moderators should familiarise themselves with the assessment (Subject expert: marked assessments
• The marked scripts selected for moderation should reflect best, empower all staff ! were handed to the
medium and poor performance. peer moderation) moderator
• Moderators should use a green pen only.
• Moderators should re-mark the entire script and also
show all √ as indicated on the assessment tool.
Feedback to marker: Subject Moderator Within 2 days after the
• Keep all evidence of the moderation process (E.g. 55 % / 66 %) marked assessments
were handed to the
moderator
Re-marking is strongly advised in the following instances: Marker Within 2 days after
• If the variance between the marker’s and moderator’s marks is greater feedback was received
than 5% for more than half of the moderated scripts. from the moderator
(Note: A remark of the entire batch is advised if the variance is

applicable to more than half of the sample moderated)
• If the variance between the marker’s and moderator’s marks is the
result of incorrect marking.
(Note: Sections/specific question/s indicated by the moderator of
the entire batch must be remarked.)
Examples of incorrect marking:
Awarding marks for incorrect answers
Not awarding marks for correct answers
Not marking alternative correct answers
Incorrect allocation of marks
•
• o Inconsistent mark allocation for similar answers

If re-marking was advised, 10 % of the entire batch should be moderated Subject Moderator Within 2 days after re-
again on completion of re-marking. marking
Errors in the adding of marks made by the marker: Marker

• Add and check totals of all scripts again
(Note: If for example, an adding error was made by the
marker, the student must be given the correct (moderated) mark.
The moderator should determine whether the error was restricted to
the one script only. The moderator should moderate one or two
additional scripts)
Hand assessments back to students Lecturer First contact session

with students
• The converted mark must be indicated on the marked task, e.g.
60/100 = 60% = 45/75.
Capturing of marks on IT system: Lecturer Refer to college

Lecturer policy
After the moderation is completed the lecturer’s (red
pen) marks must be captured on the IT system. First contact
(Note: All students must benefit from the moderation and not only the
sample of scripts moderated. The aim of moderation is to ensure
consistency in the marking process)
Corrections should be done (Note: As part of remedial work the lecturer
should go through the task with the students)

ANNEXURE G3: POST-ASSESSMENT MODERATION CHECKLIST
LECTURER:__________________________MODERATOR: ______________________
SUBJECT: ___________________________________ ASSESSMENT TASK: _________
DETAIL OF MODERATION
Number of students assessed
Number of answers sheets/scripts/assignments moderated
ID Numbers and names of students whose Assessed Moderated Comments
scripts/assignments were moderated Mark Mark
1.
2.
3.
4.
5.
6.
THE FOLLOWING MUST BE COMPLETED BY THE MODERATOR
CRITERIA Moderator
Yes:√
QUESTION PAPER No: x
n/a
1. Students were not advantaged/disadvantaged in either/or questions (choice
questions)
2. Alternative answers have been accommodated where relevant and credited
where applicable.
3. All responses have been marked.
4. Responses have been assessed and allocated marks in accordance with the
assessment tool.
5. The marks for the particular task have been totaled correctly.
6. The total mark achieved for the particular task has been converted to the correct
weighting.
7. The weighted total mark achieved for the task has been correctly recorded on the
record sheet.
8. The lecturer was consistent in the assessment of students in the task.

RECOMMENDED AREAS FOR IMPROVEMENT IN THE ASSESSMENT OF PERFORMANCE:
(This section must be completed by the moderator)
ITEM
RECOMMENDED IMPROVEMENT MOTIVATION
NUMBER
GENERAL COMMENTS

MODERATOR SIGNATURE: DATE:
ANNEXURE G4 - EXAMPLE OF A MONITORING REPORT TEMPLATE

Subject and Level Name of Lecturer Date
Designation of Moderator Name of Moderator Signature of Moderator
Checklist for the contents of the Lecturer Subject and Assessment Files
ITEM YES NO
Is the lecturer’s information available? (Name, ID no., qualifications,
a) SACE registration, teaching/lecturing experience, workplace
experience, appointment and duties.
b) Does the Subject File contain the following:
1 Contents page
2 Class registers
3 Subject syllabus
4 Subject work schedule/ work plan / pace setter
5 Lesson plans and teaching resources
6• Evidence of additional supporting tasks as required by college academic policy
7 Evidence of review – diagnostic and statistical analysis, including notes on
improvement
8 Previous of the
question task/for
papers futureexercises
revision use / additional exercises /homework
activities
9 Minutes / work sheets
of subject / tutorials
meetings
c) Are the documents in the file up to date and related to subject content?
ITEM YES NO
d) Does the Assessment File contain the following:
1 Contents page
2 Assessment schedules
3 The assessment instruments and tools (the tests, assignments, internal exam)
examination papers and accompanying memoranda, marking guidelines,
4 Evidence of pre-assessment moderation (approval of the tasks)
• rubrics and checklists, whichever is applicable)
5 Evidence of post-assessment moderation (of 10% of the tasks)
6 Mark sheets for all groups of students (handwritten or printed)
7 Moderation reports and checklists.
8 Evidence of verification of marks captured on the electronic system (electronic
system print-outs)
Are the documents in the file up to date and arranged in chronological order per
e) trimester/semester/year as well as per subject and/or per levels for all the
subjects taught and for all levels and class groups?
Checklist for the student’s Assessment Evidence

ITEM YES NO
Are the students' marked assessment evidence (scripts, artifacts, etc.)
f) available?
g) Is there evidence of post-assessment moderation?
NOTE: Where tasks cannot be contained as evidence in the Student Assessment File, for example a model
or an artifact created by the student, their exact location must be recorded and available.

ANNEXURE G5: COMPOSITE PRE- AND POST MODERATION REPORT
TERM 1 / 2 / 3 / 4
Subject:
Level:
Campus(es):
HOD/programme manager:
Total number of students enrolled:
Total number of students assessed:
Drop-out rate
Total number of students who passed all assessments for this

period:
Throughput rate
Pass rate
Total number of assessments conducted and moderated:
Number of assessments conducted for this period expressed as a

percentage of the total planned assessments for this subject:
Please complete the checklist below for compliance to pre- and post-assessment requirements:
CRITERIA YES NO Comment and corrective action if answer

is no
1. Lecturers and moderators are

assigned prior to assessment
implementation
2. An approved subject assessment

and moderation plan is used
3. Assessment tasks and tools are pre-

moderated
4. Assessments are conducted

according to assessment and
moderation plan
5. Post-moderation is conducted on
10% of the marked evidence
……………………………………………
HOD / Academic Head
Date:

ANNEXURE G6. TEMPLATE OF ICASS IRREGULARITY REGISTER
NAME OF COLLEGE
EXAM CYCLE & YEAR
Category
of
Irregularit
Offering Mark y as per
Centre Centre / ICASS Sheet irregularit Action
Date No. Name ID NO Subject Level Task No y form taken
SIGNATURE OF COLLEGE EXAMINATIONS

OFFICER
DATE
SIGNATURE OF COLLEGE ACADEMIC

HEAD
DATE
SIGNATURE OF COLLEGE PRINCIPAL
DATE

SECTION B
TEMPLATES FOR TRIMESTER COURSES
NATURAL SCIENCES- ENGINEERING STUDIES

ANNEXURE T1: EXAMPLE OF A TRIMESTER SUBJECT ASSESSMENT PLAN
Subject
Trimester
Name
Submission Completion date
Assess- Duration date Asses-
Assessment Content of post-
No. ment and mark Lecturer Moderator for pre- ment
tool coverage assessment moderation
task allocation date
moderation
Marking
1 Test 1
memo
Marking
2 Test 2 memo
❖ Content coverage and weighting must be in accordance with the subject syllabi.
❖ Duration and mark allocation must be in accordance with the subject syllabi and external examination paper/s.
❖ Assessment dates will be informed by the TVET College academic calendar for that academic year.

ANNEXURE T2: EXAMPLE OF A TRIMESTER ASSESSMENT SCHEDULE FOR STUDENTS
Subject
ct Name Assessment Duration and

No Assessment tool Content Coverage Assessment date
Task mark allocation
Marking
1 Test 1
memorandum
2 Test 2 Marking
memorandum
o Content coverage and weighting must be in accordance with the subject syllabi.
o Duration and mark allocation must be in accordance with the subject syllabi and external examination paper/s.
o Assessment dates will be informed by the TVET College academic calendar for that academic year.

ANNEXURE T3: TRIMESTER ASSESSMENT TASKS FOR NATURAL SCIENCES - ENGINEERING STUDIES
Type of Assessment Activity

%
(the duration and proposed mark Scope of Assessment
Tasks Time-frame Contribution to the ICASS
allocation can be increased but not
Trimester mark
reduced)
Test 1
The duration and marks should align with
1 Week 2-4 the external examination paper/s, e.g. if the At least the first 30% of the 30%
examination paper counts 100 marks for 3 syllabus content must be
hours, then the test should count 30-35 covered in Test 1
marks for 1 hour duration
Test 2
the external examination paper/s, e.g. if
2 Week 5-8 the examination paper counts 100 marks At least 75 - 80% of the 70%
for 3 hours, then the test should count 30- syllabus content must be
35 marks for 1 hour duration. Preferably a covered in Test 2
longer test because of its weight
contribution in to the ICASS.
TOTAL 100%

ANNEXURE T4: RECORD SHEET FOR TRIMESTER COURSES - ENGINEERING STUDIES
SUBJECT: ............................................................................................................
LEVEL ............................................
FINAL
YEAR: ………………….TRIMESTER:…………… ICASS
ICASS MARK
TASKS MARK
LECTURER:……………………………………………..
TEST 1
TEST 2
ICASS TRIMESTER MARK SHEET
Convert the mark to Total

No. Student ID number Student Surname & Initials weighted % 100 %
30% 70%
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25

SECTION C
TEMPLATES FOR SEMESTER COURSES
GENERAL- BUSINESS AND SERVICES STUDIES

ANNEXURE S1: EXAMPLE OF A SEMESTER SUBJECT ASSESSMENT PLAN
Subject Semester
Submission Completion
Duration date Assess-
Assessment Assess- Content date of post-
No and mark Lecturer Moderator for pre- ment
Task ment tool Coverage assessment moderation
allocation date/s
moderation
Marking
Test or
1 memo or
Assignment
Rubric
Test or Marking
memo or
2 Assignment Rubric
Internal
3 examination Marking
memo
❖ Content coverage and weighting must be in accordance with the subject syllabi.
❖ Duration and mark allocation must be in accordance with the subject syllabi and external examination paper/s.
❖ Assessment dates will be informed by the TVET College academic calendar for that academic year.

ANNEXURE S2: EXAMPLE OF A SEMESTER ASSESSMENT SCHEDULE FOR STUDENTS
Subject
Name
Duration and mark

No Assessment Task Assessment tool Content coverage Assessment date
allocation
Marking 80% of the practical

1 Assignment
memorandum component of the subject
Test Marking 50% of the syllabus

2 memorandum
Internal Marking
3 memorandum 70-80% of the syllabus
Examination
❖ Test = 50% of syllabus
❖ Assignment = 80% of the practical component of the subject
❖ Internal exam = 70-80% of the syllabus us with a minimum duration of 1 ½ hours
❖ The test and assignment can be swapped around.
❖ Some subjects have very specific promotion requirements that may deviate from this general template. In such cases the prescriptions in the syllabus super cedes
this general template.

ANNEXURE S3: SEMESTER ASSESSMENT TASKS FOR GENERAL - BUSINESS AND UTILITIES STUDIES
Type of assessment activity

(the duration and proposed mark %
Tasks Scope of assessment
allocation can be increased but not Contribution to the ICASS mark
reduced)
1 Assignment or practical task Should cover at least 80% of the practical 20%
Minimum 100 marks component of the subject
Test
the external exam paper/s, e.g. if the
2 30%
examination paper counts 100 marks for 3 At least 50% of the syllabus content must
hours, then the test should count 30-35 be covered in the Test
marks for 1 hour duration
Internal examination
The duration and marks should align

3 with the external exam paper/s, e.g. if 50%
the examination paper counts 100 At lease 70 - 80% of the syllabus content
marks for 3 hours, then the test should must be covered in the Internal examination.
count 65-70 marks for 2 hours duration
Total 100%

ANNEXURE S4: EXAMPLE OF A RUBRIC FOR THE ASSESSMENT OF A PRACTICAL TASK (BUSINESS STUDIES)
RUBRIC FOR ASSESSMENT OF PREPARATION OF A FUNCTION ROOM
Level 4: Level 3: Student’s Mark

Level 2: Level 1:
Assessment Criteria Outstanding Highly Competent
Competent Not Yet Competent
Most of the stock and

All the stock and storage Some of the stock and Limited or none of the stock
TASK 1 storage requirements for
requirements for the task storage requirements for and storage requirements
Stocktaking the task are correctly
are correctly attended to. the task are correctly for the task are attended to.
attended to.
(13 - 15 marks) attended to. (6-9 marks) (0-5 marks)
(10-12 marks)
TASK 2 The student is mostly
The student is dressed The student is not dressed The student is not dressed
Application of health, dressed correctly; hair, nails
correctly; hair, nails and correctly; hair, nails and correctly; hair, nails and
hygiene and safety and hands are clean and
hands are clean and neat. hands are clean and neat. hands are not clean and
practices. neat.
(4-5 marks) (2 marks) neat.(0-1 mark)
(3 marks)
Limited or no setting up
Setting up done Most of the setting up is Some of the setting up is
process is followed or
TASK 3 sequentially and correctly done sequentially and done sequentially and
correctly done as per the
Setting up a function room. as per the task and correctly as per the task correctly as per the task
task and standard
standard requirements. and standard requirements. and standard requirements.
requirements.
(7-8 marks) (5-6 marks) (4 marks)
(0-3 marks)
Correct time management Struggle to manage time Poor or no time

Correct time management
TASK 4 and organisation allocated and limited organisation to management and
and consistent organisation
Efficient time management. mostly for completion of the complete the task organisation
for completion of the task
task
(6-7 marks)
( 4-5 marks) (3 marks) (0-2 marks)
TOTAL MARK [35]

SUPPORTING CHECKLIST FOR RUBRIC
CHECKLIST FOR PREPARATION OF A FUNCTION ROOM

TASK CRITERIA Possi
1 ble
Stocktaking before setting up the function room. weig
ht
1.1 Take stock of drinks
• Count quantities.
• Check for breakages.
• Check packaging. 4
• Check whether requisitions were met as per requisition and order forms.
1.2 Store drinks correctly 3
Refrigerator and dry store.
1.3 Take stock of materials, furniture, linen and equipment.

• Tables and chairs.
4
• Table cloths, overlays, silence cloths and napkins.
• Crockery and cutlery.
1.4 Store materials, furniture, linen and equipment correctly.
• Correct stacking of crockery and cutlery.
4
• Correct stacking of table cloths, overlays, silence cloths and napkins.
• Storeroom clean and neat, easy to find utensils, materials and equipment.
Sub Total for Task 1 15
2 Application of health, hygiene and safety practices.
2.1 White shirt, black skirt/trousers and black safety shoes. 1
2.2 Apron and name tag. 1
2.3 Clean and neat nails. 1
2.4 Hair neat and tied back. 1
2.5 Wash hands before the commencement of the practical. 1
3 Setting of the front of the room according to the needs of the meeting.
• Lectern
• Data projector
8
• Microphone
• Panel seating in the front of the room for later in the meeting
• Room environmental control
• Neatness
4 Student's efficient time management.
4.1 Prompt arrival for the practical. 1
4.2 Completes the task in the set time. 1
4.3 Exhibits organisational skills in completing the task. 5
TOTAL 35

ANNEXURE S5: RECORD SHEET FOR GENERAL - BUSINESS AND UTILITIES STUDIES
YEAR: ………………SEMESTER: ……………… FINAL ICASS MARK

LECTURER:
INTERNAL EXAM
ASSIGNMENT
TEST
ICASS SEMESTER MARK SHEET
Convert the mark to Total

Student Surname & weighted % 100%
No. Student ID number
Initials
20% 30% 50%
1
2
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4
5
6
7
8
9
10
11
12
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2024 Report 191 Icass Guidelines

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TVET CURRICULUM INSTRUCTION

INTERNAL CONTINUOUS ASSESSMENT

IMPLEMENTATION: JANUARY 2024

• Setting and moderation of assessment tasks (pre-assessment quality assurance)

2 Department of Higher Education and Training

SECTION A: GENERAL TEMPLATES FOR REPORT 191 23

SECTION B: TEMPLATES FOR TRIMESTER PROGRAMMES 34

T1 Example of a Trimester Subject Assessment Plan 35

SECTION C: TEMPLATES FOR SEMESTER COURSES 39

S1 Example of a Semester Subject Assessment Plan 40

3 Department of Higher Education and Training

This document provides guidelines for a common approach to the management,

Internal assessment provides the opportunity to assess students on an ongoing

TVET Colleges are expected to:

It is the responsibility of DHET to monitor and verify the moderation and

• monitoring visits to colleges;

4 Department of Higher Education and Training

2. PLANNING FOR INTERNAL ASSESSMENT

Each subject is allocated a guardian lecturer/subject head/coordinator whose

2.1 Subject Assessment Plan

The guardian lecturer/subject head/coordinator is required to oversee the

Guardian lecturers/subject heads/coordinators are further responsible for coordinating

2.2 Subject Assessment Schedule for the students

A subject assessment schedule indicates assessment tasks that will be administered

5 Department of Higher Education and Training

3. THE ICASS MARK COMPONENT

3.1 Assessment tasks constituting the Semester/Trimester mark

Internal assessment consists of tasks (tests, assignments and internal examinations)

• Formal Technical College Instructional Programmes in the RSA, Report 191

Additional supporting tasks done through class tests or quizzes, observations,

Additional assessments – often referred to as re-assessments, may not be used simply

6 Department of Higher Education and Training

Allowing an additional opportunity to complete a task may be granted to a student who

4. ASSESSMENT FOR DIFFERENT MODES OF DELIVERY

The conduct of assessment in distance/remote and blended learning should be carefully

College’s ought to provision assessments aptly suited for the online

5. SETTING OF ASSESSMENT TASKS

The forms of assessment used in the ICASS mark component should be

7 Department of Higher Education and Training

a) For Engineering Studies (trimester subjects) only tests are written.

6. SETTING OF ASSESSMENT TOOLS

8 Department of Higher Education and Training

Moderation is a process to determine the standards applied in setting of tasks and in

Moderation of internal assessment tasks takes place in two phases:

Annexure G2 provides details of the pre-assessment moderation process and an

7.2 Post-assessment Moderation

Annexure G3 provides details of the post-assessment moderation process and an

7.3 Moderation Reports

Subject moderators, as indicated on the subject assessment plan, conduct the

7.4 Departmental moderation

9 Department of Higher Education and Training

8. RECORDING OF ICASS MARKS

9. EVIDENCE OF TEACHING AND ASSESSMENT

It is expected of each lecturer to provide evidence of engagement in teaching,

9.1 Lecturer's Subject File

The lecturer’s Subject File must contain the following:

10 Department of Higher Education and Training

• Lecturer information that relates to the lecturer’s appointment and duties

The lecturer’s Assessment File must contain the following:

11 Department of Higher Education and Training