Rajasthan Skill and Livelihoods Development Corporation

Government of Rajasthan

REQUEST FOR PROPOSAL (RFP)

For

Selection of System integrator for Design and Development of ISMS 2.0

RSLDC/Project/2024/ Date

Rajasthan Skill & Livelihoods Development Corporation Kaushal Bhawan,

Jhalana Institutional Area, Jaipur, Rajasthan
Web: http://livelihoods.rajasthan.gov.in
DISCLAIMER

All information contained in this Request for Proposal (RFP) provided is in the good interest and faith.
This is neither an agreement and nor an offer/ invitation to enter into an agreement of any kind with any
party.

Though adequate care has been taken in the presentation of this RFP document, the interested
bidders shall satisfy themselves that the document is complete in all respects. The information
published in this document is not intended to be exhaustive. Interested Bidders are required to make
their own enquiries and assumptions wherever required.

Intimation of discrepancy, if any, should be given to the specified office immediately. If no intimation is
received by this office by the date mentioned in the document, it shall be deemed that the RFP document
is complete in all respects and firms submitting their bids are satisfied that the RFP document is
complete in all respects.

Rajasthan Skill and Livelihoods Development Corporation, Jaipur reserves the right to reject any or all
the applications submitted in response to this RFP document at any stage without assigning any
reasons whatsoever. Rajasthan Skill and Livelihoods Development Corporation, Jaipur also reserves
the right to withhold or withdraw the process at any stage with intimation to all who have submitted
their bids in response to this RFP.

Rajasthan Skill and Livelihoods Development Corporation, Jaipur, reserves the right to change/
modify/ amend any or all the provisions of this RFP document without assigning any reason. Any such
change would be communicated to the bidders by posting it on the website of RJ Tenders. Neither
Rajasthan Skill and Livelihoods Development Corporation, Jaipur nor their employes and associates
will have any liability to any prospective Bidder interested to apply or any other person under the law
of contract to the principles or resolution or unjust enrichment or otherwise for any loss, expense or
damage which may raise from or be incurred or suffered in connection with anything contained in this
RFP document, any matter deemed to form part of this RFP document, the award of the Assignment,
the information and any other information supplied by or on behalf of Rajasthan Skill and Livelihoods
Development Corporation, Jaipur or their employees and Bidder or otherwise arising in any way from
the selection process for the Assignment.

Information provided in this document or imparted to any Bidder as part of RFP process is confidential
to RSLDC, Jaipur and shall not be used by the Bidder for any other purpose, distributed to, or shared
with any other person or organization.
TABLE OF CONTENT
RFP No. RSLDC/Project/2024/544
Abbreviations & Definitions

The proposer’s representative/ officer vested (explicitly, implicitly, or through

conduct) with the powers to commit the authorizing organization to a binding
Authorised agreement. Also called signing officer/ authority having the Power of
Signatory Attorney (PoA) from the competent
authority of the respective agency.
Bidder can be a Proprietorship agency, Partnership agency, Company,
Bidder/ Legal Entity
LLP or Society registered in India
CMC Contract Monitoring Committee
An authority or officer to whom the relevant administrative or financial
CoRJetent Authority powers have been delegated for taking decision in a matter relating to
procurement. Project Director, RSLDC in this RFP document.
Contract/
A contract entered, between RSLDC and a successful proposer
Procurement
concerning the subject matter of procurement
Contract

Day A calendar day as per GoRJ/ GoI.

Demand Release A requirement shared on email/work-order by RSLDC’s team

GoI/ GoRJ Govt. of India/ Govt. of Madhya Pradesh
HR Human Resource
INR Indian Rupee
IT Information Technology
SDC State Data Center
IT Consulting, Project Management, IT Project Operations, e- Governance,
software application, software testing, application development,
Implementation and Maintenance of Web Portals, Web Enabled
IT/ITeS Domain Applications, GIS Technologies & Remote Sensing, Websites and Mobile
Apps using latest available technologies like Proprietary (.net etc.) Open
Source (PHP, Java, CMS Drupal, geo Server, Open layers,
Postgres etc.) and allied activities
RSLDC Rajasthan Skill and Livelihoods Development Corporation
NIT Notice Inviting Tender
Notification A notification published in the Official Gazette
PAN Permanent Account Number
PC Procurement/ Purchase Committee
PMU Project Management Team
Project Site Wherever applicable, means the designated place or places
A formal offer made in pursuance of an invitation by RSLDC and
Proposal
includes any tender, proposal or quotation
Any person/ agency/ coRJany/ contractor/ supplier/ agency
Proposer participating in the procurement/ RFP process with the procurement entity

Agency Any Firm / agency/ coRJany/ contractor/ supplier participating in the

 procurement/ RFP process with the procurement entity
Documents issued by the RSLDC, including any amendments thereto,
RFP Document that set out the terms and conditions of the given procurement and
includes the invitation to Proposals
State Government Government of Rajasthan (GoRJ)
Required resources/manpower as part of this contract. It is synonymous
Technical Team
with PMU referred in this contract.
The process of procurement extending from the issue of invitation to
Tender Process proposals till the award of the procurement contract or cancellation of
the Tender Process, as the case may be
WO/ PO Work Order/ Purchase Order
1 Schedule of RFP
1 RFP No. RSLDC/SCD/2024/544 date 13-03-2024
2 Nature of Work Selection of System integrator for Design and
Development of ISMS 2.0 at RSLDC
3 Proposals Invited by

4 Date of issue of RFP document

5 Date of Pre-Bid Meeting

6 Start Date for Submission of Proposals

7 Last Date for Submission of Proposals
8 Date of Opening of PQ cum Technical
Bid
9 Date of Opening of Financial
Proposals
10 Place of Submission & Opening
of
Proposals
11 Address for Communication

12 Websites for downloading

RFP Document,
Corrigendum’s, Addendums
etc.
13 Cost of Document

14 EMD

15 Performance Security
16 Proposal’s Validity
17 Method of selection
Note:

RSLDC reserves all the rights to cancel the process and reject any or all the proposals at any time.

1. No contractual obligation whatsoever does arise from the RFP document/process unless
and until a formal contract is signed and executed between RSLDC and the successful
proposers.
2. RSLDC disclaims any factual or other errors in the RFP document (the onus is purely
on the
individual proposers to verify such information) and the information provided therein are
intended only to help the proposers to prepare a logical proposal.
2 Profile & Background Information

2.1 About RSLDC:

Rajasthan Skill & Livelihoods Development Corporation (RSLDC) is the State's Nodal agency for
implementation of various national & state funded skill development schemes. RSLDC operates by
employing multipronged strategies to engage stakeholders from industries, training institutes,
education sector, associations, and government bodies with various active Skill Development
Centres

2.2 About existing ISMS System:

2.3 Salient features of present ISMS System

3 Scope of Work

Skills and knowledge are the driving forces of economic growth and social development for any
country. Rajasthan Skill & Livelihoods Development Corporation (RSLDC) was formed to provide
directions for various skill development initiatives of the Government of Odisha. The idea was to
put in place an umbrella organization which would take charge of setting the vision and harmonise
the effort of different agencies within and outside the government engaged in skill development.

Placement Linked Training programs (PLTP) are being conducted to address one of the major
challenges i.e. to fulfil the needs of job seekers by providing skills in order to make them employable
and help them secure decent work. In its endeavor to create employment opportunity for the youth
of Rajasthan, RSLDC aims at developing a platform to connect both the job seekers and job
providers to provide job seekers with a means of livelihood. The platform would help achieve the
following objectives.

 Design and development of the Integrated Skill Management System.

 Customization to meet the specific requirements of our organization.
 Integration with existing HR and learning management systems, if applicable.
 Data migration from legacy systems, if necessary.
 User training and change management support.
 Ongoing technical support and system maintenance.

3.1 Responsibilities of Bidder

The scope of work typically includes the following key responsibilities for the bidder:
a. Requirements Gathering:

b. Solution Design and Architecture:

c. Implementation and Deployment:

d. Configuration and Customization:

e. Testing and Quality Assurance:

f. User Training and Change Management:

g. Documentation and Knowledge Transfer:

h. Support and Maintenance

i. Project Management:
 4 Criteria for Evaluation

4.1 Pre-Qualification/Eligibility Criteria

A proposer participating in the tender process shall possess the following minimum pre-
qualification/ eligibility criteria.
Basic
SL. Specific Requirement Documents required
No Requirement

a) Legal Entity The bidder should be a business - Copy of Certificate of

entity shall mean a company registered in Incorporation
India under the Companies Act 1956, or a - Copy of Latest Trade
partnership firm registered under the License
relevant and prevailing law relating to
partnership in India, and operating for the
last 5 years in business as of 31/03/24

b) Legal Entity Must registered with GST authority, - Copy of GST Registration
Employees Provident Fund and PAN Certificate
- Copy of PAN
- Copy of EPF Registration
Certificate and deduction
statement (any one month
during last 6 month)

c) Sales The bidder must have an annual Certificate from the Statutory
Turnover average turnover of Rs. 25 Crores Auditor only
from IT/ITES from software development &
implementation only in the last three
financial years.
d) Profit & Net The company must be profit making Certificate from the Statutory
Worth & having positive net worth of 3 years in Auditor
the last three financial years ending at
31/03/2024.
e) Certifications The bidder must have valid CMMi Copy of valid CMMi & ISO
Level 3 or above & ISO Certificate as on Certificate
date of submission of this RFP.
f) Resources The bidder must have at least 100 full - Copy of HR Declaration
time employees in its payroll as on date Copy of the EPF challan
of submission of bid.
g) Technical The bidder must have experience in Work Order + Go-Live or
Capability implementing software services related to - Completion Certificate
web portal / workflow management of
value specified below:
- 1 project not less than Rs. 2 crore OR
- 2 projects not less than Rs. 1.5 crore
each OR
3 projects not less than Rs. 1 crore each
for any Government Department /Agency /
PSU in India in last 5 years as on
31/12/2020.
h) Not A self-certified letter by the Self-declaration duly signed by
Blacklisted authorized signatory of the bidder that the authorized bid signatory in the
Declaration bidder has not been blacklisted by any mentioned format in company
Central / State Government letter head
(Central/State Government and
Public Sector) or under a declaration of
ineligibility for corrupt or fraudulent
practices as of date of Bid Submission
must be submitted on original letter head of
the bidder with signature and stamp
i) EMD The bidder should furnish, as part of Attach original Bank Draft/ Bank
its proposal, an Earnest Money Deposit Guarantee.
(EMD) of Rs. Five Lakhs only (Rs.
xxxxxxxxx/-).
j) Tender Fee The bidder should furnish, as part of Attach original Bank Draft/
its proposal, an RFP document fee of Rs. Demand Draft
XXXXX/- (including GST) through online
procurement portal

Any non-compliance to above criteria may lead to the disqualification of bidder from PQ cum
Technical Evaluation.

4.2 Commercial Bid Evaluation

a. The Financial Bids of technically qualified Bidders will be opened on the prescribed date in
the presence of Bidder representatives.
b. If a firm quotes NIL charges / consideration, the bid shall be treated as unresponsive and will
not be considered.
c. Only fixed price financial bids indicating total price for all the deliverables and services
specified in this bid document will be considered.
d. The bid price will include all taxes and levies as on date and shall be in Indian Rupees and
mentioned separately.
e. Any conditional bid would be rejected.
f. Errors & Rectification: Arithmetical errors will be rectified on the following basis: “If there is a
discrepancy between the unit price and the total price that is obtained by multiplying the unit
price and quantity, the unit price shall prevail, and the total price shall be corrected. If there
is a discrepancy between words and figures, the amount in words will prevail”.
g. The bidder, who has submitted the lowest Commercial bid, shall be selected as the L1 and
shall be called for further process leading to the award of the assignment.

5 Availability of Tender Document

The Tender document is available and downloadable on following websites: https://eproc.rajasthan.gov.in/

Tender Fees: of an amount as mentioned in section 1 – Schedule of RFP along with online
processing charges, non-transferable & non-refundable must be paid online at e-procurement
portal https://eproc.rajasthan.gov.in/

6 Earnest Money Deposit (EMD)

I. The bidder shall submit Earnest Money Deposit (EMD) of an amount as mentioned in
section 1 - Schedule of RFP, which shall be deposited online during the submission of
the tender on e- Procurement portal.
II. Unsuccessful bidder’s EMD will be released within 30 working days of issuing of work
 order or signing of agreement with successful agency.
III. The successful bidder’s EMD will be returned after submission of performance security
as per clause 9.
IV. The EMD may be forfeited in the following cases:

a. If a bidder withdraws his proposal or increases his quoted prices during the period of
proposal validity or its extended period, if any; or
b. In the case of a successful bidder, if it fails within the specified time limit to sign the
agreement.

7 Performance Security

I. The successful agency those are eligible selection by RSLDC under this engagement
shall submit a Performance Guarantee of an amount as mentioned in Section 1 -Schedule
of RFP in the form of Performance Bank Guarantee (PBG) for the engagement period
plus 60 days. All charges with respect to the Performance Security shall be borne by the
bidder.
II. The Performance Security shall remain with RSLDC for the engagement period plus 60 days.
III. The Performance Security shall be returned upon being satisfied that there has been due
performance of the obligations of the bidder under the contract. However, no interest shall
be payable on the performance security.
IV. This security may be invoked on violation of any of the conditions given below:
V. Bidder is not able to deliver services as per SLA.
VI. The bidder or his employee is involved in any unlawful activity during its engagement with RSLDC.
VII. If the Bidder is non-responsive to the requirements raised by RSLDC for consecutive 3 times.

8 Deliverables & Timelines

S
Milestones Deliverables Timeline
No.
1 M1 T+15 days

2 M2 T+45 days

3 M3 T+50 days
4 M4 Ongoing

Note: - T = Date of issuance of Work Order/LOI.

9 Other Terms and Conditions –

I. In case it is found that any damage has occurred to the asset/property or premises of the
Govt. department/RSLDC due to negligence of deployed resources in performing their duty
and/or absence from the place of duty and/or any other reason, the cost of all such losses or
damages as assessed by RSLDC shall be recovered from selected agency.

II. For every resource deployed by agency, the resources shall sign a mutually agreed Non-
Disclosure Agreement (NDA) with RSLDC.
III. The format of NDA proposed to be signed between the deployed resource and the RSLDC
shall be as per the Annexure 11, at the time of deployment. A copy of the signed NDA shall
be provided to the selected agency by RSLDC for record keeping / reference purpose.

IV. Licenses: RSLDC will not be responsible or liable for any infringements or unauthorized use
of the licensed products by the Bidder in performance of any activity/obligations undertaken
by the Bidder in terms of this RFP. In the event of any claims against the RSLDC for any
license related issues, the selected Bidder will have to act upon the same and all liabilities
and claims whatsoever will have to be settled by the selected Bidder.

10 Compliance Requirements
11 Service Level Agreement (SLA) and Penalties

The purpose of Service Level Agreements (hereinafter referred to as SLAs) is to clearly define the
levels of service which shall be provided by the Bidder to RSLDC for the duration of this contract.
This section provides for the minimum level of services required as per contractual obligations
based on performance indicators and measurements thereof. Any delay or non-compliance to the
SLA threshold will imply in levying penalties will be adjusted/deducted in monthly payable invoices.

Subject to conditions of Contract if the successful bidder fails to deliver or perform the Services
within the period(s) specified in Milestones indicated in Deliverables, competent authority shall,
without prejudice to its other remedies under the Contract, deduct from the invoices or PBG, as
penalty, deduction would be undertaken as per the penalties defined in SLA and Penalty Terms in
section 17

11.1 SLA and Penalty Terms

S
Milestones Deliverables Timeline Penalty
No.
1 M1

2 M2 0.5% of the
contract value for
3 M3 per week of delay
of each milestone
12 Other Terms
I. If in any year the total value of penalty is more than 10% of the total value of the invoice raised
in that year, the contract of the agency may be terminated, and the Performance Bank
guarantee may be forfeited. The duration of year will be calculated as 365 days from the date
of signing of the agreement.
II. In case the selected agency is not satisfied with the manner in which or amount of penalties
that were levied as above for not meeting the deliverables within the timelines, the agency may
represent the matter to MD, RSLDC for decision. The agency while requesting for penalty waive-
off and/or timeline reduction/extension will be required to present a written document detailing
the justification for the request.
III. In case the agency is not satisfied with the decision of MD, RSLDC, they may represent the
matter to Principal Secretary/Secretary, Department of Science & Technology for a decision
on the matter, which shall be final & binding on the agency.
IV. Only recorded communication such as email or letter will be accepted as “Communication” for
applicability of the above penalty clauses.
V. Even after this if there is disagreement, the matter may be resolved as per Section ‘Settlement
of Disputes’ mentioned in the RFP.

13 Period of Contract

Contract will be signed with the successful / selected agency initially for a period of 3 (Three)
years. The Contract can be further can be extended for a duration of 1year + 1 year on need basis
with mutual understanding, subject to approval of CoRJetent Authority, on rates, same terms and
conditions as per signed contract.

14 Working Language

Selected Agency shall deliver all documents in English only. The Proposal, and all correspondence
and documents related to the Proposal exchanged by the bidder and the RSLDC Jaipur should be
in English only. Supporting documents and printed literature furnished by the bidder may be in any
language other than English provided they are accoRJanied by an accurate translation of the
relevant passages in English language. Supporting material, which is not translated in English, will
not be considered for evaluation. For the purpose of evaluation and interpretation of the proposal,
the English language translation shall prevail.

15 Reporting

All correspondence by the selected agency shall be addressed to the Project Director of RSLDC.

16 Instructions to Bidders

16.1 Pre-Proposal Meeting/ Clarifications

Any prospective proposer may, in writing, seek clarifications from RSLDC in respect of the RFP document.
 i. A pre-proposal meeting shall also be scheduled by RSLDC as per the details mentioned in the
RFP and to clarify doubts of potential proposers in respect of the RFP.
ii. The prospective bidder requiring any clarification on the tender shall contact RSLDC through
email by sending their queries at xxxxx@gov.in in the format as per Annexure-. RSLDC will
provide clarifications to only those queries which would be received as specified in “Schedule
of RFP”. All future correspondence/corrigendum shall be published on
https://eproc.rajasthan.gov.in/.

17 Changes in RFP Document:

At any time prior to the deadline for submission of proposal, RSLDC may amend the RFP document
by issuing suitable corrigendum. Any corrigendum issued in this regard shall be uploaded on
https://eproc.rajasthan.gov.in/. To give reasonable time to the vendors, so that they can take
corrigendum into account in preparing their proposals, RSLDC shall (if necessary) extend the
deadline for submission of proposals.

18 Period of Validity of Proposals

The proposals submitted by bidders shall be valid for a period of 180 days from the date of
submission of the proposal. On completion of the validity period, in case required, RSLDC would
solicit the bidder’s consent to an extension of the period of validity. The request and the responses
thereto shall be made in writing by post or email.

19 Cost of RFP

The proposer shall bear all costs associated with the preparation and submission of their proposal
and RSLDC shall not be responsible or liable for those costs regardless of the conduct or outcome
of the bid process.

20 Currency of the Proposal and Payment

The currency of the proposal offers, and the payments made (commercial transactions) shall be in
Indian Rupees (INR).

21 Alternative/ Multiple Proposals

Alternative/ Multiple Proposals shall not be considered at all.

22 Withdrawal, Substitution, and Modification of Proposal

i. The bidder may modify, substitute, or withdraw a proposal after its submission, prior to
the last date prescribed for submission of proposals.
ii. No proposal will be modified or substituted subsequent to the last date for submission of proposal.
iii. No proposal may be withdrawn in the interval between the last date for submission of
proposals and the expiration of the period of proposal validity.
 iv. Bidder needs to follow the RJ Tender portal processes during withdrawal, substitution,
and modification of proposal.

23 Submission of Proposal

The proposal shall be submitted as per the schedule given in the “Schedule of RFP”. The PQ cum
Technical Proposal and Financial Proposal shall be submitted online on RJ Tender portal
separately as follows under the specified areas as follows:

Part 1: PQ cum Technical

Proposal Part 2: Financial
Proposal

23.1 PQ cum Technical Proposal

The PQ cum Technical Proposal shall contain the following information:

i. Covering letter as per Annexure-

ii. Checklist for Eligibility / Qualification Criteria CoRJliance in Annexure-
iii. Checklist for Technical Evaluation Criteria coRJliance in Annexure-
iv. Project details strictly as per Annexure-
v. Agency/ CoRJany Information as per Annexure-
vi. Contact Details of officials for correspondence during proposal process as per Annexure-
vii. Any additional information that the bidder may think fit but not included elsewhere in the
proposal, which will help RSLDC to assess the capabilities of the Agency.
viii. Any other document if required.

Note:

1. The PQ cum Technical Proposal shall not include any financial proposal information. If
mentioned, the proposal shall be rejected.
2. During PQ cum technical evaluation, clarification on already submitted documents may be
sought by RSLDC, through written communication, to which the bidder should respond within
the timelines given.

23.2 Financial Proposal

i. After verifying the eligibility criteria, RSLDC shall notify the shortlisted bidders indicating the
date, time and place for financial proposal opening. The gross Financial Proposal of eligible
Bidders shall be opened in the presence of Bidders /authorized representatives who choose
to attend.
ii. The Financial proposal shall be submitted in the format given on
https://eproc.rajasthan.gov.in/ as per Annexure and should not have any deviations,
restrictive statements, etc. therein. Otherwise, such proposal is liable to be rejected at the
sole discretion of RSLDC.
iii. All the prices shall be entered in Indian Rupees ONLY (% values are not allowed).
iv. If any difference in the figures or words is found, then the value in words shall prevail.
v. Please note that the detailed financials shall not be submitted under this Cover else the bid may be
 liable to be rejected at this stage.
vi. In case any bidder has failed to quote for any/all the items in the Detailed Financial Bid
Formats, the bid submitted by that bidder will be rejected and its EMD will be forfeited.
vii. Bidders are advised to exercise adequate care in quoting the prices. No excuse for
corrections in the quoted figures will be entertained after the proposals are submitted to
RSLDC

24 Instructions for Online Bid Submission

The bidders are required to submit soft copies of their bids electronically on the RJ TENDERS
Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist
the bidders in registering on the RJ TENDERS Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the RJ TENDERS Portal.

More information useful for submitting online bids on the RJ TENDERS Portal may be obtained at:
https://eproc.rajasthan.gov.in/.

25 Registration

I. Bidders are required to enrol on the RJ e-Tender module of the Central Public Procurement
Portal (URL: https://eproc.rajasthan.gov.in/. by clicking on the link “Online bidder Enrolment”
on the RJ TENDERS Portal which is free of charge.
II. As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
III. Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the RJ TENDERS
Portal.
IV. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / n-Code / e-Mudhra etc.), with their profile.
V. Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
VI. Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.

26 Searching for Tender Documents

I. There are various search options built in the RJ TENDERS Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a
tender published on the RJ TENDERS Portal.
II. Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder.
 This would enable the RJ TENDERS Portal to intimate the bidders through SMS / e-mail in
case there is any corrigendum issued to the tender document.
III. The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.

27 Preparation of Bids

I. Bidder should consider any corrigendum published on the tender document before submitting
their bids.
II. Please go through the tender advertisement and the tender document carefully to understand
the documents required to be submitted as part of the bid. Please note the number of covers
in which the bid documents have to be submitted, the number of documents - including the
names and content of each of the document that need to be submitted. Any deviations from
these may lead to rejection of the bid.
III. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which helps
in reducing size of the scanned document.
IV. To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided
to the bidders. Bidders can use “My Space” or ‘’Other IRJortant Documents’’ area available to
them to upload such documents. These documents may be directly submitted from the “My
Space” area while submitting a bid and need not be uploaded again and again. This will lead
to a reduction in the time required for bid submission process.

28 Submission of Bids

I. Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e., on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
II. The bidder has to digitally sign and upload the required bid documents one by one as indicated
in the tender document.
III. Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a
standard BoQ format with the tender document, then the same is to be downloaded and to
be filled by all the bidders. Bidders are required to download the BoQ file, open it and coRJlete
the white coloured (unprotected) cells with their respective financial quotes and other details
(such as name of the bidder). No other cells should be changed. Once the details have been
coRJleted, the bidder should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.
 IV. The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening
of bids etc. The bidders should follow this time during bid submission.
V. All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128-bit encryption technology. Data storage
encryption of sensitive fields is done. Any bid document that is uploaded to the server is
subjected to symmetric encryption using a system generated symmetric key. Further this key
is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the
uploaded tender documents become readable only after the tender opening by the authorized
bid openers.
VI. The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
VII. Upon the successful and timely submission of bids (i.e., after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid with
all other relevant details.
VIII. The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

29 Assistance to Bidders

I. Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact person
indicated in the tender.
II. Any queries relating to the process of online bid submission or queries relating to RJ
TENDERS Portal in general may be directed to the 24x7 RJ TENDERS Portal Helpdesk.

30 Opening of Proposals

I. Initially the PQ cum technical proposal containing “Part 1: PQ cum Technical Proposal
“shall be opened online in the first instance in the presence of representatives of the bidders
at the time and place as mentioned in the Section 1 Schedule of RFP.
II. Bids would be evaluation with respect to Eligibility criterions. The bidders who would be found
to be eligible, shall be evaluated as per the evaluation criteria.
III. Financial proposal of only those bidders, whose proposals qualify after PQ cum technical
evaluation, will be opened through online portal at RSLDC in the presence of the bidder’s
representative subsequently for further evaluation as per “Schedule of RFP”.
IV. One authorized representative of each of the bidders would be permitted to be present at the
time of aforementioned opening of the proposal.

31 Proposal Evaluation
31.1 Preliminary Evaluation

I. RSLDC will constitute a proposal evaluation committee to evaluate the responses of the
bidders. The Proposal evaluation committee constituted by RSLDC shall conduct a
preliminary scrutiny of the opened Proposals to assess the prima-facie responsiveness and
ensure that the: -
a. Proposal is as per the requirements listed in the RFP document.
b. Proposal is valid for the period, specified in the RFP document.
II. The Proposal Evaluation Committee constituted by the RSLDC shall evaluate the responses
to the RFP and all supporting documents / documentary evidence. Inability to submit requisite
supporting documents / documentary evidence, may lead to rejection.
III. The decision of the Evaluation Committee in the evaluation of responses to the RFP shall be
final. No correspondence will be entertained outside the process of evaluation with the
Committee.
IV. The Evaluation Committee reserves the right to reject any or all proposals on the basis of any
deviations.
V. Each of the responses shall be evaluated as per the criterions and requirements specified
in this RFP. No enquiry shall be made by the bidder(s) during the course of evaluation of the
tender, after opening of proposal, till final decision is conveyed to the successful bidder(s).
VI. However, the Committee/its authorized representative and RSLDC, Jaipur can make any
enquiry/ seek clarification on submitted documents from the bidders, which the bidders must
furnish within the stipulated time else the bids of such defaulting bidders will be rejected. No
new document will be considered for the bid evaluation; the evaluation will be done only on
the basis of the documents submitted in the technical bid. In case the submitted documents
are not clear or desired information for technical evaluation is not available then a
clarification in this regard may be asked from bidder. Technical committee however reserve
the right to reject any such documents submitted as part of clarification partially or correctly.

32 Execution of Proposal/Disqualification

RSLDC may exclude or disqualify a proposal if:

I. The information submitted, concerning the qualifications of the proposer, was false or
constituted a misrepresentation; or
II. The information submitted, concerning the qualifications of the proposer, was materially
inaccurate or incomplete; and
III. The proposer is not qualified as per pre-qualification/ eligibility criteria mentioned in the
bidding document, even after seeking clarifications/ additional documents by committee;
IV. The proposal materially departs from the requirements specified in the proposal or it contains
false information.
V. The proposer submitting the proposal, his agent or any one acting on his behalf, gave or
agreed to give, to any officer or employee of the RSLDC or other governmental authority a
gratification in any form or any other thing of value so as to unduly influence the Tender
Process;
VI. A proposer, in the opinion of the RSLDC, has a conflict of interest materially affecting fair
competition.
VII. A proposal shall be excluded/ disqualified as soon as the cause for its
exclusion/disqualification is discovered.
VIII. Any atteRJt by a bidder to influence RSLDC in the evaluation of the proposal or contract
award decisions may result in the rejection of its proposal.

33 Intellectual Property Rights

The ownership of all Intellectual Property Rights (IPR) rights with respect to this contract shall
exclusively lie with RSLDC for perpetuity. This shall include but not limited to all processes,
products, specifications, reports, drawings and any other documents which have been newly
created and developed by the bidder solely during the performance of the services / delivery of
goods and for the purposes of, inter-alia, use or sub-license of such services under this contract
and which are developed specifically for RSLDC.

The bidder shall provide all the relevant materials, artefacts, documents etc. for this engagement
to RSLDC and RSLDC shall own all IPRs in them. The agency shall execute all such
agreements/documents and assist RSLDC in filing all relevant applications, effect transfers and
obtain all permits and approvals that may be necessary in this regard to effectively transfer and
conserve the Intellectual Property Rights of RSLDC at the cost of RSLDC.

34 Information and Publication of Award

Information of award of contract shall be communicated to all participating proposers through RJ
Tender portal.

35 RSLDC’s Right to Accept OR Reject any OR All Proposals

RSLDC reserves the right to accept or reject any proposals, and to annul (cancel) the RFP process
and reject all proposals at any time prior to award of contract, without thereby incurring any liability
to the proposers.

36 Selection of Agency
RSLDC will sign the engagement agreement with the successful bidder(s) for the period
stated in the RFP document.

37 Late Proposal
Proposal submitted after due date and time shall not be accepted.

38 Cancellation of Tender Process

I. If any bidding process has been cancelled, it shall not be reopened but it shall not prevent
RSLDC from initiating a new proposal process for the same subject matter of procurement, if
required.
II. RSLDC may, for reasons to be recorded in writing, cancel the process of procurement initiated
by it at any time prior to the acceptance of the successful proposals; or after the successful
proposal is accepted in accordance with below:

1) If a proposer is convicted of any offence under the prevailing law, RSLDC may:
 a. Cancel the relevant Tender Process if the proposal of the convicted proposer
has been declared as successful but no procurement contract has been entered into;
b. Rescind the relevant contract or forfeit the payment of all or a part of the contract value
if the procurement contract has been entered into between RSLDC and the convicted
proposer.

2) If it determines that the bidder recommended for award or on whom the contract / award
has already been placed has engaged in corrupt or fraudulent practices in coRJeting for
the contract/award in question.

The decision of RSLDC to cancel the procurement and reasons for such decision shall be
immediately communicated to all proposers that participated in the tender process.

39 Interference with Tender Process

For a proposer who withdraws from the tender process after opening of financial proposal /
withdraws from the tender process after being declared the successful proposer / fails to enter into
contract after being declared the successful proposer / fails to provide performance security or any
other document or security required in terms of the bidding documents after being declared the
successful proposer, without valid grounds, shall, in addition to the recourse available in the bidding
document or the contract, EMD submitted will be forfeited.

40 Debarment from Bidding

I. If RSLDC finds that a proposer has breached the code of integrity prescribed in the RFP, it
may debar the proposer for a period of three years.

II. Where the entire proposal security or the entire performance security or any substitute
thereof, as the case may be, of a proposer has been forfeiture by RSLDC in respect of any
tender process or procurement contract, the proposer may be debarred from participating
in any tender process undertaken by RSLDC for a period of three years.

III. RSLDC, as the case may be, shall not debar a proposer under this section unless such
proposer has been given a reasonable opportunity of being heard.

41 Monitoring of Contract

If delay in delivery of service is observed, a performance notice would be given to the selected
proposer to speed up the delivery. Any change in the constitution of the agency etc. shall be notified
forth with by the contractor in writing to RSLDC within thirty days of such change. Such change
shall not relieve the agency, from any liability under the contract.

The selected proposer shall not assign or sub-let his contract or any substantial part thereof to any
other agency.
42 Corrupt/Fraudulent Practices

I. RSLDC requires that the bidders under this tender shall observe the highest standards of
ethics during the execution of such contracts. In pursuance of this policy, RSLDC defines
the terms set forth as follows:

a. “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value
to influence the action of the public official in the award of the contract, in contract
execution;
b. “Fraudulent practice” means a misrepresentation of facts in order to influence award of
contract or an execution of a contract to the detriment of RSLDC and includes collusive
practice among bidders (prior to or after proposal submission) to deprive RSLDC of the
benefits of the free and open coRJetition.

II. In the event of corrupt practice and fraudulence, in addition to penal action as per the terms
and conditions of the contract, legal action may also be initiated against the concerned.
Apart from termination of contract, RSLDC may also forfeit the PBG submitted by the bidder.
III. RSLDC will suspend the award of contract if prima-facie it is established that the bidder had
engaged in corrupt or fraudulent practices in coRJeting for the contract in question.
IV. RSLDC will declare a bidder ineligible after giving opportunity of being heard, either
indefinitely or for a stated period of time, to be awarded a contract, if at any time it is found
that the bidder has engaged in corrupt and fraudulent practices in coRJeting for, or in
executing, this contract.

43 Sub-Contracting

The proposer shall not assign or sub-let his contract or any substantial part thereof to any other
agency without written approval of coRJetent authority.

44 General Terms and Conditions of Proposal & Contract

Proposers should read these conditions carefully and coRJly strictly while sending their proposal.

Note: The proposer shall be deemed to have carefully examined the conditions of the services to
be rendered. If the proposer has any doubts as to the meaning of any portion of these conditions,
he shall, before submitting the proposal and signing the contract refer the same to RSLDC and get
clarifications.

45 Signing of Contract

The successful bidder(s) shall execute an agreement within 15 days from the date of issuance
of Letter of Intent (LoI) (or work order if LoI is not issued) with RSLDC. In addition to terms and
conditions being mentioned hereunder, all terms and conditions of the tender and corrigendum
issued shall also be applicable for the contract.
46 Execution of agreement

During the term of contract, the selected agency will work closely with RSLDC and will perform
the activities as per the scope of work. In case of poor performance, non-responsiveness or
unjustified & repeated delays in sharing of relevant profiles of eligible resources, RSLDC shall
terminate the agreement. In this case, the performance security shall be forfeited.

47 Failure to agree with the “Terms and Conditions” of theTender

Failure of the successful bidder to agree with the Terms & Conditions of the contract shall
constitute sufficient grounds for the annulment of the proposal or the award. In such
circumstances,RSLDC would reject the proposal and forfeit the EMD as specified in the
document.

48 Contract Documents

Subject to the order of precedence set forth in the agreement, all documents forming the Contract
(and all parts thereof) are intended to be correlative, coRJlementary, and mutually explanatory.

49 Governing Law

The Contract shall be governed by and interpreted in accordance with the laws of the State of
Madhya Pradesh prevalent during & at the time of signing of contract. The courts in Jaipur shall
have the jurisdiction.

50 Recoveries from Agency

I. Recovery of penalties shall be made ordinarily from bills.

II. RSLDC shall withhold amount to the extent of shortcomings of the delivery of services unless
these are coRJleted as per the SLA. In case of failure to withhold the amount, it shall be
recovered from dues of the agency and performance security deposit available with RSLDC.
The balance, if any, shall be demanded from the selected agency and when recovery is not
possible, RSLDC shall take recourse to law in force.

51 Taxes& Duties

I. GST, if applicable, shall not be included in the proposal price and shall be paid by RSLDC
separately on prevailing rates. All other taxes, duties, license fee and levies shall be
including in the proposal price.
II. TDS, if applicable for any tax, shall be done as per law in force at the time of execution of
the
contract.
III. If any tax exeRJtions, reductions, allowances or privileges may be available to the
successful/ selected proposer / agency, the agency shall use its best efforts to benefit from
any such tax savings to the maximum allowable extent, without any negative iRJact on
RSLDC and the contract.
IV. Any future changes in tax provision either by Central or State government shall be applicable.
52 Copyright

The copyright in all materials containing data and information furnished to the Purchaser by the
selected agency herein, as part of responsibility within scope of this contract, shall remain vested
in RSLDC.

53 Confidential Information

The RFP contains information proprietary to RSLDC. RSLDC requires the recipients of this RFP
to maintain its contents in the same confidence as their own confidential information and refrain
from reproducing it in whole or in part without the written permission of RSLDC.

RSLDC will not return the proposal/responses to the RFP received. The information provided by
the bidder(s) will be held in confidence and will be used for the purpose of evaluation of proposal.

54 Payments
S No. Milestones Deliverables Payments

1 M1

2 M2

3 M3

4 M4

5 M5

I. Payment would be made in Indian Rupees only based on milestone achieved by the agency.
II. Invoices shall have to be raised to RSLDC on a quarterly basis. Payments shall be subject
to deductions of any amount for which the agency is liable as per the penalty clause of this
RFP document. Further, all payments shall be made subject to a deduction of TDS (Tax
Deduction at Source) as per the applicable Acts & Laws.
III. Payment to the agency shall be paid by RSLDC maximum within 45 days of invoice submission.
IV. No interest/charges shall be paid on delayed payments.
V. The selected agency shall not be paid any extra charges (or any out-of-pocket expense)
against such items which are required for performing proper and efficient working.

55 Force Majeure

I. Notwithstanding the provisions of conditions of contract, the successful bidder shall not be
liable for forfeiture of its performance security or termination for default, if and to the extent
that its’
 delay in performance or other failure to perform its obligations under the contract is the
result of an event of Force Majeure.

II. For purpose of this clause, Force Majeure means an event beyond the control of the
successful bidder and not involving the successful bidder’s fault or negligence and not
foreseeable. Such events may include but are not limited to acts of RSLDC either in its
sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine
restrictions and freight embargoes.

III. If a Force Majeure situation arises, the successful bidder shall proRJtly notify RSLDC in
writing of such conditions and the cause thereof. Unless otherwise directed by RSLDC in
writing, the successful bidder shall continue to perform its obligations under the contract as
far as is reasonably practical and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event.

56 Termination

56.1 Termination for Default

I. RSLDC may, without prejudice to any other remedy for breach of contract, by written 60 days’
notice of default sent to the selected agency, terminate the contract in whole or part if the
selected agency fails to deliver any or all of the systems within the period(s) specified in the
contract, or within any extension thereof granted by the Purchaser pursuant to conditions of
contract clause or if the successful bidder fails to perform any other obligation(s) under the
Contract.
II. In the event that RSLDC terminates the Contract in whole or in part, pursuant to the conditions
of contract clause, it may procure, upon such terms and in such manner, as it deems
appropriate, systems or services similar to those undelivered and the selected agency shall
be liable to pay RSLDC for any excess costs for such similar systems or services. However,
selected agency shall continue the performance of the Contract to the extent not terminated.

56.2 Termination for Insolvency

RSLDC may at any time terminate the Contract by giving a written notice of at least 60 days to
the selected proposer, if the selected proposer becomes bankrupt or otherwise insolvent. In such
event, termination will be without coRJensation to the selected proposer, provided that such
termination will not prejudice or affect any right of action or remedy that has accrued or will accrue
thereafter to RSLDC.

56.3 Termination for Convenience

RSLDC, by 60days’ written notice sent to the selected agency, may terminate the contract, in
whole or in part at any time for its convenience. The notice of termination shall specify that
termination is for RSLDC’s convenience, the extent to which performance of the selected agency
under the contract is terminated and the date upon which such termination becomes effective.
However, any undisputed payment to the invoices of the task accomplished by selected agency
would be paid by RSLDC.
57 Settlement of Disputes

If any dispute of any kind whatsoever arises between RSLDC and the successful bidder in
connection with or arising out of the contract, including without prejudice to the generality of the
foregoing, any question regarding its existence, validity or termination, the parties shall seek to
resolve any such dispute or difference by mutual consultation. If the parties fail to resolve such a
dispute or difference by mutual consultation an appeal may be filed to the Principal Secretary /
Secretary, Government of Rajasthan, Department of Science &Technology. If still unresolved then
the dispute would be resolved as per RJ Act, 1985.The place of arbitration shall be Jaipur and all
legal disputes are subject to the jurisdiction of courts at Jaipur.

58 Other Conditions

I. The selected agencyshall bear the expenses regarding delivery of services.

II. The selected agencyshall not, under any circumstances, revise the rates already approved for
services. Any request for an increase in the rates will not be entertained under any
circumstances during the .
III. The selected agencyshall execute the whole work in strict accordance with guidelines of RSLDC.
IV. RSLDC shall reserve the right to make any alterations in or additions to the original scope of
work on mutually agreed terms. Any additional work which the bidder may be directed to do in
the manner specified above as part of the work shall be carried out by the bidder on the same
conditions in all respects on which he agreed to do the main work and at the same rates as
specified by RSLDC.
V. Any publicity by the bidder in which the name of RSLDC is to be used shall be done only with
the explicit written permission of RSLDC.
VI. In the event of any material breach of the terms of the Agreement, the Party in breach shall
cure the breach within 30 days of notice. In the event the breach is not cured within stipulated
time the affected party may terminate the Agreement by giving notice in writing to the other
Party and client shall pay all dues payable for the services rendered till the effective date of
termination

59 Limitation of Liability
Except in cases of gross negligence or willful misconduct: -

I. Neither party shall be liable to the other party for any indirect or consequential loss or damage,
loss of use, loss of profits or interest costs, provided that this exclusion shall not apply to any
obligation of the selected agency to pay liquidated damages to RSLDC; and
II. The aggregate liability of the selected agency to RSLDC, whether under the Contract, or
otherwise, shall not exceed the amount specified in the Contract.
III. The maximum aggregate liability of the selected agency shall not exceed the annual bill value
or average annual bill value in case one year is not coRJleted.

60 Liquidated Damages

Time is the essence of the Agreement and the delivery dates are binding on the Selected Agency.
In the event of delay or any gross negligence in iRJlementation of the project, for causes solely
attributable to the Selected Agency, in meeting the deliverables, RSLDC shall be entitled at its
option to recover from the Selected Agency as agreed, liquidated damages, a sum of 0.5% of the
value of the deliverable which
 suffered delay or gross negligence for each coRJleted week or part thereof subject to a limit of
10% of the total contract value. This right to claim any liquidated damages shall be without
prejudice to other rights and remedies available to RSLDC under the contract and law.

61 Exit Management on Contract CoRJletion/Termination:

I. Upon coRJletion of the contract period or upon termination of the agreement for any reasons,
the agency shall coRJly with the following:
a. Notify to RSLDC forthwith the particulars of all Project Assets;
b. Deliver forthwith actual or constructive possession of the project, writings and documents
as may be required by RSLDC, for fully and effectively divesting the agency of all of the
rights, title and interest of the agency in the Project and conveying the Project.
II. Subject to clause (1) of exit management, upon coRJletion of the contract period or upon
termination of the agreement, the agency shall coRJly and conform to the following
requirements in respect of the project:

a. All project assets including the hardware, software, documentation and any other
infrastructure shall have been renewed and cured of all defects and deficiencies as
necessary so that the project is coRJliant with the specifications and standards set forth in
the RFP, agreement and any other amendments made during the contract period;
b. The agency delivers relevant records and reports pertaining to the project and its
operation, and maintenance including all operation and maintenance records and manuals
pertaining thereto and coRJlete as on the contract coRJletion date;
c. The agency executes such documents and other writings as RSLDC may reasonably
require conveying, divest and assign all the rights, title and interest of the agency in the
project free from all encumbrances absolutely and free of any charge or tax to RSLDC, or
its nominee;
d. The agency coRJlies with all other requirements as may be prescribed under applicable
laws to coRJlete the assignment of all the rights, title and interest of the agency in the
project free from all encumbrances absolutely and free of any charge or tax to RSLDC or
its nominee.

III. Not earlier than 3 months before the expiry of the contract period but not later than 30 (thirty)
days before such expiry, or in the event of earlier termination of the contract, immediately
upon but not later than 15 days from the date of issue of Termination Notice, the authorized
person as nominated by RSLDC shall verify, in the presence of a representative of the agency,
coRJliance by the agency with the requirements set forth in relation to the project for
determining the coRJliance therewith. If party finds any shortcomings in the requirements, it
shall notify the other of the same and the agency shall rectify the same at its cost.
IV. Upon the agency conforming to all requirements and handing over actual or constructive
possession of the project to RSLDC or a person nominated by RSLDC in this regard, RSLDC
shall issue a certificate substantially in the form set forth, which will have the effect of
constituting evidence of handover of all rights, title and lien in the project by the agency.
RSLDC shall not unreasonably withhold issue of such certificate.
62 Annexures

ANNEXURE-1: PRE-PROPOSALS QUERIES FORMAT

{To be filled by the bidder}

Name of the Agency:

Name of Person(s) Representing the CoRJany/ Agency:

Name of Person Designation Email-ID(s) Contact Address for
Number Correspondenc
e

Query / Clarification Sought:

Sr. No. RFP RFPClaus Clause Details Query/ Suggestion/ Clarification
Page e
No. No.

Note: - Queries must be submitted in the prescribed format only (.XLS/ .XLSX). Queries not submitted in
the prescribed format will not be considered/ responded at all by RSLDC.

Pre-Proposal queries shall be sent at the e-mail address mentioned in the RFP, and 24
hours before Pre- bid meeting. Queries submitted post that may not be entertained.
ANNEXURE-2: Covering Letter
ANNEXURE-3: Checklist for Eligibility / Qualification Criteria Compliance

SN Basic Specific Documents Ref. Page No. of

Requirement Requirements Required Document submitted by
Bidder
1 <<PQ Criteria 1>> <<PQ Criteria 1>> <<PQ << Mention Certificate/
Criteri Project name along with page
a 1>> no. in the bid >>

2 <<PQ Criteria 2>> <<PQ Criteria 2>> <<PQ << Mention Certificate/
Criteri Project name along with page
a 2>> no. in the bid >>
 ANNEXURE-4: Checklist for Technical Evaluation
Criteria Compliance

Note – Bidders should enclosed require number, of projects / credentials for marking system

SN Criteria Documents Details/ Name Ref. Page No. of Document

Required of the Project submitted by Bidder

1 <<TQ <<TQ << Kindly fill the << Mention Certificate/ Project name
Criteria 1>> Criteri details >> along with page no. in the bid >>
a 1>>
2 <<TQ <<TQ << Kindly fill the << Mention Certificate/ Project name
Criteria 2>> Criteri details >> along with page no. in the bid >>
a 2>>
ANNEXURE-5: Code of Integrity
ANNEXURE-6: Project Details

6.1 Project Summary

S# Item Details

Number of 1 or 2 or 3 clients
Client
projects enclosed
1 Name of the Client 1 Contract Value (In Lakhs)

2 Name of the Client 2 Contract Value (In Lakhs)

3 Name of the Client 3 Contract Value (In Lakhs)

6.2 Project Details (To be filled for each Project)

S# Item Details

1 Name of the project/Client

2 Project Brief

3 Technology Involved

4 Contract Value (In Lakhs) (ensure relevant proof

has been enclosed)

5 Mention the document enclosed as proof of

client engagement

i. Master Service Agreement/ Work Order/ PO

ii. Certificate from end client
iii. CA certificate with UDIN (for ongoing
projects)
iv. Any other additional supporting document
like bid documents or eRJanelment rate
card to ascertain “value or technologies or
both” involved in the project.

Note: Self-declared or self-generated

documents will not be considered.

6 Reference page number in the bid proposal

7 No. of cumulative orders enclosed as a proof for

the project value

8 Name, Title & Address of the Client who can

be contacted
ANNEXURE-7: Agency/ Company information

Following are the particulars of our organization:

Details
S. No. Description
(To be filled by the bidder)
1 Name of the bidder
2 Regional official address (in Madhya
Pradesh, if
any)
3 Phone No. and Fax No.
4 Registered Headquarters Address
5 Phone No. and Fax No.
6 Web Site Address
7 Details of Agency’s Registration (Please
enclose
copy of the registration document)
8 Name of Registration Authority
9 Registration Number and Year of Registration
10 EPF/ESI registration Number
11 Goods and Service Tax Registration No.
12 Permanent Account Number (PAN)

Note: Separate sheets and additional details may be attached wherever necessary
ANNEXURE-8: Contact Details of officials for correspondence during proposal process:

Details Authorised Signatory Secondary Contact

Name
Title
Company
Address
Phone
Mobile
E-mail
ANNEXURE-9: FINANCIAL PROPOSAL FORMAT

Annexure 9.1 – Financial Bid Covering Letter:

(Please note - This format is only to be submitted in Financial Bid available on RJ Tender portal
(https://eproc.rajasthan.gov.in/). No copies of filled financial bid shall be submitted with PQ cum
Technical bid; else the bid shall be rejected.)

To, Date: / /2024

The Project Director,
RSLDC,

Sub: Financial Proposal for Proposal for Selection of Agency for providing Services for Project
Management Unit/Project Management Consultancy.

Ref: NIT No.: Dated:

Dear Sir,

a) I/We, the undersigned proposer, having read & examined in detail, the Bidding Document,
the receipt of which is hereby duly acknowledged. I/ we, the undersigned, offer our best
commercial rates to provide services of Technical Team with the said tender documents and
in accordance with the schedule of Prices indicated in the Price Bid and made part of this
Tender.
b) If our Bid is accepted, we undertake to coRJlete the project within the scheduled time lines.
c) We confirm that this offer is valid for 180 from the date of submission of the bid of to the
RSLDC Jaipur.
d) This Bid, together with your written acceptance thereof and your notification of award,
shall constitute a binding Contract between us.
e) We agree that the RSLDC Jaipur is not bound to accept the lowest Bid or any Bid, or the
RSLDC may reject all bids.
f) I/We agree to all the terms & conditions as mentioned above & in the bidding
document and submit that we have not submitted any deviations in this regard.

Dated this……………by ..... 2024

Name of Bidder (Agency/ CoRJany’s name):
Authorised Signatory (Name)
Phone Number including Mobile
Number: E-mail:
Annexure-9.2 – Financial Bid Form:

This is to be submitted only under the financial bid cover at e-tendering portal.

Name of the Bidder:

Address:

We submit herewith the Financial Proposal for the assignment proposed by RSLDC:

S. Total
Position QTY Rate (INR) Cost
No
(INR)
A B C =A*B

1 5

Grand Total of “D” (In

Figures)
Grand Total of “D” (in
Words)

Terms & Conditions: -

1. The yellow highlighted portion shall only be filled by the bidder.

2. The Bidder is required to quote prices inclusive of cost of incidental services, applicable
taxes and duties, exclusive of GST which shall be paid as per the prevailing rates.
3. Bidder shall provide all the prices as per the prescribed format. Bidder shall not leave any
field blank. NIL value quoted against any value above shall lead to rejection of proposal.
4. The amount in column “C” (Total Cost) shall be evaluated for financial bid.
5. The Payment for the aforesaid quoted value shall be paid in accordance with
clause of ‘Payment’terms.
ANNEXURE-10: SELF-DECLARATION

{To be submitted on the letter head of the bidder}

To, Date:
Project Director

In response to the RFP Ref. No. dated for Selection of

Agency for providing Services for Project Management Unit/Project Management Consultancy,
as an Owner/ Partner/ Director/ Auth. Sign. of , I/ We hereby declare that presently our CoRJany/
agency
, at the time of bidding:
(a) Possess the necessary professional, technical, financial and managerial resources and
coRJetence required by the Bidding Document issued by the RSLDC;
(b) Have fulfilled my/ our obligation to pay such of the taxes payable to the Union and
the State Government or any local authority as specified in the Bidding Document;
(c) is having unblemished record and is not declared ineligible for corrupt & fraudulent
practices either indefinitely or for a particular period of time by any State/ Central
government/ PSU/ UT.
(d) Does not have any previous transgressions with any entity in India or any other country
during the last three years
(e) Does not have any debarment or blacklisting by any other govt.
department/organization/ society as on date of bid submission.
(f) is not insolvent in receivership, bankrupt or being wound up, not have its affairs
administered by a court or a judicial officer, not have its business activities suspended and
is not the subject of legal proceedings for any of the foregoing reasons;
(g) does not have, and our directors and officers not have been convicted of any criminal
offence related to their professional conduct or the making of false statements or
misrepresentations as to their qualifications to enter into a procurement contract within a
period of three years preceding the commencement of the Tender Process, or not have
been otherwise disqualified pursuant to debarment proceedings;
(h) Does not have a conflict of interest as mentioned in the bidding document which
materially affects the fair competition.
(i) Will comply with the code of integrity as specified in the bidding document.

If this declaration is found to be incorrect then without prejudice to any other action that may be
taken as per the provisions of the applicable Act and Rules thereto prescribed by GoRJ, my/ our
security may be forfeiture in full and our proposal, to the extent accepted, may be cancelled.
Thanking you,

Authorized Signature {In full and initials

with Seal}: Name and Title of Signatory:
Name of Bidder (Agency/ Company’s
name): In the capacity of:
Address:
Contact information (phone and e-mail):

Date & Time& Place:

ANNEXURE-11: NDA with the deployed resource.

NON-DISCLOSURE AGREEMENT

For good consideration, and in consideration of being engaged by RSLDC, the undersigned
person hereby agrees and acknowledges:

1. That during the course of my engagement, there may be disclosed to me certain

confidential information of RSLDC or any Department / PSU / Subsidiary unit/ undertaking
unit of State or Central Government; said confidential information consisting but not
necessarily limited to:
a. Technical information: Methods, processes, formulae, coRJositions, systems,
techniques, inventions, machines, coRJuter programs and research projects.
b. Government information: stakeholders list, citizens’ personal data, sources of
data, financial data, production, or merchandising systems or plans.
2. I agree that I shall not, during or at any time after the termination of my engagement with
RSLDC, use for myself or others, or disclose or divulge to others including future
eRJloyees/ eRJloyers, any confidential information or any other proprietary data of
RSLDC in violation of this agreement.
3. I agree that I shall not copy or transfer any coRJuter program, design, documents, any
correspondence and all other material relating to the project to others through personal e-
mails or any other medium during my engagement with RSLDC.
4. I agree that any official email id assigned to me by RSLDC shall be only and strictly used
for all official correspondences between RSLDC and / or its clients. It shall in no way be
used by me for personal use.
5. That upon the termination of my engagement from RSLDC:
a. I shall return all documents and property of RSLDC, including but not necessarily
limited to laptops, pen drive, data cards, drawings, blueprints, reports, manuals,
correspondence, coRJuter programs, and all other materials and all copies thereof
relating in any way to RSLDC business or in any way obtained or produced by me
during the course of engagement. Further, I shall not retain copies, notes or
abstracts of the foregoing.
b. RSLDC may notify any future or prospective eRJloyer or third party of the existence
of this agreement and shall be entitled to full injunctive relief for any breach.
6. This agreement shall be binding upon me and my personal representatives and
successors in interest, and shall inure to the benefit of RSLDC, its successors and
assigns.

Signedthisday of , 20 .

ERJLOYEE: RSLDC:

ERJloyee Signature: Signature:

Printed Name: Printed Name& Title:
 ANNEXURE-12: – CA Certificate format for Turnover (Indicative)

Sub: Certificate regarding Turnover in India in any of the three successive financial years during last 5
Financial Years i.e., for the year ending March 31, 2018-19, 2019-20, 2020-21, 2021-22, and 2022-23:

Dear Sir,

We have examined the books of account and other relevant records of <<Bidder’s Name &
registered Address>> based on such examination and according to the information and
explanation given to us, and best of our knowledge and belief, we hereby certify the details
given below:

S# Financial Year Annual Turnover in India

01

02

03

Total

Average Turnover
of these
three F/Y

For and on behalf of

(Chartered

Accountants)

Firm Registration No

…………… Membership

No…………………… UDIN

No……………………………

….

Place…………………………

………….

Date:…………………………

………….
ANNEXURE-14: Document Checklist for bid submission
SN Document Ref. Page No.
1 Bid Covering Letter as per Annexure 2
2 Checklist for Eligibility / Qualification Criteria CoRJliance
Annexure 3
3 Checklist for Technical Evaluation Criteria CoRJlianceAnnexure 4
4 Code of Integrity Annexure 5
5 Project Details Annexure 6
6 Agency/ CoRJany Information as per Annexure-7
7 Contact Details of Bidder as per Annexure 8
8 Self-Declaration for nonblack-listing Annexure 10:
9 Proof of Financial Turnover Annexure 12
Proof of Legal Entity
10 Registration copy certificate - EPF
11 Registration copy certificate - GST
12 Registration copy certificate - PAN

Page 49 of 60
ANNEXURE-15: Probable grounds of rejection or non-
consideration

The bid would be liable to rejected on following grounds, if the appropriate documents are not
submitted along with the bid:

a. Non-payment of tender processing fees and online EMD while submitting the bid.
b. For Financial Turnover criteria – Both the documents shall be submitted viz CA certificate
for relevant turnover & Audited Financial Statements (B/S & P/L). Non-submission of
anyone document may lead to rejection of bid.
c. No mention of UDIN on CA certificate and/or certificate is not signed on CA letterhead or
grossly deviating from the given format.
d. If the details motioned in CA certificate is not matching with UDIN records.
e. For Technical Capability criteria
i. Non submission of WO/PO/Agreement along with Client Certificate
ii. For ongoing projects - Non submission of WO/PO/Agreement along with
Client Certificate/ CA certificate for payment received.
iii. No mention of amount on any one of the aforesaid documents.
iv. Submission of self-declaration documents in place of client certificate
f. Mandatory undertaking of blacklisting not submitted
g. The bidders are required to quote for each line item in financial bid. If any bidder does
notquote any rate in respect of any categories, the bid will be rejected.
h. Submission of Financial bid in technical bid documents.
i. Non-filling of the required formats as given in the annexures.
j. For claiming technology/domain experience – non mentioning of the sector while filling
theproject details as per annexure
k. Non submission of the document that is mentioned under the eligibility criteria
andtechnical evaluation criteria.
l. Non submission of any other document that is required, as mentioned in respective
sectionof the RFP.
m. Any bid that includesassuRJtions or conditional deliverablesshall be summarily rejected.
ANNEXURE-16: Certificate of Conformity/ No Deviation

To, Date:

Project Director

CERTIFICATE

This is to certify that, our technical bid is in conformity to the entire scope of work/services, the
resources profile, qualification experience, and essential requirements outlined in the Key
Personnel required in PMU Team and Terms & Conditions mentioned in RFP, and which I/ We
shall supply if I/ We am/ are awarded with the work, are in conformity with the scope of work of
the bidding document and that there are no deviations of any kind from the scope of
work/services.

Also, I/ we have thoroughly read the tender/ bidding document and by signing this certificate, we
hereby submit our token of acceptance to all the tender terms & conditions of the bidding
document without any deviations.

I/ We also certify that the price I/ we have quoted is inclusive of all the cost factors involved in
the execution of the scope of services as mentioned in RFP, to meet the desired Standards set
out in the Tender/ bidding Document.

Thanking you,

Name of the Bidder: -

Authorised Signatory: -
Seal of the Organization:
-
Date: Place:
ANNEXURE-17: Declaration of Compliance to Requiremen