Server 2008

Setting Shared Folder (Windows Server 2008) (MF9200 Series)
Jul 23, 2024•Knowledge
Title
Setting Shared Folder (Windows Server 2008) (MF9200 Series)
Description
Setting Shared Folder (Windows Server 2008)
Solution
SETTING SHARED FOLDER (WINDOWS
SERVER 2008)
NOTE:
If "Access permissions" are granted to users who are registered to computers, they
are authorized to operate folders and files.
There are two types of access permissions:
 Network-level access permission
This is to control users who access to the shared folder over the network.
 Local-level access permission
This is to control users who access folders by logging on to their computers.
The local-level access permission can be set only when the drive in which folders
are located is formatted in NTFS.
Shared Folder without Access Control

In Windows Server 2008, you can use the special folder named "Public folder,"
which allows files to be shared with other users on the same network. Using the
Public folder, you can set up a shared folder without access control.
NOTE:
By default, the Public folder is created in the [Users] folder, on the drive (e.g. C
drive) Windows Vista is installed on.
Example: \Public\share
For Windows Server 2008 users
Sharing the Public folder
1. On the [Start] menu, select [Control Panel] to open [Control Panel]

window.
2. Click [Set up file sharing] to open the [Network and Sharing Center]
window.
3. In the [Network and Sharing Center] window, click the downwards arrow
next to [Public folder sharing].
4. Select [Turn on sharing so anyone with network access can open, change,
and create files], and then click [Apply].
NOTE:
 Do not select [Turn on sharing so anyone with network access can open
files]. Otherwise, you will not be able to store a document scanned with
this machine in a shared folder.
 If the [User Account Control] dialog box appears in Windows Server
2008, click [Continue].
5. Click the downwards next to [Password protected sharing].
6. Check [Turn off password protected sharing], and then click [Apply].
NOTE:
If the [User Account Control] dialog box appears in Windows
Server 2008, click [Continue].
For Windows Server 2008 R2 users
Sharing the Public folder

window.
2. Click [View network status and tasks] to open the [Network and Sharing
Center] window.
3. Click [Change advanced sharing settings] in the [Network and Sharing

Center] window.
4. In the [Advanced sharing settings] window, under [Public folder sharing],
select [Turn on sharing so anyone with network access can read and write files
in the Public folders].
5. Under [Password protected sharing], select [Turn off password protected
sharing], and then click [Save changes].
Creating a folder to store a file
You can store a file in the first level of the Public folder. This section describes the
procedure for creating a new folder in which to store a file in the Public folder.
1. Display the Public folder in Windows Explorer, etc.
2. Create a new folder in the Public folder.

NOTE:
It is recommended that you write down the folder name you created
here.
Shared Folder with Access Control

Creating a User Account for Accessing a Shared Folder
You need to create user accounts for users who access the shared folder in
advance. This section describes the procedure for creating a new account on your
computer.
NOTE:
Even if you do not create a new account by following the
procedures below, you can add a pre-registered account for users
who are permitted to access the shared folder. In such case, you
need to create a password if one has not been set for the pre-
registered account. Once the password is created, the user is
prompted to type it when he/she logs on to a computer.

window.
2. Click [Add or remove user accounts].
3. In the [Manage Accounts] dialog box, click [Create a new account].
4. In the [Create New Account] dialog box, enter the user name, check
[Standard user], and then click [Create Account].
NOTE:
 The user name must be up to 20 alphanumeric characters long.

 It is recommended that you write down the user name you created here.
5. Click the user name created in step 4, and then click [Create a password].
6. In the [Create Password] dialog box, type the password in two boxes, and
then click [Create password].
NOTE:
 The password must be up to 14 alphanumeric characters long.

 It is recommended that you write down the password you created here.
7. Close the [Change an Account] dialog box.
Setting a Shared Folder and Access Permissions
Once you create the account on your computer, create a shared folder. Add the
created account to the shared folder as a user who is permitted to access that folder.
Set the permission which allows the user to access the folders as well.
NOTE:
If "Access permissions" are granted to users who are registered for
computers, they are authorized to operate folders and files.
This section describes the procedure for granting FULL Control permission to
the "Everyone" account so that any user can access the shared folder.
There are two types of access permissions:

 Network-level access permission
This is to control users who access to the shared folder over the
network.
 Local-level access permission
This is to control access to folders by users who are logged on to

the computer.
The local-level access permission can be set only when the drive in which
folders are located is formatted in NTFS.
The [File Sharing] dialog box is used to set up the access permissions. The
network-level and local-level access permissions for a user will be set
simultaneously when you select a permission level in the [File Sharing] dialog
box.
For Windows Server 2008 users
1. Create a folder in any drive.
It is recommended to create the folder in a place where users can find it easily,
such as the first level in C drive.
Ex) C:\share
2. Right-click the created folder.
3. Select [Share...] to open the [File Sharing] dialog box.

4. Click [ ] on the left side of [Add], and select the user
5. Click [Add].
6. Select the added user. Select the [Contributor] or [Co-owner] check box.
Click [Share].
 If the [User Account Control] dialog box appears in Windows Server 2008,
click [Continue].
 Access permissions in Windows Server 2008
- Reader: A reader can only view shared files.

- Contributor: A contributor can create, alter and delete shared files,
but not alter access permissions.
- Co-owner: A co-owner can perform all file operations including

creating, altering, deleting shared files and altering access
permissions.
7. Click [Done] to close the [File Sharing] dialog box.
For Windows Server 2008 R2 users
1. Create a folder in any drive.
It is recommended to create the folder in a place where users can find it easily,
such as the first level in C drive.
Ex) C:\share
NOTE:
It is recommended that you write down the folder name you created
here.
2. Right-click the created folder.

3. Select [Share with], and then select [Specific people...] to open the [File
Sharing] dialog box.
4. Click [ ] on the left side of [Add], and then select the user.
5. Click [Add].
6. Select the added user. Select the [Read/Write] check box. Click [Share].
NOTE:
Access permissions in Windows Server 2008 R2
- Read: "Read" can only view shared files.
- Read/Write: "Read/Write" can create, alter and delete shared files,

but not alter access permissions.
7. Click [Done] to close the [File Sharing] dialog box.

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Setting Shared Folder (Windows Server 2008) (MF9200 Series)

Jul 23, 2024•Knowledge

There are two types of access permissions:

 Network-level access permission

 Local-level access permission

This is to control users who access folders by logging on to their computers.

Shared Folder without Access Control

For Windows Server 2008 users

Sharing the Public folder

1. On the [Start] menu, select [Control Panel] to open [Control Panel]

5. Click the downwards next to [Password protected sharing].

For Windows Server 2008 R2 users

Sharing the Public folder

1. On the [Start] menu, select [Control Panel] to open [Control Panel]

3. Click [Change advanced sharing settings] in the [Network and Sharing

Creating a folder to store a file

1. Display the Public folder in Windows Explorer, etc.

2. Create a new folder in the Public folder.

Shared Folder with Access Control

1. On the [Start] menu, select [Control Panel] to open [Control Panel]

3. In the [Manage Accounts] dialog box, click [Create a new account].

 The user name must be up to 20 alphanumeric characters long.

 The password must be up to 14 alphanumeric characters long.

7. Close the [Change an Account] dialog box.

Setting a Shared Folder and Access Permissions

There are two types of access permissions:

 Local-level access permission

This is to control access to folders by users who are logged on to

For Windows Server 2008 users

1. Create a folder in any drive.

2. Right-click the created folder.

3. Select [Share...] to open the [File Sharing] dialog box.

- Reader: A reader can only view shared files.

- Co-owner: A co-owner can perform all file operations including

7. Click [Done] to close the [File Sharing] dialog box.

For Windows Server 2008 R2 users

1. Create a folder in any drive.

2. Right-click the created folder.

- Read: "Read" can only view shared files.

- Read/Write: "Read/Write" can create, alter and delete shared files,

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