FCI HQ-EP013(11)/7/2022-EP

I/614078/2023

FCI HQ-EP013(11)/7/2022-EP
FOOD CORPORATION OF INDIA
HEADQUARTERS, KHADYA SADAN
16-20, BARAKHAMBA LANE
NEW DELHI
Dated: Approved date

(Circular No. EP- 03-2023-33)

Subject: Comprehensive Transfer Policy Guidelines for employees of

Food Corporation of India

Regulation 17 of Food Corporation of India (Staff) Regulations 1971

provides that “An employee shall be liable to serve anywhere in India in
the service of the Corporation and to proceed on tour in the course of
his official duty to any place within India or abroad”.

To regulate the placement and rotation of employees to various offices/ stations

judiciously and in the best interest of the Corporation and to ensure that these
are done in an objective and transparent manner, certain transfer policy
guidelines have to be laid down.

1. Transfer Policy

The primary functions of Food Corporation of India are to undertake

procurement, storage, movement, transport, distribution and sale of food grains
and other foodstuffs as decided by Government of India from time to time. In
the discharge of these functions, the Corporation has to appoint sufficient
number of employees and post them at various places throughout the country.
In order to efficiently discharge the assigned functions, the Corporation has to
expose its employees particularly at higher levels, to various activities /
functions and rotate them from one place to another.

In supersession of earlier instructions on the subject, the transfer

policy for employees has been formulated as follows:

2. General Guidelines

2.1 Applicability: These transfer policy guidelines are applicable to

all the Employees working in Food Corporation of India.

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2.2 Tenure: The tenure at various locations and units of

administration in FCI is given below, which is to be adhered to for all employees,
for their service in all posts:

Sl CATEGORY AND PLACE TENURE

No. OF POSTING
(a) For Cat-I and Cat-II Cat-I and Cat-II officer will normally serve
officer posted in for a minimum of 24 months and a maximum
Sensitive Seat. of 36 months when posted in a Sensitive
seat/post.

The tenure mentioned above, shall not be

applicable in following scenarios:

(a) A disciplinary action initiated against the

officer under Regulation 58.

(b) Adverse reporting in writing by controlling

authority with proper justification.

(c) On Promotion

(d) Officers/officials posted in Vigilance

Division shall be governed by CVC Circular
No. 07/02/22 dated 03.02.2022 which inter-
alia states that initial posting of an
officer/official in Vigilance Unit of an
organization should be for a period of three
years only. If considered necessary, the
tenure of the vigilance functionary may be
extended for a minimum period of three
months and maximum of two years, only
after review, which shall be based on his
efficiency, integrity and requirement for
completion of work on hand, etc. The
continuation of an officer/official in Vigilance
Unit beyond three years shall be subject to
concurrence of the Chief Vigilance Officer
concerned. In case, CVO's position is vacant,
concurrence of the Head of Vigilance Unit
shall be required for granting extension of
tenure beyond three years.
(b) For Cat-I and Cat-II Cat-I officer will serve for a normal tenure of
officers serving at a 36 months and extendable upto 60 months in
Station except sensitive a Station at a stretch.
seat/difficult station
Cat-II officer will serve for a normal tenure of
48 months and extendable upto 60 months in
a Station at a stretch.

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(c) For Cat-I officer serving For difficult stations of North East, Union
at Difficult Station Territories of Ladakh, and Andaman & Nicobar
Island, the effective tenure shall be 24
months.
(d) For Cat-I and Cat-II CAT I OFFICERS:
employees serving in FCI
Hqrs (including IFS) (a) No employee shall be posted in
division/section in Headquarters for more
than 3 years. He can serve for a maximum
of 05 years at a stretch in FCI Hqrs/IFS.

(b) An employee (GMs and below) shall be

posted in Headquarters/IFS for a maximum
of 10 years in entire service, except officer of
Legal Cadre.

CAT-II OFFICERS

Category-II officer can serve for a maximum

of 10 years in entire service in FCI Hqrs.
(e) For Cat-I officer posted Category-I officer can serve upto 5 years at a
in Region/Zonal stretch in the Region/Zonal Office.
Office/Zone
Category-I officer can serve for a maximum
10 years in entire service in a Zone except
officer of Legal Cadre.

However, the period can be extended in case

of officer who is willing to serve more than the
stipulated period in difficult station.
(f) For Cat-II officer posted Category-II officer can serve upto 10 years at
in Region/ Zonal Office a stretch in the Region/ Zonal Office.

Category-II officer can serve for a maximum

of 15 years in entire service in a Region/
Zonal Office.
(g) Cat-III official posted in Category-III officials can serve for a
Divisional Office/ maximum of 15 years in an office viz. Division
Regional Office/ Zonal (DO)(including depots)/ Regional Office/Zonal
Office/Hqrs (including Office/Hqrs in entire service.
IFS)
Category-III officials can serve for a
maximum of 05 years in a depot or a section
in a DO/ ZO/ RO/ Hqrs after which he/she
shall be posted to another depot or a section
in a DO/ ZO/ RO/ Hqrs.

Tenure mentioned at 2.2 will be applicable in the respective category

only and the period spent in previous category will not be counted.

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2.3 Cat II & III employees will be eligible for transfer back to his/her preferred
Region on completion of the normal tenure as prescribed at clause 2.2.

2.4 In no case, an employee (Cat II & III) shall be posted to same seat where
he/she has once served except for those in the specialized cadres.
2.5 EDs and CGMs are exempted from stipulation of overall tenure as
stipulated at 2.2 above.

3. An employee completing an effective tenure of 24 months in NE Zone has

to give three preferences of Zones or Hqrs. For this purpose, Hqrs will be
treated as a separate unit.

3.1 Leave other than the earned leave (EL earned during the period of tenure
spent in NE), casual leave, restricted holiday availed by the employees shall be
deducted from the period of their stay at difficult station for the computing
effective tenure for the purpose of reckoning their eligibility for transfer. The
request for preferred Zone or Hqrs will have to be submitted directly to Hqrs by
the concerned employee at least two months before completion of tenure
period with copy endorsed to Executive Director (Zone) and concerned General
Manager (Region).

3.2 An employee may be posted to his choice of preference subject to

administrative convenience.

3.3 If a Cat I officer opts for transfer to NE, he will be preferred over others for
posting in NE Zone.

3.4 Period of suspension of an employee shall also not be counted while

calculating the effective tenure period spent by him/her in Division / Region/
Zone/ Hqrs as the case may be.

3.5 Period of deputation of an employee shall be counted against the

geographical territory of FCI Region/ Zone/ Hqrs as the case may be where the
employee has been posted during the period of such deputation.

3.6 Calculation of tenure of an employee in a particular seat/ office/ Region/

Zone/Hqrs shall be done considering the period from actual date of joining till
actual date of relieving.

4. Transfer on Promotion: The employees on promotion shall be

invariably transferred from their present work profile. On promotion from Cat
IV to Cat III will involve change of Divisional Office and from Cat III to Cat II
post will involve change of Region. The promotion from Cat II to I post and
within Cat-I post will involve change of Zone. However, it will not be

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applicable in case of Cat-I officers who have been posted in anticipation of his
promotion to higher post against the vacancy.
Transfer on promotion is to be done as stipulated above except in case of
promotion from Cat III to Cat II if employees has not completed 05 years in
the Region where he/ she is posted before promotion.

Eg; if a Cat III official who is transferred from UP Region Delhi Region and
within 2 years, if he/ she is getting promoted as cat II, then in such case the
officer can be retained in Delhi Region subject to availability of vacancy.

5. Posting to difficult Station

5.1 Executive Director(Zone) in consultation with GM(Region) are

empowered to identify and declare difficult stations once in three years based
on - (a) list of difficult stations notified by the State/Central Government if any,
(b) conditions of basic facilities / amenities available at different stations /
places etc. covering all the regions of Zone, and (c) If the stations identified by
FCI are different from those identified by Central /State Government, then no
extra financial benefits for such declared stations will be admissible. A list of the
difficult stations so identified may be forwarded to Headquarters for reference
and record.

5.2 Every Cat-I officer‟s is liable to serve at least one tenure during
their service at difficult stations declared by the FCI, Headquarters from time to
time.

6. Posting of employees to sensitive seats / posts

6.1 For posting in sensitive Divisional Office, the list of sensitive

divisions and posts shall be as per the Headquarters‟ Vigilance Division Circular
dated 25.02.2021 as amended from time to time. An employee (DGM & below)
except DGM (Fin), who has been posted in a sensitive seat may be posted to
another sensitive seat only after a gap of minimum two years.

6.2 General Manager (Region) of sensitive Region shall be posted to another

Sensitive Region only after a gap of three years.

6.3 No officer whose name is figuring in the DI list shall be posted as

Divisional Manager/ AGM (QC) of sensitive divisions.

6.4 Any employee, who is found guilty of sexual misconduct by the ICC and
punished, shall not be posted to a sensitive post during the currency of
punishment and 5 years after currency of punishment is over.

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6.5 GM (Region) / Divisional Manager/ AGM (QC) of sensitive Division shall

complete his/her normal tenure in the presently posted seat irrespective of their
completed period of stay in the Zone/ Region/ Place.

For example, if a Divisional Manager who is posted in DO Sangrur during

September 2023, he/ she shall complete normal tenure in that seat as per
clause 2.2 even if he/she has already completed his/her tenure in the Zone/
Region.

6.6 The procedure for effecting transfer will be in the order of period of stay of
the officer/ official in Hqrs/ Zone, followed by Region and Division in that order
only.

6.7 An employee who is involved in a vigilance case in Major Penalty charges

should be transferred out of Divisional/Regional/Zonal office, as the case may
be. The request for change of transfer from such employees shall not be
entertained by the authority concerned.

6.8 Following Regions shall be treated as Sensitive Regions, as amended by

FCI Hqrs Vigilance Division from time to time.

(a) Punjab
(b) Haryana
(c) Uttar Pradesh
(d) Jammu & Kashmir
(e) Chhattisgarh
(f) Madhya Pradesh
(g) Andhra Pradesh
(h) Telangana
(i) Assam
(j) Odisha

6.9 Divisional Manager and AGM (QC) shall not be again posted in the same
Divisional Office, where he/she has already served.

6.10 AGMs shall not be posted in and under the FCI Divisional Office in which
their home district falls except difficult station.

7. Inter-Zonal Transfer/deputation for Cat-II and Cat-III

employees: The transfers for inter-zonal transfer on tenure basis or on
permanent basis or mutual transfer in respect of Cat-II officer and Cat-III
employees are subject to following guidelines:

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7.1 Any request for transfer on tenure basis or permanent basis or

extension of tenure or mutual transfer shall be considered by concerned office
only if,

(a) Application has been given in prescribed format along with all the
requisite documents as per check list. The Inter-Zonal transfer on
tenure basis will be subject to administrative convenience and
availability of vacant posts of relevant level and Category.

(b) Request is forwarded by the concerned Executive Director (Zone) with

unconditional recommendations and concurred by the “Executive
Director” of the recipient Zone.

(c) All requests/representations of the employees in this regard will have

to be submitted through HRMS module only.

(d) Further, the following particulars are required to be updated invariably:

1. Administrative & Vigilance aspects together with “No Objection” of

the applicant will have to be verified at Zonal Office level. Once, the
request is forwarded/ submitted by Zonal Office to Hqrs, it will be
treated as recommended.

2. Vacancy position/seniority list shall be updated and uploaded on

website by all Zones on monthly basis.

3. Valid legal undertaking for permanent/Mutual transfer will have to

be uploaded by the initiator/applicant in HRMS module categorically
mentioning name of the Zone(s). In no case, the name of Region(s) to
be mentioned in the undertaking.

7.2 Request for extension of tenure must be received at least 3 months

prior to expiry of approved period of deputation.

7.3 The transfer will be subject to the availability of vacant posts of

relevant level at the place to which deputation is sought by the applicant and
subject to administrative convenience.

7.4 Employees shall be eligible for transfer benefits for joining back in
the parent zone on completion of Inter Zonal Tenure of minimum 03 years. This
benefit shall be available only once in career. Employees shall also be entitled for
Transfer benefits on Inter Zonal Permanent Transfer.

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8. Guidelines regulating Inter Zonal transfer on tenure basis

8.1 Inter Zonal transfer (on tenure basis) will be available to employees
only after completion of two years‟ service excluding period of probation.

8.2 Requests for Inter-Zonal transfer on tenure basis will be considered

only in genuine cases in following circumstances:

a) Marital status of the employee: Where husband/wife of an

employee is working in FCI/Central Govt. / All India services/State
Govt. or in Central/ State Public Sector undertaking/ Autonomous
bodies.

b) On the medical ground in respect of dependent family members

(including parents) subject to the condition that the treatment for
the disease is not available in the parent zone.

c) Confirmation of threat to life of self or spouse or dependent

children, if reported. In case of request on ground of threat, Zonal
Office of the parent Zone shall have the genuineness of the
requests assessed by a committee comprising of at least three
officers. Employee is to give choice of at least two zones while
applying for permanent transfer on the ground of extreme hardship.

8.3 The total allowable period of Inter-Zonal transfer in the entire

career of an employee shall be 5 (five) years further extendable for 01 year.
However, in exceptional circumstances Managing Director may consider to
extend it for another 01 year subject to his/her satisfactory performance and
contribution to the operation of FCI in that station/region/zone.

8.4 Inter-Zonal transfer is valid for the period for which it is allowed by
Personnel Division of FCI Headquarters and any extension is neither automatic
nor should it be assumed. The employee may be considered as transferred by
competent authority on last date of the completion of tenure and his/her
relieving shall be guided by circular dated 07.01.2020 issued on the subject.

8.5 In all Inter-Zonal transfer cases, ED(Zone)/GM(Region)/ Divisional

Manager concerned shall be responsible for ensuring that such an employee on
deputation is relieved immediately on the last day of his/her tenure and provide
substitute to take over his/her charge.

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9. Guidelines regulating Inter-Zonal transfer on permanent

basis

9.1 Inter Zonal transfer on permanent basis will be available to the employee
only after completion of two years‟ service in his/ her cadre/ Unit of seniority
including probation period.
However, there shall be no such minimum qualifying service in cases where
threat to life of the employee is involved and such cases will be considered
immediately for Inter Zonal Permanent Transfer.

9.2 Inter-Zonal transfer on permanent basis from one unit of seniority to

another as defined under Regulation 4 of FCI (Staff) Regulations, 1971 shall be
governed by following conditions:

(a) Where husband /wife of an employee is working in FCI / Central

Government / All India services State Government or in
Central/State Public Sector Undertaking/Autonomous bodies and
Private Companies/Multi-National companies of repute.

(b) On grounds of self and family members suffering from serious/life

threatening diseases.

(c) On grounds of extreme hardship in the rarest of cases constituting

threat to the life of the employee or Spouse or dependent children.
In case of request on ground of threat, Zonal Office of the parent
Zone shall have the genuineness of the requests assessed by a
committee comprising of at least three officers. Employee is to give
choice of at least two zones while applying for permanent transfer on
the ground of extreme hardship.

(d) Widow/Widower/Divorcee/Single Parent.

9.3 An employee on his transfer on permanent basis from one Zone to

another at his / her own request will be treated as a fresh entrant in the, latter
Zone for the purpose of seniority. Employee will be placed at the bottom of the
panel(s) drawn / to be drawn in the year of transfer for that particular post. In
case of more than one employee joining in a particular post from different zones,
their inter se seniority will be determined by panel year of their selection in the
particular post in their parent zone. In the event of their panel year being same,
inter-se seniority will be determined as per their respective Date of Birth.
Employee born earlier to be treated as senior.

9.4 At the time of transfer on permanent basis, it should be examined

that the employee who is transferred from parent zone should not be senior in

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the zone where he is transferred. For e.g., If an AG-II Depot is to be

transferred from „X‟ to „Y‟ Zone, then it should be ascertained that all the AG-III
Depot who is having same or earlier joining date are promoted to AG-II at “Y”
Zone.

9.5 An employee once transferred to a Zone on permanent basis would

have no claim on seniority / promotion etc. in the parent Zone irrespective on
any revision of seniority etc. at a later stage as a result of any court case or
other administrative decision. A legally valid undertaking will have to be
furnished by the employee in this regard while making a request for Inter Zonal
transfer on permanent basis.

9.6 Managing Director is the Competent Authority to allow Inter Zonal

transfer of Cat II, III and IV employees on permanent basis. Executive Director
(Zone) will be the Competent Authority for Inter-Regional transfer in case of Cat
IV employees.

9.7 In case of Cat IV employees, the words “Inter-Zonal" may be

construed as “Inter-Regional” also in the foregoing paras.

9.8 Any request for Inter-Zonal transfer on permanent basis will be

entertained only if it is forwarded by the concerned Executive Director(Zone)
with unconditional recommendations and concurred by the '”Executive Director”
of the recipient Zone.

9.9 Any request should be acceptable by concerned office only if,

application has been given in prescribed format alongwith all the requisite
documents as per check list. The Inter Zonal transfer on permanent basis will be
subject to administrative convenience and availability of vacant posts of relevant
level and Category.

9.10 The transfer guidelines mentioned in the Circular will not bestow
any right on employees to such deputation / transfer.

10. Posting of Cat-II and Cat-III employees under Direct

Recruitment

The posting in respect of Cat-II and Cat-III candidate on appointment by

Direct Recruitment shall be decided by the Zonal Offices/Regional Offices as per
following guidelines:

(a) The allotment of Region to the selected Cat II candidates should be done
as per preferred Region of posting (given by the candidate) in order of merit,
and after taking 03 Regions of their preference in order of priority.

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(b) The procedure mentioned above shall also be followed in case of posting
of direct recruited Category III employees at Regional Level as well for
allotment of Divisions, by obtaining preference of three (03) Divisions in the
order of priority. They will be allowed to be posted to their hometown, on
merit cum priority basis.

(c) Such allotment of regions and Divisions shall be subject to availability of

vacancies and administrative convenience.

(d) Where vacancies are more than the selected candidates, the concerned
ED/GM shall use their discretion to distribute the vacancies as per
administrative convenience while deciding allocation of Region/Division as the
case may be.

11. Guidelines for Special Cases:

In addition to the above, the following special cases may be

considered by the competent authority:

11.1 Transfers of office bearers of recognised Union/Association

The office bearers of any of the Union / Staff Association including

recognized Unions are not exempted from transfers. However, subject to
administrative convenience, the President and the Secretary of the recognised
Unions at the All India, Zonal and Regional levels may not be transferred outside
the station in the capacity of President or Secretary.

Further, the protected workmen declared by the Corporation are exempted from
transfer as per provisions of ID Act.

11.2 Posting of Husband and Wife

In view of the utmost importance attached to the enhancement of

women‟s status in all walks of life and to enable them to lead a normal family life
and also to ensure the education and welfare of the children, it has been decided
to consider posting/ transfer of the employees in the following situations subject
to administrative convenience::

(a) Where the spouses are employed in FCI and belong to same
unit of seniority, the Competent Authority may post them at the
same station.

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(b) Where one spouse belongs to an All India Service and the
other spouse belongs to FCI, the spouse employed under FCI may
apply to the competent authority and said authority may post the
employee to the station, or if there is no post under FCI in that
station, to the State where the other spouse is posted.

(c) Where one spouse belongs to a Central Service and the other
spouse belongs to FCI, the spouse employed under the FCI may
apply to the competent authority and the said authority may post
the employee to the station or if there is no post under FCI in that
station, to the station nearest to the station where the other spouse
is posted. If, however, the request cannot be granted because FCI
has no post in the said station, then the spouse belonging to the
Central Service may apply to the appropriate cadre controlling
authority and the said authority may post the said employee to the
station or if there is no post in that station, to the station nearest to
the station where the spouse employed under FCI is posted.

(d) Where one spouse is employed in FCI and the other spouse is
employed under the State Govt. or Central/State PSU, the spouse
employed under FCI may apply to competent authority which may
post the said employee to the station or if there is no post in that
station, to the State where the other spouse is posted.

11.3 Transfer of Specially Abled Employees

The posting and transfers of Specially Abled Employees may be

considered by the Competent Authority as per Central Government guidelines
issued vide DPE OM No. DPE-GM-0043/2014-GM (FTS-1899) dated 05.04.2023
forwarded vide FCI Circular no. EP-03-2023-19 dated 04.05.2023 which
stipulates that such persons may be given posting, as far as possible, subject to
administrative convenience, near their native places.

11.4 Transfer of Sports Person

A sports person actively involved in sports, as players and

administrators or both should be exempted from transfer till the time they are
associated with sports, subject to administrative convenience.

11.5 Transfers of employees due for retirement within two years to

their places of choice

Requests from officers/ employees, who are due for retirement

within two years, for transfer to their home State/towns or other stations where

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they want to settle down after retirement, may be considered by the Competent
Authority, subject to administrative convenience. The period of tenure/ stay as
mentioned in para 2.2 shall not apply.

11.6 Posting of employees having Divyangjan with specified

disability as dependent

The posting and transfers of an employee who serves as the main care
giver of dependent daughter/son/parents/spouse/brother/sister with specified
disability as certified by the certifying authority as a Person With Benchmark
disability may be exempted from the routine exercise of transfer/rotational
transfer, subject to the administrative constraints, by the Competent Authority
as per Central Government guidelines issued vide DoP&T O.M. No.
42011/3/2014-Estt (Res) dated 08.10.2018 and DPE-GM-0043/2014-GM (FTS-
1899) dated 05.04.2023 forwarded vide FCI Circular no. EP-03-2023-19 dated
04.05.2023 as amended from time to time.

11.7 Employees who‟s children are studying in Class X & XII will be exempted
from routine transfers. However, this exemption can be availed only in case of
transfer occurs during such specific academic year and up to the end of the
academic session only.

11.8 Newly recruited Ex-servicemen employees will be given posting to their

place of preference subject to availability of vacancies and administrative
convenience.

11.9 Widow/ single parent employees belonging to Cat II & III will be exempted
from routine transfer subject to availability of vacancies and administrative
convenience.

11.10 Employees appointed on compassionate ground will be posted to their

preferred ZO/RO/Division subject to availability of vacancies and administrative
convenience.

11.11 Mutual Transfer

Mutual Transfer is allowed to the Cat II & III employees on the following
conditions;

(a) Mutual transfers shall be allowed in case of employees of same

designation, cadre and Category only and subject to completion of standard
tenure as stipulated at clause 2.2 of the Transfer Policy Guidelines.

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(b) Conditions regarding the maximum tenure prescribed at clause 2.2 shall
prevail.

(c) Mutual transfers would be allowed Inter Zone and Inter Region only.

(d) In case of Inter Zonal mutual transfer of Cat II & III employees,
provisions relating to seniority shall be governed as stipulated under clause 9 of
the Transfer Policy.

12. Miscellaneous

12.1 The Competent Authorities while affecting the transfer may

consider economy aspect, administrative requirement, exigencies of work. The
endeavour should be to post the right person at the right place so that the
interest of the Corporation is best served.

12.2 Rosters/Registers shall be maintained at District/Region/Zone/

Headquarters level as the case may, for all request transfers of employees to a
particular station and transfers shall be affected as per roster position. Rosters
shall be invariably be uploaded in FCI Website as well. The updated roster/
register for a particular month shall be uploaded in the site latest by 7th of the
succeeding month without fail.

12.3 All transfer orders shall be normally issued two times in a year i.e.,
before commencement of RMS and KMS. For the purpose of calculation of the
tenure/ stay the period shall be taken as 30th June and 31st Dec respectively.

12.4 A correct and complete database is a prerequisite for effective

implementation of the Transfer Policy. Personnel Establishment Division of
Headquarters/Zonal/Regional offices shall ensure that the database containing
the profiles of all employees falling within their respective jurisdiction is updated
regularly in HRMS.

12.5 The employees transferred on their own request after completion of

full tenure would be eligible for transfer benefits as applicable.

“Full tenure” for this purpose shall be as follows;

Category I – 03 years (02 years in case of NE Zone)

Category II – 04 years
Category III & IV – 05 years

However, transfer benefits on Inter Zonal Tenure & Inter Zonal Permanent
Transfers shall be regulated as per clause 7.4 above.

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12.6 The DOP to transfer employees will be as stipulated vide DOP

circular dated 15.02.2022 as amended from time to time.

13. Transfer/posting orders issued with the approval of competent

authority in FCI Hqrs are strictly implemented and in a rare case, where good
and sufficient reason exists for making changes in such orders, prior approval of
competent authority of Hqrs should invariably be obtained.

14. RELIEVING OF OFFICERS/OPFFICIALS AT THE TIME OF

TRANSFER/PROMOTION:

All controlling officers should adhere to the following timelines for

relieving of employees on transfer on promotion and regular transfer:

A. TRANSFER ON PROMOTION:

(a) All employees who have been promoted and transferred by the
competent authority shall be mandatorily relieved by the controlling
authority within a maximum of 15 days from the date of issue of promotion
order by appointing authority.

(b) Employee under transfer should join the next place of posting
within the Joining Time as admissible.

(c) If the officers/officials do not join the next place of posting within
the applicable joining time, an administrative/disciplinary action shall be
initiated by the controlling authority of the new place of posting.

(d) An employee may refuse promotion by making a written request for

foregoing promotion within 15 days of issue of promotion order to the
competent authority and only in such scenario employee can be retained at
the place of posting.

(e) If the competent authority has decided to reject the request for
foregoing promotion, the employee shall be stand relieved from the date of
decision of the competent authority and the employee shall have to join at
the next place of posting within the joining time available.

(f) An employee can also make a written request for

cancellation/modification of transfer order within 07 days of issue of order
by competent authority and if no reply is received by the
applicant/controlling authority, it is to be assumed that the representation
has not been accepted by the competent authority and the employee is to

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be relieved within the time limit as specified above, without waiting for any
communication/decision from competent authority.

B. REGULAR TRANSFER

(a) All employees who have been transferred by the competent

authority shall be mandatorily relieved by the controlling authority within a
maximum of 10 days from the date of issue of transfer order by the
competent authority.

(b) Employee under transfer should join the next place of posting
within the Joining Time as admissible.

(c) If the officers/officials do not join the next place of posting within
the applicable joining time, an administrative/disciplinary action shall be
initiated by the controlling authority of the new place of posting.

(d) An employee can also make a written request for

cancellation/modification of transfer order within 07 days of issue of order
by competent authority and if no reply is received by the
applicant/controlling authority, it is to be assumed that the representation
has not been accepted by the competent authority and the employee is to
be relieved within the time limit as specified above, without waiting for any
communication/decision from competent authority.

15. Officers who are on the verge of their retirement shall not issue any
transfer/posting orders, thirty days before their retirement. Further, no
posting/transfer shall be ordered by an officer who himself is under orders of
transfer, between the date of his transfer orders and the date of his relieving.

16. Officers and Officials shall submit a declaration in Rice/Wheat Procurement

Region regarding ownership of rice/flour mill in the name of their family
members such as father, father-in-law., mother, mother-in- law, brother,
brother-in-law, sister, sister-in-law, husband/wife and children. In case any of
their relatives mentioned above has a rice/flour mill, then in the case of Cat-II
and Cat-III employees, they should not be posted in the same Divisional Office
and in the case of Cat-I officers, they should preferably be posted outside the
State and in any case in a District which is far (say 100 Kms) from location of
the rice/flour mill.

17. OUTSIDE INFLUENCE: No officer shall bring or attempt to bring any

political or other outside influence to further his own interest in respect of
matters pertaining to his service including transfer as this will render them liable
for disciplinary action as per provisions contained in FCI (Staff) Regulations,

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1971 Section 32(A) for violating the provisions mentioned in Regulation 50

which stipulates that "No employee shall bring or attempt to bring, any political,
personal or other influence to bear upon any authority of the Corporation to
further his interests or the interest of any other person in respect of matters
pertaining to his service or the service of such other person or in respect of any
other mater involving a pecuniary or other benefit to him or so such other
person". It is clarified that adequate avenues are available for employees to
submit representations/appeals against their transfers/postings and other
grievances and seek redressal, subject to administrative requirement/
convenience.

18. General

The authorities competent to issue transfer orders may also consider the cases
which do not strictly fall within the policy but are required to be considered.
Such cases shall be thoroughly examined;

a) At Headquarters level by a committee of three EDs chaired by ED (Personnel)

and two other Executive Directors nominated by C&MD from time to time.

b) At Zonal Level by a committee comprising of CGM (Personnel)/ GM

(Personnel) and any two GM/ DGM nominated by ED (Zone).

c) At Regional Level by a committee comprising of DGM (Region)/DGM

(Personnel), and two other DGM/AGMs nominated by GM (Region).

On the committee report, suitable decision regarding transfer of such officer/

employee may be taken by competent authority.

(Ashwani Kumar Gupta)

Chief General Manager (PE)

Distribution: As per standard mailing list.

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