The Krishna District Milk Producers Mutually Aided Krishna Milk Union

Cooperative Union Limited, Vijayawada (KMU)

VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

1.0 OBJECTIVE: This procedure identifies potential or likely emergency situations its
Impact on food safety and actions to be taken in the event of occurrence of potential
emergencies

2.0 SCOPE: Entire Krishna Milk Union.

3.0 RESPONSIBILITY: All Heads of the Departments (is there any emergency team
/safety officer). Overall responsibility – Top Management
4.0 SYSTEM:
During emergency situations the alarm is operated manually to caution each and every
employee/worker in the plant.It is informed and notified to all employees to gather at
assembly point. The assembly points are located at Powder Plant and Security Main
Gate. All the employees are trained internally to face the emergency situations. In an
emergency the important contact numbers are displayed at prominent places. The
following table shows situations in which, there is a reasonable probability that the
consumption/exposure to a food will lead to adverse health consequences which are
serious or life-threatening, or that the probability of a food borne outbreak situation is
considered high also plant infra structure and life threatening situations like fire, corona
etc..Under such circumstances with the help of contact list we will inform all the
customers / agents to withdraw/destroy immediately. For emergency preparedness
alertness among staff and workers, mock drills conducted once in six months.
Emergency Contact No. displayed at prominent places in the plant.
1. Factories Manager, KMU : 9440805418
2. Safety Officer (Elec), KMU : 9030859574
3. Security & Vigilance Officer, KMU : 9440805420
4. Medical Officer,KMU : 7286887777
5. First Aid Trainees : 9966796965; 9492525600; 7780472728
6. State Medical Helpline : 108
7. Ambulance Helpline : 102
8. Govt. General Hospital, Vijayawada : 0866-2452244
9. Fire Control Room : 101
10. Fire Divisional Office, Vijayawada : 0866-2570101

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 1 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

11. Fire Station, Kothapet, Vijayawada : 0866-2514851

12. Police : 100

The following are emergency situations identified and actions taken

Potential
Likely impact on Responsibilit
S.No Emergency Action to be taken
food safety y
Situation
 DG Sets, UPS
are in place
 Product sample
shall be given
to QC lab for
analysis.
1
Total Power Product Spoilage if it  Basing on test DGM-PLANT
failure continued for long time results the
decision will be
taken whether
to utilize or
discard the
product.

 Fire DGM-
Extinguishers, PLANT
Fire Hydrants,
Sand Buckets
available &
2 Fire
Affects the Product / Information to
Persons fire station to
arrest fire.
 The affected
product shall
be discarded.

3 Leakage of  Arresting of DGM-

Ammonia gas ammonia PLANT
leakage by
closing all the
valves and
shutting down
Affects the health of refrigeration
persons units.
 If any product

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 2 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

is in opened
condition shall
be sent to QC
analysis,
basing on the
test results the
product is
utilized or
discarded.

 Clearing / DGM-
pumping out, PLANT
over flowed
Flooding of drainage water.
drain water into
 Check the
the process Product
4
area due to contamination
product for
blockage of unusual odour ,
drains clour.
 The affected
product shall
be discarded.
Purchase of Water DGM -
It may affects the
Shortage / Tankers from Municipal PLANT
5 Production and
Failure of Water Corporation / Village
cleaning system of
Supply Borewells.
equipment and utensils.
Road Tanker It will affect quality of  Arranging of DGM-
Break Down the milk alternate tanker PRODUCTI
along with milk ON.
pumping
arrangement
immediately.
6  Product sample
shall be given
to QC lab for
analysis.
 Basing on test
results the
decision will be

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 3 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

taken whether
to utilize or
discard the
product.
Marketing The quality of the  Alternate DGM-
Vehicles product under source vehicle PRODUCTI
Breakdown transportation will be will be placed ON
getting decrement, If it and product will
is prolonged the food
be shifted into
may become unsafe.
it as early as
possible.
 As our vehicles
moves one by
one on the
same routes
 If the shifting of
product is
delayed the
product may be
recalled.
 Use of Ice DGM-
Blocks to PLANT
maintain Ice
bank temp. to
Failure of the extent
refrigeration possible.
Unit and
 Diversion of
increase of Ice
7 bank and cold
Product may get raw milk cans
spoiled. to Chilling
store
temperature to centers.
objectionable  Shifting of
levels. Processed milk
to nearest dairy
or chilling unit if
necessary.

8 Product Failure Consumption of product The product will be FSMS Team

at Market Place will cause harm to the recalled.
/ Complaint consumer
leading to
withdrawal of
product from
Market

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 4 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

 First aid will be

done, at health
center, if it
happens in
general shift.
 If incident
occurs in other
Accidents in the
9 Persons will get injured. than general HOD-HR
plant premises
shift, we will
use our own
ambulance to
send the victim
to hospital and
to treat.

 Arresting the
entry of flood
water into
processing
area.
 Pumping out
flood water
from process
Heavy Rains area.
and entry of  Product sample
10 flood water into Affects the Product shall be given
the process to QC lab for
area analysis.
 Basing on test
results the
decision will be
taken whether
to utilize or
discard the
product.

Breakdown of
Immediate rectification
Boilers DGM-
11 Serious injury of boilers
PLANT

12 Strikes and Production get affected Hiring of Private Labour HOD-HR

Personnel

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 5 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

Unrest

Strengthening of
Security Staff in order to
Bioterrorism/ Food / personnel
13 stop destruction of FSMS TL
Sabotage become unsafe.
property / product

Social Distancing,
usage of mask,
Medical Business Loss due to sanitization, provide
14 Emergency curfew/ lockdown isolation and shifting to HOD_HR
(COVID 19) hospital if corona
effected persons are
identified.

In case of above eventualities the DGM (see responsibility why only DGM) production is
immediately intimated to:
a. Stop dispatch of the problematic product.
b. Stop processing and manufacture of next batches.
c. Issue samples of finished as well as under process and raw material
samples to lab.

1.1 In case of very serious nature of the problem the Managing Director is
intimated an emergency meeting is conducted with all the Functional
heads and Dairy Managers.

1.2 Based on the feedback reports of lab the quality of the effected product is
reviewed by the DGM Quality Control / D.G.M (APS) to understand the
nature and magnitude of the problem.

1.3 Based on the above analysis and understanding of the problem the DM
Incharge Production is asked to either destroy the product at the site itself
or arrange for reprocessing of the Product as per the above table.

1.4 Emphasis to be given for following of Strict GMP and GHP in the entire
dairy to prevent further contamination.

5.0 RECORDS: D.GM. Quality Control report on the defective product.

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 6 of 7 Approved by Food safety team leader
 The Krishna District Milk Producers Mutually Aided Krishna Milk Union
Cooperative Union Limited, Vijayawada (KMU)
VIJAYA DAIRY
FOOD SAFETY MANAGEMENT SYSTEM
STANDARD OPERATING PROCEDURES
Issue No.: 03 Emergency Preparedness Issue Date: 01.03.2021

SOP/FSMS/10, Rev. No.:00, Date: 01.03.2021, Page 7 of 7 Approved by Food safety team leader