Tender Doc TR062024Tenderdoc-Compressed 190224

MADHYA PRADESH POWER TRANSMISSION CO. LTD.
BLOCK NO.3, SHAKTI BHAWAN RAMPUR: JABALPUR
TENDER SPECIFICATION NUMBER

TR-06/2024
FOR
PROCUREMENT OF
120KV LIGHTNING ARRESTER WITH POLYMER
INSULATORS
COST OF TENDER DOCUMENT

₹ 5,900.00
(Inclusive of GST)
CHIEF ENGINEER (PROCUREMENT)

VOLUME-I
TENDER SPECIFICATION
NO. TR-06/2024
VOLUME-I
Summary Description
PART-I : BIDDING PROCEDURES
Section-I Instructions to Bidders (ITB)

This Section provides information to help Bidders prepare their Bids, Information is also
provided on the submission, opening, and evaluation of Bids and on the award of
Contract. Section I contains provisions that are to be used without modification.
Section-II Bid Data Sheet (BDS)

This Section includes provisions that are specific to each procurement and that
supplement Section I, Instructions to Bidders.
Section-III Evaluation and Qualification Criteria

This Section specifies the criteria to be used for Bid evaluation and the qualifications of
the Bidder to perform the contract.
Section-IV Bidding Forms

This Section includes the forms which are to be completed by the Bidder and submitted
as part of its Bid.
PART-II : SUPPLY REQUIREMENTS
Section V Schedule of Requirements

This Section contains the Delivery Schedule of 120kV Lightning Arrester with
Polymer Insulators.
PART-III : CONDITIONS OF CONTRACT AND CONTRACT FORMS
Section VI General Conditions (GC)

This Section includes the general clauses to be applied in all contracts. The text of the
clauses in this Section shall not be modified.
Section VII Particular Conditions (PC)

This Section contains clauses specific to each contract which modify or supplement the
General Conditions and which shall be prepared by the Purchaser.
Section VIII Contract Forms

This Section contains forms which, once completed, will form part of the contract. The
form for Performance Security shall only be completed by the successful Bidder after
contract award.
Table of Contents
Invitation for Bids ........................................................................................................... 1
Bidding Procedures
Section I Instructions to Bidders
Section II Bid Data Sheet
Section III Evaluation and Qualification Criteria
Section IV Bidding Forms
Supply Requirements
Section V Schedule of Requirements (SoR)
Conditions of Contract and Contract Forms
Section VI General Conditions (GC)
Section VII Particular Conditions (PC)
Section VIII Contract Forms (CF)

PART-I Bidding Procedures
Section I. Instructions to Bidders
Notes on Instructions to Bidders
Section I, Instructions to Bidders, provides the information necessary

for Bidders to prepare responsive Bids in accordance with the
requirements of the Purchaser. It also gives information on Bid
submission, opening, and evaluation, and on the award of the
Contract.
Table of Clauses
A. General ......................................................................................................................... 1
1. Scope of Bid ........................................................................................................... 1
2. Source of Funds ..................................................................................................... 1
3. Corrupt and Fraudulent Practices ........................................................................... 1
4. Eligible Bidders ..................................................................................................... 2
5. Eligible Goods and Related Services ..................................................................... 5
B. Contents of Bidding Documents ................................................................................ 6

6. Sections of Bidding Documents............................................................................. 6
7. Clarification of Bidding Documents ...................................................................... 6
8. Amendment of Bidding Documents ...................................................................... 6
C. Preparation of Bids ..................................................................................................... 7

9. Cost of Bidding ...................................................................................................... 7
10. Language of Bid ..................................................................................................... 7
11. Documents Comprising the Bid ............................................................................. 7
12. Price Schedules ...................................................................................................... 8
13. Alternative Bids ..................................................................................................... 8
14. Bid Prices and Discounts ....................................................................................... 8
15. Currencies of Bid and Payment ............................................................................. 9
16. Documents Establishing the Eligibility of the Bidder ........................................... 9
17. Documents Establishing the Eligibility of the Goods and Related Services ......... 9
18. Documents Establishing the Conformity of the Goods and Related Services ....... 10
19. Documents Establishing the Qualifications of the Bidder ..................................... 10
20. Period of Validity of Bids ...................................................................................... 10
21. Bid Security ........................................................................................................... 11
22. Format and Signing of Bid ..................................................................................... 13
D. Submission and Opening of Bids ............................................................................... 14
23. Submission, Sealing and Marking of Bids ............................................................. 14
24. Deadline for Submission of Bids ........................................................................... 24
25. Late Bids ................................................................................................................ 24
26. Withdrawal, Substitution, and Modification of Bids ............................................. 24
27. Bid Opening ........................................................................................................... 25
E. Evaluation and Comparison of Bids ......................................................................... 25

28. Confidentiality ....................................................................................................... 25
29. Clarification of Bids ............................................................................................... 26
30. Deviations, Reservations, and Omissions .............................................................. 26
31. Preliminary Examination of Bids ........................................................................... 26
32. Qualification of the Bidder .................................................................................... 26
33. Determination of Responsiveness .......................................................................... 27
34. Nonmaterial Nonconformities................................................................................ 28
35. Correction of Arithmetical Errors .......................................................................... 28
36. Conversion to Single Currency .............................................................................. 29
37. Evaluation of Bids .................................................................................................. 29
38. Comparison of Bids ............................................................................................... 29
39. MPPTCL’s Right to Accept Any Bid, and to Reject Any or All Bids .................. 29
F. Award of Contract ...................................................................................................... 29

40. Award Criteria ....................................................................................................... 29
41. MPPTC’s Right to Vary Quantities at Time of Award .......................................... 33

42. Letter of Intent ....................................................................................................... 33
43. Performance Security ............................................................................................. 33
Instructions to Bidders
A. General
1. Scope of Bid 1.1 In connection with the Invitation for Bids specified in Section II,
Bid Data Sheet (BDS), MPPTCL, as specified in the BDS, issues
these Bidding Documents (hereinafter referred to as “Bidding
Documents”) for the supply of Goods and Related Services
incidental thereto as specified in Section V, Schedule of
Requirements. The name, identification, and number of lot(s)
(contract(s)) comprising this Domestic Competitive Bidding
process are specified in the BDS.
1.2 Throughout these Bidding Documents:
a. the term “in writing” means communicated in written form and

delivered against receipt;
b. except where the context requires otherwise, words indicating
the singular also include the plural and words indicating the
plural also include the singular; and
c. “day” means calendar day.
2. Source of Funds 2.1 All payments will be released by MPPTCL directly within time
bound schedule from the fund available with MPPTCL.
3. Corrupt and 3.1 In this ITB 3.1, “Contractors” is used as a synonym of “Suppliers.”
Fraudulent
Practices It is MPPTCL’s policy to require that Bidders and Contractors
observe the highest standard of ethics during the procurement
process and execution of such contracts. In pursuance of this
policy; MPPTCL:
a. will reject a proposal for award if it determines that the
Bidder recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in
question; and
b. will recognize a Bidder or Contractor as ineligible, for a
period determined by MPPTCL, to be awarded a contract if
it, at any time, determines that the Bidder or the Contractor
has engaged in corrupt or fraudulent practices in competing
for, or in executing another contract awarded by MPPTCL;
3.2 Furthermore, Bidders shall be aware of the provision stated in Sub-

Clause 30.1 (a) of Section VI, the General Conditions.
TR-06/2024 1 120kV Polymer LA

4. Eligible Bidders 4.1 This Invitation for Bids, issued by MPPTCL is open to all firms
including company(ies), Government owned enterprises registered
and incorporated in India as per Companies Act, 1956, barring
Government Department as well as foreign bidders/MNCs not
registered and incorporated in India and those bidders with whom
business is banned by MPPTCL.
Besides above, it may please be noted that any bidders from such
countries sharing a land border with India will be eligible to bid
if the border is registered with the Competent Authority, under
the provisions of Order no. F.6/18/2019-PPD (Order Public
Procurement No.1) dated 23.07.2020 & order No. F.7/10/2021-PPD
(1) dated 23.02.2023 (Order Public Procurement No.4) regarding
“Restriction under Rule 144(xi) of General Financial Rules” and
order no. F.6/18/2019-PPD (Order Public Procurement No. 2) dated
23.07.2020 regarding “Exclusion from Restrictions under Rule
144(xi) of the General Financial Rules” issued by Public
Procurement Division, Department of Expenditure, Ministry of
Finance, Government of India [hereinafter collectively referred as
“DoE Order”} and any subsequent modifications/ Amendments, if
any” and subsequent modifications/amendments, if any. The
competent authority for registration will be the registration
committee constituted by Govt. of India, Department for
Promotion of Industry and Internal Trade (DPIIT).
Accordingly, the Bidder, must go through the contents of aforesaid
Order regarding restrictions on procurement from a ‘Bidder of a
country which shares a land border with India’ and on sub-
contracting to contractors from such countries and furnish self-
certification in prescribed format enclosed in Section-IV of Bidding
Document
4.2 This bidding is open for Manufacturers only unless otherwise
specified in BDS.
4.3 A Bidder shall not have a conflict of interest. A Bidder shall not be
employed under any of the circumstances set forth below where it is
determined to have a conflict of interest throughout the
bidding/selection process and/or the execution of the contract
unless the conflict has been resolved in a manner acceptable to
MPPTCL.
(a) A firm that has a close business relationship with the
MPPTCL’s professional personnel, who are directly or
indirectly involved in any part of:
(i) the preparation of the prequalification and Bidding
Documents for the contract,
(ii) the prequalification and Bid evaluation, or
(iii) the supervision of such contract, shall be disqualified.
(b) Based on the “One Bid Per Bidder” principle, which is to
ensure fair competition, a firm shall not be allowed to
submit more than one Bid,

(c) A firm having any other form of conflict of interest other

than (a) & (b) above shall be disqualified.
4.4 A Bidder that has been determined to be ineligible by MPPTCL in
accordance with ITB 3.1 shall not be eligible to be awarded a
contract.
4.5 A Bidder shall provide such evidence of their continued eligibility
satisfactory to the MPPTCL, as the MPPTCL shall reasonably
request.
4.6 Preference to Local Content :-

The Govt. of India, Department for Promotion of Industry and
Internal Trade (DPIIT) has issued Public Procurement (Preference
to make in India) order No. P-45021/2/2017-PP (BE-II) dated 4th
June, 2020 and subsequent orders No. P-45021/2/2017-PP (BE-II)
dated 16th September 2020 and No. A1/2021-FSC-Part(5) dated
16th November, 2021 to encourage “Make in India” initiative and
to promote manufacturing and production of Goods and Services in
India with a view to enhancing income and employment. The order
is applicable for procurement under all Central Schemes / Central
Sector Schemes, where the scheme is fully or partially funded by
Government of India and also in respect of funding of capital
equipment by PFC /REC and financial institution in which Govt. of
India/State Govt. share exists. The important provisions of this
order are as under :-
1. Definitions:
‘Local content’ means the amount of value added in India
which shall, unless otherwise prescribed by the Nodal Ministry, be
the total value of the item procured (Excluding net domestic
indirect taxes) minus the value of the imported content in the item
(including all customs duties) as a proportion of the total value in
percent.
‘Class-I local supplier’ means a supplier or service
provider whose goods, services or works offered for procurement,
has minimum local content as specified in BDS.
‘Class-II local supplier’ means a supplier or service
provider whose goods, services or works offered for procurement,
has minimum local content as specified in BDS.
‘Non-local supplier’ means a supplier or service provider
whose goods, services or works offered for procurement, has local
content less than that specified for Class-II local supplier.
‘L1’ means the lowest tender or lowest bid or the lowest
quotation received in a tender, bidder process or other procurement
solicitation as adjudged in the evaluation process as per the tender
or other procurement solicitation.
‘Margin of purchase preference’ means the maximum

extent to which the price quoted by a “Class-I local supplier” may

be above the L1 for the purpose of purchase preference.
‘Procuring entity’ means a Ministry or department or
attached or subordinate office of, or autonomous body controlled
by, the Government of India and includes Government companies
as defined in the Companies Act.
‘Works’ means all works as per Rule 130 of GFR-2017 and
will also include turnkey works.
2. Eligibility of ‘Class-I local supplier’/ ‘Class-II local
supplier’/ ‘Non-local suppliers’ for different types of
procurement
In procurement of all goods, services or works in respect of
which the Nodal Ministry / Department has communicated
that there is sufficient local capacity and local competition
as per Annexure-I of order No. A1/2021-FSC-Part(5) dated
16th November, 2021 of Govt. of India, Ministry of Power,
only ‘Class-I Local Supplier’ shall be eligible to bid
irrespective of purchase value.
3. In Procurement of all goods, services or works, not covered
by 2 (a) above and with estimate value of purchases less
than Rs. 200 Crore, as per Annexure-I of order No.
A1/2021-FSC-Part(5) dated 16th November, 2021 of Govt.
of India, Ministry of Power, only ‘Class-I local supplier’ and
‘Class-II local supplier’ shall be eligible to bid except when
Global Tender Enquiry has been issued. In Global Tender
Enquiries, ‘Non-local supplier’ shall also be eligible to bid
along with ‘Class-I local supplier’ and ‘Class-II local
supplier’.
4. For the purpose of this order works includes Engineering,
Procurement and Construction (EPC) contracts and services
include System Integrator (SI) contract.
5. On the above basis, the eligibility of Class-II Local
Suppliers / Non Local Suppliers to participate in the Bid is
specified in BDS.
6. Exemption of Small Purchase: Procurements where the
estimated value to be procured is less than Rs. 5 Lakh shall
be exempt from this order. However it shall be ensured by
procuring entities that Procurement is not split for the
purpose of avoiding the provision of the Order.
7. Margin of purchase preference: The margin of purchase
preference shall be 20%.
8. Verification of local content :
a. The ‘Class-I local supplier’/ ‘Class-II local supplier’ at the
time of tender, bidding or solicitation shall be required to
indicate percentage of local content and provide self-
certification as per prescribed format enclosed in Section –

IV of Bidding Document that the item offered meets the

local content requirement for ‘Class-I local supplier’/
‘Class-II local supplier’, as the case may be. They shall also
give details of the location(s) at which the local value
addition is made.
b. In case of procurement for a value in excess of Rs.10
Crores, the ‘Class-I local supplier’/ ‘Class-II local supplier’
shall be required to provide a certificate as per prescribed
format enclosed in Section – IV of Bidding Document from
the statutory auditor or cost auditor of the company (in the
case of companies) or from a practicing cost accountant or
practicing chartered accountant (in respect of suppliers other
than companies) giving the percentage of local content.
5. Eligible Goods 5.1 The finished Goods and Related Services to be supplied under the
and Related Contract shall have their origin in MPPTCL’s country unless
Services otherwise specified in BDS. At MPPTCL’s request, Bidders may
be required to provide evidence of the origin of the Goods and
Related Services.
5.2 For purposes of this Clause, the term “goods” includes
commodities, raw material, machinery, equipment, and industrial
plants; and “related services”, which includes services such as
insurance, installation, training, initial maintenance etc.
5.3 The term “origin” means the place where the goods have been
mined, grown, cultivated, produced, manufactured or processed; or,
through manufacture, processing, or assembly, another
commercially recognized article results that differs substantially in
its basic characteristics from its components.
5.4 In case the bidder is not a manufacturer, but only a duly authorized
representative of the manufacturer, the experience criteria must be
complied with by the manufacturer. Otherwise, the bid will be
rejected. The manufacturer authorizing the bidder as its
representative shall submit a “Manufacturer’s Authorization” fully
committing itself to the responsibilities required by the bidding
documents in case of award of contract.
5.5 Supply of imported equipment or equipment having
component/parts from “Prior Reference” Countries as specified by
Govt. of India or by persons owned by, controlled by or subject to
the jurisdiction or the directions of these “Prior Reference”
countries shall not be allowed. Further, bidders are required to
furnish self-certification in prescribed formats in Section-IV of
Bidding Documents that the equipment or its component or parts
being supplied shall be free from any kind of embedded malware/
trojans / cyber threat.

B. Contents of Bidding Documents
6. Section of 6.1(a) The Volume I of Bidding Documents consists of Parts 1, 2,

Bidding and 3, which includes all the Sections indicated below, and
Documents should be read in conjunction with any Addenda issued in
accordance with ITB 8.
PART 1 Bidding Procedures

 Section I. Instructions to Bidders (ITB)
 Section II. Bid Data Sheet (BDS)
 Section III. Evaluation and Qualification Criteria
(EQC)
 Section IV. Bidding Forms
PART 2 Supply Requirements
 Section V. Schedule of Requirements
PART 3 Conditions of Contract and Contract Forms
 Section VI. General Conditions (GC)
 Section VII. Particular Conditions (PC)
 Section VIII. Contract Forms (CF)
(b) The Volume II of Bidding Documents contains Technical
Specification for Goods - the details are specified in BDS
6.2 The Invitation for Bids issued by the MPPTCL is not part of
the Bidding Documents.
6.3 The Bidder is expected to examine all instructions, forms,
terms, and specifications in the Bidding Documents, and to
furnish with its Bid all information and documentation as is
required by the Bidding Documents.
7. Clarification of 7.1 A Bidder requiring any clarification of the Bidding

Bidding Documents shall contact the MPPTCL in writing at
Documents MPPTCL’s address specified in the BDS. MPPTCL will
respond in writing to any request for clarification, provided
that such request is received no later than fourteen (14) days
prior to the deadline for submission of Bids. MPPTCL shall
promptly publish its response on its website. Should the
clarification result in changes to the essential elements of the
Bidding Documents, MPPTCL shall amend the Bidding
Documents following the procedure under ITB 8 and ITB
24.2.
8. Amendment of 8.1 At any time prior to the deadline for submission of Bids,
Bidding MPPTCL may amend the Bidding Documents by issuing
Documents addenda.
8.2 Any addendum issued shall be part of the Bidding
Documents and shall be communicated on the website of

MPPTCL www.mptransco.in / e-procurement portal. If so

specified in the BDS, MPPTCL shall also promptly publish
the addendum on MPPTCL’s web page www.mptransco.in
in accordance with ITB 7.1.
8.3 To give Bidders reasonable time in which to take an
addendum into account in preparing their Bids, MPPTCL
may extend the deadline for the submission of Bids,
pursuant to ITB 24.2. However in case of urgency,
MPPTCL may not extend due date of opening.
C. Preparation of Bids
9. Cost of Bidding 9.1 The Bidder shall bear all costs associated with the preparation and
submission of its Bid, and MPPTCL shall not be responsible or
liable for those costs, regardless of the conduct or outcome of the
bidding process.
9.2 The Bidders are required to purchase the Bidding documents

online from e-procurement portal http://www.mptenders.gov.in by
making online payment for the Bidding document fees as
specified in BDS, using the service of the secure electronic
payments gateway and should print out the system generated
receipt for their reference which can be produced whenever
required. Service and gateways charges shall be borne by the
Bidders. Only in case if the tender is dropped without opening, the
tender fees shall be refunded after deduction of necessary portal
charges & taxes. Manual purchase of Bidding document is not
allowed.
10. Language of 10.1 The Bid, as well as all correspondence and documents relating to
Bid the Bid exchanged by the Bidder and MPPTCL, shall be written
only in English.
11. Documents 11.1 The Bid Shall comprise the following :
Comprising the
Bid (a) System Generated Receipt for payment of tender cost ;
(b) Completed Price Schedules, in accordance with ITB 12
and 14;
(c) Bid Security, in accordance with ITB 21;
(d) written confirmation authorizing the signatory of the Bid
to commit the Bidder, in accordance with ITB 22;
(e) documentary evidence in accordance with ITB 16
establishing the Bidder’s eligibility to bid;
(f) documentary evidence in accordance with ITB 17, that the
Goods and Related Services to be supplied by the Bidder are of
eligible origin;
(g) documentary evidence in accordance with ITB 18
establishing that the Goods and Related Services conform to the
Bidding Documents;
(h) documentary evidence in accordance with ITB 19

establishing the Bidder’s qualifications to perform the Contract

;
(i) any other document required in the BDS.
(j)
12 Price 12.1 The Price Schedules shall be prepared using the relevant forms
Schedules furnished in Section IV, Bidding Forms. The forms must be
completed without any alterations to the text, and no substitutes
shall be accepted. All blank spaces shall be filled in with the
information requested.
13. Alternative 13.1 Alternative Bids shall be rejected.
Bids
14. Bid Prices and 14.1 The prices and discounts (including any price reduction) quoted
Discounts by the Bidder in the Price Schedules shall conform to the
requirements specified below.
14.2 All items must be listed and priced separately in the Price
Schedule.
14.3 In case any discount is offered the same should be indicated
clearly and the application methodology should be mentioned
specifically, to avoid any ambiguity, as specified in BDS. Bidders
may note that no discount will be accepted once the Bid is
submitted.
Bidders may note that conditional discounts may or may not be
accepted or considered for evaluation depending upon
acceptability of quoted condition to MPPTCL.
14.4 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the Contract and not subject to variation on any
account, unless otherwise specified in the BDS. A Bid submitted
with an adjustable price quotation shall be treated as non-
responsive and shall be rejected, pursuant to ITB 33. However, if
it is specified in the BDS that adjustable prices are to be quoted,
a Bid submitted with a fixed price quotation shall not be rejected,
but the prices shall be adjusted if found to be on negative side
during the performance of the Contract, as specified in BDS.
14.5 Prices shall be quoted as specified in Price Schedule included in
Section IV, Bidding Forms. The disaggregation of price
components is required solely for the purpose of facilitating the
comparison of Bids by MPPTCL. This shall not in any way limit
MPPTCL’s right to contract on any of the terms offered.
14.6 Freight charges will be included in the FORD Price of the
equipment/ material on average basis. In this connection, it may be
noted that the equipment will have to be delivered only by road
transport from works to final destination site anywhere in MP as
indicated by MPPTCL i.e. at the concerned EHV substations/ Store.
Due to additional operations of loading/ unloading and problem in
arrangement of crane for unloading, MPPTCL will not accept

delivery of equipments/material by rail transport and accordingly

offered inland freight charges should also take into account the
facilities and cost required for unloading of consignment in
transmission stores/ project sites. The final destination (Project
sites) are shown in Section V, Schedule of Requirement or specified
in BDS
14.7 Bidders are not required to offer for transit insurance charges
since transit insurance will be excluded from the scope of this
tender and will also be excluded from the scope of Contracts
which would be placed against this tender. Although transit
insurance has been excluded from the scope of supply,
responsibility for safe delivery of the equipment/ material and its
accessories up to the destination anywhere in MP shall rest on the
successful Bidder, and therefore for this purpose necessary
arrangement may be made by the Bidder at its cost.
14.8 It is also desired that immediately after movement of consignment

intimation should be given to the MPPTCL indicating date of
movement, expected period of transportation, size of
packages/consignment and transport weight, so that after
delivery/unloading at stores/site, the MPPTCL may organize
inspection and issue Material Receipt Certificate promptly. In this
regard, all details furnished in Section V- Schedule of
Requirements, may be noted for strict compliance.
15. Currencies of The currency of the Bid shall be Indian Rupees.

Bid & Payment
16. Documents 16.1 Bidders shall provide the details to establish their eligibility in
Establishing accordance with ITB 4 as specified in BDS.
the Eligibility
of the Bidder
17.Documents 17.1 To establish the eligibility of the Goods and Related Services in
Establishing accordance with ITB 5, Bidders shall provide the details as
the Eligibility specified in BDS.
of the Goods
and Related
Services
18. Documents 18.1 To establish the conformity of the Goods and Related Services to
Establishing the Bidding Documents, the Bidder shall furnish as part of its Bid
the Conformity the documentary evidence that the Goods conform to the technical
of the Goods specifications and standards specified in Volume-II of Bidding
and Related Document.
Services
18.2 The documentary evidence may be in the form of literature,
drawings or data, and shall consist of a detailed item by item
description of the essential technical and performance

characteristics of the Goods and Related Services, demonstrating

substantial responsiveness of the Goods and Related Services to
the technical specification, and if applicable, a statement of
deviations and exceptions to the provisions of Volume-II of
Bidding Document.
18.3 Standards for workmanship, process, material, and equipment, as
well as references to brand names or catalogue numbers specified
by MPPTCL in Volume-II of Bidding Document, are intended to
be descriptive only and not restrictive. The Bidder may offer other
standards of quality, brand names, and/or catalogue numbers,
provided that it demonstrates, to MPPTCL’s satisfaction, that the
substitutions ensure substantial equivalence or are superior to
those specified in Volume-II of Bidding Document.
19. Documents 19.1 The documentary evidence of the Bidder’s qualifications to
Establishing perform the contract if its Bid is accepted shall establish to
the MPPTCL’s satisfaction:
Qualifications
of the Bidder (a) that, if required in the BDS, a Bidder that does not manufacture or
produce the Goods it offers to supply shall submit the
Manufacturer’s Authorization using the form included in Section
IV, Bidding Forms to demonstrate that it has been duly authorized
by the manufacturer or producer of the Goods to supply these
Goods.
(b) that the Bidder meets each of the qualification criteria
specified in Section III, Evaluation and Qualification Criteria.
20. Period of 20.1 Bids shall remain valid for the period specified in the BDS after
Validity of Bid the Bid opening date prescribed by the MPPTCL under BDS ITB
20.1. A Bid valid for a shorter period shall be rejected by the
MPPTCL as non-responsive.
20.2 In exceptional circumstances, prior to the expiration of the Bid
validity period, the MPPTCL may request Bidders to extend the
period of validity of their Bids. The request and the responses
shall be made in writing. A Bidder may refuse the request
without forfeiting its Bid Security. A Bidder granting the request
shall not be required or permitted to modify its Bid.
21. Bid Security 21.1 The Bidder shall furnish, as part of its Bid, a Bid Security in the
amount specified in the BDS.
21.2 The Bid Security shall be a demand guarantee in any of the
following forms at the Bidder’s option:
a. An unconditional guarantee issued by a Reputed Bank in

India.
b. Demand Draft or Banker’s Cheque.
c. Any other security specified in the BDS from a reputable
source.
In the case of a bank guarantee, the Bid Security shall be

submitted using the Bid Security Form included in Section IV,

Bidding Forms. The form must include the complete name &
address of the Bidder. The Bid Security shall be valid for 180
days beyond the original validity period of the Bid, or beyond any
period of extension if requested under ITB 20.2.
21.3 Any Bid not accompanied by a Bid Security shall be rejected by

MPPTCL as non-responsive.
21.4 Submission of Bid Security (EMD):
i. The Bid Security (EMD) of relevant amount, as specified in
the BDS, is to be submitted by Bidder, only in the form of
Bank Draft in favour of Regional Accounts Officer,
MPPTCL, Jabalpur or by submitting Bank Guarantee from
scheduled bank as per format prescribed for BG with
validity of one year from the date of opening of tender. The
DD/ BG shall be physically submitted in a sealed envelope
super scribing “Bid Security (EMD) of ₹ ___ _____ in the
form of DD/BG against tender no. TR- ___ / _____” within
the date and time as specified in BDS.
ii. No offer will be accepted without valid Bid Security unless
exempted as detailed in ITB 21. The copy of the
documentary evidence shall be physically submitted in a
sealed envelope super scribing “Exemption of Bid Security
against Tender No. TR- __/___” being SSI/ NSIC registered
unit or State / Central Govt. Undertaking.
iii. Bidders shall also upload duly notarized scanned copies of
requisite Bid Security documents on the e-procurement
portal along with Bid.
iv. For on-line submission of bid security (EMD), bidder shall
be enquired whether they are exempted from payment of
EMD. The Bidder shall furnish as part of its tender, Earnest
Money along with their offer. Accordingly, bidders may
note that for submission of EMD, “Yes” or “No” option is
provided on the portal. For submission of EMD in cash, the
bidder will have to select “No” option and make online
payment of EMD through RTGS/ NEFT. For submission of
EMD in the form of Demand draft/ Bank Guarantee or in
case bidder is covered under categories exempted from
EMD as mentioned below, the bidder will have to select
“Yes” option, enter “100”(%) in the percentage tab and
upload the scanned copy of EMD exemption document i.e.
DD/BG or SSI/NSIC certificate etc., whichever is
applicable.
v. Bid Security shall be furnished in the following manner:-

a. By Bank Draft in favour of REGIONAL ACCOUNTS
OFFICER, MPPTCL, JABALPUR. Scanned copy of

Demand Draft should be uploaded and original Demand

Draft should be submitted by the Bidder within
stipulated period in accordance with the procedure laid
down above.
or
b. By Bank Guarantee as per Proforma enclosed with the
Bidding Document. Scanned copy of Bank Guarantee
should be uploaded and original Bank Guarantee should
be submitted by the Bidder within stipulated period in
accordance with the procedure the laid down above.
(vi) The following are exempted from payment of Bid Security
(EMD):-
a. Small Scale Industries/ MSME of Madhya Pradesh who
are registered for the items quoted in the Bid. The
registration certificate showing the name of items quoted
in the bid should be submitted.
b. Ancillary units of Madhya Pradesh State Electricity
Board.
c. MP State/ Central Government undertakings or fully
owned State Govt. Manufacturing units with 100%
Govt. shares.
d. Small Scale Units enlisted with the National Small Scale
Industries Corporation for Central Govt. Stores Purchase
Programme.
(vii) SSI/ NSIC certificate should clearly indicate validity period

of the registration. In case this is not specifically indicated,
the registration will be treated as invalid and Bid will be
ignored. Validity of certificates should be available
minimum up to the Bid validity period.
(viii) The Bidders covered under category ITB 21.4 (vi) are
required to upload scanned copy of relevant documents
duly notarized for claiming exemption in furnishing Bid
Security. Further, Registration Certificate should clearly
certify that the Supplier is registered for the manufacture of
the item offered. If this is not complied with, the Bid will
be rejected. Bidders are also requested to furnish the hard
copies of all relevant documents within stipulated period in
accordance with procedure laid down above.
(ix) If the Bid Security is not submitted, the offers shall be

summarily rejected and shall not be opened subject to the
condition indicated in ITB 21.4 (vi) above.
(x) The Bid Security of participating Bidders shall be released

only after completion of all contractual formalities

including submission of Security Deposit towards
Performance Guarantee by the successful Bidder and its
acceptance.
21.5 The Bid Security may be forfeited:

(a) if a Bidder withdraws its Bid during the period of Bid validity
specified by the Bidder or any extension thereto provided by
the Bidder; or
(b) in case of Bidder being successful Bidder, if it fails to
accept the NOA or fails to sign the agreements (if any) or
fails to furnish a Performance Security in accordance with
ITB 43.
22. Format and 22.1 The Bidder shall prepare one set of original documents
Signing of Bid comprising the Bid as described in ITB 11 and clearly mark it
“ORIGINAL”. In addition, the Bidder shall submit copies of the
Bid, in the number specified in the BDS and clearly mark them
“COPY.” In the event of any discrepancy between the original and
the copies, the original shall prevail.
22.2 The original and all copies of the Bid shall be typed or written in
indelible ink and shall be signed by a person duly authorized to
sign on behalf of the Bidder. This authorization shall consist of a
written confirmation as specified in the BDS and shall be
attached to the Bid. The name and position held by each person
signing the authorization must be typed or printed below the
signature. All pages of the Bid where entries or amendments have
been made shall be signed or initialed by the authorized person
signing the Bid.
22.3 Any inter-lineation, erasures, or overwriting shall be valid only if

they are signed or initialed by the authorized person signing the
Bid.
D. Submission and Opening of Bids:
23. Submission, 23.1 Bidders are requested to submit their offer as per conditions of
Sealing and this bidding document. In case of any deviation from
Marking of Bids conditions as specified herein, the offer will not be accepted.
23.2 The bidders are required to submit soft copies of their bids
electronically on the MP TENDERS Portal, using valid Digital
Signature Certificates. The instructions given below are meant
to assist the bidders in registering on the MP TENDERS
Portal, prepare their bids in accordance with the requirements
and submitting their bids online on the MP TENDERS Portal.

More information useful for submitting online bids on the MP

TENDERS Portal may be obtained at
https://mptenders.gov.in/nicgep/app wherein the details and
relevant links are available in the Bidders Manual Kit on the
right pane of website which is also given as under:
Bidders Manual Kit - Open Source Software Link
S Particulars Downloads
No.
1 Notice to Notice_to_bidders_v906.pdf
Bidders
2 Registration of Bidder_Registration_Manual_Updated_v906.p
Bidders df
3 Uploading of MyDocument_Updated_v906.pdf
My
Documents
4 Online e-Bid Three_Cover_Bid_Submission_New_v906.pdf
Submission Two_Cover_Bid_Submission_New_v906.pdf
Four_Cover_Bid_Submission_New_v906.pdf
Single_Cover_Bid_Submission_New_v906.pdf
5 Online Bid Bid_withdrawal_updated_v906.pdf
Withdrawal
6 Online Bid Bid_Resubmission_Updated_v906.pdf
Re-submission
7 Clarifications Enquiry_Updated_v906.pdf
(Tender
Status, My
Archive…..)
8 Trouble troubleshoot_document_v906.pdf
Shooting
9 BoQ Itemwise_BoQ__New_v906.pdf
Preparation Percentage_BoQ_Updated_v906.pdf
Guidelines ItemRate_BoQ_Updated_v906.pdf
23.3 (a) Bidders are required to enrol on the e-Procurement

module of the Central Public Procurement Portal (URL:
https://mptenders.gov.in) by clicking on the link
“Online bidder Enrolment” on the MP TENDERS
Portal.
(b) As part of the enrolment process, the bidders will be
required to choose a unique username and assign a
password for their accounts.
(c) Bidders are advised to register their valid email address
and mobile numbers as part of the registration process.
These would be used for any communication from the
MP TENDERS Portal.
(d) Upon enrolment, the bidders will be required to register
their valid Digital Signature Certificate (Class III
Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India, with
their profile.
(e) Only one valid DSC should be registered by a bidder.

Please note that the bidders are responsible to ensure

that they do not lend their DSCs to others which may
lead to misuse.
(f) Bidder then logs in to the site through the secured log-in
by entering their user ID / password and the password
of the DSC / e-Token.
23.4 Searching for tender documents:
a. There are various search options built in the MP
TENDERS Portal, to facilitate bidders to search
active tenders by several parameters. These
parameters could include Tender ID, Organization
Name, Location, Date, Value, etc. There is also an
option of advanced search for tenders, wherein the
bidders may combine a number of search parameters
such as Organization Name, Form of Contract,
Location, Date, Other keywords etc. to search for a
tender published on the MP TENDERS Portal.
b. Once the bidders have selected the tenders they are
interested in, they may download the required
documents / tender schedules. These tenders can be
moved to the respective ‘My Tenders’ folder. This
would enable the MP TENDERS Portal to intimate
the bidders through SMS / e-mail in case there is any
corrigendum issued to the tender document.
c. The bidder should make a note of the unique Tender
ID assigned to each tender, in case they want to
obtain any clarification / help from the Helpdesk.
23.5 Preparation of bids:
(1) Bidder should take into account any corrigendum
published on the tender document before
submitting their bids.
(2) Bidders should go through the invitation for Bids
and the Bidding/ tender document carefully to
understand the documents required to be submitted
as part of the bid. Please note the number of covers
in which the bid documents have to be submitted,
the number of documents - including the names
and content of each of the document that need to be
submitted. Any deviations from these may lead to
rejection of the bid.
(3) Bidder, in advance, should get ready the bid
documents to be submitted as indicated in the
tender document / schedule and generally, they can
be in PDF / XLS / RAR / DWF/JPG formats. Bid
documents may be scanned with 100 dpi with black
and white option which helps in reducing size of
the scanned document.

(4) To avoid the time and effort required in uploading

the same set of standard documents which are
required to be submitted as a part of every bid, a
provision of uploading such standard documents
(e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders.
Bidders can use “My Space” or ‘’Other Important
Documents’’ area available to them to upload such
documents. These documents may be directly
submitted from the “My Space” area while
submitting a bid, and need not be uploaded again
and again.
This will lead to a reduction in the time required
for bid submission process.
23.6 Submission of bids:
(1) Bidder should log into the site well in advance for
bid submission so that they can upload the bid in
time i.e. on or before the bid submission end date.
Bidder will be responsible for any delay due to
other issues.
(2) Bidder has to upload scanned self certified copies
of credential/PQR documents against respective
tender as specified in NIT.
(3) Bidder has to digitally sign and upload the required
bid documents one by one as indicated in the
tender document.
(4) Bidder has to select the payment option as “online”
to pay the tender fee / EMD as applicable.
(5) If a bidder is exempted from submission of EMD
then the bidder has to opt for “exemption” option
on the website and upload the scanned self certified
copy of EMD exemption document.
(6) Bidders are requested to note that they should
necessarily submit their financial bids in the format
provided and no other format is acceptable. If the
price bid has been given as a standard BoQ format
with the tender document, then the same is to be
downloaded and to be filled by all the bidders.
Bidders are required to download the BoQ file,
open it and complete the white coloured
(unprotected) cells with their respective financial
quotes and other details (such as name of the
bidder). No other cells should be changed. Once
the details have been completed, the bidder should
save it and submit it online, without changing the
filename. If the BoQ file is found to be modified by

the bidder, the bid will be rejected.

(7) The server time (which is displayed on the bidders’
dashboard) will be considered as the standard time
for referencing the deadlines for submission of the
bids by the bidders, opening of bids etc. The
bidders should follow this time during bid
submission.
(8) All the documents being submitted by the bidders
would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The
data entered cannot be viewed by unauthorized
persons until the time of bid opening. The
confidentiality of the bids is maintained using the
secured Socket Layer 128 bit encryption
technology. Data storage encryption of sensitive
fields is done. Any bid document that is uploaded
to the server is subjected to symmetric encryption
using a system generated symmetric key. Further
this key is subjected to asymmetric encryption
using buyers/bid openers’ public keys.
(9) The uploaded tender documents become readable
only after the tender opening by the authorized bid
openers.
(10) Upon the successful and timely submission of bids
(i.e. after Clicking “Freeze Bid Submission” in the
portal), the portal will give a successful bid
submission message & a bid summary will be
displayed with the bid no. and the date & time of
submission of the bid with all other relevant
details.
(11) The bid summary has to be printed and kept as an
acknowledgement of the submission of the bid.
This acknowledgement may be used as an entry
pass for any bid opening meetings.
23.7 Assistance to bidders:
1) Any queries relating to the tender document and the
terms and conditions contained therein should be
addressed to the Tender Inviting Authority for a tender
or the relevant contact person indicated in the tender.
2) Any queries relating to the process of online bid
submission or queries relating to MP TENDERS Portal
in general may be directed to the 24x7 MP TENDERS
Portal Helpdesk telephone No. 0120-4001002.

23.8 Digital Certificate Authentication:

1. The Bids submitted online should be signed
electronically with a Class III Digital Certificate to
establish the identity of the Bidder submitting the Bid
online. The Bidders may obtain Class III Digital
Certificates issued by an approved Certifying Authority
authorized by the Controller of Certifying Authorities,
Government of India.
2. A Class-III Digital Certificate is issued upon receipt of
mandatory identity proofs along with an Application
Form. Only upon the receipt of the required documents,
a Digital Certificate can be issued.
3. Note:- It may take up to 7 to 10 working days for
issuance of Class III Digital Certificate, hence the
Bidders are advised to obtain them at the earliest.
4. Important Note: Bid for a particular tender can be
submitted during the ONLINE BID SUBMISSION
stage only using the Digital Certificate that is used to
encrypt the data.
5. In case, during the process of a particular tender, the
Bidder loses his Digital Certificate because of any
problem (such as misplacement, virus attack, hardware
problem, operating system problem, etc.); he may not be
able to submit his Bid online.
6. Hence, the Bidders are advised to keep their Digital
Certificates in a safe place under proper security to be
used whenever required.
7. The digital certificate issued to the Authorized User of a
Partnership Firm / Private Limited Company / Public
Limited Company / Joint Venture and used for online
bidding will be considered as equivalent to a no-
objection certificate / power of attorney to that user.
8. In case of Partnership Firm, majority of the partners
have to authorize a specific individual through
Authority Letter signed by majority of the partners of
the firm.
9. In case of Private Limited Company or Public Limited
Company, the Managing Director / any other person
(having designated authority to authorize a specific
individual) has to authorize a specific individual through
Authority Letter.
10. Unless the certificate is revoked, it will be assumed to
represent adequate authority of the specific individual to
Bid on behalf of the Organization for online tenders as
per Information Technology Act 2000. This Authorized
User will be required to obtain a Digital Certificate. The
Digital Signature executed through the use of Digital

Certificate of this Authorized User will be binding on

the firm. It shall be the responsibility of Management /
Partners of the concerned firm to inform the Certifying
Authority, if the Authorized User changes, and apply for
a fresh digital certificate for the new Authorized User.
23.9 Bid submission :
Bidders should duly upload the documents and fill the tender.
The online tender should be submitted before Tender
Submission End date.
i. Bidder shall have to submit the price bid downloaded

from website and uploaded as per instructions therein.
Physical submission of price bid will not be considered.
The price bid of techno-commercially qualified bidder
shall be opened online at the notified date. Bidders can
view information of date of price bid opening by logging
in to website.
ii. During the online Techno Commercial offer opening, the
Bid Security/ tender cost part of all the bidders will be
opened first and after the verification of the uploaded
document towards Bid Security/ tender cost, the offers
will be short listed for Techno-Commercial opening.
Subject to fulfillment of conditions related to tender cost/
earnest money deposit, the techno-commercial offers shall
be opened and after evaluation of the same, the decision
will be taken for selection of offers for the purpose of
opening of price bid.
23.10 Submission/Uploading of Bid Security :
The prospective bidders will upload the scanned self

certified copies of requisite Bid Security exemption
document, if applicable, on the website along with tender
offer.
23.11 Techno Commercial Bid :

Tenderers must positively complete on line e-tendering
procedure at https://mptenders.gov.in/nicgep/app. They shall
have to submit the following documents online in the
website.
i. Their complete techno-commercial offer containing
detailed material description, specification and all
commercial terms and conditions. This document
should not contain any price part.
ii. Techno-commercial information in the form of
questionnaire and Bidding Forms as indicated in
tender document.

23.12 Price Offer :

Bidder shall have to submit the price offer documents
downloaded from website and uploaded as per instructions
therein. Physical submission of price bid will not be
considered. The price offer of techno-commercially qualified
bidder shall be opened online on https://mptenders.gov.in/
nicgep/app at the notified date by MPPTCL. Bidders can
view information of date of price offer opening by logging in
to website.
23.13 i. All the Bidders shall invariably upload the scanned copies
of certificate of SSI/ NSIC registration or Central / State
Govt. Undertaking, as the case may be, towards Bid
Security (EMD) and system generated money receipt for
online payment of tender cost in e-procurement system
and this will be the primary requirement to consider the
tender/Bid responsive.
ii. The techno-commercial Bid evaluation shall be carried

out only on uploading of the certificate of SSI/ NSIC
registration or Central / State Govt. Undertaking, towards
Bid Security and system generated receipt for tender cost
in the e-procurement system.
iii. The Bidders shall invariably upload the notarised copy of
certificate of SSI/ NSIC registration or Central / State
Govt. Undertaking towards exemption from Bid Security
and system generated receipt for tender cost within the
date and time specified in the tender document. The
department will not take any responsibility for any delay
in uploading of certificate of SSI/ NSIC registration or
Central / State Govt. Undertaking, towards exemption
from Bid Security/ tender cost by the Bidders. The
department shall verify the genuineness of the certificate
of SSI/ NSIC registration or Central / State Govt.
Undertaking, towards exemption from Bid Security
(EMD) /tender cost and documents uploaded by the
Bidder in e-procurement system in support of the
qualification criteria before opening of Price Offer.
iv. In Form-XI (Technical Questionnaire) and Form IX
(Commercial Questionnaire), various important technical
and commercial terms and conditions are given. It is
necessary to furnish all the information as per
Questionnaire in standard format without making any
reference to any clause in the tender. The
Questionnaire duly filled in and signed has to be
uploaded along with the offer.
v. The price offer shall include submission of details of
prices strictly as per Form-II (Schedule of Prices and

Quantity) in standard online format. It may be mentioned

that no such information should be furnished in the price
offer which may not be in conformity with details
furnished in techno-commercial offer/bid. In case of
any discrepancy, suitable loading on prices will be
considered for which responsibility will rest on the
bidders. The Bidder will be solely responsible for
correctness of their quoted prices.
vi. Further submission of any additional information or
document after opening of techno-commercial part of
tender, which may affect the financial commitment, will
not be allowed.
vii. It is obligatory on the part of the bidder to comply with
all our commercial terms & conditions.
viii. The MPPTCL reserves the right (i) to reject any or all
tenders or to accept any tender considered advantageous
to the MPPTCL whether it is the lowest offer/ bid or not
and (ii) to split the quantities against the offer/bid on
more than one firm for the same items/works. No reasons
will be assigned by the MPPTCL for this and this will be
binding on the bidders.
ix. Tenders/Bids submitted through any other mode shall not
be considered.
x. All Tenders/Bids should be made out in English.
xi. The bidders are required to enclose a copy of the Un-
priced Schedule (FORM-II) “Prices & Quantity” (i.e.
without mentioning any prices), clearly indicating
quantity stipulated in tender & quantity offered by the
bidder. Complete details of applicable taxes shall be
clearly indicated in the Un-priced Schedule.(in Envelope-
B)
xii. The bidders shall submit their eligibility and qualification
details, techno-commercial bid (Bidding Forms), price
offer/bid Form-I etc. in the standard formats displayed on
e-procurement website/ appended with the tender
documents. The bidders shall upload the scanned copies
of all the relevant certificates, documents etc. in support
of Techno-commercial offer/ eligibility criteria and other
requisite certificate/ documents on the e-procurement
web site. The bidders shall sign on the statements,
documents, certificates, uploaded by him, owing
responsibility for their correctness/ authenticity. The
bidders may use the online briefcase feature of e-
procurement website for keeping all the documents
(scanned copies, PDF files, excel files etc.) that they may

require to attach/ upload during online tender/bid

preparation process in order to complete the process in
time and to avoid the possibility of session expiry/ time
out. The bidder shall attach/ upload all the required
documents for the specific tender during the tender/bid
submission as per the tender notice and tender document.
xiii. MPPTCL reserves the right to extend the due date of
opening of techno-commercial offer, considering
participation of qualified bidders in the tender.
xiii. The bidder will be solely responsible for the correctness/
genuineness of the downloaded tender documents from
the website. If the offer is submitted on the basis of
downloaded Tender documents, which are incomplete or
with changed contents, the offer will be summarily
rejected.
xiv. Compliance with other conditions :-
Although all other conditions have clearly been spelt out
in the tender document, it is once again brought to the
notice of Bidder that they should go through the tender
document carefully and comply with all other conditions
also like furnishing of type test reports, furnishing of list
of past supplies, Income Tax Clearance Certificate,
Audited Profit & Loss Account and Balance Sheet
statements, valid factory license, details of Litigation
history, drawings and write-up for the manufacturing
process.
In case of Bidders covered under MSMED Act 2006,

certification/ requisite document / registration certificate
indicating category i.e. micro unit, small unit or medium
enterprise and Entrepreneurship Memorandum Number is
required to be furnished.
The Bidders are required to furnish latest certificate of all
type tests conducted at any independent recognized
institute on material/ equipment of the offered type /
rating as per specification. The validity period for type
test reports is specified in BDS. In case the type test was
carried out beyond validity period, the manufacturer will
have to conduct the test before commencement of supply.
In both the above cases type test certificate must be
submitted with the offer. In the absence of this, no query
shall be made and MPPTCL will be at liberty to reject any
such offer, which is not satisfactorily supported with
requisite test certificates. A list of past supplies made by
the Bidders for the equipment offered and also related
performance certificate from such buyers should also be
furnished along with the offer.

For verifying reasonability of prices by MPPTCL, the

Bidders are required to enclose copies of orders under
execution/ executed recently for other Utilities along with
Bid for the offered equipment. It may be noted that the
order copy must contain full scope of supply including
price schedule etc. without omission/deletion/hiding of
any information.
In nutshell, the Bid at the time of submission of technical
and commercial Bids itself should be complete in all
respect. It should not be expected that in case of lack of
any information, MPPTCL will make any correspondence
with the Bidder. The documents and details as called for
in the tender specification must be submitted without
making any reference to submission of such certificate
against past order, tender specification or past experience
of supplies with MPPTCL etc. All tenders wherein these
conditions are not complied with may run the risk of
rejection without any correspondence from MPPTCL’s
side.
xv. Details of documents to be uploaded online are as

specified in BDS. Bidders may please note that they
should submit all required and necessary documents
in the formats given , failing which their offer may be
treated with the available documents only for which
they theirself will only be responsible.
23.14 The Bidder has to keep track of any changes by viewing the
addendum/ corrigendum issued by the Tender Inviting
Authority on time-to-time basis on e-procurement platform.
The department calling for tender shall not be responsible for
any claims/ problems arising out of this.
23.15 Correction in the Bid document after submission: The bidder
may please note that any online correction in the bid document
after its submission (uploading) is permissible. To avail this
facility Bidders are required to withdraw their bids first from
online portal and after correction resubmit the bid online.
Bidder may please note that without withdrawing the bid no
correction in the bid is permissible. The details are given in
clause 23.0 “Bidders manual kit” at S.No 5 & 6 and Bidders
may also consult help desk Telephone No.0120-4001002/
4000462/ 4001005/6277787.
24. Deadline for 24.1 Bids must be submitted at the defined within the date and time
submission of as specified in the BDS.
Bids

24.2 MPPTCL may, at its discretion, extend the deadline for the
submission of Bids by amending the Bidding Documents in
accordance with ITB 8, in which case all rights and obligations
of MPPTCL and Bidders previously subject to the deadline
shall thereafter be subject to the deadline as extended.
25. Key dates 25.1 Key Dates for e-tendering: The Bidders are strictly advised to
follow the time schedule (Key Dates) as specified in BDS of
the tender for their side of tasks and responsibilities to
participate in the tender, as all the stages of each tender are
locked before the start time and date and after the end time and
date for the relevant stage of the tender as set by the concerned
department official. Hence, once the time schedule for a
particular stage is lapsed then that task will be locked and the
Bidders who have not completed the task in time may not be
able to participate in the tender. It should be appreciated that
sufficient time duration is given for each stage and therefore, it
is the responsibility of Bidders to complete the process well
within time rather than waiting for the last day of submission.
MPPTCL holds no responsibility for the non-submission of
Bids due to such delay/ negligence of the Bidders.
26. Withdrawal, 26.1 A Bidder may withdraw, substitute, or modify its Bid on the e-
Substitution & procurement portal on or before the deadline of Bid
Modification of submission.
Bids
26.2 No Bid may be withdrawn, substituted, or modified in the
interval between the deadline for submission of Bids and the
expiration of the period of Bid validity specified by the Bidder
in its Bid or any extension thereof.
27. Bid Opening 27.1 Except in the cases specified in ITB 25 and ITB 26, MPPTCL
shall publicly open and read out all Bids received by the
deadline, at the date, time and place specified in the BDS, in
the presence of Bidders’ designated representatives and anyone
who chooses to attend.
27.2 During the online Techno Commercial Bid opening, the
Envelope A will be opened first. The Bid Security and receipt
of payment of cost of Bid Document will be checked and after
the verification of the uploaded documents of Bid Security, the
offers will be short listed for techno-commercial Bid opening.
The details will be read out for the information of authorized
representatives of Bidders. Subject to fulfilment of conditions
related to tender cost /Bid Security, the Techno-Commercial
Bids submitted online shall be opened and after evaluation of
the same, the decision will be taken for selection of offers for
the purpose of opening of price Bid.

27.3 MPPTCL shall prepare a record of the Bid opening that shall
include, as a minimum: the name of the Bidder and the
presence or absence of a Bid Security. The Bidders’
representatives who are present shall be requested to sign the
record. The omission of a Bidder’s signature on the record shall
not invalidate the contents and effect of the record.
27.4 Change in date & time of opening of Bids:
Bid shall be opened on the due date and time as notified in the
presence of the Bidder or their authorized representative who
may be present. If the due date of opening / submission of Bids
is declared a holiday by the Central/ State Govt. or Local
administration, it will automatically get shifted to the next
working day, for which no prior intimation shall be given. The
Bid opening shall be continued on subsequent dates in case
opening of all the Bids is not completed on the date of opening.
In the event of any issue, the Bid data in question shall be liable
for a due process of verification by the authorized officer of e-
procurement system of Madhya Pradesh Power Transmission
Co. Ltd., Jabalpur. It may please be noted that the due date/
time of opening can be altered or extended, if desired by the
MPPTCL without assigning any reason thereof. However, due
intimation shall be uploaded on e-procurement portal.
E. Evaluation and Comparison of Bids
28. 28.1 Information relating to the evaluation of Bids, and
Confidentiality recommendation of Contract award, shall not be disclosed to
Bidders or any other persons not officially concerned with such
process.
28.2 Any attempt by a Bidder to influence MPPTCL in the
evaluation of the Bids or Contract award decisions may result
in the rejection of its Bid.
28.3 Notwithstanding ITB 28.2, from the time of Bid opening to the
time of Contract award, if any Bidder wishes to contact the
MPPTCL on any matter related to the bidding process, it shall
do so in writing.
29. Clarification 29.1 To assist in the examination, evaluation and comparison of the
of Bid Bids, and qualification of the Bidders, MPPTCL may, at its
discretion, ask any Bidder for a clarification of its Bid, giving a
reasonable time for a response. Any clarification submitted by
a Bidder in respect to its Bid and that is not in response to a
request by MPPTCL shall not be considered. MPPTCL’s
request for clarification and the response shall be in writing. No
change, including any voluntary increase or decrease, in the
prices or substance of the Bid shall be sought, offered, or
permitted, except to confirm the correction of arithmetic errors
discovered by MPPTCL in the Evaluation of the Bids, in
accordance with ITB 35.
29.2 If a Bidder does not provide clarifications of its Bid by the date

and time set in MPPTCL’s request for clarification, its Bid may
be rejected.
30. Deviations, 30.1 During the evaluation of Bids, the following definitions apply:
Reservations & (a) “Deviation” is a departure from the requirements
Omissions specified in the Bidding Documents;
(b) “Reservation” is the setting of limiting conditions or
withholding from complete acceptance of the
requirements specified in the Bidding Documents; and
(c) “Omission” is the failure to submit part or all of the
information or documentation required in the Bidding
Documents.
30.2 Bidders are requested to go through various commercial and

technical conditions stipulated in the tender document.
Bidders may note that acceptance of all techno-commercial
terms & conditions are to be confirmed by them.
31. Preliminary 31.1 MPPTCL shall examine Bids to confirm that all documents
Examination of and information requested in ITB 11.1 have been provided,
Bids and to determine the completeness of each document
submitted.
31.2 MPPTCL shall confirm that the following documents and
information have been provided in the Bid. If any of these
documents or information is missing, the Bid shall be rejected.
(a) Written confirmation of authorization to commit the
Bidder;
(b) Bid Security; and
(c) Points specified in ITB 33.4
32. Qualification 32.1 MPPTCL shall determine to its satisfaction whether Bidders
of the Bidder meet the qualifying criteria specified in Section III, Evaluation
and Qualification Criteria, during the evaluation of Bids.
32.2 The determination shall be based upon an examination of the
documentary evidence of the Bidder’s qualifications
submitted by the Bidder, pursuant ITB 19.
32.3 An affirmative determination shall be a prerequisite for award
of the Contract to the Bidder. A negative determination shall
result in disqualification of the Bid

33. 33.1 MPPTCL’s determination of a Bid’s responsiveness is to be

Determination based on the contents of the Bid itself, as defined in ITB 11.
of Bidders may please note that the evaluation shall be
Responsivenesss
carried out based on documents, schedules, certificates etc.
submitted by the bidders along with their bid and in case
of incomplete documentation, their bid may run the risk of
rejection as preferably, no additional documents shall be
sought by MPPTCL and no additional documents after
submission of bid will be accepted from the bidders.
However, one chance may be given to bidders for
submission of necessary information / documents /
clarification within a reasonable time indicated in request
letter of MPPTCL subject to maximum of 7 (seven)
working days from the date of request made. There after
based on available documents / information proposal shall
be finalized i.e. the bids of such bidders who failed to
submit requisite documents within prescribed time
mentioned in request letter of MPPTCL shall be rejected
on account of incomplete documents. Also, MPPTCL will
not make any further correspondence in above reference.
Therefore, while submitting the bid, Bidders are requested
to ascertain thoroughly and verify that the documents,
schedules, certificates etc. being submitted are correct and
in line with requirements stipulated in the tender
documents. In case of incomplete/ incorrect submission of
documents, schedules, certificates etc or incase these are
not fulfilling requirements/ qualification criteria etc., bids
may run the risk of rejection for which bidders shall be
solely responsible”. Therefore, it may please be noted by
the bidder that, all documents, annexures, schedules &
forms etc. which are required to be submitted duly filled &
signed by authorized person with desired values /
information, must be submitted / uploaded along with the
bid in first instance.
33.2 A substantially responsive Bid is one that meets the
requirements of the Bidding Documents without material
deviation, reservation or omission. A material deviation,
reservation, or omission is one that:
a. if accepted, would
i affect in any substantial way the scope, quality, or
performance of the Goods and Related Services
specified in the Contract; or
ii limit in any substantial way, inconsistent with the

Bidding Documents, MPPTCL’s rights or the Bidder’s

obligations under the Contract; or
b. if rectified would unfairly affect the competitive position
of other Bidders presenting substantially responsive Bids.
33.3 MPPTCL shall examine the technical aspects of the Bid
submitted in accordance with ITB 17 and 18, in particular, to
confirm that all requirements of Volume-II of Bidding
document have been met without any material deviation,
reservation or omission.
33.4 The Bids received shall be considered non-responsive and
rejected summarily on the following grounds:-
i. The Bid Security documents as per Bidding Document
not uploaded.
ii. Original DD/BG or notarized copy of certificate of SSI/
NSIC registration or Central/ State Govt. Undertaking,
towards Bid Security are not furnished within stipulated
time.
iii. The Bidder not fulfilling the financial/ experience/
supply capacity criteria.
iv. The Bidder not having adequate financial and/or
technical resources to execute the contract.
v. If the uploaded documents (except Price Schedule) are
not self-attested.
vi. If Bid received for any item or lot / package included in
scope of tender, does not cover the full quantity of that
item or items in the lot / package.
vii. The Bidder not complying with the other terms and
conditions as stipulated in Bidding Document.
34. Nonmaterial 34.1 Provided that a Bid is substantially responsive, MPPTCL may
Nonconformities waive any non-conformity in the Bid that does not constitute a
material deviation, reservation, or omission.
34.2 Provided that a Bid is substantially responsive, MPPTCL may
request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the Bid related
to documentation requirements. Requesting information or
documentation on such nonconformities shall not be related to
any aspect of the price of the Bid. Failure of the Bidder to
comply with the request may result in the rejection of its Bid.
34.3 Provided that a Bid is substantially responsive, MPPTCL
shall rectify quantifiable nonmaterial nonconformities related
to the Bid Price. To this effect, the Bid Price shall be adjusted,
for comparison purposes only, to reflect the price of a missing
or non-conforming item or component. The adjustment shall
be made based on the maximum price quoted for the same

item by the other Bidders.
35. Correction of 35.1 Provided that the Bid is substantially responsive, MPPTCL
Arithmetical shall correct arithmetical errors on the following basis:
Errors
a) if there is a discrepancy between the unit price and the total
price that is obtained by multiplying the unit price by the
quantity, the unit price shall prevail and the total price shall
be corrected.
b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the
total shall be corrected; and
c) if there is a discrepancy between words and figures, the
amount in words shall prevail, unless the amount expressed
in words is related to an arithmetic error, in which case the
amount in figures shall prevail subject to (a) and (b) above.
36. Conversion to 36.1 For evaluation and comparison purposes, the currency (ies) of
Single Currency the Bid shall be converted into Indian Rupees.
37. Evaluation of 37.1 MPPTCL shall use the criteria and methodologies listed in this
Bids Clause. No other criteria or methodology shall be permitted.
37.2 To evaluate a Bid, the MPPTCL shall consider the following:

a) the Bid Price as quoted in accordance with ITB 14;
b) price adjustment for correction of arithmetic errors in
accordance with ITB 35.1;
c) price adjustment due to discounts offered in accordance
with ITB 14.3;
d) price adjustment due to quantifiable nonmaterial
nonconformities in accordance with ITB 34.3;
e) additional evaluation factors specified in Section III,
Evaluation and Qualification Criteria.
37.3 The estimated effect of the price adjustment provisions of the
Conditions of Contract, applied over the period of execution
of the Contract, shall not be taken into account in Bid
evaluation.
37.4 MPPTCL’s evaluation of a Bid will
a) include taxes, which will be payable on the Goods if a

Contract is awarded to the Bidder;
b) exclude any allowance for price adjustment during the
period of execution of the Contract, if provided in the Bid.
38 Comparison of 38.1 MPPTCL shall compare the evaluated prices of all

Bids substantially responsive Bids established in accordance with
ITB 37.2 to determine the lowest-evaluated Bid

39. MPPTCL’s 39.1 MPPTCL reserves the right to accept or reject any Bid, and
Right to Accept to annul the bidding process and reject all Bids at any time
any bid and to prior to Contract award, without thereby incurring any
Reject any or all liability to Bidders. In case of annulment, all Bids submitted
Bids and specifically Bid Securities shall be promptly returned to
the Bidders.
F. Award of Contract
40. Award 40.1 Subject to ITB 39.1, the MPPTCL shall award the Contract to the
Criteria Bidder whose offer has been determined to be the lowest evaluated
Bid and is substantially responsive to the Bidding Documents,
provided further that the Bidder is determined to be qualified to
perform the Contract satisfactorily.
40.2 Distribution of quantity amongst Bidders other than the L1 can be
done at the discretion of MPPTCL, in case if it is considered
necessary in the interest of timely completion of work and / or in
case of poor track record of the Bidder towards supply of material
against earlier supply orders placed by MPPTCL and / or in case
lowest price is received from new Bidder who has not supplied
material to MPPTCL against direct order and whose supply
performance is not known to MPPTCL. The offers of lowest three
Bidders conforming to all commercial terms and conditions as also
meeting technical requirements as per tender specification shall be
considered eligible, provided quoted price of L2 and L3 Bidders are
within price consideration zone of 10% above lowest acceptable
rate. However, offer of L3 Bidder shall only be considered eligible
in case of regular Bidder of MPPTCL. The quantity distribution
shall be as follows:-
a. In cases where lowest (L1), 2nd lowest (L2) and 3rd lowest (L3)
acceptable FOR destination rates are from regular suppliers of
MPPTCL:-
i. 60% of tender quantity to L1 Bidder.
ii. Balance 40% of tender quantity to L2 Bidder at the price of
L1 Bidder. In case L2 Bidder does not accept the counter
offer rate, balance 40% quantity shall be counter offered to
L3 Bidder at the price of L1 Bidder. In case L3 Bidder also
does not accept the counter offer rate, 100% quantity shall
be procured through L1 Bidder.
b. In cases where lowest (L1) acceptable FOR destination rate is
from new firm (not supplied material to MPPTCL against
direct order and whose supply performance is not known to
MPPTCL) & 2nd lowest (L2) and 3rd lowest (L3) acceptable
FOR destination rates are from regular suppliers of MPPTCL:-
ii. Balance 50% of tender quantity to L2 Bidder at the price of
L1 Bidder. In case L2 Bidder does not accept the counter

offer rate, balance 50% quantity shall be counter offered to

L3 Bidder at the price of L1 Bidder. In case L3 Bidder also
does not accept counter offer rate, balance 50% quantity
shall be procured through re-tendering.
c. In cases where lowest (L1) and 2nd lowest (L2) acceptable FOR
destination rates are from new firms (not supplied material to
MPPTCL against direct order and whose supply performance
is not known to MPPTCL) & 3rd lowest (L3) acceptable FOR
destination rate is from regular supplier of MPPTCL:-
ii. 20% of tender quantity to L2 Bidder at the price of L1
Bidder. In case L2 Bidder does not accept the counter offer
rate, 50% quantity shall be procured through L1 Bidder.
iii. Balance 50% of tender quantity shall be counter offered to
L3 Bidder at the price of L1 Bidder. In case L3 Bidder does
not accept the counter offer rate, balance 50% quantity shall
be procured through re-tendering.
In certain exceptional cases such as less than three responsive
Bidders or very small tender quantity or items which are not
procured regularly or in case of urgent requirement (where re-
tendering is not possible), the decision of MPPTCL regarding
distribution of quantity shall be binding on the Bidders.
40.3 Purchase Preference to Class – I Local Supplier:-
(a) Subject to the provisions of Order No. P-45021/2/2017-PP
(BE-II) dated 16th September 2020 and subsequent order No.
A1/2021-FSC-Part(5) dated 16th November, 2021 of Govt. of
India, Department for Promotion of Industry and Internal Trade
(DPIIT) and to any specific instructions issued by the Nodal
Ministry or in pursuance of this order, purchase preference
shall be given to ‘Class-I local supplier’ in procurements
undertaken by procuring entities in the manner specified here
under.
(b) In the procurements of goods or works which are covered by
para 2(b) of ITB 4.5 and which are divisible in nature the
‘Class-I local supplier’ shall get purchase preference over
‘Class-II local supplier’ as well as ’Non-local suppliers’, as per
following procedure:
i. Among all qualified bids, the lowest bid will be termed as

L1. If L1 is ‘Class-I local supplier’, the contract for full
quantity will be awarded to L1.
ii. If L1 bid is not a ‘Class-I local supplier’, 50% of the order
quantity shall be awarded to L1. Thereafter, the lowest
bidder among the ‘class-I local supplier’ will be invited to
match the L1price for the remaining 50% quantity subject

to the Class-I local supplier’s quoted price falling within

the margin of purchase preference and contract for that
quantity shall be awarded to such ‘Class-I local supplier’
subject to matching the L1 price. In case such lowest
eligible ‘Class-I local supplier’ fails to match the L1 price
or accepts less than the offered quantity, the next higher
‘Class-I local supplier’ within the margin of purchase
preference shall be invited to match the L1 price for
remaining quantity and so on and contract shall be
awarded accordingly. In case some quantity is still left
uncovered on Class-I local suppliers then such balance
quantity may also be ordered on the L1 bidder.
(c) In the procurements of goods or works which are covered by
para 2(b) of ITB 4.5 and which are not divisible in nature and
in procurement of services where the bid is evaluated on price
alone the ‘class-I local supplier’ shall get purchase preference
over ‘Class-II local supplier’ as well as ‘Non-local supplier’,
as per following procedure:
i. Among all qualified bids, the lowest bid will be termed as
L1. If L1 is ‘Class-I local supplier’, the contract will be
awarded to L1.
ii. If L1 is not ‘Class-I local supplier’ the lowest bidder
among the ‘Class-I local supplier’ will be invited to match
the L1 price subject to Class-I local supplier’s quoted price
falling within the margin of purchase preference and the
contract shall be awarded to such ‘Class-I local supplier’
subject to matching the L1 price.
iii. In case such lowest eligible ‘Class-I local supplier’ fails to
match the L1 price the ‘Class-I local supplier’ with the
next higher bid within the margin of purchase preference
shall be invited to match the L1 price and so on and
contract shall be awarded accordingly. In case none of the
‘Class-I local supplier’ within the margin of purchase
preference matched the L1 price, the contract may be
awarded to the L1 bidder. Class-II local supplier will not
get purchase preference in any procurement.
40.4 Development of New Vendors:-
Approximately 15% of tendered quantity will be kept reserved for
placement of trial order on bidders who are participating as New
Vendors, unless otherwise specified in BDS. The qualification
criteria for new vendors are specified in EQC Clause 3.4.

41. MPPTCL’s 41.1 At the time the Contract is awarded, MPPTCL reserves the right to
Right to vary increase or decrease the quantity of Goods and Related Services
quantities at the originally specified in Section V, Schedule of Requirements,
time of award provided this does not exceed the percentages specified in the
BDS, and without any change in the unit prices or other terms and
conditions of the Bid and the Bidding Documents.
41.2 In case price received against the tender specification is not found
reasonable in comparison to that received against previous tender
specification, the quantity of Goods and Related Services originally
specified in Section V, Schedule of Requirements may be reduced
by MPPTCL to any extent. The successful bidder will have to
supply the entire quantity on same rates and terms & conditions.
42. Notice of 42.1 Prior to the expiration of the period of Bid validity, MPPTCL shall
Award (NOA) notify the successful Bidder, in writing by Notice of Award (NOA),
that its Bid has been accepted. The Notice of Award (NOA) shall
specify the sum that MPPTCL will pay the Supplier in
consideration of the supply of the Goods and Related Services
(hereinafter and in the Conditions of Contract and Contract Forms
called “the Contract Price”).
43. Performance 43.1 Within thirty (30) days of the placement of detailed order by
Security MPPTCL, the successful Bidder, shall furnish the Performance
Security in accordance with the General Conditions of Contract,
using for that purpose the Performance Security Form included in
Section VIII Contract Forms.
43.2 Failure of the successful Bidder to submit the above mentioned
Performance Security shall constitute sufficient grounds for the
annulment of the award and forfeiture of the Bid Security. In that
event, MPPTCL shall take action against the Bidder as per terms of
order which may include risk purchase.

Bid Data Sheet
Section II Bid Data Sheet
Notes on Bid Data Sheet
Section – II, Bid Data Sheet, shall be filled in by the Purchaser before
issuance of the Bidding Documents.
The Bid Data Sheet (BDS) contains information and provisions that are
specific to a particular bidding process. The Purchaser must specify in
the BDS only the information that the ITB request be specified in the
BDS. All information shall be provided; no clause shall be left blank.
To facilitate the preparation of the BDS, its clauses are numbered with
the same numbers as those of the corresponding ITB clauses.

Section II. Bid Data Sheet
ITB Clause This Section includes provisions that are specific to each activity and that
Reference supplement Section I, Instructions to Bidders. Whenever there is conflict,
the provisions herein shall prevail over those in Section I.
A. General
ITB 1.1 The number of the Invitation for Bids is: TR-06/2024.
ITB 1.1 The name, identification number and quantity of items comprising this
tender are as under and the destination sites shall be as specified in
Dispatch Instructions to be issued separately after placement of award.
Name of Tender Name of Item Quantity

Tender Specification (Nos.)
No.
Procurement of
120kV
120kV Lightning
Lightning
TR-06/2024 Arrester with Polymer 273
Arrester with
Insulator
Polymer
Insulator
The above items are referred in the price schedule Form-II of Section IV.
It is obligatory on the part of the Bidders to bid for complete scope of the
tender. Bids which do not cover complete scope of tender will not be
accepted.
The payments will be arranged from MPPTCL/Loan from bank &
ITB 2.1
Financial institution/Consumer contribution/R&R funds.
ITB 4.2 This bidding is open for Manufacturers only who provide satisfactory
evidence:-
(a) That the manufacturer is a qualified firm which regularly
manufactures the material / equipment of the type specified and have
adequate technical knowledge and practical experience.
(b) That the manufacturer does not anticipate change in the ownership
during the proposed period of contract (if such a change is
anticipated, the scope and effect thereof shall be defined).
(c) That the manufacturer has adequate financial stability and status to
meet the financial obligations pursuant to the scope of the
assignments.
(d) That the manufacturer has adequate plant and manufacturing capacity
available to perform the assignment properly and expeditiously
within the time period specified.
ITB 4.6 Only Class – I Local Suppliers are eligible to bid for supply of goods. Non-
local suppliers are not eligible to bid for supply of goods.
The minimum local content for Class-I Local Suppliers shall be 60%.
B. Contents of Bidding Documents
ITB 6.1(b) The contents of Volume – II of Bidding Document are as under:-
Technical Specification for 120kV Lightning Arrester with
Polymer Insulators
__________________________________________________________________
ITB 7.1 For clarification purposes only, the Purchaser’s address is:
Attention: Chief Engineer (Procurement)
Address: M.P. Power Transmission Company Limited.
Block No.3, Shakti Bhawan, Rampur
City: Jabalpur.
ZIP Code: 482 008
Country: India
Telephone: : 91-761- 2702177/2702193/2702134
Facsimile number: 91-761-2665593
Electronic mail address: ce.proc@mptransco.nic.in
ee5.proc@mptransco.nic.in
ITB 8.2 The addendum will be published in e-procurement portal:
https://mptenders.gov.in/nicgep/app
C. Preparation of Bids
ITB 9.1 The cost of bidding document is ₹ 5,900/- (inclusive of GST)
ITB 10.1 The language of the Bid is: English
ITB 14.3 The application methodology for Discount shall be mentioned in Schedule
of Commercial Questionnaire in Volume I, Section IV of Bidding
Document.
ITB 14.4 The FORD price quoted by the Bidder shall be Adjustable. The formula
for adjusting the prices and explanatory details are specified in PC Sub-
Clause 12.1. All conditions stipulated in PC Sub- Clause 12.1 may please
be noted for strict compliance.
In case ‘FIRM’ price is offered, no weightage shall be given by MPPTCL
at the time of comparison of prices between the `FIRM' price and a
variable price offered. However, in the event of order on the Bidder who
has quoted FIRM price, if price variation during execution of contract, as
per price variation formula, is found to be on negative side, the accepted
price shall be adjusted accordingly.
The Bidders should indicate Unit FORD & applicable rate of GST as per
Price Schedule in Volume I, Section-IV.
ITB 14.6 Final destination (Project site): Details of project sites shall be intimated in
Dispatch Instruction to be issued separately.
ITB 16.1 The details to establish eligibility of Bidder shall be provided in Schedule
of List of Past Supplies in Volume-I, Section-IV of Bidding document.
ITB 17.1 The details to establish eligibility of Goods & Related Services shall be
provided in Schedule of Technical Questionnaire in Volume I, Section-IV
of Bidding document.
ITB 20.1 The Bid validity period shall be 120 days from the date of opening of
tender.
ITB 21.1 Important Tender details & Bid Security amount required to be furnished is
indicated hereunder :
__________________________________________________________________
1 Department Name M.P.P.T.C.L
2 Name of Purchaser C.E. (Procurement)
3 Tender Number TR-06/2024
4 Name of the Tender Procurement of 120kV Lightning
Arrester with Polymer Insulator
5 Tender Type Three Part tender
6 Tender Cost ₹5,000/- + ₹900- (GST@18%)
7 Tender Cost payable On line payment
8 Bid submission On line
9 Place of Tender opening Jabalpur
10 Officer Inviting Bids Chief Engineer (Procurement)
11 Contact Person Executive Engineer (S/s-III)
12 Address/ E-mail id ce.proc@mptransco.nic.in
ee5.proc@mptransco.nic.in
14 Contact Details: Tel. 0761-2702162, 2702193, 2702134
No./Fax Fax 0761-2665593
ITB 21.1 The amount of Bid Security is ₹ 2,09,700/-.

ITB 21.2 The original copy of Bank Guarantee/ DD/Banker’s Cheque will have to be
submitted physically in the office of CE (Procurement) within Seven (7)
days of the date of bid opening.
ITB 22.1 Physical submission of any document (except Bid Security BG/DD/
Banker’s Cheque) is not required.
ITB 22.2 The Bidder shall upload duly notarized Power of Attorney on non-judicial
stamp paper worth minimum ₹1,000/- regarding authorization to sign on
behalf of Bidder.
D. Submission and Opening of Bids
ITB 23.13 (xiv) The type tests should have been conducted within last Ten years from the
date of opening of tender.
ITB 23.13 The Bidder shall upload on e-procurement portal (through digital signature
(xv) of authorized person) the following :-
A Following Standard online formats are required to be filled in:
i. Form-II: Prices and Quantity (in Envelope C).
B. Following documents are required to be uploaded in formats as
attached with this tender/bid document to participate in the
bidding process:
ii. System generated receipt for online payment made towards
Tender Cost and Bid Security or scanned copy of Bank
Guarantee towards Bid Security (in Envelope A).
iii. Documentary evidence regarding EMD Exemption for
SSI/NSIC Units or State/Central Govt. Undertakings, if
applicable (in Envelope A).
iv. Undertaking-I: Undertaking pertaining to documents
submitted in offer. (in Envelope B).
v. Undertaking-II: Undertaking pertaining to Financial
Information of Bidder. (in Envelope B).
__________________________________________________________________
vi. FORM-III : Bank Certificate (in Envelope B).
vii. FORM-IV : Past supplies (in Envelope B).
viii. FORM-V : Confirmation of “No Commercial Deviations”
(in Envelope B).
ix. FORM-VI: Confirmation of “No Technical Deviations” (in
Envelope B)
x. FORM- VII: Litigation history (in Envelope B).
xi. FORM- VIII : Commercial Questionnaire (in Envelope B)
xii. FORM-IX : Guaranteed Technical Particulars (in Envelope B)
xiii. FORM- X : Technical Questionnaire (in Envelope B).
xiv. FORM-XI : Details of Bid & Contract Drawings (in
Envelope B).
xv. FORM-XII : List of Plant and Machinery & Testing
Facilities (in Envelope B).
xvi. FORM-XIII : List of Type Test Reports (in Envelope B).
xvii. FORM-XIV: Quality Assurance Programme Chart (in Envelope B).
xviii. FORM-XV: Undertaking Regarding sharing OF LAND border
with India (in Envelope B).
xix. FORM-XVI: Undertaking for local content (in Envelope B).
xx. FORM-XVII: Undertaking for equipment/material manufactured
in India (in Envelope B).
xxi. FORM-XVIII: Undertaking for imported parts/ equipment/
material (in Envelope B).
xxii. FORM- XIX : Check List (in Envelope B)
xxiii. Copies of last orders received/ executed indicating details of
Prices and Quantity for the tendered item (in Envelope B).
xxiv. Orders under execution/executed recently for other Utilities along
with bid for the offered item containing full scope of supply
indicating price and quantity schedule. (in Envelope B).
xxv. Performance Certificate from the user departments.(in Envelope B).
xxvi. GST registration details. (in Envelope B).
xxvii. Valid Factory License. (in Envelope B).
xxviii. Power of Attorney for authorized signatory (in Envelope B)
xxix. Letter of Authorization. (in Envelope B).
xxx. Certification/requisite document /registration certificate
indicating category under MSMED Act 2006 as per clause
45 (in Envelope B).
Bidders intending to participate in the tender are required to get
themselves trained on the e-procurement system. The bidders are required
to contact the Service Provider to confirm about their session in advance
to facilitate smooth tender/bid submission as detailed out in Volume – I &
II of Bidding documents.
ITB 24.1 Bidders shall be required to submit their Bids on e-procurement portal. The
Important Key Dates are as under:-
__________________________________________________________________
S. Tender Stage Particulars Date & Time
No
1 Publishing of tender date Tender Purchase- 15.02.2024
online 17:00 Hrs
2 Document download - 15.02.2024
start date 17:30 Hrs
3 Seek clarification Start - -
Date
4 Seek clarification End - -
Date
5 Pre-bid Meeting - -
6 Bid Submission Start Envelope C, 18.03.2024
Date Envelope A & 13:00 Hrs
Envelope B
7 Bid Submission End Date Envelope C, 01.04.2024
(Online Submission) Envelope A & 12.30 Hrs
Envelope B
8 Online Bid Opening Date Envelope A & 03.04.2024
Envelope B 15:30 Hrs
9 Financial Bid Envelope-C Will be informed
(Envelope-C) Open Date (Price Bid) later
Note:-
(1) The bidder has to quote their rates online only in Price Schedule
(as per Form-II) and to be kept in Envelope-C and uploaded
online as per key dates. Please note that the Schedule of Price
(FORM-II) i.e. Financial bid/ Price offer (Envelope-C) will not
be accepted physically. In case Envelope-C is submitted
physically the offer/ bid will be rejected. The offer of the eligible
bidders for the respective item shall be opened online as per key
dates.
(2) The bidders have to upload scanned copy of Bid Security
exemption document if applicable in Envelope–A as per schedule
of key dates.
(3) The bidders have to submit documents online in Envelope–B as
detailed in clause 11.1.
(4) The date of opening of financial bid/ price offer may vary
depending upon time taken in techno-commercial evaluation.
The bidders may please keep themselves updated of price offer
opening date from the e-portal.
The deadline for Bid opening (i.e. date & time as per key dates): is
clearly indicated in the Bid notice for information and strict
compliance. Bidders shall submit their bids electronically. The electronic
bidding submission procedures shall be as per ITB 23 read with Bid Data
Sheet and important key dates indicated in ITB 24.1. The Bidder shall,
on or before the date and time given in the key dates, upload its Bid on e-
procurement portal https://mptenders.gov.in/nicgep/app
In case difficulty is encountered during online Bid submission and support
or help is required, the Bidders may contact the Service Provider as given
in the tender document.
Note:-MPPTCL will not be responsible for any delay, internet
connection failure or any error in uploading of the Bids. The
Bidders are advised to upload their Bids well before the due
__________________________________________________________________
date and time of Bid submission to avoid any problems and last
minute rush.
ITB 27.1 The Techno-commercial Bid opening shall take place at:
Attention/ Office of: Chief Engineer (Procurement)
Street Address: M.P. Power Transmission Company Limited.
Floor/Room number: Block No.3, Shakti Bhawan, Rampur
City: Jabalpur-482008 (India)
The deadline for Bid opening is clearly indicated in the key dates for
information and strict compliance.
Part-I Techno - Commercial Bid
Bidders must positively complete the on line e-tendering procedure at
https://mptenders.gov.in/nicgep/app as per key dates specified in ITB 24.1.
Part-II Price Bid
Bidder shall have to submit the price bid on e-procurement portal (in
Envelope-C) as per instructions therein. Physical submission of price Bid
will not be considered. The price Bid of techno-commercially qualified
Bidder shall be opened online at the notified date at
https://mptenders.gov.in/nicgep/app. Bidders can view information of date
of price bid opening by logging in to e-procurement portal.
F. Award of Contract
ITB 41.1 Quantity to be procured may be increased/ decreased up to maximum of
30% of tendered quantity.
ITB 41.2 In the rates of lowest substantially bidder found on higher side and appears
to be not reasonable, in that case MPPTCL may decrease the tendered
quantity to any extent to meet out urgent requirement of our system.
__________________________________________________________________
Evaluation and Qualification Criteria
Section III. Evaluation and Qualification Criteria
Notes on Evaluation and Qualification Criteria
This Section contains all the criteria that the MPPTCL shall use to evaluate Bids
and qualify Bidders. In accordance with ITB 32 and ITB 37, no other factors,
methods or criteria shall be used. The Bidder shall provide all the information
requested in the forms included in Section IV, Bidding Forms.
TR- 06/2024 1 120kV Polymer LA

Contents
1. Scope
2. Bid Evaluation Procedure
3. Evaluation and Qualification Criteria
4. Litigation history

1.0 SCOPE:
Bidders have to ensure before submission of their Bid its completeness with
regard to all qualifying requirements. The Bidders have to ensure that required
certificates of experience, performance, etc., as required elsewhere in this
document are necessarily attached with the Bid. It needs to be appreciated that
sufficient time is being allowed between invitation of Bid and its opening.
Bidders in case of doubt may feel free to seek clarifications required by them
before uploading/submitting their Bid. MPPTCL may or may not seek any
clarification on the details furnished in the offer of individual Bidder. Non-
uploading/submission of any details or document required may render the Bid
liable for rejection.
2.0 BID EVALUATION PROCEDURE:
2.1 For each bid, item wise evaluation will be carried out. Further item wise
cost would be computed by loading the FORD price with taxes and duties
and based on the lowest computed cost, the contract would be awarded to
the lowest substantially responsive tenderer..
2.2 MPPTCL shall evaluate the bids in respect to the substantive responsiveness of
the bid or otherwise. MPPTCL shall carry out detailed evaluation of the
substantially responsive bids. MPPTCL shall check the bid to determine whether
they are complete, whether any computational errors have been made or
required sureties have been furnished. Arithmetical error shall be rectified on the
following basis:-
a) If there is a discrepancy between the unit price and total price that is
obtained multiplying the unit price and quantity, the unit price shall
prevail and the total price shall be corrected by MPPTCL.
b) In case of discrepancy between words and figures, the amount in words
shall prevail.
2.3 It may please be noted that the services of e-portal have been availed by
MPPTCL for the purpose of inviting the tenders. The portal itself works
out the prices & indicates name of the L1 bidder, However MPPTCL will
carry out detailed evaluation of prices as per the criteria stipulated in the
tender document and determine the lowest substantially responsive bidder.
The lowest substantially responsive bidder determined by MPPTCL will be
considered for award of order/contract.
The bidders may please also note that MPPTCL reserves the right
(i) to reject any or all tenders or to accept any tender considered
advantageous to MPPTCL whether it is the lowest offer/ bid or not.
(ii) to split the quantities against the offer/bid on more than one firm for
the same items/works. No reasons will be assigned by MPPTCL for
this and this will be binding on the bidders.

2.4 SNAP BIDDING:-

In case the prices received are found to be much higher than the cost
estimated by MPPTCL or order placed by other utility for similar material,
MPPTCL reserves the right to opt for Snap Bidding, in which case following
conditions shall be applicable:-
i. In case MPPTCL opts for snap bidding, all the initial Price Bids shall be
discarded and all the responsive Bidders, whose Price Bids were earlier
opened, shall be invited to submit the new Price Bids as per terms and
conditions of the bidding document. The timeline for submission and Price
Bid opening of such Price Bids shall be intimated separately to all such
Bidders by MPPTCL. Bidders submitting new Price Bids electronically
shall follow the electronic Bid submission procedures specified for
resubmission of Price Bids.
The lowest evaluated price shall be communicated to the responsive Bidders

and they shall not be allowed to quote above the lowest evaluated price, in
the new Price Bid. If any Bidder’s new price is found to be higher than the
lowest evaluated price during the initial bidding, its Bid shall be treated as
non-responsive and the Bidder shall not be considered for award.
ii. In case any of the invited Bidders do not submit new Price Bid during the
snap bidding then the Bidder shall not be considered for any further
evaluation by MPPTCL.
iii. Re-submitted new Price bids shall be again evaluated by MPPTCL as per
terms and conditions of the Bidding document. MPPTCL shall evaluate the
Price Bids and derive the lowest evaluated Bid (L1). However, even after
submission of new Price Bids by the Bidders, MPPTCL reserves the right to
reject the lowest evaluated Bid Price. If the Bid is rejected by MPPTCL then
the entire Bidding process shall be annulled.
In case snap bidding is not possible due to limitation of e-portal, negotiation
of the prices shall be done.
3.0 EVALUATION AND QUALIFICATION CRITERIA: The Financial Status,

Experience, and Supply Capacity Criteria which will be taken into account to
qualify the lowest-evaluated bidder are specified below. All these criteria shall
be evaluated on a pass–fail basis only.
3.1 FINANCIAL CRITERIA: The bidder shall furnish details in the prescribed
format (Undertaking-II) duly certified by a Practicing Chartered Accountant
based on the audited standalone financial statements for the past five financial
years i.e. 2018-19, 2019-20, 2020-21, 2021-22 & 2022-23 and the details
certified in the above format shall considered as final. The following criteria are
to be certified by the Practicing Chartered Accountant.

i. Financial Status:
(a) The bidder’s balance sheet statement for last year of the audited
accounts should show that it has positive NET WORTH i.e. total
assets less outside liabilities shall be positive.
(b) Minimum Average Annual Turnover (MAAT): shall be 100% of
estimated cost.
The Bidder’s income sheet should show Minimum Average
Annual Turnover (MAAT) of ₹ 104.85 Lakh for the best three years out
of past five years.
ii. Financial Resources:
Bidder shall have minimum Working Capital or / and evidence of
access to or availability of fund based bank line of credit facilities as
under:
Working Capital + fund based unutilized bank line of credit.
= 30% of Minimum Average Annual Turnover (MAAT).
The documents submitted by the bidder including the standalone audited
financial accounts, must demonstrate that the bidder has adequate
working capital available to undertake this contract. If the bidder’s
working capital is inadequate, the bidder should supplement the same
with a reputable bank’s letter confirming the availability of a line of
credit such that bidder’s available working capital plus line of credit put
together are adequate to undertake the contract for the package for which
the bidder submits his offer which will be equal to at least ₹ 31.46 Lakh.
Supplementing working capital by any other mode will not be accepted.
The tenderer will have to furnish his “Bank Certificate” in this regard
along with other in prescribed Schedule enclosed.
If the bidder’s working Capital is inadequate, the bidder should supplement the
same with the availability of FUND BASED unutilized line of credit issued by a
scheduled commercial bank and the same to be included whenever felt necessary
by the Practicing Chartered Accountant. The status of FUND BASED unutilized
line of credit should not be more than 30 days before the original bid opening
date.
Note:-
i. If the Bidder is maintaining its annual accounts from January to December and
the bid is due for submission after June, then the last calendar year shall be the
Last financial year of bidder or if the bid is due for submission before July then
the Last financial year for the bidder shall be last to last calendar year.
ii. If the Bidder is maintaining its annual accounts from October to September and
the bid is due for submission between April to September, then the last October
to September period shall be the Last financial year of bidder or if the bid is due
for submission between October to March then the Last financial year for the
bidder shall be the last to last October to September period.

3.2 EXPERIENCE CRITERIA :

The tenderers will have to substantiate that they have the capacity to design,
manufacture and supply the quantity of 120kV Lightning Arresters included in
the offer within specified delivery schedule. They should have a minimum
experience of THREE years of design, manufacture and supply of Lightning
Arrester with Polymer Insulator of 120kV or higher voltage class. The Lightning
Arrestor of 120kV with Polymer Insulator or higher voltage class should have
been in satisfactory operation for at least TWO years period from date of
commissioning.
It may be noted that for the purpose of qualifying this requirement, the tenderer
will have to submit clear certificates/ documents as under:-
a. Performance certificate from power utility/user agency certifying

that the 10% of Bid Quantity of 120kV Lightning Arrester with
Polymer Insulator (i.e. 27 No. Lightning Arrester) or higher voltage
class is operating satisfactorily for a period of at least two years or
more. Performance certificate should be issued by the order
placing authority (in case issued by executing authority it should
be countersigned by order placing authority) and should not be
more than five years old from the date of tender opening.
b. Adequate information should be furnished along with relevant

certificate from Power Utility/user agency to substantiate that the
tenderer has a minimum of three years of experience of design,
manufacture and supply of Lightning Arrester of 120kV with
Polymer Insulator or higher voltage class as on the date of tender
opening. To clarify, the tenderer will have to substantiate that they
have manufactured and offered Lightning Arrester of 120kV with
Polymer Insulator or higher voltage class for inspection at least three
years prior to scheduled date of bid opening.
The tenders not complying with these requirements shall be rejected.
3.3 SUPPLY CAPACITY CRITERIA:

The tenderers will have to substantiate that they have capacity to design,
manufacture and supply the quantity of 120kV Lightning Arresters with
Polymer Insulator offered by them in the tender within specified delivery
schedule. For this purpose, the following details will have to be furnished by the
tenderer:-
(i) Confirmation & documentary proof that quantity of Lightning Arresters
of 120kV with Polymer Insulator or higher voltage class manufactured
and supplied in any one financial year during the past 5 financial years or
current financial year is not less than a minimum quantity as indicated
below:-

Minimum qty. (No.)

Total qty. which should have been
covered manufactured and
SNo. Particulars in the supplied in any one year
tender during last 5 financial
(No.) years or current
financial year
120kV Lightning
1 Arresters with 273 192
Polymer Insulator
(ii) While indicating above details, total quantity of 120kV Lightning

Arresters with Polymer Insulator supplied during past 5 (Five) financial
years or current financial year from year 2018-19 to 2022-23 and current
financial year (2023-24) may also be furnished in the following table:-
S No. Year Supply of 120 kV

Lightning Arresters
with Polymer
Insulator
(Qty. in No.)
1 2018-19
2 2019-20
3 2020-21
4 2021-22
5 2022-23
2023-24
6
(current financial year)
(iii) The tenderer may please note that the supply details furnished by them
should be certified by the Chartered Accountant mentioning the UDIN.
3.4 CRITERIA FOR BIDDERS PARTICIPATING AS NEW VENDORS (FOR

DEVELOPMENT OF NEW VENDORS) :
3.4.1 Approximately 15% of tendered quantity will be kept reserved for placement of
trial order on bidders who are participating as new vendors and have confirmed
the same in “Undertaking-I” The above quantity shall be distributed amongst all
participating new vendors at the lowest price received in the tender. Maximum
one-third of above quantity (i.e. 5%) shall be allocated to one participating bidder
as trial order. In the absence of participation of new vendors or in case of refusal
of order by them, the quantity will be ordered on lowest substantially responsive
bidder or as per tender condition.
3.4.2 The following conditions shall be applicable in case of bidders participating as

new vendors: -
(a) The participating new vendors will be required to quote Ex-works price by
filling “Re. 1.00” in the schedule of Price Bid. They will also have to fill in the

price bid HSN Code, % rate of GST on FORD (inclusive of freight and
unloading of equipment at site) & any other tax if payable. However, their
quoted price shall not be considered for evaluation. In case a new vendor
quotes FORD price more than “Re. 1.00”, his offer will be rejected. The unit
FORD price of lowest bidder may be counter offer to new vendor.
(b) The qualifying criteria for the new vendors shall be as under: -
(I) Financial Criteria:
i. Financial status: The bidder’s balance sheet statement for last year (FY.
2022-23) of the audited accounts should show that it has positive NET
WORTH i.e. total assets less outside liabilities shall be positive. (as per
tender condition).
ii. Financial Resources: The minimum Working Capital (as per audited
financial statement for FY. 2022-23) or / and evidence of access to or
availability of fund based bank line of credit facilities shall be as under:
Working Capital + fund based unutilized bank line of credit = 30% of
estimated cost of quantity to be allocated to new vendor (i.e. 15% of
tender Quantity).
The documents submitted by the bidder including the standalone audited
financial accounts, must demonstrate that the bidder has adequate
working capital available to undertake this contract. If the bidder’s
working capital is inadequate, the bidder should supplement the same
with a reputable bank’s letter confirming the availability of a line of
credit such that bidder’s available working capital plus line of credit put
together are adequate to undertake the contract for the package for which
the bidder submits his offer which will be equal to at least ₹4.72 Lakh.
Supplementing working capital by any other mode will not be accepted.
The tenderer will have to furnish his “Bank Certificate” in this regard
along with other in prescribed format enclosed in Section-IV “Bidding
Forms”.
(II) Other Criteria:
(i) The participating new vendor should submit confirmation that they are
fulfilling all the commercial terms and technical requirements as
stipulated in the tender.
(ii) The new vendor should submit the type test report of offered material
from any third party NABL accredited Lab.
(iii) The participating new vendor should give consent that they are agreeable
to supply the equipment/material at the lowest price received against the
tender.
(iv) The participating new vendor will be required to furnish Bid Security for
full amount, if not exempted.

(v) If trial order is placed on new vendor who has not supplied the
equipment/ material to any power utility, then the samples from their
supplied lots shall be sent to third party NABL accredited lab for
acceptance tests at their cost. In case of non-performance / unsatisfactory
performance, the trial order shall be liable to be cancelled for unsupplied
quantity with recovery of all the amounts due from the firm and other
punitive action in accordance with the terms and conditions of the trial
order shall also be taken. In such event, the firm including its proprietors
/ partners / directors will also be debarred from participating in future
tenders of MPPTCL for three years.
(vi) The trial order to new vendor shall be placed only after satisfactory
report of factory inspection of such firms, to ascertain its capability to
execute the order against the subject tender.
(c) In exceptional cases such as tenders invited for very small quantity of items or
for items which are not procured regularly or in case of urgent requirement, the
decision of MPPTCL regarding quantity to be allocated for development of
new vendors shall be binding on the bidders.
3.5 Notwithstanding the details which will be furnished by bidders with regard to
qualification criteria, it may be noted that MPPTCL reserves the right to split the
quantities amongst more than one bidder, in case it is considered necessary in
the interest of timely completion of works or any other reason.
3.6 Notwithstanding the experience and supply capacity criteria as mentioned above,
which have to be necessarily complied with for the purpose of qualifying against
the tender, it may be noted that MPPTCL also reserves the right to take into
account past performance of the bidder in regard to quality of supply of main
equipment as well as its accessories, performance in regard to timely supplies
and also performance in regard to making available supervisory services as well
as after sales services. Past performance in MPPTCL will therefore be taken in
to account while evaluating the offer.
3.7 It has been noticed in the past Bids that some of the information furnished in the
schedule of technical particulars and technical questionnaire does not match with
each other. In order to avoid any discrepancy, it may be noted carefully that for
the purpose of price evaluation, the details brought out by the Bidders in
“Schedule of Technical Questionnaire” and “Schedule of Commercial
Questionnaire” will be treated as final and evaluation will be done based on the
information which will be given in these schedules. In case of any discrepancy
in regard to information given in any other table, responsibility will rest on the
Bidders. While this condition shall be applicable for the purpose of price
evaluation, at the time of acceptance of offer, MPPTCL will have the right to
take such of the values which are advantageous to MPPTCL
3.8 Bidders may note that even on fulfillment of all the qualifying criteria:-

i. Offers of those Bidders who have been either debarred/ black listed for
future business with MPPTCL / MPSEB and its successor companies or
their Contract has been terminated due to Contractor’s default may be
summarily rejected.
ii. The Bidders, whose past performance has not been found to be satisfactory
against previous Bids of MPSEB / Companies formed on restructuring of
MPSEB, may not be considered for placement of order. Some of the factors
which contribute to poor performance of a Bidder are as follows:-
 Non-execution of previous order(s) or inordinate delay in supply of
material.
 Failure of material in testing & non-replacement of the same timely
by the supplier.
 Failure of material as reported by the field officers.
 Non replacement of material which has failed / become defective
within guarantee period.
 Poor past record of after sales services.
iii. It may be noted that participation on Joint Venture/ Consortium/ Association
basis to meet the experience or supply capacity criteria or otherwise is not
acceptable. The tender not complying with this requirement shall be rejected.
4.0 LITIGATION HISTORY:

Bidders are requested to submit details of all litigation, arbitration and other
claims whether pending, threatened or resolved in the last five years, with the
exception of immaterial claims with cumulative possible impact should not be
equal to or more than 100% of bidder’s net worth. The MPPTCL may disqualify
Bidders in the event that the total amount of pending or threatened litigation,
arbitration or other claims represents hundred percent (100%) of the Bidder’s net
worth. Furnishing of this information by the Bidder, as per prescribed format
given in Section IV “Bidding Forms”, is a mandatory requirement.

Bidding Forms
Section IV. Bidding Forms
Notes on Bidding Forms
The Purchaser shall include in the Bidding Documents all Bidding Forms that
the Bidder shall fill out and include in its Bid. As specified in this Section,
these forms are the Bid Security, Price Schedules, Qualifying Requirement
and other Forms.

Bidding Forms
Table of Forms
1. FORM-I : FORMAT FOR BID SECURITY BANK GUARANTEE.

2. FORM-II : FORMAT FOR PRICE SCHEDULE
3. FORM-III : FORMAT FOR BANK CERTIFICATE
4. FORM-IV: FORMAT FOR YEAR WISE DETAILS OF QUANTITY
SUPPLIED
5. FORM-V: FORMAT FOR CONFIRMATION OF COMMERCIAL
DEVIATIONS
6. FORM-VI: FORMAT FOR CONFIRMATION OF TECHNICAL
DEVIATIONS
7. FORM-VII: FORMAT FOR LITIGATION HISTORY
8. FORM-VIII: FORMAT FOR COMMERCIAL QUESTIONNAIRE
9. FORM-IX: FORMAT FOR GUARANTEED TECHNICAL
PARTICULARS
10. FORM-X: FORMAT FOR TECHNICAL QUESTIONNAIRE
11. FORM-XI: FORMAT FOR BID & CONTRACT DRAWINGS
12. FORM-XII: LIST OF PLANT & MACHINERY AND TESTING
FACILITIES
13. FORM-XIII: LIST OF TYPE TEST REPORTS
14. FORM-XIV: QUALITY ASSURANCE PROGRAMME CHART
15. FORM-XV: UNDERTAKING REGARDING SHARING OF LAND
BORDER WITH INDIA
16. FORM-XVI: UNDERTAKING FOR LOCAL CONTENT
17. FORM-XVII: UNDERTAKING FOR EQUIPMENT/MATERIAL
MANUFACTURED IN INDIA
18. FORM-XVIII: UNDERTAKING FOR IMPORTED
PARTS/EQUIPMENT/MATERIAL
19. UNDERTAKING-I IN ENVELOPE (B) DULY NOTARIZE ON NON-
JUDICIAL STAMP PAPER WORTH RS.500/-
20. UNDERTAKING-II IN ENVELOPE (B) ON THE LETTER HEAD
OF THE CHARTED ACCOUNTANT FIRM.
21. FORM-XIX: FORMAT FOR CHECK LIST

Bidding Forms
FORM-I
FORMAT FOR BID SECURITY BANK GUARANTEE
a. For units of Madhya Pradesh - BG should be executed on non-judicial stamp

paper worth 0.25% of BG amount subject to maximum of ₹25,000/- and ₹1/-
revenue stamp be affixed on Bank Guarantee.
b. For outside state units - BG should be executed on non-judicial stamp paper of
appropriate value (minimum ₹500/-) as per applicable law of land & ₹ 1/-
revenue stamp be affixed on Bank Guarantee
...................... Bank’s Name, and Address of Issuing Branch or Office………………

Beneficiary: …… ……..Name and Address of Employer ……………………………..
Date:……………………………………………………………………………………
Tender Security No.: ………………………………………………………………………
We have been informed that . . . . . name of the Tenderer. . . . . (herein after called "the
Tenderer") has submitted to you its offer dated . . . . . . . . . (herein after called "the offer") for
the execution of . . . . . . . . name of contract . . . . . . . under Tender Specification No. TR-
………...
Furthermore, we understand that, according to your conditions, offers must be supported by
an EMD Bank guarantee.
At the request of the Tenderer, we . . . . . name of Bank. . . . . hereby irrevocably undertake
to pay you any sum or sums not exceeding in total an amount of . . . . . . . . . .amount in
figures . . . . . . . . . (. . . . . . .amount in words . . . . . . . )upon receipt by us of your first
demand in writing accompanied by a written statement stating that the Tenderer is in breach
of its obligation(s) under the tender conditions, because the Tenderer:
(a) has withdrawn its offer during the period of validity specified by the Tenderer in his offer;
or
(b) does not accept the correction of errors in accordance with the Tender Specification No.
TR-……… ; or
(c) having been notified of the acceptance of its offer by the Purchaser during the period of
validity, (i) fails or refuses to execute the Contract Agreement, or (ii) fails or refuses to
furnish the Performance Security, in accordance with the Tender Specification No. TR-
………..
This guarantee will expire: (a) if the Tenderer is the successful Tenderer, upon our receipt of
copy of the performance security issued to you upon the instruction of the Tenderer; and (b) if
the Tenderer is not the successful Tenderer, upon the earlier of (i) our receipt of a copy your
notification to the Tenderer of the name of the successful Tenderer; or (ii) Twelve months
from date of opening of Tenderer’s offer.
Consequently, any demand for payment under this guarantee must be received by us at the
office on or before that date.
. . . . . . . . . . . .Bank’s seal and authorized signature(s) . . . . . . . . . .
Note: All italicized text is for use in preparing this form and shall be deleted from the final
document

Bidding Forms
FORM-II
(This Form should be submitted on-line.)
PRICE AND QUANTITY
(Schedule – I)
Name of Bidder: M/s ________________________
Tender Specification No. TR- 06/2024
Sl. Particulars of Qty. Unit HSN/ % Rate Amount of Any % Discount Unit FORD Total FORD
No Item & FORD SAC of GST GST Other offered in price Including price In-
unit price Code on Unit on Tax/ Unit FORD GST cluding
(inclusive FORD Unit Levies Price GST
of Freight Price FORD (₹)
charges Price (₹)
and (₹)
unloading (₹)
at site)
(₹)
1 2 3 4 5 6 7 8 9 10=4+7+8 11=10*3
i a. 120kV metal oxide
gapless type
Lightning Arrester
with Polymer
Insulator complete
273
with terminal
connector & Nos.
grading ring etc. as
required.
b. Insulating
base for above.

Bidding Forms
FORM-III
FORMAT FOR BANK CERTIFICATE
(Bank Certificate should be issued showing position of Fund based unutilized bank
line of credit not before 30 days from the date of original bid opening date. Bank
certificate issued after actual bid opening date will not be accepted)
Date :_/_/___
This is to certify that M/s _____________________ having its registered

office at _________________ (full address) and Branch office at
__________________ (full address) who have submitted their Bid to Madhya
Pradesh Power Transmission Co. Ltd., Jabalpur against their tender specification
vide reference number Tender No. ________________ (______________) is our
customer for the past _______ years.
Their financial transactions with our Bank have been satisfactory. They
enjoy the following FUND BASED limits with us against which the extent of
utilization as on date is also indicated below :-
Sl. Type of facility Sanctioned Utilization as

No. limit as on date on date
1 Cash credit
2 Overdraft
3 Working Capital Loan
Total :
This is to certify that such loans which have been sanctioned for the purpose other
than working capital have not been considered above.
This letter is issued at the request of M/s ____________
Name of Bank _____________________

Name of Authorized Signatory ________
Designation _______________________
Phone/Mob. No. ____________________
Address: __________________________
Seal of the Bank ____________________

Bidding Forms
FORM-IV
DETAILS OF QUANTITY SUPPLIED
Supply of Lightning
S. Arrester of 120kV with
Year
No. Polymer insulator
(Qty. in No.)
1 Year-I (2018-19)
2 Year-II (2019-20)
3 Year-III (2020-21)
4 Year-IV (2021-22)
5 Year-V (2022-23)
Year-VI (2023-24)
6
Current financial year
Seal and Sign
(Statutory Auditor
Date: or
Place: Chartered Accountant)
Name of Audit Firm
Firm’s Registration No
M. No.
UDIN No.
(SIGNATURE OF BIDDER)
NAME
DESIGNATION
Note:
i. For the above purpose, “year” means Financial year from April to March
ii. Submission of information in above format is a mandatory requirement.
iii. A list of orders executed along with name of customers should be submitted
in hard copy for verification of quantity of equipments/material mentioned in
this schedule.

Bidding Forms
FORM-V
FORMAT FOR COMMERCIAL DEVIATIONS
We/I have carefully gone through the Commercial requirements of specification

and the General Conditions of Contract and We/I have satisfied ourselves/myself
and hereby confirm that our/my offer strictly conforms to the requirements of
specification and General Conditions of Contract except for the deviations, which
are given below :-
Description & Clause

Remarks regarding
Sr. No. of the Stipulation in Deviation
justification of the
No. specification & page specification Offered
deviation.
No.
1 2 3 4 5
Except for aforesaid deviations, the entire order, if placed on us, shall be
executed in accordance with your specification and any other conditions,
variation/deviation etc. if found elsewhere in our offer should not be given any
consideration while finalizing the tender.
Date :
Place :
SIGNATURE
WITH SEAL OF BIDDER

Bidding Forms
FORM-VI
FORMAT FOR TECHNICAL DEVIATIONS
We/I have carefully gone through the Technical Specification and the
General Conditions of Contract and we/I have satisfied ourselves/ myself and
hereby confirm that our/my offer strictly conforms to the requirements of
technical specification except for the deviations, which are given below :
Description & Clause Remarks regarding

S. Stipulation in Deviation
No. of the specification justification of the
No. specification offered
& page No. deviation
1 2 3 4 5
Except for aforesaid deviations, the entire order, if placed on us, shall be
executed in accordance with your specification and any other conditions,
variation/deviation etc. if found elsewhere in our offer should not be given any
consideration while finalizing the tender.
Date :
Place :
SIGNATURE
WITH SEAL OF BIDDER

Bidding Forms
FORM-VII
FORMAT FOR LITIGATION HISTORY
Pending Litigation
No pending litigation in accordance with Clause 4.0 of Vol. I, Section -

III
Pending litigation in accordance with Clause 4.0 of Vol. I, Section

– III
Year Outcome as Order Details Total order

Percent of amount (Order
Net Worth value ` in Lac)
Order No. & Dt.:
Name of Purchaser:
Address of Purchaser:
Matter in Dispute:

Bidding Forms
FORM-VIII
FORMAT FOR COMMERCIAL QUESTIONNAIRE
The bidder may please note that submission of this questionnaire duly and
properly filled in is essential. While filling in entries against the questions given
below, no reference should be made to comments entered elsewhere in the bid. All
queries should be answered and these answers should be complete in themselves.
Please note that none of the column should be left blank and clear reply against all
columns should be given. In case this is not done, the bids will be liable for
rejection.
S. To be
No. Particulars filled by
Bidder
1 Name and Complete Postal Address of the manufacturer
Phone No./Mobile No. of the manufacturer
E-mail address of the manufacturer
GSTIN of the manufacturer
PAN No. of the manufacturer
Name of Bank and Address of Branch
IFS Code
2 Date and year of establishment of factory for manufacture of 120kV
Lightning Arresters.
3 Please confirm you have submitted Bid Security as per tender
requirements. Please also indicate amount of Bid Security with DD
/BG No & date.
4 Whether you are registered as SSI/NSIC or Central/ State Govt.
undertaking. If yes please furnish documents with full details.
5 Please confirm you have submitted Earnest money as per clause no.
ITB 21.1 Section-II Volume-I Part -I.
(i) In which form?
(ii) Amount & details of earnest money furnished.
(iii) Whether details of EMD filled in prescribed online format and scanned
copy of EMD uploaded during online bid submission?
6 Whether the required Tender Cost paid has been furnished by you?
(i) Details of tender cost.
(ii) Scanned copy of Tender Cost D.D/Bank Guarantee Submitted/
uploaded
7 If the material supplied fails within guarantee period, please confirm
that the material will be replaced within three month and charges
occurred shall be borne by you.
8 Please confirm your acceptance for extension order for supply of 50%
of the value of main order value on same rates and terms & conditions
within twelve months from the date of placement of main order as per
clause 34.1.0 of Section-VI.
9 Please confirm that payment terms as per clause 13.1 GC of Section-
VII (PC) of Volume I Part -III is acceptable to you.
10 Please confirm that performance guarantee period as stipulated under
clause 24.3 GC of Section-VII (PC) of Volume I Part -III, acceptable to
you.
11 i) Please confirm specifically the delivery schedule as per Section-V.
Please also indicate period in days/ weeks as follows :-
a. Maximum period within which acceptance to LOI would be given by days

Bidding Forms
S. To be
Bidder
Bidder.
b. Maximum period within which replies/ clarifications/ calculations days
shall be furnished by the Bidders, after receipt of comments from
MPPTCL on the set of drawings.
b. Fixed monthly rate of supply.
ii) Please confirm you have noted that the delivery of material covered
under this tender may be regulated as per the progress of work and
availability of funds is acceptable to you.
Please confirm whether tax Clearance Certificate from the competent
12
authority has been enclosed.
13 Please confirm acceptance of performance security as stipulated under
Cl.15.2 of Sec-VI. Please confirm you have noted that penalty @ 0.25%
per week or part thereof subject to maximum of 5% of performance
security amount shall be recoverable from the supplier for delay in
submission of performance security.
14 a. Please confirm that you are agreeable to unloading & stacking at site
is included in the offered charges.
b. Whether the firm is prepared to make good any loss or damage in
transit immediately and free of all charges.
15 Please confirm you have noted safe delivery of 120kV Lightning
Arresters at destination by road transport only as per Section VI and
agree for the same.
16 Please confirm that you have offered VARIABLE prices for 120kV
Lightning Arresters and indicate base date of PV. Please note that the
base date of price variation shall be one month prior to actual opening
of Tender.
17 a. Please confirm that the quoted prices are on basis of unit as
mentioned in the tender.
b. Please confirm that while quoting F.O.R. destination prices, you
have taken into consideration all taxes pertaining to Central, State
and Local bodies.
c. Please indicate the rebate if offered by you mentioning clearly the
percentage of rebate offered and whether the rebate is towards
payment terms or quantity ordered or special unconditional rebate.
Please mention the prices specifically on which these rebates are
applicable. It may be noted that conditional rebates may or may not
be accepted or considered for evaluation depending upon
acceptability of Quoted condition to the Company.
18 Please refer Section-III and confirm that you have minimum experience
of Three years of design, manufacture & supply of 120kV Lightning
Arrester with Polymer Insulator or higher voltage class and necessary
proof to this effect has been enclosed.
19 Please confirm that you will claim only GST and indicate applicable
rates for GST on Unit FORD.
20 Please indicate HSN code of 120kV Lightning Arrester.
21 Please confirm that performance security i.e. 10 % of ordered amount
with taxes shall be furnished as per Cl.15 of Section VI.
22 Please confirm that penalty @ 0.5% of price of undelivered 120kV
Lightning Arrester per week or part thereof upto a maximum of 10%, as

Bidding Forms
S. To be
Bidder
per Clause 23.0, Section -VI is acceptable to you.
23 Please confirm whether you have quoted price of item mentioned in the
price schedule for full quantity.
20 Please confirm validity of your offer is 120 days from the date of
opening of bid, otherwise your offer will be rejected.
21 Please confirm that necessary documents to establish delivery of
equipments/material for supply capacity and supply details certified by
Chartered Accountant as per clause No. 3.3 of Section-III volume-I Part
-I has been enclosed.
22 Please confirm that you have furnished Schedule for confirmation of No
Commercial/ No Technical deviation.
23 Please confirm that you have furnished all Forms & Schedules duly
filled in.
24 Please confirm that you have furnished all required documents and
information in the bid as desired in Volume-I.
25 Have you noted that you will be responsible for transit risk?
Whether you agree for inspection by MPPTCL’s representative prior to
dispatch and bear the testing charges for all tests as per IS to be
conducted on samples drawn by MPPTCL’s representative.
If so, please furnish the list of testing machines and relevant details.
26
If the testing facility is not available with the firm, from which
recognized testing laboratories the firm will get the material tested, if
required.
27 Have you furnished routine test and type test reports with your offer?
28 Please confirm that you have uploaded all the required documents.
Please indicate particulars of pages of your bid for verification of
following.
a. Tabular statement indicating details of orders placed by utilities for
Capacitor Units supplied by the firm.
29 b. Documentary evidence to substantiate that the 120kV Lightning
Arrester with Polymer Insulator or higher voltage class are in service for
three years along with copies of performance certificates issued by the
power utilities/ user agency.
30 Notwithstanding the replies which have already been furnished to above
questions, please specifically confirm here that you have carefully gone
through the various requirements to be complied with, as detailed out in
Vol.-I & II and all conditions mentioned there in are acceptable to you
31 Please confirm that delivery period indicated under Section-V, Volume-I
is acceptable to you.
32 For participation against this tender, the 120kV Lightning Arrester with
Polymer Insulator or higher voltage class manufactured by you should
be in successful operation for minimum Two years from date of
commissioning and you should have the requisite expertise.
33 Please confirm that you have enclosed Undertaking-II based on audited
standalone financial statements of accounts (including all notes) for the last
five years as per Clause 3.0 in our Format only.
34 Please confirm that if discrepancies in technical bid & that the details as
furnished in technical questionnaire shall form the basis for evaluation
of bid.

Bidding Forms
S. To be
Bidder
35 Please confirm certificate regarding litigation history has been furnished
with the offer.
36 (i) Whether you are State or Central Govt. undertaking/ unit with 100%
Govt. shares.
(ii) If yes, whether documentary evidences in support of the above has
been enclosed. (In absence of documentary evidence your claim to be
State/Central Govt. undertaking shall be ignored).
37 Whether your products bear ISI Mark (furnish a Photostat copy of ISI
license granting marking rights on your product).
38 Have you furnished Technical Questionnaire enclosed with this Bid
specification duly filled and signed?
39 Have you furnished the Guaranteed Technical Particulars enclosed with
this Bid specification duly filled and signed?
40 Have you furnished the Power of Attorney on non-judicial stamp paper
worth minimum ₹1,000/- in respect of the person signing the Bid on
behalf of the Bidder
41 Please confirm that the 120kV Lightning Arrester with Polymer
Insulator quoted in this specification shall conform to the relevant Indian
Standard (IS).
42 Please confirm whether you are a company registered under the
Company Act 1956.
43 Please confirm that you have quoted for entire quantity of item(s) for
which you have submitted your offer.
44 Please confirm whether you have uploaded the valid factory license with
your offer.
45 Have you furnished the soft copies (duly signed by the bidder) of all
relevant certificates, documents etc in support of Techno-Commercial
bid/ eligibility criteria and other requisite certificate/ documents on the
e-procurement website.
46 Have you authenticated the bid with your Digital Certificate (Class-III)
for submitting the bid electronically on e-tender website?
47 Please confirm you have noted ITB Clause 4 regarding “Sharing of land
border with India” and “Preference to local content” and have furnished
the information in prescribed formats in Section-IV.
48 Please confirm you have noted the contents of ITB Clause 5.5 pertaining
to “Imported equipment or equipment having component/parts from
Prior Reference Countries” and have furnished the certification in
prescribed format in Section-IV.
49 Please confirm whether you are covered under the MSMED Act 2006. If
covered, indicate category (i.e. micro unit, small unit or medium
enterprise) and enclose certification/ requisite document/ registration
certificate.
50 a. Please confirm whether you have participated in Bid as ‘NEW VENDOR’
b. If yes please confirm you have noted the conditions mentioned in clause 3.4
of Section-III and that the same are acceptable to you

Bidding Forms
S. To be
Bidder
51 Please confirm you have noted that all electrical equipment/energy
consumption devices if used, should have “BEE 5 star” rating or highest
star rating available in the market as per Volume-II.
(Signature of the Bidder)

Name
Designation
Seal of the Company

Bidding Forms
FORM-IX
GUARANTEED TECHNICAL PARTICULARS FOR
120kV LIGHTNING ARRESTERS WITH POLYMER INSULATORS
This schedule of guaranteed technical particulars for 120kV Lightning Arresters
with Polymer Insulators is to be submitted by the Bidder. It may be carefully noted
that filling / reply of each and every clause described below is a must.
S. DATA/
PARTICULARS
No. VALUE
1 Name of manufacturer.
2 Type / Model
3 Applicable standards
4 No. of units & rating of each unit
5 Rated Arresters voltage (kV rms)
6 Rated frequency (Hz)
7 Maximum continuous operating voltage (kV rms)
Maximum leakage current at continuous operating voltage.
a) Maximum resistive component
of continuous current (mA peak)
8
b) Maximum capacitive component
of continuous current (mA peak)
c) Total (mA)
Temporary power frequency over voltage capacity (kV rms).
a/ For 0.1 sec.
9 b/ For 1 sec.
c/ For 10 sec.
d/ For 100 sec.
Nominal discharge current (kA)
10
(8/20 micro sec wave)
Long duration Energy discharge class (as per IEC- 60099-4
11
of 2014).
a. Minimum energy discharge capability (as per long
duration discharge class of IEC- 60099-4 of 2014) in
12
kJ/kV
b. Repetitive charge transfer rating (C)
Maximum switching current impulse residual voltage at
13
1000A (kVp)
Maximum residual voltage at nominal discharge current of
8/20 micro sec wave (kVp)
14 a/ 5 kA
b/ 10kA
c/ 20kA
15 Minimum prospective symmetrical current (kA)
High current short duration impulse withstand level with 4/10
16
micro second wave (kA) peak
Low current long duration
17 a/ Current peak (Amps)
b/ Virtual duration of rectangular wave (micro sec.)
18 Pressure relief class
Pressure relief device capability.
19 a/ High current (Amps).
b/ Low current (Amps).
20 Protective ratio
21 Minimum total creepage distance (mm).

Bidding Forms
S. DATA/
PARTICULARS
No. VALUE
22 Insulation withstand voltage of arrester housing;
i/- Lightning Impulse withstand voltage with 1.2 /50 micro
sec. wave (kV peak)
ii/- Switching impulse (kV peak)
iii/- One minute power frequency (dry/wet) kV rms
23 Weight of complete unit.
24 Overall height of complete unit from base to line side.
Minimum recommended spacing between centre to centre of
25
LAs (mm).
26 Minimum distance between grounded object (mm)
Clearance required from ground equipment at various heights
27
of arrester units (mm)
28 Earthing arrangement provided for earthing side of arrester.
29 Cantilever strength (Kgf)
30 Any other particulars

Name
Designation
Seal of the company

Bidding Forms
FORM-X
FORMAT FOR TECHNICAL QUESTIONNAIRE

FOR 120kV LIGHTNING ARRESTERS
WITH POLYMER INSULATORS
All points mentioned below should be replied in these sheets only, without making
any reference to any clause in the Bid. If replies are incomplete or reply to any
clause is not furnished, bids may be treated as incomplete and non-responsive from
technical angle.
1 Name of Bidder
2 Name of manufacturer
3 Country of origin
4 Please confirm that as per Annexure-I all technical particulars for
required Lightning Arresters have been furnished.
5 Please confirm whether Zinc oxide blocks will be manufactured by
the bidder or the same will be obtained from some other source.
Diameter and height of each disc and number of discs per arrester
for each rating of Lightning Arresters should be indicated.
6 Please refer Volume-II and confirm that our requirement of
maximum impulse voltage has been complied with and suitable
graphs and calculations has been furnished to explain it.
7 Please confirm that temporary over voltage curves for offered
Lightning Arresters have been furnished as per clause 5.5 of
Section–II.
8 Please refer Volume-II and confirm that the calculation for energy
handling capability of each rating of arresters offered have been
furnished.
9 Please confirm that Lightning Arresters are hermetically sealed as
per Volume-II and details of sealing arrangement and method
employed to check the sealing arrangement have been furnished in
the bid.
10 Please refer Volume–II and confirm that for the offered Lightning
Arresters grading ring have been provided. If for the design adopted
by the tenderer, grading ring is not required, then justification for the
same may necessarily be furnished in the bid.
11 Please refer Volume-II and confirm that pressure relief device is
provided in the offered lightning arresters.
12 Please indicate total number of units/ stacks, which would be kept in
series to form the complete unit of Lightning Arresters and confirm
that same shall be interchangeable as per Volume-II.
13 Please indicate energy dissipation capacity of metal oxide arresters
for 120kV Lightning Arrester.
14 Please refer Volume-II and confirm that :
a. All nuts, bolts and clamps for mounting arresters on the
structure of purchaser have been included in the offered cost.
b. General arrangement drawing of standard design of mounting
structure for 120kV Lightning Arresters has been enclosed
with the specification. Please confirm that the design of
mounting base of offered Lightning Arresters meet our
requirement of tender specification and can be mounted on this
standard structure without any need of modification at site.

Bidding Forms
15 Please refer Volume-II and confirm :

1. That terminal connectors shall be made of pressure / gravity die
cast only.
2. That all nuts / bolts / washers shall be made of MS hot dip
galvanized only.
3. That the drawings for terminal connector have been furnished.
16 Please refer Volume-II and confirm all exposed ferrous parts
including grounding terminals are hot dip galvanized.
17 Please confirm that as per Volume-II a brief write-up on quality
control during manufacturing process and methods for process
testing of Zinc Oxide element has been furnished alongwith the bid.
18 Please refer Volume-II and confirm that Lightning Arresters shall be
provided with two separate earthing terminals for bolted connections
to 50x6 mm M.S. Flat.
19 Please confirm :
a) That as per clause 6.0 list of type test reports along with
copies of test reports for the tests conducted on identical
Lightning Arresters as per relevant standard during past
five years period have been furnished.
b) That following tests shall also be carried out as acceptance
test:
c) Thermal ability test
d) Galvanisation test on metal parts
e) Operation test on surge counter at nominal discharge
current of 100 Amp and 10 kA with 8/20 microsecond
wave shape.
20 Please confirm that details of “Quality Assurance plan & Stage
inspection” as per clause-8.0 of specification has been enclosed.
21 Please refer clause 9.0 and confirm that all details and drawings
have been furnished alongwith the bid.
22 Please confirm that cost of terminal connectors has been included in
the offered cost of Lightning Arresters.
23 Please indicate the polymer insulator make being utilized by you for
manufacture of LAs.
24 Please confirm:
i. That all technical particulars Annexure–I, have been furnished.
ii. That all technical particulars of Lightning Arresters furnished in
Annexure–I are guaranteed as per requirement of tender
specification.
25 Please confirm that lightning arresters offered shall conform to all
technical requirements indicated in Annexure I of Volume - II.
26 Please confirm that you have noted that in case of non-compliance
of following requirements your bid may be rejected:
i. Furnishing of type test report as per clause 6.1.
ii. Confirmation of the condition mentioned under clause 6.1.
27 Please confirm that all conditions stipulated in “Technical
Specification” have been noted and the same are acceptable to you.
28 Please confirm you have noted that all electrical equipment/energy
consumption devices if used, should have “BEE 5 star” rating or
highest star rating available in the market.

Name
Designation
Seal of the company

Bidding Forms
FORM-XI
FORMAT FOR DETAILS OF BID &
CONTRACT DRAWINGS SUBMITTED WITH BID
Sl. Drawing No. Particulars

No.
SEAL & SIGNATURE OF BIDDER

Bidding Forms
FORM – XII
FORMAT FOR LIST OF PLANT &
MACHINERY AND TESTING FACILITIES
The Bidder shall submit here complete and detailed list of plant & machinery, testing
facilities, designing facilities including CAD / CAM at their works.

Bidding Forms
FORM - XIII
LIST OF TYPE TEST REPORTS FOR
120kV Lightning Arrester with Polymer Insulator
Sl. Reference Descrip- Descrip- Method Date Name Test Remarks

No. No. & tion of tion of of of of Result if any
date of equipment, type test applica- test testing
test rating and tion Labora-
report Serial No. when tory
with no. applied,
of sheets duration
of of test
report
1 2 3 4 5 6 7 8 9

Bidding Forms
FORM - XIV
QUALITY ASSURANCE PROGRAMME
AND PROGRAMME CHART
The bidder shall submit here complete details of quality assurance programme / programme
chart as required in clause 8.0 of Volume-II “Technical Specification”.

Bidding Forms
FORM-XV
Tender No. __________
CERTIFICATION BY THE BIDDER TO BE SUBMITTED ON

COMPANY’S LETTER HEAD
(REGARDING SHARING OF LAND BORDER WITH INDIA)
I ___ _ __ __ __ __ __ __ __, Son/Daughter of __ _ _________ _____ __ __ __, do

solemnly affirm and state as under:
1. That I am the <<Designation of the authorized signatory>>of _________

and I am duly authorized to furnish this undertaking declaration on behalf
of_________________.
2. That __________ has submitted its bid No. ____________________dated
________against bidding document No. ___________dated_______ for
_________item/ works for _________ the project.
3. “We have read and understood the provisions of order No. F.6/18/2019-
PPD(Order Public Procurement No.1) dated 23.07.2020 & F.7/10/2012-
PPD (1), dated 23.02.2023 (Order Public Procurement No.4) regarding “Restriction
under Rule 144 (xi) of General Financial Rules” and order No. F.6/18/18/2019-
PPD (Order Public Procurement No.2) dated 23.07.2020, regarding “Exclusion
from Restriction under Rule 144 (xi) of the General Financial Rules” issued by
Public Procurement Division, Department of Expenditure, Ministry of Finance,
Government of India, [hereinafter collectively referred as “DoE Order”] and any
subsequent modifications/ Amendments, if any.”
4. Particularly, we, the bidder, have read the clause regarding restriction on
procurement from a ‘bidder of a country which shares a land border with India’
and on sub-contracting to contractors from such countries.
We certify that we, the bidder [and/or our proposed Associates] is/are not
from such a country and will not subcontract any work to a subcontractor/ sub
vendor from such countries and is eligible to be considered.
OR
We certify that we, the bidder [and our proposed Associates] and/or our
subcontractor/ sub vendor is/are from such country which share a land border
with India’ as brought out in the aforementioned orders. Accordingly, certificate
of registration by DPIIT is enclosed.
Tick (√ ) in the box ( □ ) as applicable.
5. We further declare that any misrepresentation or submission of false/forged
document/ information in this regard shall be dealt with as per the provisions of
Integrity Pact and / or bidding Documents and/or MPPTCL’s policy and procedures.
(Authorized signatory of Supplier)
Note: This undertaking shall be certified by the authorized signatory of the bidder
signing the bid.

Bidding Forms
Format-A
FORM-XVI
ON THE LETTER HEAD OF THE BIDDER
(Undertaking for Local Content)
TENDER NO. :
(In the cases of procurement irrespective of the value)
I , Son/Daughter of , do solemnly affirm and state as

under:
1. I am the <<Designation of the authorized signatory>>of

and I am duly authorized to furnish this undertaking
declaration on behalf of .
2. That__________has submitted its bid no____________________dated

________against Tender no _________.
3. That the Company is fully aware of the provisions of Purchase Preference (as per DPIIT
order no. P-45021/2/2017-PP (BE-II) dated 04/06/2020, enclosed in the above bidding
document of the Tender no.______________________.
4. I/We hereby confirm that our offer is achieving the minimum local content target of
____________% as per of Purchase Preference- Local Content Policy.
5. I /We confirm that I/we are aware of the implication of the above undertaking and our
liability on account of wrong declaration.

Bidding Forms
Format-B
ON THE LETTER HEAD OF THE CHARTERED ACCOUNTANT/COST

ACCOUNTANT FIRM
(Certificate for Local Content)
TENDER NO. :
( In cases of procurement for a value in excess of INR 10 Crore)
(Certification by the statutory auditor/Cost Auditor of the bidder incase of company)
1. We__________________, having our registered office address _______________

and firm’s registration number______________ certify that we are statutory
auditor/cost auditor of M/s__________________________, having its registered
office at __________________.
OR
( Certification by the Practicing Charted Accountant/ Cost Accountant of the bidder
incase of other than company)
We, ____________________, having our registered office address____________
and firm’s registration number_____________ certify that we are practicing
Charted Accountant/ Cost Accountant firm not having any interest in M/s
______________________, having its registered office at ________________.
2. That __________________ has submitted its bid no _______________dated

_______________ against Tender no ________________.
3. We have understood the provisions of Purchase Preference (as per DPIIT order no.
P-45021/2/2017-PP (BE-II) dated 04/06/2020, enclosed with the bidding document
of the Tender no._________________.
4. We hereby confirm that offer is achieving the minimum local content of

_____________ % as per of Purchase Preference- Local Content Policy.
For, _________
Chartered Accountant Firm/ Cost Accountant Firm,
FRN No. ____________
CA. __________
(Designation - ____________ )
Mob. No. ____________
UDIN No. ____________
Date:- ____________
Place :- ____________
Note: This document shall be certified by:
i. Practicing Charted Accountant, in case of other than company.

ii. Statutory auditor/Cost Auditor in case of a company.

Bidding Forms
FORM-XVII
Tender No. ____________
UNDERTAKING
(TO BE SUBMITTED ON COMPANY’S LETTER HEAD)
(FOR EQUIPMENT/MATERIAL MANUFACTURED IN INDIA)
I , Son/Daughter of , do solemnly affirm and state as

under:
1. That I am the <<Designation of the authorized signatory>>of

____________ and I am duly authorized to furnish this undertaking
declaration on behalf of .
2. That __________ has submitted its bid No. ____________________dated

________ against bidding document No. ___________dated_______ for
_________item/ works for _________ the project.
3. That the Company is fully aware of the provisions in order no. 25-11/6/2018-PG
dtd. 02.07.2020 of Ministry of Power, Govt. of India regarding vulnerabilities in
power supply system & network due to cyber attacks through malware/Trojans
etc.
4. We hereby declare that no imported component/parts shall be used in

manufacturing of equipment/ material and equipment/material being supplied
shall be free from any kind of embedded malware/Trojans /cyber threat.
5. I confirm that I am aware of the implication of the above undertaking and our
Note: This undertaking shall be certified by the authorized signatory of the bidder, signing
the bid.

Bidding Forms
FORM-XIII
Tender No. ___________

UNDERTAKING
(TO BE SUBMITTED ON COMPANY’S LETTER HEAD)
(FOR IMPORTED PARTS/EQUIPMENT/MATERIAL)
I , Son/Daughter of , do solemnly affirm and state asunder:
1. That I am the <<Designation of the authorized signatory>>of

_________ and I am duly authorized to furnish this undertaking declaration
on behalf of .
2. That __________ has submitted its bid No. ____________________ dated

________ against bidding document No. ___________ dated_______ for
_________ item/ works for _________ the project.
3. That the Company is fully aware of the provisions in order no. 25-11/6/2018-PG
dtd. 02.07.2020 of Ministry of Power, Govt. of India regarding vulnerabilities in
power supply system & network due to cyber attacks through malware/Trojans
etc. embedded in imported equipment.
4. We hereby confirm that parts/material used in equipment or finished

equipment/material if imported from country (other than prior reference
countries as import from these countries is not allowed), these shall be tested on
arrival in the country to check for any kind of embedded malware/Trojans/cyber
threat and for adherence to Indian Standards. The testing shall be done in
certified and designated laboratories approved by Ministry of Power (MoP)
5. I confirm that I am aware of the implication of the above undertaking and our
Note: This undertaking shall be certified by the authorized signatory of the bidder,
signing the bid.

Bidding Forms
Undertaking –I
The following declaration/Undertaking must be submitted by all the bidders on
non-judicial stamp paper worth ₹ 500/- duly notarized
I ……………………… proprietor / partner / Director / Authorized
Signatory of M/s………… ………… having its Registered Office/Head Office at
………………. giving the following undertaking ;
1. That, M/s …………….. have participated against TS No. ………. due for
opening on ………. For supply of ……….
2. That, I have gone through the terms and conditions of tender document and
aware with all the requirement of the tender specification.
3. That, the profile of M/s ……………..………………………. is as under:-
(a) Address of factory/works- ……………………………………………..
(b) GST Registration No. of the firm -…………………………………….
(c) PAN No. of the firm - ………………………………………………….
(d) Entrepreneurs Memorandum Number (If registered under NSIC /
MSMED Act 2006) OR Government owned Company /PSU –
(i) Registration No. & Validity
(ii) Tendered Item covered in Registration
(e) E-mail address of the firm - …………………………………………...
(f) Mobile No. -…………………………………………………………....
(g) Name & Branch address of bidder banker - …………………………
(h) Bank Account of the firm - ……………………………………………
(i) IFSC Code of the branch for RTGS - …………………………………
4. That the details of owner / partners / Directors (in case of Company) /
Authorized signatory of the bidding firm is as under:-
Sr. Name of Owner / Address of Owner Mobile Numbers of PAN Number of
No. Partners / Directors / / Partners / Owner/Partners/ Owner /
Authorized signatory Directors Directors Partners /
Directors
5. That I/We undertake that we have participated in the tender as ……………..

(New / Regular bidder as per specification, whichever is applicable).
6. That as against tendered quantity the bidding firm have submitted their bid
for tendered quantity……… nos. (indicated quoted quantity)
7. That I/We confirm that there is no deviation with the commercial terms &
conditions and technical requirement including validity of type test report
of the Tender Specification.
8. (i) That the bidding firm M/s……………... ………… fulfill supply
capacity criteria as per stipulation in section-III Vol-I of bid document and
have supplied following items to the different SEBs/DISCOMs/Power
Utilities or through their Turnkey Contractors in any state of country in past
60 months from the date of opening of tender financial year wise details as
per bid requirement are as under:-

Bidding Forms
SN Financial Name Name and PO No. Qty. Qty.

year of item address of and under supplied
purchaser date order
1 2 3 4 5 6 7
(No. of rows may be inserted as required.)

(ii) that the bidding firm fulfill requirement of satisfactory operational of two
year as per performance certificate not more than 5 years old from the
tender opening by Power Grid/NTPC/NHPC/MPC/State Power
Transmission Utilities/ User agency as per stipulation in section-III Vol-I
of bid document .
(iii) that the bidding firm fulfill experience criteria of 3 years in
manufacturing as per stipulation in section-III Vol-I of bid document.
9. That, the information given by us as above is true and correct and the same
has been extracted from the relevant POs/Invoice/MRCs/Receipted Delivery
Challan maintained by the firm.
10. We hereby confirm that the tendered material equipment shall be supplied as
per specified BOM shall be provided as per list of prefered vendor from
MPPTCL.
11. Regarding Black-listing / Debarring:-
I/We hereby undertake and submit a declaration that the bidding
firm/company is not debarred/ black listed for future business with any of
the six successor companies of MPSEB Discoms of M.P.
12. Regarding Conflicting Interest:-

I/We ___________________________________ Sole Proprietor / Partner /
Director/authorized signatory of M/s _________________________
undertake that the bidding firm do not have conflict of interest with any
other parties in this bidding process as per provision stipulated in Section-II,
Vol-I of the bid document.
13. Regarding serving or employee(s) of MPPTCL:-

I/We confirm that no serving or employee(s) of the MPPTCL is / are
partner(s) / Director(s) of the bidding firm or having shares or has share or
has any interest in his / her firm. It is also confirmed that no partner(s) /
Director(s) of the firm has any close relationship (spouse, son, Daughter,
father, mother or brother) with any serving or employee(s) of the MPPTCL.
14. I/We undertake that correct information regarding Land Border sharing,
Local Content and Indian & Imported items has been given in the enclosed
prescribed formats in the bid document.
15. Regarding Information / details given:-
I/We,…………………………………………, the Sole proprietor / partner
/ Director / authorized signatory of M/s……………………………………,
participating in the bidding process against tender
No……………………………………… undertake that I am not interested
as a proprietor and/or partner/Director in any other firm participated in the

Bidding Forms
tender for procurement of……………………………., and specifically

undertake that the bidding firm/Company:-
(i) Not follow & shall not follow unethical/unfair/fraudulent practice in
any manner.
(ii) Not concealing any material information.
(iii) Not given any misleading fact or statement in the offer/bid submitted
against the tender.
(iv) Has not been debarred/blacklisted for future business with any of the
six successor Companies of MPSEB.
16. In case, at any stage, if the above declarations are found false or incorrect,
MPPTCL will have full right to cancel /terminate the contract, if awarded
and forfeit the EMD/Bid Security & Performance Security Deposit even at a
later date i.e. after opening of Price Bid. Further the MPPTCL shall be free
to take any punitive/legal action against the bidding firm as may be deemed
fit including filing of First Information Report (FIR) & Criminal case and all
the consequences in respect of above undertaking shall be in our account
only.
Note: The undertaking should be given by the proprietor / Partner/ Director/

Authorized signatory of the Company
PLACE: SIGNATURE OF TENDERER

NAME IN FULL
DESIGNATION/ STATUS IN THE FIRM
DATE COMPANY SEAL

Bidding Forms
Undertaking – II
ON THE LETTER HEAD OF THE CHARTED ACCOUNTANT FIRM
CERTIFICATE
TO WHOM SO EVER IT MAY CONCERN
This is to certify that “M/s ________________________”PAN: ___________________
GSTIN: ________________ having its registered / Head office at
_________________________ (hereinafter referred to as Firm) have participated in the
Tender No. _________________ of MPPTCL, Jabalpur.
As per the terms and conditions of the tender the Financial Particulars of the Firm
participating in the aforesaid tender are as follows”(all the amount are in ₹)
a) For the Financial Criteria, the last five Financial Years are _________, __________,
_________, __________, & ____________.
b) The Net worth calculated as defined in the tender as per last Financial Year balance
sheet of the Firm is positive.
c) Average Annual Turnover of the Firm for the best three years out of past five
Financial Year as defined in Clause 3.0 Section-III of the tender is ₹
______________.
d) Working Capital of the Firm as per the audited balance sheet for the last Financial
Year as defined in the tender is ₹________________.
e) As on____________the available FUND BASED untilized line of credit of the Firm
is ₹_________________. (Status should be not beyond the period as defined in the
tender)
f) As on____________the total of Working Capital including available FUND
BASED line of credit is ₹_______________. (Total of (d) and (e))
g) We certify that the M/s_______________________________ fulfills the financial
criteria as per the terms and conditions of the tender no______________.
h) We hereby confirm that the aforesaid information is as per requirement of the the
tender no_____________. The above certification has been done on the basis of the
information made available and Audited Standalone Financial Statements of
M/s__________________________ .
I am aware that the Company (MPPTCL, Jabalpur) is relying on this certificate as a

valid proof of the responsiveness regarding the Financial Capability of the bidder as
per the various clauses of the tender no.________________.
For, ___________
Chartered Accountant Firm,
FRN No. ___________
CA. ___________
(Designation ___________)
Mob. No. ___________
UDIN No.____________
Date: ___________
Place: ___________
Note:
(i) The information given at (b), (c), (d) & (f) above must appear in the website of
the Institute of Chartered Account against the UDIN Number as given above.

Bidding Forms
FORM-XIX
CHECK LIST
(TO BE KEPT IN THE ENVELOPE PART-B,
“COMMERCIAL/TECHNICAL BID”
& ALSO UPLOADED ONLINE)
Sl. Check List Item Options Answer
No.
1. In case bidder is exempted from submission of EMD, whether Yes/No
NSIC/SSI /DIC Registration Certificate or certificate for State/
Central Govt. Undertaking is attached.
2. Whether necessary documents are submitted to substantiate that Yes/No
bidder is a Manufacturer.
3. Whether Statutory Auditor/ CA certified financial information of Yes/No
bidder with UDIN in prescribed format is uploaded.
4. Whether Undertaking-II considering audited standalone financial Yes/No
statements of FY 2018-19, 2019-20, 2020-21, 2021-22 & 2022-
23 complete with Notes to Accounts is uploaded.
5. Whether all Forms duly filled in & signed with supporting Yes/No
documents are uploaded in prescribed format
6 Whether certificates and documents as per qualifying Yes/No
requirement of tender specification are uploaded.
7 Whether Form II Price bid is duly filled in and digitally signed Yes/No
by the authorized signatory & uploaded online in Envelope-C.
8 Whether the Check List is uploaded online in Envelope-B. Yes/No
9 Whether details of past supplies are uploaded. Yes/No
10 Whether Commercial Questionnaire (Form-VIII) duly filled in is Yes/No
uploaded.
11 Whether GTP (FORM-IX) duly filled in is uploaded. Yes/No
12 Whether Technical Questionnaire (FORM-X) duly filled in is Yes/No
uploaded.
13 Whether Forms for Confirmation of No Commercial /Technical Yes/No
Deviation from specification are uploaded.
14 Whether Certification regarding sharing of land border with Yes/No
India (FORM XV) on Company’s letter head has been uploaded.
15 Whether Undertaking for Local Content (FORM XVI) on Yes/No
Company’s letter head duly signed by Statutory/Cost Auditor
has been uploaded.
16 Whether Undertaking for Material manufactured in India Yes/No
(FORM XVII) (For equipment/material manufactured in India)
on Company’s letter head has been uploaded.
17 Whether Undertaking for Imported Material (FORM XVIII) Yes/No
on Company’s letter head has been uploaded.
18 Whether Undertaking-I pertaining to your offer has been Yes/No
furnished on non-judicial stamp paper of ₹500/-
19 Whether Undertaking-II of Chartered Accountant pertaining to Yes/No
financial information has been furnished.
(SIGNATURE OF BIDDER)
NAME
DESIGNATION
SEAL OF COMPANY

PART-II
Supply Requirements
Delivery Schedule
Section V. Schedule of Requirements
Contents
1. Delivery Schedule ........................................................................................... 1

Delivery Schedule
1.0 DELIVERY SCHEDULE:

2.0
The delivery period shall be counted from the date of Notice of Award (NOA).
Following table indicates delivery schedule for 120kV Lightning Arrester with
Polymer Insulators :-
Delivery period Qty. of 120kV Lightning

Within Arrester with Polymer
Insulators to be supplied
(Nos.)
3rd month 105
5th month 84
9th month 84
total 273 Nos.
(i) Delivery of material may be regulated for a period of two years. In case
delivery is regulated by MPPTCL, manufacturing clearance would be given
minimum one month prior to specified delivery date and delivery period
would be reckoned from the date of manufacturing clearance for all
contractual purposes.
(ii) To avoid any confusion with regard to applicable date of delivery, it may be
noted that if the NOA is issued in first week of first week of May 2024,
delivery of first lot required in 2nd month will be due in first week of July.
2024 and so on from date of NOA.
(iii) Tenderers may please note that above period of delivery includes the period
required for approval of drawings etc. Accordingly advance preparation for
submission of these details/ documents within one month shall be made.
(iv) The period of delivery includes the period which will be required for
prototype and stage inspection & therefore for this purpose any additional
period shall not be allowed.
(v) The equipment and all associated accessories shall be dispatched preferably
within 10 days from the date of issue of dispatch instruction.
(vi) The equipment/ material and all associated accessories should be received
within 30 days from the date of issue of dispatch instruction. As such the
successful bidder should organize dispatch, transport & physical unloading
of equipment/ material within a period of 30 days from the date of issue of
despatch instruction. In case these activities put together are delayed by
more than 30 days, MPPTCL will reserve the right to regulate penalty for
delay and payment of PV (Price Variation) as per actual date of receipt of
equipment/ material.

PART III
Conditions of Contract
&
Contract Forms
Section VI. General Conditions (GC)
Notes on General Conditions
The Conditions of Contract comprise two parts:

(a) Standard General Conditions – GC (Section VI of the Bidding Documents); and
(b) Particular Conditions – PC (Section VII of the Bidding Documents).
The General Conditions set forth in Section VI of these Standard Bidding Documents for
Procurement of Goods and Related Services (hereinafter referred to as “Standard GC”)
contain general Clauses to be applied to all Contracts.
The use of these Standard GC, in all Bidding Documents/Contracts for procurement of
Goods is required, and they shall be used without any modification.
The GC in this Section, read in conjunction with the Particular Conditions in Section VII
and other documents listed therein, should be a complete document expressing all the rights
and obligations of the contracting parties.
Any amendments and additions to the General Conditions, specific to the Contract in hand,
should be introduced in the Particular Conditions. A number of such Particular Conditions,
applicable to the above Conditions of Contract, are included in Section VII.
The Particular Conditions (PC) takes precedence over the General Conditions
Clause numbers in the PC correspond to those in the GC.

Table of Clauses
1. Definitions ...................................................................................................................... 1
2. Contract Documents........................................................................................................ 1
3. Corrupt or Fraudulent Practices ....................................................................................... 2
4. Interpretation .................................................................................................................. 2
5. Language ........................................................................................................................ 3
6 Notices ........................................................................................................................... 3
7. Governing Law ............................................................................................................... 3
8. Settlement of Disputes .................................................................................................... 3
9. Scope of Supply .............................................................................................................. 4
10. Delivery and Documents ................................................................................................. 4
11. Supplier’s Responsibilities .............................................................................................. 4
12. Contract Price ................................................................................................................. 4
13. Terms of Payment ........................................................................................................... 4
14. Taxes and Duties............................................................................................................. 5
15. Performance Security ...................................................................................................... 5
16. Copyright ........................................................................................................................ 6
17. Confidential Information ................................................................................................. 6
18. Specifications and Standards ......................................................................................... ..7
19. Packing and Documents ................................................................................................ ..7
20. Insurance ...................................................................................................................... ..8
21. Transportation............................................................................................................... ..8

22. Inspections and Tests ............................................................................................... 9
23. Penalty ..................................................................................................................... 11
24. Guarantee................................................................................................................. 13
25. Patent Indemnity ......................................................................................................14
26. Limitation of Liability .............................................................................................. 15
27. Force Majeure ..........................................................................................................16
28. Change Orders and Contract Amendments ............................................................... 16
29. Extensions of Time .................................................................................................. 17
30. Termination .............................................................................................................17
31. Assignment ..............................................................................................................19
32. Testing of Equipment/ Material at independent laboratory .......................................20
33. Recovery against other contracts. .............................................................................20
34. Extension Order .......................................................................................................20

General Conditions
1. Definitions 1.1 The following words and expressions shall have the meanings
hereby assigned to them:
(a) “Completion” means the Goods or any portion thereof,
including the Related Services, if applicable, have been
delivered by the Supplier in accordance with the terms and
conditions set forth in the Contract.
(b) “Contract” means the detailed order issued by MPPTCL for
procurement of goods & related services if applicable,
including all attachments, appendices, and all documents
incorporated by reference therein.
(c) “Contract Price” means the price payable to the Supplier as

specified in the Contract Agreement, subject to such
additions and adjustments thereto or deductions there from,
as may be made pursuant to the Contract.
(d) “day” means calendar day.
(e) “GC” means the General Conditions.
(f) “Goods” means all of the commodities, raw material,

machinery and equipment, and/or other material that the
Supplier is required to supply to MPPTCL under the
Contract.
(g) “PC” means the Particular Conditions.
(h) “Project Site” means the place of the final destination as
named in the PC.
“MPPTCL” means the entity purchasing the Goods and
(i) Related Services, as specified in the PC.
(j) Purchaser’s Country” is India.
“Related Services” means the services incidental to the
(k)
supply of the Goods, such as insurance, installation, training
and initial maintenance and other such obligations of the
Supplier under the Contract, excluding inland transportation
and other services required to convey the Goods to their final
destination.
(l) “Supplier” means the person(s) whose Bid to perform the
Contract has been accepted by MPPTCL and the legal
successors in title to this person(s).
2. Contract 2.1 All documents forming the Contract (and all parts thereof)
Documents are intended to be correlative, complementary and mutually
explanatory.
3. Corrupt or 3.1 If MPPTCL determines, based on reasonable evidence, that

Fraudulent the Supplier has engaged in corrupt, fraudulent, collusive,

General Conditions
Practices coercive or obstructive practices, in competing for or in

executing the Contract, then MPPTCL may, after giving
fourteen (14) days notice to the Supplier, terminate the
Supplier’s employment under the Contract and cancel the
Contract, and the provisions of GC Clause 30 shall apply as
if such expulsion had been made under GC Sub-Clause 30.1.
3.2 Should any employee of the Supplier be determined, based

on reasonable evidence, to have engaged in corrupt,
fraudulent, collusive, coercive, or obstructive practice during
the execution of the Contract, then that employee shall be
removed.
4. Interpretation 4.1 In the Contract, except where the context requires otherwise:
(a) words indicating one gender include all genders;
(b) words indicating the singular also include the plural and
words indicating the plural also include the singular;
(c) The word “Tender” is synonymous with “Bid,”
“Tenderer,” with “Bidder,” and “Tender Documents”
with “Bidding Documents;” and
(d) “written” or “in writing” means hand-written, type-
written, printed or electronically made, and resulting in a
permanent record.
The marginal words and other headings shall not be
taken into consideration in the interpretation of these
Conditions.
4.2 Amendment
No amendment or other variation of the Contract shall be
valid unless it is in writing, is dated and expressly refers to
the Contract.
4.3 Non-Waiver
(a) Subject to GC Sub-Clause 4.3(b) below, no relaxation,

forbearance, delay, or indulgence by either party in
enforcing any of the terms and conditions of the
Contract or the granting of time by either party to the
other shall prejudice, affect or restrict the rights of that
party under the Contract, neither shall any waiver by
either party of any breach of Contract operate as
waiver of any subsequent or continuing breach of
Contract.
(b) Any waiver of a party’s rights, powers, or remedies

under the Contract must be in writing, dated, and

General Conditions
signed by an authorized representative of the party

granting such waiver, and must specify the right and
the extent to which it is being waived.
4.4 Severability
If any provision or condition of the Contract is prohibited or
rendered invalid or unenforceable, such prohibition,
invalidity or unenforceability shall not affect the validity or
enforceability of any other provisions and conditions of the
Contract.
4.5 Country of Origin
“Origin” means the place where the Goods have been grown,
mined, cultivated, produced, manufactured, or processed; or
through manufacture, processing, or assembly, another
commercially recognized article results that differs
substantially in its basic characteristics from its components.
5. Language 5.1 The Contract as well as all correspondence and documents
relating to the Contract exchanged by the Supplier and
MPPTCL shall be written in English.
6. Notices 6.1 Any notice given by one party to the other pursuant to the
Contract shall be in writing and delivered against receipt.
6.2 A notice shall be effective when delivered or on the notice’s
effective date, whichever is later.
7. Governing 7.1 The Contract shall be governed by and interpreted in
Laws accordance with the Indian laws.
8. Settlement of 8.1 MPPTCL and the Supplier shall make every effort to resolve
Disputes amicably by direct informal negotiation any disagreement or
dispute arising between them under or in connection with the
Contract.
8.2 If, after twenty-eight (28) days, the parties have failed to
resolve their dispute or difference by such mutual
consultation, then either MPPTCL or the Supplier may give
notice to the other party of its intention to commence
arbitration, as hereinafter provided, as to the matter in
dispute, and no arbitration in respect of this matter may be
commenced unless such notice is given. Any dispute or
difference in respect of which a notice of intention to
commence arbitration has been given in accordance with this
Clause shall be finally settled by arbitration. Arbitration may
be commenced prior to or after delivery of the Goods under
the Contract. Arbitration shall be conducted in accordance
with the Indian laws.
The place of arbitration shall be Jabalpur (MP) and the
arbitration shall be conducted in English language.

General Conditions
8.3 Notwithstanding any reference to arbitration herein,

(a) the parties shall continue to perform their
respective obligations under the Contract unless
they otherwise agree; and
(b) MPPTCL shall pay the Supplier any monies due to
the Supplier.
9. Scope of 9.1 The Goods and Related Services to be supplied are as
Supply specified in the Section-V “Schedule of Requirements.”
10. Delivery 10.1 Subject to GC Sub-Clause 27.0, the delivery of the Goods
& Documents and Related Services shall be in accordance with the
Delivery Schedule specified in Section-V “Schedule of
Requirements”. The details of documents to be furnished by
the Supplier for claiming payment are specified in the PC.
11. Supplier’s 11.1 The Supplier shall supply all the Goods and Related Services
responsibilities included in the Scope of Supply in accordance with GC
Clause 9, and the Delivery Schedule as per GC Clause 10.
11.2 The equipment shall be complete in every respect with all
minor fittings and accessories even though these may not be
specifically mentioned in MPPTCL's specification or the
Bidder’s offer. The Supplier shall not be eligible for any
extra price in respect of such minor fittings and accessories
which can be considered as an essential part of the basic
equipment even though not specifically mentioned in the
specification or the offer.
If any minor accessory has not been stipulated but is
essentially required for satisfactory operation of the
equipment, the same shall be deemed to have been included
in the prices and shall be supplied by the successful Bidder
without any extra cost. An undertaking will also be required
to be given as specified in PC.
12. Contract 12.1 Prices charged by the Supplier for Goods supplied and the
Price Related Services performed under the Contract shall not vary
from the prices quoted by the Supplier in its Bid / accepted
by the Supplier, with the exception of any price adjustments
authorized in the PC.
13. Terms of 13.1 The Contract Price shall be paid as specified in the PC.
Payment
13.2 The Supplier’s request for payment shall be made to
MPPTCL in writing, accompanied by invoices describing, as
appropriate, the Goods and Related Services delivered, and
by the documents submitted pursuant to GC Clause 11 and
upon fulfilment of all other obligations stipulated in the
Contract.

General Conditions
13.3 Payments shall be made promptly by MPPTCL, after

submission of an invoice or request for payment by the
Supplier, and after MPPTCL has accepted it.
13.4 The currency in which payments shall be made to the
Supplier under this Contract is Indian Rupees.
14. Taxes and 14.1 The Supplier shall be entirely responsible for all taxes, duties,
Duties license fees, etc. incurred until delivery of the contracted
Goods to MPPTCL.
14.2 If any tax exemptions, reductions, allowances or privileges
may be available to the Supplier, MPPTCL shall use its best
efforts to enable the Supplier to benefit from any such tax
savings to the maximum allowable extent.
15. Performance 15.1 Bidders may please note that on acceptance of offer the
Security successful bidder will have to deposit as security, an amount
of 10% of ordered value of equipment inclusive of taxes
within 30 days from the date of order as performance
guarantee. The performance security amount should be
deposited in any of the forms mentioned in ITB Clause 21.
The deposit shall be submitted for performance guarantee of
equipment and faithful performance of terms and conditions
of the Contract. This is a mandatory requirement and if the
successful Bidder fails to submit the performance security,
MPPTCL shall take action against the Bidder as per terms of
order which may include risk purchase. The decision/
discretion of MPPTCL in this regard shall be final and
binding on the Supplier.
15.2 Bidders may please note that penalty of 0.25% of the amount
of performance security per week or part thereof subject to
maximum of 5% shall be recovered from the bills of the
suppliers for delay in submission of performance security
deposit beyond the stipulated period of 30 days from the date
of order. Further, in case performance security deposit is not
submitted up to one week prior to expiry of bid security, the
bid security shall also be forfeited by MPPTCL in addition
to recovery of amount towards penalty. In addition to above,
the offer for pre-despatch inspection may not be entertained
without furnishing of performance security. MPPTCL may
also take action against the Bidder as per terms of order
which may include risk purchase. The NSIC/ SSI certificate
of such Bidders who do not furnish performance security
within the stipulated period may not be considered for
exemption from Bid Security for future tenders. The
decision/ discretion of MPPTCL in this regard shall be final
and binding on the Supplier.
15.3 The performance security shall be retained till the expiry of

General Conditions
guarantee period of equipment/ material or settlement of

liabilities, whichever is later. Bidders may note that in
contracts involving price adjustment, it is mandatory for the
successful bidder to furnish price variation claims/
calculations for finalization of price variation and settlement
of liabilities.
15.4 Bidders may please note that the successful Bidder, after
completing supply against the order, shall furnish a
statement in duplicate to MPPTCL showing the details of
dispatches made (such as DI No. & date, consignee,
equipment and quantity dispatched).
15.5 At the time of returning of performance security, information
regarding outstanding liabilities is required from various
consignees to whom dispatches have been made. A copy of
intimation of dispatches and liabilities is endorsed to the
Supplier by the consignee. While submitting requisition for
return of performance security, photocopy of statement of
liabilities issued by all consignees should be submitted by
the Supplier, so as to avoid delay in return of performance
security.
15.6 The proceeds of the Performance Security shall be payable
to MPPTCL as compensation for any loss resulting from the
Supplier’s failure to complete its obligations under the
Contract.
15.7 The Performance Security shall be denominated in Indian
Rupees, and shall be in the format stipulated by MPPTCL in
Section VIII, Contract Forms.
16. Copyright 16.1 The copyright in all drawings, documents, and other material
containing data and information furnished to MPPTCL by
the Supplier herein shall remain vested in the Supplier,
or, if they are furnished to MPPTCL directly or through the
Supplier by any third party, including suppliers of material,
the copyright in such material shall remain vested in such
third party.
17. Confidential 17.1 MPPTCL and the Supplier shall keep information
Information confidential and shall not, without the written consent of the
other party hereto, divulge to any third party any documents,
data or other information furnished directly or indirectly by
the other party hereto in connection with the Contract,
whether such information has been furnished prior to, during
or following completion or termination of the Contract.
17.2 MPPTCL shall not use such documents, data and other
information received from the Supplier for any purposes
unrelated to the Contract. Similarly, the Supplier shall not

General Conditions
use such documents, data and other information received

from MPPTCL for any purpose other than the performance
of the Contract.
17.3 The obligation of a party under GC Sub-Clauses 17.1 and
17.2 above, however, shall not apply to information that:
a) now or hereafter enters the public domain through no
fault of that party;
b) can be proven to have been possessed by that party at
the time of disclosure and which was not previously
obtained, directly or indirectly, from the other party;
or
c) otherwise lawfully becomes available to that party
from a third party that has no obligation of
confidentiality.
17.4 The above provisions of GC Clause 17 shall not in any way
modify any undertaking of confidentiality given by either of
the parties hereto prior to the date of the Contract in respect
of the supply or any part thereof.
17.5 The provisions of GC Clause 17 shall survive completion or
termination, for whatever reason, of the Contract.
18. Specifications 18.1 Technical Specifications and Drawings
and
Standards (a) The Goods and Related Services supplied under
this Contract shall conform to the technical
specifications and standards mentioned in
Volume-II of Bidding Document and, when no
applicable standard is mentioned, the standard
shall be equivalent or superior to the official
standards whose application is appropriate to the
Goods’ country of origin.
(b) The Supplier shall be entitled to disclaim
responsibility for any design, data, drawing,
specification or other document or any
modification thereof provided or designed by or
on behalf of MPPTCL, by giving a notice of such
disclaimer to MPPTCL.
(c) Wherever references are made in the Contract to
codes and standards in accordance with which it
shall be executed, the edition or the revised
version of such codes and standards shall be those
specified in Volume-II of Bidding Document.
During Contract execution, any changes in any
such codes and standards shall be applied only
after approval by MPPTCL and shall be treated in

General Conditions
accordance with GC Clause 28.

19. Packing & 19.1 The Supplier shall provide such packing of the Goods as is
Documents required to prevent their damage or deterioration during
transit to their final destination, as indicated in the Contract /
Dispatch Instruction to be issued separately. During transit,
the packing shall be sufficient to withstand, without
limitation, rough handling and exposure to extreme
temperatures, salt and precipitation, and open storage.
Packing case size and weights shall take into consideration,
where appropriate, the remoteness of the Goods’ final
destination and the absence of heavy handling facilities at all
points in transit.
19.2 The packing, marking, and documentation within and
outside the packages shall comply strictly with such special
requirements as shall be expressly provided for in the
Contract, including additional requirements, if any, specified
in the PC, and in any other instructions ordered by
MPPTCL.
20. Insurance 20.1 Unless otherwise specified in the PC, the Goods supplied
under the Contract shall be fully insured against loss or
damage incidental to manufacture or acquisition,
transportation, storage, and delivery, in the manner specified
in the PC
20.2 While transit insurance is not covered under the scope of

supply, it shall be the responsibility of the Supplier to
arrange transport through a duly registered Transport
Agency and ensure proper packing so that there is no
damage to the equipments and its accessories during
transportation. Any loss or damage caused to the material
during transit due to negligence on the part of Supplier shall
be made good by the Supplier free of all charges within one
month from the date of intimation by MPPTCL’s consignee
to this effect. The intimation will be sent within thirty days
of receipt of equipments and its accessories at site.
20.3 In case of any loss /damage, it may be explicitly noted by the
Supplier that responsibility of lodging of claim and its
settlement with the Insurance company will rest on the
Supplier, as all such losses shall be exclusively borne by the
Supplier only.
21. 21.1 The material shall be despatched by ROAD TRANSPORT
Transportation through Registered Transport Agency on door delivery
freight paid basis to the respective destinations in Madhya
Pradesh. It is the responsibility of the Supplier to ensure safe
delivery of material at site store/ Transmission store of

General Conditions
MPPTCL anywhere in the state of M.P. as per dispatch

instructions to be issued separately. The transportation
includes material loading at Supplier’s works, transportation,
and safe delivery of material including unloading at
MPPTCL’s site store / Trans. Store (as the case may be)
21.2 Bidders are advised to intimate well in advance to
MPPTCL’s consignee regarding dispatch of material on his
contact no./ Mobile no., followed by written confirmation,
on receipt of dispatch instructions so that necessary
arrangements could be made by him to take delivery of
material at store/ site. Supplier shall depute its representative
immediately on arrival of material at the destination to
arrange proper stacking and conducting physical verification
to establish shortages / damages, if any, which should be
replenished in shortest possible time say, within two / three
weeks. On account of the above, if any delay occurs in
issuance of GRN, the same shall be to the Supplier’s
account.
If the Supplier fails to make good the loss or damage caused
to the material, the consignee(s) shall be free to repair the
damages / replace the shortages / losses from other sources
and they shall be free to recover the cost of such material /
expenses of repairs either from the Supplier’s balance bills
or from the performance security as deemed fit.
22. Inspections 22.1 The Supplier shall at its own expense and at no cost to
and Tests MPPTCL carry out all such tests and/or inspections of the
Goods and Related Services as are specified in the PC.
22.2 The inspections and tests may be conducted on the premises
of the Supplier at point of delivery, and/or at the Goods’
final destination, or in another place in MPPTCL’s Country
as specified in the PC. Subject to GC Sub-Clause 22.3, if
conducted on the premises of the Supplier all reasonable
facilities and assistance, including access to drawings and
production data, shall be furnished to the inspectors at no
charge to MPPTCL.
22.3 MPPTCL or its designated representative shall be entitled to
attend the tests and/ or inspections referred to in GC Sub-
Clause 22.2, provided that MPPTCL bears all of its own
costs and expenses incurred in connection with such
attendance including, but not limited to, all travelling and
board and lodging expenses.
22.4 Whenever the Supplier is ready to carry out any such test
and inspection, it shall give a reasonable advance notice,
including the place and time, to MPPTCL. The Supplier
shall obtain from any relevant third party or manufacturer

General Conditions
any necessary permission or consent to enable MPPTCL or

its designated representative to attend the test and/or
inspection.
22.5 MPPTCL may require the Supplier to carry out any test
and/or inspection not required by the Contract but deemed
necessary to verify that the characteristics and performance
of the Goods comply with the technical specifications, codes
and standards under the Contract, provided that the
Supplier’s reasonable costs and expenses incurred in the
carrying out of such test and/or inspection shall be added to
the Contract Price. Further, if such tests and/or inspections
impede the progress of manufacturing and/or the Supplier’s
performance of its other obligations under the Contract, due
allowance will be made in respect of the delivery dates and
completion dates and the other obligations so affected.
22.6 The Supplier shall provide MPPTCL with a report of the
results of any such test and/or inspection.
22.7 MPPTCL may reject any Goods or any part thereof that fail
to pass any test and/or inspection or do not conform to the
specifications. The Supplier shall either rectify or replace
such rejected Goods or parts thereof or make alterations
necessary to meet the specifications at no cost to MPPTCL,
and shall repeat the test and/or inspection, at no cost to
MPPTCL, upon giving a notice pursuant to GC Sub-Clause
22.4.
22.8 The Supplier agrees that neither the execution of a test
and/or inspection of the Goods or any part thereof, nor the
attendance by MPPTCL or its representative, nor the issue of
any report pursuant to GC Sub-Clause 22.6, shall release the
Supplier from any guarantee or other obligations under the
Contract.
22.9 All machinery, apparatus or material supplied will be subject
to inspection and approval by MPPTCL's representative
before despatch if possible otherwise on arrival at the
destination. Inspection before despatch will not however
relieve the Supplier of his responsibility to supply strictly in
accordance with the specifications.
22.10 All machinery, apparatus and material shall conform to
provisions of any Statutory Acts such as the Indian Electricity
Act, Indian Factory Act, the Indian Boiler Act, etc and
corresponding rules and regulations as may be applicable.

General Conditions
22.11 MPPTCL's representatives shall be entitled at all reasonable

times during manufacture to inspect, examine and test at the
contractor's premises the material and workmanship of the
material to be supplied under this contract.
22.12 Stage inspection:- Wherever specified in the contract, the
successful Bidder shall ensure making offers at required stages
of manufacture. They shall also ensure that manufacturing
activities beyond specified stages is undertaken only after
satisfactory stage inspection of that stage.
22.13 For inspection / testing, the Supplier shall intimate MPPTCL
15 days in advance about readiness of material as per the
scheduled delivery so that action may be taken for getting the
material inspected. The material shall not be dispatched unless
waiver of inspection is obtained or the material is inspected by
MPPTCL's authorized representative. When the material has
passed the specified tests, MPPTCL’s representative shall
furnish a certificate jointly signed by him and contractor’s
representative to this effect in writing to the contractor in any
case. While notifying the readiness of the equipment, the
routine test certificates shall invariably be sent. The final
inspection of material shall be organized by MPPTCL only
after receipt of routine test report for offered material. The
material shall not be dispatched, unless the test certificates are
approved. These test certificates should be in accordance with
the latest issue of the relevant Indian Standards or as approved
by the order placing authority
22.14 For the purpose of inspection, it will be duty of the Supplier to
provide, to the inspecting officer, the detailed order, approved
drawings, comments, if any, on the drawings and amendments
(if any) made in any term/ condition/specification/ GTP of the
order and all relevant IS, IEC, standards. Failure to provide
documents demanded by the inspector shall render the
inspection as “Fake Inspection Call” and relevant penalty may
be imposed on the Supplier on this account.
22.15 All such Suppliers who after giving inspection call do not
offer material to inspecting officer for inspection due to one
or the other reason, shall be required to remit all expenses
incurred in organizing inspection including travel expenses
plus a sum of Rs 10,000/- per officer per inspection call or as
specified in PC.

General Conditions
23. Penalty 23.1 Except as provided under GC Clause 27, if the Supplier fails
to deliver any or all of the Goods or Related Services by the
Completion date specified in the Contract, MPPTCL may
without prejudice to all its other remedies under the
Contract, deduct from the Contract Price, as penalty, a sum
equivalent to the percentage specified in the PC of the
delivered price of the delayed Goods or Related Services for
each week or part thereof of delay until actual delivery, up to
a maximum deduction of the percentage specified in the
PC. Once the maximum is reached, MPPTCL may terminate
the Contract pursuant to GC Clause 30.
23.2 In case of delayed delivery of material, MPPTCL may at its
option impose a penalty calculated at the above rate for such
portion of equipment delivered, which cannot be put to use
for which it was meant, as a consequence of such delay. If
supply of accessories is delayed, penalty on FOR Destination
price of complete equipment shall be applicable.
23.3 In case of delay in execution of order, the penalty shall be
levied in parts as per following:-
a. Date of Offer (material readiness date) shall be compared
with Contractual Delivery Date. If the Date of Offer
(material readiness date) exceeds Contractual Delivery
Date, then penalty shall be levied for such excess period
as per specified rate for the specified period.
b. The actual date of receipt of material shall be compared
with date of dispatch instruction plus specified number of
days mentioned therein for delivery. If the actual date of
receipt of material exceeds the date so arrived at by
adding the specified number of days mentioned to the
date of dispatch instruction, then penalty shall be levied
for such excess period as per specified rate for the
specified period.
c. Penalty as per (a) and (b) above shall be computed
separately and independently of each other.
d. If the contractual delivery date/ period is still pending and
there is a delay in the receipt of material, then in such
case, period of delay will be calculated by counting the
number of days from the date so arrived at by adding the
specified number of days specified to the date of dispatch
instruction up to the actual date of receipt of material.
The penalty will be levied for such period of delay as per
specified rate for the specified period.
23.4 In case any of the equipment/ accessories is found to be
defective in material or workmanship or develops defects

General Conditions
during service, same shall be replaced/ repaired by the

Supplier free of all charges within 30 days or within a
reasonable period, as per specific agreement with order
placing authority, from the date of receipt of intimation. In
case of delay in replacement/ repair of equipment/ accessories,
MPPTCL may at its option recover penalty @ 0.5% of FOR
Destination (Landed cost without taxes) price for each week
or part thereof, subject to a maximum of 10%.
23.5 In case of delay in delivery, in addition to penalty amount the
GST on penalty shall also be deducted as per prevailing rate in
accordance with GST Act.
24. Guarantee 24.1 The Supplier shall guarantee that all the Goods are new,
unused and of the most recent or current models and that
they incorporate all recent improvements in design and
material, unless provided otherwise in the Contract.
24.2 Subject to GC Sub-Clause 18 the Supplier further shall
guarantee that the Goods shall be free from defects arising
from any act or omission of the Supplier or arising from
design, materials, and workmanship, under normal use in the
conditions prevailing in MPPTCL’s Country where the
Project Site is located.
24.3 The guarantee shall remain valid for the period as specified
in PC.
24.4 MPPTCL shall give notice to the Supplier stating the nature
of any such defects together with all available evidence
thereof promptly following the discovery thereof. MPPTCL
shall afford all reasonable opportunity for the Supplier to
inspect such defects.
24.5 The following conditions shall also be applicable for the
contract to be placed against the tender:-
a. In case any defect in the equipment/ material is
found within guarantee period, the same will be
replaced/ repaired by the supplier on free of cost
basis. The replacement/ repairing will have to be
organized by supplier expeditiously and preferably
within one month's time. Bidders may note that if
repair/ replacement of equipment/ material is not
organized within 3 months of notice of defects/
failure being sent, MPPTCL shall recover the cost of
such equipment/ material from available payments/
performance security as the case may be without
further notice and with such penalty as it may deem
appropriate for non-compliance of contractual
obligations.
b. If for the purpose of replacement/ repairs, the

General Conditions
equipment/ material is required to be dispatched to

Supplier’s works, all charges towards transportation/
insurance/ packing and forwarding will have to be
borne by the Supplier for to and fro dispatches.
c. If the equipment/ material develops defect within
guarantee period after installation at site, for the
purpose of replacement/ repairs, the same will have
to be dismantled and taken out by MPPTCL. In such
cases, actual cost of dismantling, any other incidental
cost and cost of re-erection/ re-assembly and
replacement of the equipment/ material will also be
recoverable from the Supplier.
d. In case it is observed that replacement/ repairs of
equipment/ material is not being provided to us
within reasonable period and proper response is not
received from the supplier, then apart from operating
Clause of penalty (which provides for imposition of
penalty, risk purchase at supplier’s cost and
cancellation of contract) MPPTCL may also take
suitable penal action against the supplier which may
include debarring from all future business with the
MPPTCL for a period which will be at the discretion
of the MPPTCL.
e. In case after commissioning of equipment, any
operational problem is observed within guarantee
period of equipment due to manufacturing defects
and rectification or replacement is done, then the
guarantee period for such equipment may be
extended as specified in PC.
f. Additional applicable as specified in Clauses if any
for the contract are specified in the PC.
25. Patent 25.1 The Supplier shall, subject to MPPTCL’s compliance with
Indemnity GC Sub-Clause 25.2 indemnify and hold harmless MPPTCL
and its employees and officers from and against any and all
suits, actions or administrative proceedings, claims,
demands, losses, damages, costs, and expenses of any nature,
including attorney’s fees and expenses, which MPPTCL may
suffer as a result of any infringement or alleged infringement
of any patent, utility model, registered design, trademark,
copyright, or other intellectual property right registered or
otherwise existing at the date of the Contract by reason of:
(a) the installation of the Goods by the Supplier
or the use of the Goods in MPPTCL’s
Country where the Project Site is located; and

General Conditions
(b) the sale in any country of the products

produced by the Goods.
Such indemnity shall not cover any use of the Goods or any
part thereof other than for the purpose indicated by or to be
reasonably inferred from the Contract, neither any
infringement resulting from the use of the Goods or any part
thereof, or any products produced thereby in association or
combination with any other equipment, plant, or materials
not supplied by the Supplier, pursuant to the Contract.
25.2 If any proceedings are brought or any claim is made against
MPPTCL arising out of the matters referred to in GC Sub-
Clause 25.1 MPPTCL shall promptly give the Supplier a
notice thereof, and the Supplier may at its own expense and
in MPPTCL’s name conduct such proceedings or claim and
any negotiations for the settlement of any such proceedings
or claim.
25.3 If the Supplier fails to notify MPPTCL within twenty-
eight(28) days after receipt of such notice that it intends to
conduct any such proceedings or claim, then MPPTCL shall
be free to conduct the same on its own behalf.
25.4 MPPTCL shall, at the Supplier’s request, afford all available
assistance to the Supplier in conducting such proceedings or
claim, and shall be reimbursed by the Supplier for all
reasonable expenses incurred in so doing.
25.5 MPPTCL shall indemnify and hold harmless the Supplier

and its employees, officers, and Subcontractors from and
against any and all suits, actions or administrative
proceedings, claims, demands, losses, damages, costs, and
expenses of any nature, including attorney’s fees and
expenses, which the Supplier may suffer as a result of any
infringement or alleged infringement of any patent, utility
model, registered design, trademark, copyright, or other
intellectual property right registered or otherwise existing at
the date of the Contract arising out of or in connection with
any design, data, drawing, specification, or other documents
or materials provided or designed by or on behalf of
MPPTCL.
26.Limitation 26.1 Except in cases of criminal negligence or wilful misconduct,
of Liability
(a) the Supplier shall not be liable to MPPTCL, whether
in contract, tort, or otherwise, for any indirect or
consequential loss or damage, loss of use, loss of
production, or loss of profits or interest costs,
provided that this exclusion shall not apply to any

General Conditions
obligation of the Supplier to pay penalty to MPPTCL

and
(b) the aggregate liability of the Supplier to MPPTCL,
whether under the Contract, in tort or otherwise, shall
not exceed the total Contract Price, provided that this
limitation shall not apply to the cost of repairing or
replacing defective equipment, or to any obligation of
the Supplier to indemnify MPPTCL with respect to
patent infringement.
27. Force 27.1 The Supplier shall not be liable for forfeiture of its
Majeure Performance Security, penalty or termination for default if
and to the extent that delay in performance or other failure to
perform its obligations under the Contract is the result of an
event of Force Majeure.
27.2 For purposes of this Clause, “Force Majeure” means an
event or situation beyond the control of the Supplier that is
not foreseeable, is unavoidable, and its origin is not due to
negligence or lack of care on the part of the Supplier. Such
events may include, but not be limited to, acts of MPPTCL
in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes,
strikes, go slow, lock-outs, earthquakes, floods, national
calamity, riots and civic commotion.
27.3 If a Force Majeure situation arises, the Supplier shall

promptly notify MPPTCL in writing of such condition and
the cause thereof. Unless otherwise directed by MPPTCL in
writing, the Supplier shall continue to perform its obligations
under the Contract as far as is reasonably practical, and shall
seek all reasonable alternative means for performance not
prevented by the Force Majeure event.
27.4 Prevalence of Force Majeure will have to be got certified by
appropriate Governmental agency. The cause of Force
Majeure condition will be taken into consideration only if
the supplier within 15 days from the occurrence of such
delay notifies MPPTCL. MPPTCL shall verify the facts and
grant such extension as the facts justify, for which the
Supplier shall submit its representation with documentary
evidence.
28. Change 28.1 MPPTCL may at any time order the Supplier through notice
Orders in accordance GC Clause 6 to make changes within the
and Contract general scope of the Contract in any one or more of the
Amendments following:
(a) drawings, designs, or specifications, where Goods to be
furnished under the Contract are to be specifically

General Conditions
manufactured for MPPTCL;

(b) the method of shipment or packing;
(c) the place of delivery; and
(d) the Related Services to be provided by the Supplier.
28.2 Prices to be charged by the Supplier for any Related Services
that might be needed but which were not included in the
Contract shall be agreed upon in advance by the parties and
shall not exceed the prevailing rates charged to other parties
by the Supplier for similar services.
28.3 Subject to the above, no variation in or modification of the
terms of the Contract shall be made except by written
amendment.
29. Extensions 29.1 If at any time during performance of the Contract, the
of Time Supplier should encounter conditions impeding timely
delivery of the Goods or Related Services pursuant to GC
Clause 10 the Supplier shall promptly notify MPPTCL in
writing of the delay, it’s likely duration and its cause. As
soon as practicable after receipt of the Supplier’s notice,
MPPTCL shall evaluate the situation and may at its
discretion extend the Supplier’s time for performance, in
which case the extension shall be ratified by the parties by
amendment of the Contract.
29.2 Except in case of Force Majeure, as provided under GC
Clause 27, a delay by the Supplier in the performance of its
delivery obligations shall render the Supplier liable to the
imposition of penalty pursuant to GC Clause 23 unless an
extension of time is agreed upon, pursuant to GC Sub-Clause
29.1.
30. 30.1 Termination for Default
Termination
(a) MPPTCL, without prejudice to any other remedy for
breach of Contract, by written notice of default sent to
the Supplier, may terminate the Contract in whole or in
part, if the Supplier, in the judgment of MPPTCL has
engaged in fraud and corruption, as defined in GC
Clause 3, in competing for or in executing the
Contract.
(b) MPPTCL may, upon written notice of default,
terminate the contract under the circumstances detailed
hereunder:-
(i) If in the opinion of MPPTCL, the Supplier fails to
deliver the material within the time specified or
during the period for which extension has been
granted by MPPTCL.

General Conditions
(ii) If in the opinion of MPPTCL, the Supplier fails to

comply with any of the other provisions of the
contract or material is found not in accordance
with prescribed specifications and/ or the
approved samples.
(iii) If as a result of stage inspection, it is revealed that
material and/ or workmanship is substandard
which is likely to affect the performance of the
finished product, a notice would be served by
MPPTCL to the Supplier to suspend further
activities and to take urgent steps towards
corrective measures failing which the entire order
would be cancelled.
(c) In the event of such termination, MPPTCL shall
exercise its discretionary power such as:-
(i) To recover from the Supplier the agreed
penalty as per GC Clause 23.
AND/ OR
(ii) To purchase from elsewhere after giving due
notice to the Supplier on account and at the risk
of the Supplier such stores/ material not
delivered or others of similar description in
respect of consignment not yet delivered.
AND/ OR
(iii) To cancel the contract reserving MPPTCL’s
right to recover damages.
(d) In pursuance of GC Clause 30.1(a) & 30.1 (b) above,
MPPTCL shall exercise its discretionary power to
black-list/debar the Supplier for further business with
MPPTCL for a declared period on breach of the
contract.
(e) The powers under GC Clause 30.1 (c) referred to
above are in addition to the rights and remedies
available to MPPTCL under the general laws relating
to Contract.
(f) In the event of risk purchase of stores of similar
description, the opinion of MPPTCL shall be final. In
the event of action taken under GC Clause 30.1 (c)
above, the Supplier shall be liable to pay for any loss,
which MPPTCL may sustain on that account but the
Supplier shall not be entitled to any saving on such
purchases made against the default.
(g) The decision of MPPTCL regarding the acceptability
of the stores supplied by Supplier shall be final and

General Conditions
MPPTCL shall not be required to give any reason in

writing or otherwise at any time for the rejection of
the stores/ material.
(h) In the event, MPPTCL does not terminate the order
as provided in GC Clause 30.1(b) & 30.1(c) above,
the Supplier shall continue execution of the order, in
which case he shall be liable to MPPTCL for penalty
for the delay as per GC Clause 23 until supplies are
accepted.
30.2 Termination for Insolvency
MPPTCL may at any time terminate the Contract by giving
notice to the Supplier if the Supplier becomes bankrupt or
otherwise insolvent. In such event, termination will be
without compensation to the Supplier, provided that such
termination will not prejudice or affect any right of action or
remedy that has accrued or will accrue thereafter to
MPPTCL.
30.3 Termination for Convenience

(a) MPPTCL, by notice sent to the Supplier, may
terminate the Contract, in whole or in part, at any
time for its convenience. The notice of termination
shall specify that termination is for MPPTCL’s
convenience, the extent to which performance of the
Supplier under the Contract is terminated, and the
date upon which such termination becomes effective.
(b) The Goods that are complete and ready for
shipment within twenty-eight (28) days after the
Supplier’s receipt of notice of termination shall be
accepted by MPPTCL at the Contract terms and
prices. For the remaining Goods, MPPTCL may
elect to have any portion completed and delivered at
the Contract terms and prices.
31. Assignment 31.1 Neither MPPTCL nor the Supplier shall assign, in whole or
in part, their obligations under this Contract, except with
prior written consent of the other party.
32. Testing of 32.1 MPPTCL reserves the right to conduct Routine Tests /Type
Equipment/ Tests/ Acceptance Tests at CPRI / ERDA / Third party
Material at NABL accredited lab, on randomly selected sample from the
independent supplied / offered lot before its acceptance. The said tests
laboratory shall be conducted on any one unit of supplied / offered lot
in each or any rating, as may be decided. MPPTCL reserves
the right to waive off the testing of the lot, in case of
urgency.

General Conditions
32.2 The sample Unit shall be selected for conducting Routine

Tests /Type Tests/ Acceptance Tests by a committee as
specified in PC. The samples so selected shall be sealed by
at least 2-3 seals by the committee members. The selected
samples shall be sent with complete details for testing as per
specification at any independent NABL accredited
Laboratory like ERDA, CPRI etc. In case the sample unit
fails in any of the Routine Tests /Type Tests/ Acceptance
Tests, the entire lot shall be rejected.
The testing charges for Type test/Routine tests/Acceptance
Tests shall be borne by MPPTCL. In case the sample unit
fails in any of the Routine/Type/Acceptance tests, then the
charges, including transportation & establishment expenses
shall be recovered from the supplier or shall be deducted
from their bills / performance security.
32.3 It shall be responsibility of Supplier to obtain the date of

testing of such randomly selected equipment / material for
Routine Tests /Type Tests/ Acceptance Tests from CPRI /
ERDA / NABL accredited lab. Further the testing of sample
shall be carried out in presence of representative of
MPPTCL and Supplier. In case Supplier does not depute
their representative on the schedule date of testing, then
testing will be carried out in absence of Supplier’s
representative and the finding of tests shall be binding on the
Supplier for further necessary action.
32.4 Other conditions shall be as specified in PC.
33. Recovery 33.1 Any amount recoverable from the successful Bidder against
against other other contracts with MPPTCL will be adjusted from
contracts. payment due and/or performance security furnished against
the Contract that may be awarded under the specification.
34. Extension 34.1 MPPTCL reserves the right to place extension order for
Order additional quantities up to 50% of the value of main order on
same rates and terms & conditions within twelve months
from the date of placement of main order.

Section VII. Particular Conditions (PC)
Notes on Particular Conditions
The Particular Conditions (PC) complement the General Conditions (GC) to specify data
and contractual requirements linked to the special circumstances of the country, the
Purchaser, or the overall project. Whenever there is a conflict, the provisions herein shall
prevail over those in the GC.
Clause numbers in the PC correspond to those in the GC.

Particular Conditions
Particular Conditions (PC)

GC 1.1(h) The Project Site(s)/ Final Destination(s): shall be indicated in Dispatch
Instruction to be issued separately.
GC 1.1(j) The Purchaser is: Madhya Pradesh Power Transmission Company
Limited, Jabalpur - 482 008 (M.P) India.
GC 7.1 The Governing law shall be the Indian laws.
GC 8.2 The Courts at Jabalpur shall have exclusive jurisdiction over all disputes
arising under, pursuant to and/ or in connection with execution of the
Contract.
The rules of procedure for arbitration proceedings pursuant to GC Clause 8.2

shall be as follows:
In the case of a dispute between the Purchaser and the Supplier, the dispute
shall be referred to adjudication or arbitration in accordance with the laws of
India (Indian Arbitration and Conciliation Act of 1996). The place for
arbitration shall be Jabalpur.
GC 10.1 Upon delivery of the Goods, the Supplier shall notify the Purchaser and send
the following documents to MPPTCL;
(A) For Supply of Goods:-

a. Invoice in quadruplicate duly inscribed with name of consignee/
destination. Invoice may be submitted by the supplier after delivery at
site, but the same will be processed only after availability of GRN in
ERP.
b. The invoice should be prepared strictly using the description given in
Contract, otherwise any deviation may result into rejection of invoice
because the Finance Department may consider that either technical
specification of equipment supplied is different or some of the
accessories have not been supplied.
c. A clear certificate, if applicable, mentioning invoice number, GRN
details and name of consignee as per specified pro-forma (which will
be made available along with purchase order) should be submitted to
certify that there is no negative price variation on the date of inspection
call of the equipment/material covered under the invoice claiming
payment as per format specified in Section VIII “Contract Forms”.
d. In case there is any negative price variation, if applicable, detailed
calculation should be submitted along with invoice duly supported
with certified IEEMA circulars and basic price may be reduced to the
extent of negative price variation.
e. Certificate for completeness of equipment as per specified schedule
enclosed with the detailed purchase order as per format specified in
Section – VIII “Contract Forms”.
f. Copy of Lorry Receipt/ MTR.
g. Packing list and bill of material duly certified by the Supplier, which
should be prepared package-wise indicating package number to

facilitate identification of content of various packages.

h. Original invoices duly signed by owner of the factory along with
commercial invoices wherever applicable.
(B) For Price Escalation:-
a. Invoices in quadruplicate showing the description of the Goods as per
the contract, mentioning quantity, GRN No., supply invoice No. &
date
b. Price variation shall be payable/recoverable only on FORD cost and
applicable GST shall be payable thereupon. It may be noted that no
price variation shall be paid in the event of + 1% variation in cost.
Also no price variation will be paid on any advance payment.
c. It may be explicitly understood that price variation payments shall be
made strictly on the basis of contractual delivery schedule i.e. date of
inspection call.
d. In case deliveries are postponed by the order placing authority or early
deliveries are accepted for which a written consent is given by order
placing authority, the price variation shall be payable on the basis of
date of inspection call, which will be on the basis of such revised
delivery schedule for which written consent and amendment of order
shall be issued by the order placing authority.
e. For all equipments and material, which will be offered by the supplier
for inspection within contractual delivery schedule or agreed modified
delivery schedule i.e. in respect of supplies wherein no delay in
delivery as per the terms of the contract is involved, the provisions as
mentioned below shall be applicable.
We have specified the total period, which will be allowed to the
supplier for the purpose of organizing dismantling, packing and
loading, transportation of equipment from factory to substation site
and unloading at substation site. In case for these operations, the total
specified period is exceeded, then price variation shall be calculated on
the basis of date of inspection call, actual date of physical unloading at
site and lower of the two amounts shall be admissible in case of
positive price variation. In case of negative price variation, the
Purchaser shall be eligible for claiming higher of the two amounts.
f. In case of delay in delivery on account of any reasons not attributable
to specified force majeure conditions, price variation shall be
calculated on the basis of date of actual inspection call, contractual
date of delivery, date of physical receipt of material at site complete in
all respects and lower of the price variation worked out as per these
three alternative dates shall be payable in case of positive price
variation. In case, however, negative price variation takes place, then
higher of the amount recoverable as calculated as per these three
alternatives shall be recovered.
g. Notwithstanding the conditions specified in the above said clauses,
there will be no upward or downward ceiling for price variation.

h. It has already been mentioned that in case of negative price variation,

the supplier, in all fairness, should reduce the basic FORD price to the
extent of negative price variation while claiming 98% payment. In
case, however, it is observed that negative price variation has taken
place and the supplier due to oversight or otherwise has not passed on
benefit of the same to the MPPTCL at the time of claiming 98%
payment, then the purchaser reserves the right to not only recover such
amount at a later date but also to claim interest on such amount from
the date of release of original payment up to the date of recovery @
2% per month on pro rata basis.
i. For the purpose of claiming price variation, the supplier is required to
furnish copies of IEEMA circulars towards indices for price variation.
Instances have come to notice wherein due to oversight incorrect
indices/ circulars were furnished by few agencies and in one of the
cases there has been fraudulent effort to claim additional price
variation on the basis of incorrect indices/ certificates. To avoid this, it
is obligatory on the part of the supplier to submit photocopy of
IEEMA circulars duly certified and with signature and seal of the
authorized representative of the supplier. Along with this, an
undertaking will also be required to be given as per proforma which
will be made available by the order placing authority. Supplier is
requested to cooperate in this regard in the interest of expediting price
variation payments.
GC 11.2 The undertaking for “Completeness of Equipment” shall be as per proforma
specified in Section – VIII “Contract Forms”.
GC 12.1 The FORD prices charged for the Goods supplied shall be ADJUSTABLE.
The formula indicated in Annexure-I shall be used to calculate the price
adjustment.
GC 13.1 Payment of the Contract Price shall be made in the following manner:
(A) 100% Payment towards supply of material: 100% payment of
accepted Unit FORD price (inclusive of freight and unloading of
equipment at site) & GST shall be released after delivery of material
at site and issue of Goods Receipt Number (GRN) by the consignee,
on completion of 30 days period from the date of submission of
invoices complete in all respect OR Gate Entry date (mentioned in
GRN), whichever is later, along with Proforma I/ II/ III as
specified in Form-VIII “Contract Forms”. The price variation
calculation, with relevant documents shall also be submitted along
with the main invoices.
(B) Payment of price variation claim: The price variation will now be
payable 98% of Unit FORD price. The price variation for the
equipment/ material will be acceptable only on the basis of IEEMA
price variation formula detailed out in attached Annexure-I. It may
be noted that even if imported components or accessories are utilized
for manufacture of the equipment/ material, MPPTCL will not
reimburse any price variation on the cost of imported components.

The invoices towards payment of price variation claims have to be

submitted latest within 6 months period after last payment towards
supply of material failing which price variation claim shall not be
entertained by us. The payment of price variation shall be made on
completion of 45 days of receipt of price variation invoices complete
in all respect. For the purpose of price variation claim, invoices along
with all supporting documents i.e. calculation of price variation,
applicable IEEMA circulars and undertaking (Proforma IV) may be
submitted to order placing authority. Period of 45 days shall be
counted from the date of receipt of last supporting document, in case
any of the supporting documents is found to be missing.
Specific points to be noted by the Supplier for claiming Payment:
a. For claiming all type of payments, the documents complete in all
respect should be submitted.
b. Since 100% payment and 98% payment of price escalation are required
to be made separately, it is necessary that there should be some
procedure to interlink all these payments. For this purpose, it may be
noted by the Bidder that while claiming all these payments, details of
Dispatch Instructions, name of Transmission Store and destination,
supply invoice number & date should be clearly mentioned on the right
hand top of each invoice. In case this is not done and the documents
are not linked properly, responsibility for delay in payment will rest on
the Supplier
c. Raising of proper claim complete in all respect is the responsibility of
the Supplier.
d. The Supplier shall ensure that only valid and proper claims are made
for payment for Goods supplied. In the event of payment of any
amount, not due as per contract, such payments shall be refunded back
to Purchaser within three working days on receipt of notice of the
Purchaser in this regard. This is without prejudice to Purchaser’s right
to initiate such other legal remedies as may be appropriate.
GC 14.1 GOODS AND SERVICES TAX (GST):
(a) The GST shall be payable as per actual, subject to submission of
documentary evidence.
(b) GST on raw material/ semi finished product shall not be payable extra
and is treated as included in the quoted F.O.R. prices. Also variation in
GST on raw material/ semi-finished product, if any, during the pendency
of order, shall be borne by the Suppliers.
(c) Any variation in GST shall be payable subject to submission of
documentary evidence within the contractual delivery period of the
contract only. The GST on finished equipment will be paid by the
Purchaser as per the rates in force at the time of despatch, provided the
actual delivery is in conformity with the contractual delivery schedule. If
there has been delay in delivery and extension in time has been granted

by the Purchaser covering such delay, then the GST will be paid as per
rates in force at the time of despatch. If however, there is delay and
extension in time is not granted, payment of GST on finished equipment
shall be limited to the rates applicable to the contractual delivery period
or the actual delivery date whichever is less.
GC 19.2 The packing, marking and documentation shall be as specified in Volume II of
Bidding Document.
GC 22.2 The Inspections and tests shall be conducted as per Volume II of Bidding
Document.
GC 23.1 The penalty shall be 0.5% per week or part thereof subject to maximum of
10% of the contract price.
GC 24.3 The equipments covered under the tender shall be guaranteed for satisfactory
performance and quality for a period of Five years from the date of receipt of
material at site/ store.
In case of repair/ replacement, the guarantee period shall be extended
for further 24 months from the date of such repair/ replacement.
GC 32.2 The committee shall be constituted by CE(T&C)/ CE(EHT:C)/CE (EHT:M&I)
and will comprise SEs / EEs of concerned wing.
GC 32.4 MPPTCL may direct to conduct Routine Tests/ Type Tests/ Acceptance Tests
at an independent NABL accredited laboratory.
- Volume – II of the Tender Specification should also be referred.

Annexure – I
IEEMA (PVC)/Polymer Surge Arrester Effective from : 1st April 2021
PRICE VARIATION CLAUSE FOR POLYMER SURGE ARRESTER

The price quoted/confirmed is based on the input cost of raw materials/components and
labour cost as on the date of quotation and the same is deemed to be related to prices of
raw materials and all India average consumer price index number for industrial workers
as specified in the price variation clause given below. In case of any variation in these
prices and index numbers, the price payable shall be subject to adjustment, up or down
in accordance with the following formula:
P = PO ((13+26 Zn +4 CO +3 BI +22 PC +10 FP +12 AL +10 W )

100 Zno COo BIo PCo FPo ALo Wo
Wherein,
P = Price payable as adjusted in accordance with the above formula.
P0 = Price quoted/confirmed.
Zn0 = Price of electrolytic high grade zinc(refer notes)

This price is as applicable on the 1st working day of the month, ONE
month prior to the date of tendering.
CO0 = Price of Cobalt(refer notes)

This price is as applicable for the month, ONE month prior to the date of
tendering.
BI0 = Price of Bismuth(refer notes)
tendering.
PC0 = Polymer Composites, Price of Polymer Compound(refer notes)
month prior to the date of tendering.
FP0 = Wholesale price index number for ‘Fuel and Power’(Base:2011-12=100)(refer

notes)
This index number is as applicable for the month, THREE month prior to
the date of tendering.
AL0 = Price of LME CSP Average of Aluminium (refer notes)
This price is as applicable on the 1st working day of the month, ONE month
prior to the date of tendering.

W0 = All India average consumer price index number for industrial workers, as
published by the Labour Bureau, Ministry of Labour, Govt. of India (Base: 2016
= 100)This index number is as applicable on the first working day of the month,
THREE months prior to the date of tendering.
For example, if date of tendering falls in June 2021,applicable prices of Zinc (Zno), Cobalt
(COo), Bismuth (BI0), Ball Clay (BCo) and Aluminium (ALo) should be as on May 2021
and Wholesale price index number for ‘Fuel and Power’ (FP0) and all India average
consumer price index no.(W0) should be for the month of March 2021.
The above prices and indices are as published by IEEMA vide circular reference
number
IEEMA (PVC) ARSTR (R-1) // ONE month prior to the date of tendering.
Zn = Price of electrolytic high grade zinc (refer notes)
month prior to the date of delivery.
CO = Price of Cobalt (refer notes)
delivery.
BI = Price of Bismuth (refer notes)
delivery.
PC = Price of Polymer Compound (refer notes)
FP = Wholesale price index number for ‘Fuel and Power’ (Base: 2011-12=100)
(refer notes) This index number is as applicable for the month, THREE
AL = Price of LMECSP Average of Aluminium (refer notes)
W = All India average consumer price index number for industrial workers,
as published by the Labour Bureau ,Ministry of Labour, Govt. of India
(Base:2016=100)
This index number is as applicable on the first working day of the month,
THREE
months prior to the date of delivery.
For example, if date of delivery in terms of clause given below falls in December 2021, applicable
price of Zinc(Zn), Cobalt(CO), Bismuth(BI), Ball Clay(BC) and Aluminium (AL) should be as on
November 2021 and Wholesale price index number for ‘Fuel and Power’ (FP) and all India
average consumer price index no. (W) should be for the month of September 2021.
The above prices and indices are as published by IEEMA vide circular reference
number IEEMA (PVC) ARSTR(R-1) //ONE month prior to the date of delivery.

Section VIII. Contract Forms
Notes on Contract Forms
This Section contains the Proforma for claiming payment and the Performance
Security.
Bidders shall not submit these forms with their Bids. After notification of award,
the successful Bidder shall furnish the Performance Security using the respective
form provided in Section VIII.
Contract Forms
CONTENTS
1. PRO-FORMA-I: UNDERTAKING FOR COMPLETENESS OF EQUIPMENT.
2. PRO-FORMA-II CERTIFICATION FOR PRICE VARIATION

(For No Negative Price Variation)
3, PRO-FORMA-III CERTIFICATION FOR PRICE VARIATION

(For Negative Price Variation)
4. PRO-FORMA-IV UNDERTAKING
5. PRO-FORMA-V: FOR BANK GUARANTEE TOWARDS PERFORMANCE

SECURITY AGAINST SUPPLY CONTRACTS

Contract Forms
PROFORMA-I
UNDERTAKING FOR COMPLETENESS OF MATERIAL
We hereby undertake to confirm that 120kV Lightning Arrester with

Polymer Insulator have been supplied by us complete with all accessories as
specified in Schedule ____ attached with order no.___ ___ ___ __ _
dated___________ received by us.
While all the accessories associated with the equipment have been
supplied, we undertake to supply any minor item which might not have been
mentioned in the subject schedule but may be necessary for satisfactory
operation of the equipment.
Signature of Authorized
Signatory with seal
of the Company
Place:-
Date:-

Contract Forms
Proforma-‘II’
CERTIFICATION FOR PRICE VARIATION
(For No Negative Price Variation)
______ No. of 120kV Lightning Arrester with Polymer Insulator have been
delivered at (name of Trans : Store/ Substation) on ___ ____ ____ at _____ Hrs. against
contract No. __ __ __ __ __ __ __ __ _______ as per Dispatch Instruction No.
____________ dtd.__________ It is confirmed that no Negative Price Variation is
applicable as per IEEMA Price Variation procedure for above equipments. In support of
above, the price variation calculation sheet along with relevant base indices and
applicable indices as per IEEMA price variation formula are enclosed. In case of any
discrepancy in the indices, we have noted that the additional amount of PV claimed i.e.
amount not due for payment if any shall be recoverable from us along with interest
thereon @ 2% per month on pro rata basis.
GRN No. ______________Date _______

Name of consignee ___________
Signatory with seal
of the Company
Place :-
Date :-

Contract Forms
Proforma-‘III’
CERTIFICATION FOR PRICE VARIATION
(For Negative Price Variation)
_____ No. of 120kV Lightning Arrester with Polymer Insulator have been
delivered at (name of Trans : Store / Substation) on ___________ at _____ Hrs. against
contract No.______________________ as per Dispatch Instruction No. ____________
dtd.__________. It is confirmed that Negative Price Variation as applicable as per
IEEMA Price Variation procedure for above equipments has been duly accounted for.
The FORD price has been revised after considering Negative Price Variation, as under:-
a) Unit Ex-works price ₹
b) Price Variation % PV
c) PV amount ₹
d) Revised Unit Ex-works Price ₹
GRN No. ______________Date _______

Name of consignee ___________
Signatory with seal
of the Company
Place:-
Date:-

Contract Forms
Proforma-‘IV’
UNDERTAKING
Contract No. ________________________ dtd. _______ placed on M/s
_ _ _ _ _ _ _ _ _ _ __ __ _ __ __ _ __ _ __ _ (Name of supplier) for supply of _
_ _ _ No. of 120kV Lightning Arrester with Polymer Insulator MPPTCL DI No.
___________ dtd. ________ for supply of ____ No. of 120kV Lightning
Arrester with Polymer Insulator.
Price variation claim for_____ No. of 120kV Lightning Arrester with
Polymer Insulator, GRN No. __ ___ ___ ___ ___ Date ________ Name of
consignee ____ ___ ___ ___ __ ___ ___
No. Details of indices Value of indices as Reference of IEEMA

per IEEMA Circular Circular No. & Date
1. Base indices
2. Applicable indices
“We (Name of manufacturer) hereby undertake that the base indices and
applicable indices indicated above towards supply of ____ No. of 120kV
Lightning Arrester with Polymer Insulator have been verified and are correct.
These indices have been used in Price Variation calculation and PV claim
submitted vide Invoice No. _____________ dtd. _________. In case of any
discrepancy in the indices, we have noted that the additional amount of PV
claimed i.e. amount not due for payment if any shall be recoverable from us
along with interest thereon @ 2% per month on pro rata basis.
Signatory with seal
of the Company
Place:-
Date:-
SEAL OF FIRM:

Contract Forms
PROFORMA-V
BANK GUARANTEE FOR PERFORMANCE SECURITY
(To be executed on Non-Judicial Stamp Paper of appropriate legal value as per Stamp Duty Act of the
State)
Bank Guarantee No. ………………………………………….. Date ………………………….
Address of Guarantor Bank: …………………………………………………………………..
(E_mail) ...................... (Fax No.) ......................

(any change in above details, should be informed to Beneficiary immediately)
Address of beneficiary ("Contracting Agency"):
Chief Engineer (Procurement)

M.P. Power Transmission Company Limited.
Block No.3, Shakti Bhawan, Rampur,
Jabalpur — 482008, Madhya Pradesh
e-mail : ce.proc@mptransco.nic.in
Fax No. +91-761-2665593
Dear Ladies and/or Gentlemen,
Vide Notification of Award issued No… …………………………….. Dated

………………………….. and Order No. …………………….…………. dated
………………….., having its Principal place of business at
…………………………………………… and Registered Office at ………………………("the
Contractor") concerning ………………………………….. (Name & Scope of Contract) against
Tender Specification No. TR-06/2024.
2. By this letter we, the undersigned, ………(insert name & address of the issuing bank)
………, a Bank (which expression shall include its successors, administrators, executors and
assigns) organized under the laws of ............................ and having its Registered/Head
Office at …..…….(insert address of registered office of the bank)……..... do hereby
irrevocably guarantee payment to you up to ………………………….. i.e., ten percent ( 10
%) of the Contract Price.
3. We, the undersigned (BANK) (” Guarantor “), waiving all objections and defenses under the
aforementioned contract, hereby irrevocably and independently guarantee to pay on your
Notice of Demand any amount up to a total of Rs. XX YY (words ..............)
4. We undertake to pay to the “M. P. POWER TRANSMISSION COMPANY LTD” any

money so demanded notwithstanding any dispute or disputes raised by the ―”Contractor” or
their subsidiary companies, in any suit or proceedings pending before any court or tribunal
relating thereto, our liability under this present being absolute and unequivocal. The payment
so made by us under this Guarantee shall be a valid discharge of our liability for payment
there under and the “Contractor” shall have no claim against us for making such payment.

Contract Forms
5. Notwithstanding anything to the contrary, “Contracting Agency's” decision as to whether the

“Contractor” had made any default or defaults or failed to duly perform any of the terms &
conditions of the aforementioned contract/ order and the amount to which “Contracting
Agency” is entitled by reasons thereof, will be binding on us and we shall not be entitled to
ask “Contracting Agency” to establish its claims under this guarantee but, we shall pay the
sum demanded to the extent of guaranteed amount, without any objection or query and
without cavil or argument. The decision of “Contracting Agency” that any sum has become
payable shall be final and binding on us.
6. We hereby agrees to extend the period of this Bank Guarantee by executing a supplementary
deed as may reasonably be necessary to discharge the Contractor‘s obligation under this
Guarantee.
7. We hereby also agree that during currency of the Guarantee herein given, or during the period
of extension, this Guarantee shall not be revoked even with a notice by us.
8. This guarantee shall not be affected by any change in the constitution of our Bank or of the
contractor or for any other reason whatsoever.
9. In the event of any claim under this guarantee, payment shall be immediately effected On
The Same Day to your Bank through RTGS in the following account;
NAME : M. P. POWER TRANSMISSION COMPANY LTD.

ACCOUNT NO. : 552901110050000
IFS CODE : UBIN0555291
BRANCH : UNION BANK OF INDIA,
MADAN MAHAL
M.P. JABALPUR BRANCH
CODE : 55290
In case of failure of RTGS or change in above details, the payment shall be made through
Demand Draft immediately. Any change in the Bank account shall be informed to us.
10. It is understood that you will return this Bank Guarantee to us on expiry or after payment of
the total amount to be claimed hereunder.
11. Except for the Notice for Demand, no other document or other action shall be required, not
withstanding any applicable Law or Regulation.
12. The Court of Jabalpur shall have exclusive Jurisdiction in all matters of all disputes in
respect of above Bank Guarantee.
This guarantee shall expire no later than DD/MM/YYYY or upto extended period. By this date
we must have received any claims for payment by Notice for Demand letter sent to us through
email or through Fax or in person.
This guarantee is governed by the laws of INDIA.

Encl: Annexure - 1
.................................................
Place, Guarantor Seal & Signature
Date
Note :

Contract Forms
1. For the purpose of executing the Bank Guarantee, the non-judicial stamp papers of
appropriate value shall be purchased in the name of Bank who issues the “Bank Guarantee”.
2. The Bank Guarantee shall be signed on all the pages by the Bank Authorities indicating
their POA nos. and should invariably be witnessed.
2. The Bank Guarantee should be in accordance with the proforma as provided. However,
in case the issuing bank insists for additional paragraph for limitation of liability, the following
may be added at the end of the proforma of the Bank Guarantee [i.e., end paragraph of the Bank
Guarantee preceding the signature(s) of the issuing authority(ies) of the Bank Guarantee]:
Quote ―Notwithstanding anything contained herein:
1. Our liability under this Bank Guarantee shall not exceed _________ (value in
figures)____________ [_____________________ (value in words)____________].
2. This Bank Guarantee shall be valid upto ________(validity date)__________.
3. We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only & only if we receive a written claim or demand on or before
________ ( claim validity date) __________.

MADHYA PRADESH POWER TRANSMISSION CO. LTD.
BLOCK NO.3, SHAKTI BHAWAN RAMPUR: JABALPUR
TENDER SPECIFICATION NUMBER

TR-06/2024
VOLUME – II
TECHNICAL SPECIFICATION OF
120kV LIGHTNING ARRESTER WITH POLYMER
INSULATOR
CHIEF ENGINEER (PROCUREMENT)

VOLUME–II
TECHNICAL SPECIFICATION FOR

120kV METAL OXIDE LIGHTNING ARRESTERS
WITH POLYMER INSULATORS
1.0 SCOPE :-
1.1 This specification provides for design, manufacture, stage testing, inspection
and testing before despatch, packing and delivery F.O.R. destination of single
phase, outdoor, metal oxide type gapless Lightning Arresters with polymer
insulator housing for various 400kV, 220kV and 132kV substations located
anywhere in the state of Madhya Pradesh.
1.2 It is not the intent to specify completely herein all details of the design and
construction of equipment. However, the equipment shall conform in all
respects to high standards of engineering, design and workmanship and shall be
capable of performing the duties specified herein. The equipment offered shall
be complete with all components necessary for its effective and trouble free
operation. Such components shall be deemed to be within the scope of Bidder's
supply, irrespective of whether these are specifically brought out in this
specification or not.
2.0 STANDARDS :-
2.1 Unless otherwise specified elsewhere in this specification, the rating as well as
performance and testing of the lightning arresters shall conform but not limited
to the latest revisions and amendments available at the time of placement of
order of all the relevant standards as listed hereunder, except as modified in this
document.
SNo. Standard No. Title
1 IEC-60099-4: Metal Oxide Surge Arresters without gap for AC
2014 system.
2 IS: 15086: Specification for Lightning Arresters for alternating
(Part-IV) 2017 current system
3 IS: 4759 Hot dip zinc-coating on structural steel and other
allied products
4 IS: 2633 Method for testing uniformity of coating on zinc
coated articles
5 IEC:62217 Polymeric insulators for indoor and outdoor use with
nominal voltage greater than 1000 V
6 IEC:61462 Composite Hollow Insulators- pressurized and
unpressurized insulators for use in electrical
equipment with rated voltages greater than 1000 V.
7 IS: 2147 Degree of protection provided by enclosures for low
voltage switchgear and controlgear
8 IS: 5561 Specification for Electric Power Connectors
9 - Indian Electricity Rules, 1956

2.2 Equipment meeting with the requirements of other authoritative Standards,
which ensure equal or better performance than the standards mentioned above,
shall also be considered. When the equipment offered by the Bidder conforms to
other standards salient points of difference between standards adopted and the
standards specified in this specification shall be clearly brought out in the
relevant schedule. Three copies of such standards with authentic translation in
English shall be furnished along with the bid.
2.3 In this bid, the Bidders will have to furnish confirmation in regard to
compliance of entire technical requirement of tender specification. The bid
should clearly describe various technical particulars of the equipment as per
details given in Annexure I & II of this specification enclosed. Based on above
information all details required in Forms IX & X of Section-IV “Bidding
Forms” should be furnished, so that the purchaser may be able to examine
whether the Bid submitted is technically acceptable or not.
3.0 CLIMATIC CONDITIONS :-

Equipment to be supplied against this specification shall be suitable for
satisfactory continuous operation under the following tropical conditions:-
1. Location in the state of MADHYA PRADESH

2. Max. Ambient air temp. (deg.C) 50
3. Min ambient air temp (deg.C) 1
4. Average daily ambient air 40
temperature(deg.C)
5. Maximum Relative humidity (%) 95, sometimes reaches
saturation.
6. Average annual rainfall (mm) 1250
7. Max. Wind pressure (Kg/sq.m.) 150
8. Max. Altitude above mean (Metres) sea 1000
level
9. Isoceraunic level (days/year) 50
(Average number of thunderstorm days)
10. Seismic level (horizontal acceleration) 0.3 g
Note: Moderately hot and humid tropical climate conducive to rust and fungus
growth. The climatic conditions are also prone to wide variations in ambient
conditions. Smoke is also present in the atmosphere. Heavy lightning also
occurs during June to October.
4.0 SYSTEM PARTICULARS :-
4.1 The lightning arresters shall be installed in the system with following
parameters.

S. Particulars 120kV LA
No
a) System Voltage (kV rms) 132
b) Max. Voltage (kV rms) 145
c) Lightning impulse voltage (kVp) 650
d) Power frequency withstand voltage 275
(wet) (kVrms)
e) Short circuit level (kA). 40 kA for 1 sec.
f) Anticipated levels of temporary over
voltage and its duration
(a) Voltage (p.u.) 1.5/1.2
(b) Duration (cycles) 5
(Note: 1 pu = V x √2/√3 kvp,
where V = Highest System Voltage)
4.2 Our system is 3 phase 50 Hz solidly grounded system with earth fault protection.
4.3 We will place one set of surge arrester at the entry of the each line (feeder) in
the substation and one set near the transformers.
4.4 The insulation level provided in our transformer is 550 kVp for 132kV system.
5.0 GENERAL TECHNICAL REQUIREMENT :-

5.1 The 120kV Lightning Arresters covered under this specification shall meet the
technical requirements indicated in Annexure-I enclosed with the specification.
5.2 The material and components not specifically stated in this specification but
which are necessary for satisfactory operation of the equipment are deemed to
be included in the scope of supply, unless specifically excluded.
5.3 The supplier should offer nearest rating of surge arresters & maximum residual
voltage shall comply with the requirements indicated in Annexure–I.
5.4 The transformer, which is to be protected, has BIL 550 kVp for 132kV system.
Considering 20% safety margin as per IEC, the impulse voltage of more than
440 kVp should not appear across the transformer. The Lightning Arresters will
be installed at a distance of 5/10 metres from transformer (another 5 metres be
added towards height of Lightning Arresters, lead length and bushing of
transformers). It should be explained with suitable graphs and calculations that
the voltage more than that specified above will not appear on transformer.
5.5 The graph for Temporary Overvoltage (TOV) capability should be submitted
along with the bid.
5.6 ENERGY HANDLING CAPABILITY :-

Calculation for energy handling capability should essentially be submitted along
with the bid. The calculations should be as per latest version of IEC-60099-4:

2014. The energy handling capability for single shot of wave and multiple shots
of wave as per IEC should be submitted alongwith the bid.
5.7 SEPARATING DISTANCE :-

The minimum permissible separation between the surge arresters and any
earthed object shall be indicated in the bid.
5.8 SEALING :-
Each and every individual unit of surge arrester shall be hermetically sealed and
fully protected against ingress of moisture. The hermetic seal shall be effective
for entire lifetime of arresters and under the service conditions specified. The
bidder shall furnish sectional view showing details of sealing employed.
Complete details of sealing arrangement may please be furnished.
5.9 GRADING RING :-
The grading ring on each complete arrester may be provided as required for
proper stress distribution for attaining relevant technical particulars.
5.10 PRESSURE RELIEF DEVICE :-

The surge arresters shall be fitted with pressure relief devices and arc diverting
ports as requiredand shall be tested as per the requirements of IEC specification
for minimum prospective symmetrical fault current as specified in clause 4.1 (e)
above.
5.11 INTERCHANGEABILITY :-
All the units of arresters of same rating shall be interchangeable without
adversely affecting the performance.
5.12 MOUNTING :-
a) The lightning (surge) arresters shall be suitable for pedestal type mounting
which will be arranged by the purchaser. The drawing of mounting
structure for Lightning Arresters is enclosed in Annexure III.
b) All necessary bolts, nuts, clamps etc., required for mounting of LAs on
support structure to be supplied by the purchaser shall be included in the
scope of supply.
5.13 TERMINAL CONNECTORS :-

The terminal connectors required for connection of lightning arresters to the bus
bar, shall be in the bidders scope. The design of terminal connectors shall be to
Purchaser’s approval. Terminal connectors shall be manufactured and tested as
per latest version of IS: 5561 or equivalent International Standard and should be
type tested. In respect of terminal connectors following should be ensured:-
a) All casting shall be free from blowholes, surface blisters, cracks and cavities.
All sharp edges and corners shall be blurred and rounded off.
b/ All current carrying parts shall be designed and manufactured to have
minimum contact resistance.

c/ The contact surface must be machined smooth to obviate excessive
current density.
d/ The terminal connectors for connection of conductor should be suitable for
Zebra ACSR conductor and should have adequate current carrying
capacity.
e/ The terminal connectors shall be manufactured out of aluminum alloy grade
A6 as per latest version of IS 5561 or equivalent grade specified in relevant
International Standard and by pressure / gravity die casting process only.
f/ Terminal connector should have six bolts to hold the conductors. The
conductor hold length shall be not less than 100 mm. All nuts, bolts and
washers shall be of 12 mm diameter and made of HDG mild steel.
g/ The minimum thickness of any part of clamps body should not be less than 12
mm.
h/ The surface of clamps to be tightened by six bolts should be flat in shape so
that it may be possible to open the nuts and bolts by normal spanners.
Therefore, any type of groove in the clamp body for fixing of nuts should be
avoided.
i/ The portion of clamp to hold the conductor should be flat and straight and not
zig-zag in construction, at both the sides, so that holding of clamp by
throttling action of current may be avoided.
j/ Space of at least 50% of diameter of nuts should be available after the hole at
both the sides of conductor holding portion for better mechanical strength.
5.13 POLYMER HOUSING:-
i. Hollow column polymer insulators shall be manufactured and tested in
accordance with IEC-61462.
ii. Hollow column polymer insulators shall be manufactured from High
Temperature Vulcanized (HTV) silicon rubber. It shall be of hydrophobic
material, homogeneous, free from laminations, cavities and other
flaws or imperfections that might affect the mechanical or di-electric
quality and shall be thoroughly vitrified, tough and impervious to
moisture.
iii. Surface of the polymer shall be uniform grey in colour, free from blisters,
burrs and similar other defects.
iv. Hollow column insulators shall be designed to have ample insulation,
mechanical strength and rigidity for the conditions under which they will
be used. When operating at normal rated voltage there shall be no
electric discharge between the conductors and bushing which would cause
corrosion or injury to conductors, insulators or supports by the
formation of substances produced by chemical action. No radio
interference shall be caused by the insulators/ bushings when operating at
the normal rated voltage.

v. All metal parts of polymer insulator shall be of Aluminium and all
joints shall be air tight. Surface of joints shall be trued up by
grinding in polymer parts and by machining in metal parts. Insulator/
bushing design shall be such as to ensure a uniform compressive pressure
on the joints.
5.14 GALVANISATION, NICKEL PLATING ETC :-
i/ All ferrous parts exposed to atmosphere shall be hot dip galvanised as per
latest version of IS:2629 or equivalent International Standard. Tinned
copper/brass lugs shall be used for internal wiring of discharge counter.
Screws used for electrical connections shall be either made of brass or nickel-
plated.
ii/ Ground terminal pads and name plate brackets shall be hot dip galvanised.
iii/ The material shall be galvanised only after completing all shop operations.
5.15 MANUFACTURE OF ZINC OXIDE (ZnO) ELEMENTS :-

a) It is desired that the bidder should have all facilities to manufacture zinc oxide
discs, with special emphasis on automation of each element of processing of raw
materials, mixing of ingredients employed for manufacture of discs, verification
of homogeneity of powder mixture, preparation and compression of disc
element and stage verification/ testing of disc elements. The bidder must
confirm that the process employed for the purpose is fully automatic and should
describe all critical stages of manufacture, including the following:
i. Batch Mixing
ii. Batch Grinding
iii. Batch Homogenising
iv. Spray Drying
v. Sieving or Sizing
vi. Sintering
b) The bidder should also briefly describe the methods adopted and instruments
used for measurements to check the quality in following areas as also other
important areas during manufacturing process:
i. The fineness of material having sub- micron size of particles.

ii. To measure the particle sizes of input and process materials.
iii. Determination of trace impurities in all the metallic oxides.
iv. The determination of viscosities of the metal oxide slips during powder
preparation.
v. To determine the impurity levels of Chlorides, Nitrates and Sulphates as a
spot check.
vi. To check the porosity and the grain sizes of pressed metal oxide elements.
vii. Process of testing of each disc after final finishing.

5.16 EARTHING :-
The Lightning Arrester shall be provided with two separate earthing terminals for
bolted connection to 65x10/ 50x8 mm MS flat to be provided by the Purchaser
for connection to station earthmat.
5.17 NAME PLATE :-
The arresters shall be provided with non-corrosive legible nameplate indelibly

marked with the following information:
i. Madhya Pradesh Power Transmission Co. Ltd.
ii. Order No. & Date
iii. Manufacturer's name or trademark, type and identification no. of the
arresters being supplied.
iv. Rated voltage
v. Maximum continuous operating voltage
vi. Type
vii. Rated frequency
viii. Nominal discharge current
ix. Long duration discharge class
x. Pressure relief rated current in kA rms.
xi. B.I.L. of the equipment to be protected.
xii. Year of manufacture
xiii. Identification of the assembly positions of the unit (for multi-unit
arresters only).
5.18 MOUNTING STRUCTURE:-
The drawing of standard mounting structure of Lightning Arresters is enclosed.
The suppliers should confirm specifically the Lightning Arresters shall be
suitable for mounting on our structures.
6.0 TESTS :-
6.1 TYPE TEST
All the equipments offered shall be fully type tested as per IEC:60099-4 of 2014
during the last ten years from the date of bid opening. Copy of test reports shall
be enclosed with the bid. For any change in the design / type already type tested
and the design/type offered against this bid, the Purchaser reserves the right to
demand repetition of same or all type tests without any extra cost.
6.2. ACCEPTANCE AND ROUTINE TESTS: -
6.2.1 The manufacturer shall carry out all acceptance and routine tests as stipulated in
the relevant Indian Standards or equivalent International Standards in presence
of Purchaser’s representative.
6.2.2 Immediately after finalization of the programme of type/ acceptance/ routine
testing, the manufacturer shall give sufficient advance intimation to the
Purchaser, to enable him to depute his representative for witnessing the tests.

6.2.3 Acceptance tests, whenever possible shall be conducted on the complete arrester
unit. The number of samples to be subjected to acceptance tests shall be decided
by the purchaser at the time of actual testing.
6.2.4 The special thermal stability test shall be carried out as acceptance test. The
acceptance tests shall include the galvanisation test on metal parts.
6.2.5 The functional (operational) acceptance tests shall be carried out on the surge
counter by way of checking its operation at following nominal discharge
currents ;
a) 100 Amp.with 8/20 microsecond wave shape
b) 10 kA with 8/20 microsecond wave shape.
7.0 INSPECTION :
i. The Purchaser shall have access at all times to the works and all other
places of manufacture, where the isolators are being manufactured
and the Bidder shall provide all facilities for unrestricted inspection of
the Bidder’s works, raw materials, manufacture of all the accessories
and for conducting necessary tests as detailed herein.
ii. The successful Bidder shall keep the Purchaser informed in advance
of the time of starting and of the progress of manufacture of
equipment in its various stages, so that arrangements could be made
for inspection.
iii. For the purpose of inspection, it will be duty of the supplier to
provide, to the inspecting officer, the detailed order, approved
drawings, comments, if any, on the drawings and all amendments(if
any) made in any term/ condition/specification/ GTP of the order and
all relevant IS, IEC, standards. Failure to provide documents
demanded by the inspector shall render the inspection call as “Fake
Inspection Call” and relevant penalty may be imposed on the supplier
on this account
iv. No material shall be dispatched from the point of manufacture unless
the material has been satisfactorily inspected and tested.
v. The acceptance of any quantity of the equipment shall in no way
relieve the successful bidder of his responsibility for meeting all the
requirement of this specification and shall not prevent subsequent
rejection if such equipment are later found to be defective.
vi. The routine test certificates shall be furnished alongwith inspection
call letter by the successful bidder.
8.0 QUALITY ASSURANCE PLAN & STAGE INSPECTION :
8.1 For the purpose of supply of above equipment, you will have to follow strict
quality assurance programme, which will include thorough verification of
samples of critical assemblies and accessories by us, verification of sources of
raw materials, detailed verification of your drawing & design, checking up of all

calculations regarding size of terminals etc, stage inspection at various critical
stages of manufacture and minor modifications consequent to such stage
inspections as per our requirements and all other related requirements, which
have generally been brought out in bidding documents and the detailed contract.
It is expected that you would be very serious and prudent in meeting these
requirements without any loss of time, so that supply of equipments in line with
quality assurance programme is ensured within targeted schedule.
The purchaser reserves the right to specify various stages for stage inspections
and also for manufacture of a proto type unit for inspection & testing, before
according clearance for bulk manufacturing.
8.2 The bidder shall invariably furnish following information along with his bid.
i. Statement giving list of important raw materials, names of sub supplier
for the raw material, list of standards according to which the raw
material are tested, list of tests normally carried out on raw material in
presence of bidder’s representative, copies of test certificates.
ii. Information and copies of test certificates as in (i) above in respect of
bought out items.
iii. List of manufacturing facilities available.
iv. Levels of automation achieved and list of areas where manual
processing exists.
v. List of areas in manufacturing process, where stage inspections are
normally carried out for quality control and details of such tests and
inspection.
vi. Special features provided in the equipment to make it maintenance
free.
vii. List of testing equipment available with the bidder for final testing of
equipment specified and test plant limitations, if any vis-à-vis type,
special, acceptance and routine tests specified in the relevant Indian
Standards or equivalent international standard. These limitations shall
be very clearly brought out in schedule of deviations from specified
test equipments.
8.3 The successful bidder shall within 30 days of placement of order, submit
following information to the purchaser.
i. Make of polymer insulators shall be subject to approval by the
Purchaser.
ii. List of raw materials as well as bought out accessories and the names
of sub supplier selected from the lists furnished along with bid.
iii. Type test certificate of the raw material and bought out accessories.

iv. Quality Assurance Plan (QAP) hold points for purchaser’s inspection.
The quality assurance plans and holds points shall be discussed
between the Purchaser and Bidder before the QAP is finalized.
8.4 The successful Bidder shall submit the routine test certificates of bought out
items and for raw material at the time of routine testing of the fully assembled
equipment.
9.0 DOCUMENTATION :-
9.1 All drawings shall conform to latest version of international standards
organization (ISO) ‘A’ series of drawing sheet/ Indian Standards Specification
IS-11065. All drawings shall be in ink and suitable for microfilming. All
dimensions and data shall be in S.I. Units.
9.2 LIST OF DRAWINGS AND DOCUMENTS:-
The Bidder shall furnish four sets of following details and drawings along with
the bid:-
i. General outline drawings of complete Lightning Arrester with technical
parameters.
ii. Drawings showing clearance from grounded and other live objects and
between adjacent poles of Lightning Arresters required at various heights
of Lightning Arresters.
iii. Drawing showing details of pressure relief device as applicable.
iv. Sectional view to explain pressure relief arrangement as applicable.
v. Detailed drawing of discharge counters along with the wiring and
schematic drawing of discharge counters & meters.
vi. Details of grading rings if used.
vii. Outline drawing of insulating base.
viii. Mounting details of Lightning Arresters.
ix. Details of the line terminal connector and ground terminals.
x. Volt time characteristics of Lightning Arresters.
xi. Details of galvanising being provided on different ferrous parts.
xii. The detailed dimensional drawing of polymer housing such as ID, OD,
thickness and insulator details such as height, profile of petticoats, angle
of inclination & gap between successive petticoats, total creepage distance
etc.
xiii. Name plate drawing.
xiv. Sectional view of sealing arrangement and pressure relief device as
applicable.
xv. Type test reports in case the equipment has already been type tested.
xvi. Test reports, literature, pamphlets of the bought out item and raw material.
9.3 The successful Bidder shall within two weeks of placement of order, submit
four sets of final version of all the above drawings for Purchaser’s approval.
The Purchaser shall communicate his comments/approval on the drawings to the
Bidder within reasonable time. The Bidder shall, if necessary, modify the

drawings and resubmit four copies of the modified drawings for Purchaser’s
approval within two weeks from the date of Purchaser’s comments. After
receipt of Purchaser’s approval, the Bidder shall within three weeks submit 20
prints and two good quality reproducible of the approved drawings for
Purchaser’s use.
9.4 The Bidder before commencement of supply shall submit six sets of the type
test reports, duly approved by the Purchaser. Two copies of acceptance and
routine tests certificates, duly approved by the Purchaser shall accompany each
dispatched consignment.
9.5 The manufacturing of the equipment shall be strictly in accordance with the
approved drawings and no deviation shall be permitted without the written
approval of the Purchaser. All manufacturing and fabrication work in
connection with the equipment prior to the approval of the drawing shall be at
the Bidder’s risk.
9.6 Twenty (20) copies of nicely printed and bound volumes of operation,
maintenance and erection manuals in English Language, for each type and
rating of equipment supplied shall be submitted by the Bidder for distribution to
field officers, prior to the dispatch of the equipment. The manual shall contain
all the drawings and information required for erection, operation and
maintenance of the equipments. The manual shall also contain a set of all the
approved drawings, type test reports etc.
9.7 Approval of drawings/work by Purchaser shall not relieve the Bidder of his
responsibility and liability for ensuring correctness and correct interpretation of
the latest revision of applicable standards, rules and codes of practices. The
equipment shall conform in all respects to high standards of engineering,
design, workmanship and latest revisions of relevant standards at the time of
ordering and Purchaser shall have the power to reject any work or material,
which in his judgment is not in full accordance therewith.
11. PACKING AND FORWARDING :-
The equipment shall be packed in crates suitable for vertical/ horizontal
transport, as the case may be and suitable to withstand handling during transport
and outdoor storage during transit. The Bidder shall be responsible for any
damage during transit, due to improper and inadequate packing and handling.
The easily damageable material shall be carefully packed and marked with the
appropriate caution symbols. Wherever necessary, proper arrangement for
lifting, such as lifting hooks etc. shall be provided. Bidder shall supply any
material found short inside the packing cases without any extra cost.
Each consignment shall be accompanied by a detailed packing list containing
the following information.
a. Name of the consignee.
b. Details of consignment.
c. Destination
d. Total weight of consignment.

e. Handling and unpacking instructions.
f. Bill of material indicating contents of each package.
g. The Bidder shall ensure that the packing list and bill of material are
approved by the Purchaser before dispatch.
12. DISCREPANCY IN TECHNICAL PARTICULARS :-

It has been noticed that some of the information furnished in the schedule of
technical particulars, technical questionnaire and price schedule do not match
with each other. In order to avoid any discrepancy, it may be noted that for the
purpose of price evaluation the details brought out by the Bidders in Form XI
“Technical Questionnaire” of Section-IV, “Bidding Forms” will be treated as
final and evaluation will be done based on the information which will be given
in this Form XI. In case of any discrepancy in regard to information given in
any other table, responsibility will rest on the Bidders. While this condition
shall be applicable for the purpose of price evaluation, at the time of acceptance
of bid, the Purchaser will have the right to take such of the values which are
advantageous to the Purchaser.

ANNEXURE – I
PRINCIPAL TECHNICAL PARAMETERS OF
120kV LIGHTNING ARRESTERS
SNo. Particulars. 120kV LA

1 Nominal system voltage 132kV
2 Rated arrester voltage 120kV
3 Highest system voltage 145kV
4 Maximum continuous operating voltage (kV 96
rms)
5(a) Temporary overvoltage capability (kV rms)
a/ 0.1 sec.
b/ 1.0 sec. 139
c/ 10 sec. 132
120
5(b) i One minute power Frequency withstand voltage 275
of Arrestor Housing Dry (KV rms)
ii One minute power Frequency withstand 275
voltageof Arrestor Housing but wet (KV rms)
6 Nominal discharge current corresponding to 10
8/20 s wave shape (kA)
7 (a) Minimum energy discharge capability (as per 7
long duration discharge class of IEC- 99-4) in
kJ/kV
7 (b) Repetitive charge transfer rating (C) 1.6
8 Long duration discharge class (3). SM
9 Maximum residual voltage at nominal 300
discharge current of 8/20 swave for 10 kA
(kV peak)
10 Minimum prospective symmetrical fault current 40 kA
for pressure relief test
11 Impulse current withstand capacity:High
current short duration (4/10 s wave) 100 kA
12 Creepage distance of polymer housing 3625 mm
13 Pressure relief class. Class A
14 Insulation level of housing
650 kVp
(Lightning Impulse withstand voltage)
15 Cantilever strength (kgf) 150

ANNEXURE-II
The following drawings showing mounting dimensions of structure, general

requirement of surge counter and terminal connector are enclosed herewith for
guidance:-
SNo. Particulars of Drawing
Base plate details for mounting of 120kV

1.
Lightning Arresters
Sample drawing of pad Clamp for Zebra
2.
ACSR


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MADHYA PRADESH POWER TRANSMISSION CO. LTD.

BLOCK NO.3, SHAKTI BHAWAN RAMPUR: JABALPUR

TENDER SPECIFICATION NUMBER

COST OF TENDER DOCUMENT

CHIEF ENGINEER (PROCUREMENT)

Section-I Instructions to Bidders (ITB)

Section-II Bid Data Sheet (BDS)

Section-III Evaluation and Qualification Criteria

Section-IV Bidding Forms

PART-II : SUPPLY REQUIREMENTS

Section V Schedule of Requirements

PART-III : CONDITIONS OF CONTRACT AND CONTRACT FORMS

Section VI General Conditions (GC)

Section VII Particular Conditions (PC)

Section VIII Contract Forms

Invitation for Bids ........................................................................................................... 1

Section I Instructions to Bidders

Section II Bid Data Sheet

Section III Evaluation and Qualification Criteria

Section IV Bidding Forms

Section V Schedule of Requirements (SoR)

Conditions of Contract and Contract Forms

Section VI General Conditions (GC)

Section VII Particular Conditions (PC)

Section VIII Contract Forms (CF)

Section I. Instructions to Bidders

Notes on Instructions to Bidders

Section I, Instructions to Bidders, provides the information necessary

B. Contents of Bidding Documents ................................................................................ 6

C. Preparation of Bids ..................................................................................................... 7

E. Evaluation and Comparison of Bids ......................................................................... 25

F. Award of Contract ...................................................................................................... 29

41. MPPTC’s Right to Vary Quantities at Time of Award .......................................... 33

1.2 Throughout these Bidding Documents:

a. the term “in writing” means communicated in written form and

3.2 Furthermore, Bidders shall be aware of the provision stated in Sub-

TR-06/2024 1 120kV Polymer LA

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(c) A firm having any other form of conflict of interest other

4.6 Preference to Local Content :-

TR-06/2024 3 120kV Polymer LA

extent to which the price quoted by a “Class-I local supplier” may

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IV of Bidding Document that the item offered meets the

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B. Contents of Bidding Documents

6. Section of 6.1(a) The Volume I of Bidding Documents consists of Parts 1, 2,

PART 1 Bidding Procedures

7. Clarification of 7.1 A Bidder requiring any clarification of the Bidding

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MPPTCL www.mptransco.in / e-procurement portal. If so

9.2 The Bidders are required to purchase the Bidding documents

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establishing the Bidder’s qualifications to perform the Contract

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delivery of equipments/material by rail transport and accordingly

14.8 It is also desired that immediately after movement of consignment

15. Currencies of The currency of the Bid shall be Indian Rupees.

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characteristics of the Goods and Related Services, demonstrating