CHAPTER 2

ORGANIZATION AND MANAGEMENT STUDY

INTRODUCTION

In this chapter, it is disclosed that when it comes to the development of this

business, Mushroom Bagoong/ Paste has adopted some basic standards. It outlines each
member's responsibilities as well as their involvement in the organization's continuous
operations. It also highlights specific regulations and standards that must be followed and
enforced in order for each process to run smoothly and efficiently.

Company Profile

As can be seen in this profile, the logo detail fits the product. It also includes the
organization's vision and mission statements, which outline the organization's purpose
and overarching goal. It motivates employees and encourages customers to work with the
organization.

Figure 1: Company Logo

Company Logo

The company is identified by its logo. Evie’s Homemade Product (Mushroom

Bagoong) is a new healthier version of traditional Bagoong, which was created to give
customers an alternative to their usual bagoong and prioritizing to give them a healthier
lifestyle of eating. Evie’s Homemade Product mushroom is a natural alternative to other
fish and meat, which is an ideal product for health conscious individuals. It contains a
high level of protein and low cholesterol, making it fit for all the consumers. Mushroom
can replace the fishy taste in different dishes, making it all-purpose food.

Mission

Our mission is to encourage and nurture healthy eating habits through the
distribution of reasonably priced, nutritious mushroom products and to guarantee
customer satisfaction by furnishing organic food options at a cost-effective price.

Vision

Our company's vision is to become the leading provider of high-quality,

sustainably-sourced food products within the next 5 years. We strive to provide our
customers with delicious, healthy, and environmentally-conscious options, while also
supporting local farmers and communities.

ORGANIZATIONAL STRUCTURE

In this section, a common organizational structure is represented. This shows the

business organization employees according to their similar set of roles or tasks. This
organizes the activities of a business from the owner to its employees. The owner is in the
top or the beginning of this structure that will decide, interact and communicate with the
managers for the business rules and regulations as well as the consultation and better
decision-making for the growth of the business. Under the managers are the employees
for production and service. With the supervision of the owner together with the manager
and workers, each has a pivotal role that will contribute to the success of the business.
Administrative Officers and Key Personnel

Manager/ HR Manager/ Finance Manager

Function:

● The manager is responsible for overseeing and coordinating the day-to-day

operations of the company.

● This includes managing staff, overseeing production processes, ensuring quality

control, and maintaining a safe and efficient work environment.

● Analyze financial data to identify trends and potential areas for improvement.

● Develop budgets and forecast future

Qualifications:

● A candidate should have a strong background in food science, production

management, accountancy and business administration.

● They should also possess strong leadership and communication skills, as well as
the ability to problem-solve and make strategic decisions.

● A degree in a relevant field and prior experience in the food industry may be
beneficial.

● Strong analytical and problem-solving skills.

● Proficiency with financial software and tools, such as QuickBooks and Excel.

● Good communication skills, with the ability to effectively convey financial

information to a variety of audiences

CAPITALIZATION (001)

The owner established the Mushroom Bagoong Business. As a sole

proprietorship, the owner decided to have its own capital, equipment or place with the
intention of keeping the whole profits to itself.

The planned date of registration with the Department of Trade and Industry and
other permits necessary for the operation of the business is in December. The following
figures represent the capital of the owner.
 Owner Citizenship Amount

Evelyn Castro Filipino P

Table 2: Owner’s Capital Contribution

the total capital contribution will based on the total project cost of P __ (See
schedule 1 of chapter 5)

TOTAL
MONTHLY ANNUAL DEDUCTIONS
POSITION
SALARY SALARY (Monthly)
(SSS, PAG-IBIG & PHILHEALTH)

General Manager/HR
Manager/Finance
12,000 144,000 1,272.024
Manager/Marketing
Manager

Table: Personnel Compensation

Administrative Equipment, Devices, Furniture, and Fixtures

Shown below are the list of office supplies, machineries, equipments and the
office furniture and fixtures to be used in administration of the proposed business. It
entails the corresponding material descriptions, unit, the quantity, their unit cost and their
total cost.

1. Office Equipment

Figure 5.22
Split type air-conditioned
A split unit air conditioner is an air conditioning system that consists out
of two separate units; the water or air-cooled condensing unit and the air handling
unit. The air handling unit is installed in the air-conditioned room itself, whereas
the condensing unit is installed either in the engine room or other mechanical
space.
Specification:
Brand name Fujidenzo
Type R410a eco-friendly refrigerant
Wide voltage Range 198v-253v
Dimension 255w, 698d, 190mm
Quantity 1
Useful life 7 years

Table 2.22

Figure 5.23
Computer
A split unit air conditioner is an air conditioning system that consists out
of two separate units; the water or air-cooled condensing unit and the air handling
unit. The air handling unit is installed in the air-conditioned room itself, whereas
the condensing unit is installed either in the engine room or other mechanical
space.
Specification:
Brand Dell OptiPlex 3050
Package Monitor, CPU, Cables, Keyboard & mouse
Specs I3-7100 3.9ghz 7th gen
8GB DDR4
Intel 360 graphics
Original DVDRW drive
19” Dell LED monitor wide
Quantity 1
Useful life 5 years

Table 2.23
 Figure 5.26
Printer
A printer is a device that accepts text and graphic output from a computer
and transfers the information to paper.
Specification:
Brand name Canon
Model TST207
Type FINE cartridge
Ink Cartridge PG-745S, CL-746S
Max. Printing Resolution 4800 (Horizontal) x 1,200 (Vertical
Printable width 203.2mm (8”)
Quantity 1
Useful life 5 years

Table 2.26

Phone
A device that uses either a system of wires along which electrical signals are sent
or a system of radio signals to make it possible for you to speak to someone in another
place who has a similar device.

Brand Name Samsung

Size

Quantity 1

Useful Life 8 Years

 2. Office Furniture

File Organizer Cabinet

A filing cabinet (or sometimes file cabinet in American English) is a piece of
office furniture for storing paper documents in file folders.[1] In the most simple context,
it is an enclosure for drawers in which items are stored. The two most common forms of
filing cabinets are vertical files and lateral files. A vertical file cabinet has drawers that
extend from the short side (typically 15 inches or 380 mm) of the cabinet. A lateral file
cabinet has drawers that extend from the long side (various lengths) of the cabinet. These
are also called side filers in Great Britain. There are also shelf files, which go on shelves.
In the United States, file cabinets are usually built to accommodate 8.5 × 11 paper, and in
other countries, filing cabinets are often designed to hold other sizes of paper, such as A4
paper.

Brand Name No brand

Size

Quantity 1

Useful Life 5 Years

Whiteboards/Noticeboards
 A board with a smooth, white surface, often attached to a wall, on which you can
write and draw using special pens. A whiteboard (also known by the terms marker board,
dry-erase board, dry-wipe board, and pen-board) is a glossy, usually white surface for
making non-permanent markings. Whiteboards are analogous to blackboards, but with a
smoother surface allowing for rapid marking and erasing of markings on their surface.
The popularity of whiteboards increased rapidly in the mid-1990s and they have become
a fixture in many offices, meeting rooms, school classrooms, and other work
environments.

Brand Name No Brand

Size 90cm x 120cm

Quantity 1

Useful Life 3 years

Ceiling Fan
Ceiling fans are considered the most effective of these types of fans, because they
effectively circulate the air in a room to create a draft throughout the room. Ceiling fans
can help improve comfort year round. In the summer, operate the ceiling fan in a
counterclockwise direction.

Brand Name Standard

Size 16-inch

Quantity 2

Useful Life 8 years

 Exhaust Fan
Exhaust fans are used to pull excess moisture and unwanted odors out of a
particular room or area. They are commonly found in bathrooms and kitchens, where
moisture can build up due to activities such as showering, washing, or cooking.

Brand Name Omni

Size 12 inches

Quantity 1

Useful Life 8 years

Figure 5.25
Office Chair
An office chair, or desk chair, is a type of chair that is designed for use at
a desk in an office.
Specification:
Brand name No brand
Material Polyster fiber
Size Back: 70-78 cm H, 50-60 cm W
Thick: 10-20 cm
Length: 45-55 cm
Width 50-60 cm
Surface Thickness: 5-15 cm
 Quantity 3
Useful life 5 years

Table 2.25

Figure 5.24
Table
A table is an item of furniture with a raised flat top and is supported most
commonly by 1 or 4 legs, used as a surface for working at the office.
Specification:
Brand name No Brand
Type 1 drawer and 1 shelf
Top MDF/ Melamin 35mm
Side Laminated Wood 15mm
Material Chipboard wood 15mm
Quantity 2
Useful life 5 years

Table 2.24

3. Office Supplies
 Figure 5.27
Papers
Bond paper is a strong, high quality, durable paper consisting of up to
100% rag pulp. Probably best known for its important role in offices as the paper
of choice for letterhead, envelopes, and other papers for official business, it is also
used for memos, announcements, manuals, flyers, newsletters, reports,
personalized stationery, brochures, and postings.

Specification:
Brand name Hard Copy Bond Paper
Sizes Long 8.5 x 13’’
Short 8.5 x 11’’
A4 8.2 x 11.6’’
Quantity 5 pcs (Bundle)
Useful life 3 months

Table 2.27

Post-in notes

A brand name for a small, colored piece of paper for short messages that can be
stuck temporarily to something else. A Post-it Note is a small piece of paper with a re-
adherable strip of glue on its back, made for temporarily attaching notes to documents
and other surfaces. A low-tack pressure-sensitive adhesive allows the notes to be easily
attached, removed and even re-posted elsewhere without leaving residue.

Specification:

Brand Name Post-it

Sizes 3x3 in

Quantity 6 pcs (pads)

Useful Life 3 months

 Columnar

A column-oriented DBMS or columnar DBMS is a database management system

that stores data tables by column rather than by row. Benefits include more efficient
access to data when only querying a subset of columns, and more options for data
compression. However, they are typically less efficient for inserting new data.

Brand Name Valiant

Size 8.5x14

Quantity 10 pcs

Useful Life 3 years

Notebook

A notebook (also known as a notepad, writing pad, drawing pad, or legal pad) is a
book or stack of paper pages that are often ruled and used for purposes such as note-
taking, journaling or other writing, drawing, or scrapbooking.
 Brand Name No Brand

Size 88mm x 125mm (3.5’’x 4.9”)

Quantity 5

Useful Life 1 month

Writing Pads

Writing pad (plural writing pads) A collection of blank pages of writing paper,
bound together, often with a cardboard cover.

Brand Name No Brand

Size 8.5” x 14 in

Quantity 5 pads

Useful Life 1 month

 Folders

A file folder (or simply folder) is a kind of folder that holds papers and money
together for organization and protection.[1] File folders usually consist of a sheet of heavy
paper stock or other thin, but stiff, material which is folded in half, and are used to keep
paper documents. Files may also contain other things like magazines, cased in music
CDs, etc. sometimes mostly not used for any official use, rather used as normal storage in
a home. They are often used in conjunction with a filing cabinet for storage. File folders
can easily be purchased at office supply stores.

Brand Name No Brand

Size 8 1/2” x 11”

Quantity 10 pcs

Useful Life 1 months

Ink
An ink cartridge or inkjet cartridge is a component of an inkjet printer that contains the
ink that is deposited onto paper during printing.[1]Each ink cartridge contains one or more
ink reservoirs; certain producers also add electronic contacts and a chip that
communicates with the printer.

Brand Name Canon

Size 65 ml
 Quantity 4

Useful Life 3 months

Calculator

A calculator is a device that performs arithmetic operations on numbers. Basic

calculators can do only addition, subtraction, multiplication and division mathematical
calculations.

Brand Name Casio

Quantity 1

Useful Life 5 years

Stapler and Staple Wires

A stapler is a mechanical device used for joining papers together. The fastener,
called a staple, is a 2-pronged shape that's usually made of metal. When pressure is
applied to the stapler, it drives the staple through a stack of paper, which folds the prongs
down to create a firm binding.

Brand Name HBW Office

Quantity 2

Useful Life 6 months

 Adhesive Tapes and Dispenser

A tape dispenser is an object that holds a roll of tape and has a mechanism at one
end to shear the tape. Dispensers vary widely based on the tape they dispense. Abundant
and most common, clear tape dispensers (like those used in an office or at home) are
commonly made of plastic, and may be disposable. Other dispensers are stationary and
may have sophisticated features to control tape usage and improve ergonomics.

Brand Name No Brand

Quantity 1

Useful Life 6 months

Pen

A pen that has a small metal ball as the point of transfer of ink to paper.
synonyms: Biro, ballpoint, ballpoint pen. type of: pen. a writing implement with a point
from which ink flows. is a tool used for writing or drawing with a colored fluid, such as
ink. A ballpoint pen is a pen that uses a small rotating ball made of brass, steel or
tungsten carbide to disperse ink as you write.
 Brand Name Panda

Quantity 1 Box

Useful Life 3 months

Markers

A marker pen, fine liner, marking pen, felt-tip pen, felt pen, flow marker, sign pen
(in South Korea), vivid (in New Zealand), texta (in Australia), sketch pen (in South Asia)
or koki (in South Africa), is a pen which has its own ink source and a tip made of porous,
pressed fibers such as felt.[1] A marker pen consists of a container (glass, aluminum or
plastic) and a core of an absorbent material that holds the ink. The upper part of the
marker contains the nib that was made in earlier times of a hard felt material, and a cap to
prevent the marker from drying out.

Brand Name HBW Office

Quantity 2

Useful Life 1 month

Sticker Paper
Sticker paper usually refers to adhesive paper that can be printed on using most
inkjet or laser printers. Sticker paper gives you the power to create custom
sticker sheets using an electronic cutting machine.

Brand Name B&e

Quantity 3
 Useful Life 1 month

Table for Office Equipment, Furniture & Fixtures with Depreciation

Office Unit Quantity Unit Cost PHP Total Cost

Machineries PHP
and
Equipment

Split type air- Piece 1 41,000 41,000

conditioned

Computer Piece 2 15,000 30,000

Printer Piece 2 10,000 20,000

Cellphone Piece 1 10,000 10,000

Total ₱ 101,000.00

Table: Office Equipment

Office Unit Quantity Unit Cost PHP Total Cost

Furnitures PHP
and Fixtures

File Organizer Pieces 2 6,900 13,800

Cabinet

Whiteboards/ Piece 1 1,200 1,200

Noticeboards
 Ceiling Fan Pieces 2 1,488 2,976

Exhaust fan Piece 1 880 880

Office Table Pieces 2 12,490 24,980

Office Chairs Pieces 4 2,990 11,960

Total ₱ 55,496.00

Table: Office Furniture

Table for Office Supplies

Office Supplies Unit Quantity Unit Cost PHP Total Cost

PHP

Papers reams 3 220, 195, 208 1,869

Post- in notes Pieces 6 50 300

Columnar Pieces 10 43 430

Notebook Pieces 5 15 75

Writing Pads Pieces 5 15 75

 Folders Pieces 10 8 80

Ink Pieces 4 300 1,200

Calculator Pieces 1 179.99 179.99

Stapler and Pieces 2 88 176

Staple Wires

Adhesive tapes Piece 1 175 175

& dispenser

Pen Box ( 50 1 150 150

pieces)

Markers Pieces 2 35 70

Sticker Paper Sheets (10 3 55 165

pieces)

Total ₱ 4,944.99

Table: Office Supplies

Orientation and Hands-On Training

Evie’s Homemade Product provides training to its employees in order to develop

their knowledge and talents, as well as to refresh current skills in order to increase output.
Training is also essential to narrow the knowledge gap and increase talent. The business
world is always changing, and technology and techniques become obsolete rapidly. It is
vital to keep track of the passage of time. Frequent training will fill this deficit. This will
aid in the development of personal skills and the management of staff. This is a win-win
situation for both employees and businesses.
 Item Price Quantity Amount

Employee's Manual 200 10 2000

Seminar's Supplies 5,000 1 set 5,000

& Utility Expense

Food Expenses 400 20 8,000

Transport Expenses 2500 1 day 2500

Allowances 5000 1 day 5000

Total 22,500

Table: Expenses for Orientation and Hands-on Training

The table above shows the breakdown of costs associated with performing staff
orientation and training. The price sources are based on Bataan's province rate.

Management Policies

Human Resource Policies

The proposed business will implement human resource policies to establish consistent
guidelines for employee behavior. These policies will be considered a requirement for
employment within the organization and will cover topics such as attendance and time
management, wages and benefits, health and safety, and termination and retirement
procedures.( See Appendix)

Working Policies

Working Hours. Evie’s Mushroom Products is open daily for business from 8:00 in the
morning until 5:00 in the afternoon.

General Policies

1. Attendance: Employees are encouraged to arrive at their workstation at least 10

minutes before the start of their shift.

2. Leave of absence: If an employee needs to take planned leave, they must inform
their manager at least 2 days in advance. In case of emergency or sickness leave, the
employee must inform their manager of their whereabouts.

3. Time-wasting activities and unnecessary work are not allowed.

4. Employees must wear clean and appropriate clothing, including no undershirts or

sleeveless blouses.
5. Personal business transactions are not permitted on company premises unless
authorized by the owner.

6. Smoking and drinking are not allowed before or during work hours.

7. Employees must take care and be cautious in their work.

8. Employees should focus on their assigned tasks.

9. Employees must maintain a positive attitude and show respect at all times.

10. Employees must be loyal to their work and employer.

MANAGEMENT PROPOSALS

TEAM BUILDING EVENTS

Conflicts may arise among employees due to different priorities, personalities, and
potential misalignment within the team. The team leader should establish the overall
goals of the organization, and employees should provide feedback to help identify any
issues. It is the management's responsibility to facilitate team building sessions to
strengthen relationships and improve team dynamics.

DELIVER EFFECTIVE TRAINING

The manager and production officer will conduct quarterly briefing sessions, training
workshops, and seminars to enhance and improve the skills of their teams. To ensure that
the right employees are receiving training, learning objectives should be clearly defined
and set in advance. These trainings can be hands-on, interactive, and tailored to meet the
specific needs of the employees. By providing regular training opportunities, employees
will be able to develop the skills and knowledge they need to excel in their roles and
contribute to the success of the organization.

EMPLOYEE ASSESSMENT PROGRAM

The Employee Assessment Program is designed to assess the overall performance of our
organization by evaluating key behaviors and attitudes of our employees. This assessment
will focus on work ethics, behavior, attitudes, and commitment. Through this evaluation,
we aim to identify the strengths and areas of opportunity for development, in order to
select, retain, and develop the best employees for our team. This assessment solution will
help us align our employees with the farm's long-term objectives and support their
growth and contribution to the organization.
 .

Holidays Date
Regular Holidays
New Year’s Day 01-Jan
Araw ng Kagitingan 09-Apr
Maundy Thursday 14-Apr
Good Friday 15-Apr
Labor Day 01-May
Eid al-Fir 03-May
Philippines Independence Day 12-Jun
Eid al-Adha 09-Jul
National Heroes Day 30-Aug
Bonifacio Day 30-Nov
Christmas Day 25-Dec
Rizal Day 30-Day

Special Non-working Holidays Date

Chinese New Year 01-Feb
EDSA People Power Revolution Anniversary 25-Feb
Black Saturday 08-Apr
Ninoy Aquino Day 21-Aug
All Saints’ Day 01-Nov
Feast of the Immaculate Conception Mary 08-Dec
Last Day of the Year 31-Dec

Special Working Holidays Date

All Souls’ Day 02-Nov
Christmas Eve 24-Dec
Last Day of the Year 31-Dec

Standard Operating Procedure

composting

planting

harvesting

cooking

Packaging