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    Project Monitoring and Control by Hateem Ghafoor, PMP

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    Anabia Chodry
    This document provides an overview of a course on Project Monitoring and Control. The course covers the key processes and knowledge areas related to monitoring and controlling projects. It aims to provide students with the skills to effectively monitor project progress, identify deviations, and implement corrective actions. The course covers topics such as developing project schedules and budgets, risk management, quality control, and closing projects. It will assess students through quizzes, assignments, and exams. The document lists the course contents which are divided into lessons covering various monitoring and control techniques.

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    Project Monitoring and Control by Hateem Ghafoor, PMP

    Uploaded by

    Anabia Chodry
    71 views24 pages
    This document provides an overview of a course on Project Monitoring and Control. The course covers the key processes and knowledge areas related to monitoring and controlling projects. It aims to provide students with the skills to effectively monitor project progress, identify deviations, and implement corrective actions. The course covers topics such as developing project schedules and budgets, risk management, quality control, and closing projects. It will assess students through quizzes, assignments, and exams. The document lists the course contents which are divided into lessons covering various monitoring and control techniques.

    Original Description:

    Project Marketing

    Original Title

    Prm704 Lecture 1

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    This document provides an overview of a course on Project Monitoring and Control. The course covers the key processes and knowledge areas related to monitoring and controlling projects. It aims to provide students with the skills to effectively monitor project progress, identify deviations, and implement corrective actions. The course covers topics such as developing project schedules and budgets, risk management, quality control, and closing projects. It will assess students through quizzes, assignments, and exams. The document lists the course contents which are divided into lessons covering various monitoring and control techniques.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    71 views24 pages

    Project Monitoring and Control by Hateem Ghafoor, PMP

    Uploaded by

    Anabia Chodry
    This document provides an overview of a course on Project Monitoring and Control. The course covers the key processes and knowledge areas related to monitoring and controlling projects. It aims to provide students with the skills to effectively monitor project progress, identify deviations, and implement corrective actions. The course covers topics such as developing project schedules and budgets, risk management, quality control, and closing projects. It will assess students through quizzes, assignments, and exams. The document lists the course contents which are divided into lessons covering various monitoring and control techniques.

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    You are on page 1of 24

    Project Monitoring and Control

    by
    Hateem Ghafoor, PMP

    Course Introduction
    This course, Project Monitoring and Control, covers the 5
    process areas and 9 knowledge areas of project
    management specifically with reference to Project
    Monitoring and Control. Since this is the specialized
    course, so, the project management methodologies will
    be handled in a way to understand monitoring and
    control measures and systems to effectively manage a
    project.

    Course Objective
    The object of this course is to furnish you with the skills
    and knowledge you need to effectively monitor and
    control a project, and to understand the techniques used
    in these areas. Once the work is underway, you will use
    the control systems to monitor, forecast, and solve
    problems as they occur. You will learn the elements of
    project monitoring and control and ways to set up
    meaningful control systems that can help assure the
    user a successfully completed project

    Reference Material

    PMBoK Fourth Edition, by PMI USA


    Construction Project Management by JHA
    Pearson education USA
    Course material

    Assessment and Grading

    Quiz 1

    Due after Lecture


    No.
    5

    Quiz 2

    12

    10%

    Assignment 1

    21

    10%

    Midterm Exam

    18

    25%

    Final Exam

    32

    50%

    Exam No

    Exam Type

    Marks scheme:

    Quizzes + assignments = 25%


    Mid Term Exam = 25%
    Final = 50%

    Total Marks
    5%

    Course Contents
    Lesson 1: Examining Professional Project
    Management
    Topic 1A: Identify Project Management Processes
    Topic 1B: Identify Professional and Social
    Responsibilities
    Topic 1C: Identify the Interpersonal Skills Required for
    a Project Manager
    Lesson 2: Initiating a Project
    Topic 2A: Examine the Project Management Context
    Topic 2B: Examine Project Selection
    Topic 2C: Prepare a Project Statement of Work
    Topic 2D: Create a Project Charter
    Topic 2E: Identify Project Stakeholders

    Contd..

    Lesson 3: Planning Project Work


    Topic 3A: Identify the Elements of a Project Management Plan
    Topic 3B: Document Stakeholder Requirements
    Topic 3C: Create a Scope Statement
    Topic 3D: Develop a Work Breakdown Structure
    Lesson 4: Developing Project Schedules
    Topic 4A: Create an Activity List
    Topic 4B: Create a Project Schedule Network Diagram
    Topic 4C: Estimate Activity Resources
    Topic 4D: Estimate Duration for Project Activities
    Topic 4E: Develop a Project Schedule
    Topic 4F: Identify the Critical Path
    Topic 4G: Optimize the Project Schedule
    Topic 4H: Establish a Schedule Baseline

    Contd..
    Lesson 5: Developing Cost Estimates and Budgets
    Topic 5A: Estimate Project Costs
    Topic 5B: Estimate the Cost Baseline
    Topic 5C: Reconcile Funding and Costs
    Lesson 6: Planning Project Quality, Staffing, and
    Communications
    Topic 6A: Create a Quality Management Plan
    Topic 6B: Document the Project Roles, Responsibilities, and
    Reporting Relationships
    Topic 6C: Create a Communications Management Plan

    Contd..
    Lesson 7: Analyzing Risks and Planning Risk
    Responses
    Topic 7A: Examine a Risk Management Plan
    Topic 7B: Identify Project Risks and Triggers
    Topic 7C: Perform Qualitative Risk Analysis
    Topic 7D: Perform Quantitative Risk Analysis
    Topic 7E: Develop a Risk Response Plan
    Lesson 8: Planning Project Procurements
    Topic 8A: Plan Project Procurements
    Topic 8B: Prepare a Procurement Statement Of
    Work
    Topic 8C: Prepare a Procurement Document

    Contd..
    Lesson 9: Executing Project Work
    Topic 9A: Identify the Direct and Manage Project Execution
    Process
    Topic 9B: Execute a Quality Assurance Plan
    Topic 9C: Acquire the Project Team
    Topic 9D: Develop the Project Team
    Topic 9E: Manage the Project Team
    Topic 9F: Distribute Project Information
    Topic 9G: Manage Stakeholder Relationships and
    Expectations
    Lesson 10: Managing Project Procurement
    Topic 10A: Examine the Project Procurements Process
    Topic 10B: Obtain Responses from Sellers
    Topic 10C: Determine Project Sellers

    Contd..
    Lesson 11: Monitoring and Controlling Project
    Work
    Topic 11A: Identify the Monitor and Control Project Work
    Process
    Topic 11B: Develop an Integrated Change Control System
    Topic 11C: Utilize the Integrated Change Control System
    Topic 11D: Review Deliverables and Work Results
    Topic 11E: Control the Project Scope

    Lesson 12: Monitoring and Controlling Project


    Schedule and Costs
    Topic 12A: Control the Project Schedule
    Topic 12B: Control Project Costs

    Contd..
    Lesson 13: Monitoring and Controlling
    Project Performance and Quality
    Topic 13A: Perform Quality Control
    Topic 13B: Report on Project Performance
    Lesson 14: Monitoring and Controlling
    Project Risks and Procurements
    Topic 14A: Monitor and Control Project Risks
    Topic 14B: Administer Project Procurements
    Lesson 15: Closing the Project
    Topic 15A: Close Project Procurements
    Topic 15B: Close the Project or Phase
    Administratively

    Competencies
    Initiation
    Cost Budgeting
    Scope Planning
    Quality Planning
    Quality Control
    Schedule Control
    Scope Definition
    Quality Assurance
    Cost Control
    Activity Definition
    Cost Estimating
    Team Development
    Activity Sequencing
    Resource Planning

    Change Control
    Risk Identification
    Risk Analysis
    Schedule Development
    Performance Reporting
    Project Plan Execution
    Scope Change Control
    Risk Response Planning
    Administrative Closure
    Information Distribution
    Risk Monitoring and Control
    Communications Planning
    Risk Management Planning
    Project Plan Development
    Activity Duration Estimating

    Course is Project Monitoring and


    Control then why to start with
    project management basics
    Let me tell you
    why..

    Critical Role of a Feedback System


    Is the Feedback system necessary?
    Why not just carry out totally static planning or forward ever?
    In real world, planning is never perfectly deterministic
    Nothing always goes perfectly according to the original plan
    Why/How?
    Physical: Inclement weather, unforeseen geotechnical conditions,
    unforeseen utility location problems, etc.
    Early or late delivery of procured items
    Changes in Owner requirements
    Changes in worker and equipment productivity
    Community opposition to project conditions (noise, dust, etc.
    Design and planning errors (inappropriate assumptions)

    Definition of Project Monitoring


    Procedures

    collecting data

    project performance (achieved or forecasted)


    Again, note that:
    1. Performance could be in terms of time, money, or quality
    2. Forecast performance = program
    Achieved performance = progress
    3. Technology helps greatly in project monitoring

    Avoiding Deviations in Project Cost, Time, and Quality


    Common Challenges Faced by Project Managers
    Rank
    Order
    Challenge
    Frequency
    1 Coping with end-date-driven schedules
    85%
    2 Coping with resource limitations
    83%
    3 Communicating effectively among task groups
    80%
    4 Gaining commitment from team members
    74%
    5 Establishing measurable milestones
    70%
    6 Coping with changes
    60%
    7 Working out project plan agreement with team
    57%
    8 Gaining commitment from management
    45%
    9 Dealing with conflict
    42%
    10 Managing vendors and subcontractors
    38%
    11 Other challenges
    35%

    Reasons Often Cited for Deviations

    Monitoring & Control: A Feedback Process

    Detect
    deviations

    Control

    Monitoring
    1. Measurement
    2. Performance Analysis)

    1. Actions
    2. Revised Plans, Cash Flows, Schedules, etc.

    Correct
    Deviations

    Project Control: The Big Picture

    Project
    is Offtrack

    Monitoring indicates that:


    - Project is behind time-schedule, and/or
    - Project has exceeded budget, and/or
    - Quality of materials or finished work is below standard
    - Productivity is lower than as planned, etc..

    Project Control: The Big Picture

    Given

    Resources for
    PC (the 4-Ms)

    Project
    is Offtrack

    Resources available to the Project Manager for Project Control:


    - Money
    - Manpower (labor)
    - Materials
    - Machinery (Equipment)

    Project Control: The Big Picture

    Given

    Resources for
    PC (the 4-Ms)

    Mechanism and
    Elements of PC

    Project is
    Off-track

    Adjust the
    resources
    Adjust the project
    characteristics:
    size, scope, etc

    More labor? Better labor?


    Better supervision?
    resources
    More materials? Better materials?
    More equipment? Better
    equipment?
    More money?
    Reduce project size? Reduce project scope?
    project
    Terminate project?

    Output

    Happy Project Manager

    Have a Good Day.

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