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    5 S Program

    Uploaded by

    Kiran Kumar
    This document provides an overview of the 5S methodology for organizing and standardizing a workplace. The 5S principles are: Sort, Set in Order, Shine, Standardize, and Sustain. They are designed to create a clutter-free, safe workspace that reduces waste and lays the groundwork for further improvement. Implementing 5S involves sorting out necessary and unnecessary items, systematically arranging what remains, cleaning and inspecting the workspace, standardizing processes, and developing self-discipline to maintain the system. Regular audits ensure the 5S system remains effective. Benefits include improved productivity, quality, and employee morale through a well-organized work environment.

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    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd

    5 S Program

    Uploaded by

    Kiran Kumar
    44 views34 pages
    This document provides an overview of the 5S methodology for organizing and standardizing a workplace. The 5S principles are: Sort, Set in Order, Shine, Standardize, and Sustain. They are designed to create a clutter-free, safe workspace that reduces waste and lays the groundwork for further improvement. Implementing 5S involves sorting out necessary and unnecessary items, systematically arranging what remains, cleaning and inspecting the workspace, standardizing processes, and developing self-discipline to maintain the system. Regular audits ensure the 5S system remains effective. Benefits include improved productivity, quality, and employee morale through a well-organized work environment.

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    5 S training

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    This document provides an overview of the 5S methodology for organizing and standardizing a workplace. The 5S principles are: Sort, Set in Order, Shine, Standardize, and Sustain. They are designed to create a clutter-free, safe workspace that reduces waste and lays the groundwork for further improvement. Implementing 5S involves sorting out necessary and unnecessary items, systematically arranging what remains, cleaning and inspecting the workspace, standardizing processes, and developing self-discipline to maintain the system. Regular audits ensure the 5S system remains effective. Benefits include improved productivity, quality, and employee morale through a well-organized work environment.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    44 views34 pages

    5 S Program

    Uploaded by

    Kiran Kumar
    This document provides an overview of the 5S methodology for organizing and standardizing a workplace. The 5S principles are: Sort, Set in Order, Shine, Standardize, and Sustain. They are designed to create a clutter-free, safe workspace that reduces waste and lays the groundwork for further improvement. Implementing 5S involves sorting out necessary and unnecessary items, systematically arranging what remains, cleaning and inspecting the workspace, standardizing processes, and developing self-discipline to maintain the system. Regular audits ensure the 5S system remains effective. Benefits include improved productivity, quality, and employee morale through a well-organized work environment.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
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    Welcome to 5 `S
    Program
    The Changing Scenario

    Customer Expectations
    Product Quality Perceptions
    Employee & Employers expectations
    Competition
    Government Rules & Regulations
    - Liberalization
    In this changing scenario,
    we must change:

    Our way of thinking

    Our way of working


    What is Workplace
    Organization

    A Systematic and rational


    approach to a clutterfree,
    safe workplace with the
    objective of reducing waste
    and preparing the ground for
    further improvement.
    5S
    BACKGROUND
    Since the early 80s Japanese
    industries widely practiced 5S as a
    powerful technique to improve
    productivity and quality.
    Today, 5 S is used worldwide to
    prepare the ground for
    improvement
    Levels of Workplace Organization

    Following the 5 S principles and


    reducing waste
    Extending the 5 S concept to include
    ergonomics
    Extending the 5 S concept to include
    aesthetics
    Maintaining records and educating
    others
    Elements of 5 S

    Comprises of 5 simple steps:


    1. SEIRI Sorting Out
    2. SEITON Systematic
    arrangement
    3. SEISO Spic and Span
    4. SEIKETSU Standardization
    5. SHITSUKE Self Discipline
    SORTING - Step 1

    Segregating necessary from


    unnecessary and throwing away what
    is not required at all.

    (Done with the objective of saving and


    recovering space)
    SORTING
    Segregating necessary from
    unnecessary
    Discarding what is not
    required
    Deciding on a frequency of
    sorting
    Identify & sort to segregate
    usable from non-usable items

    SORTING

    SCRAP NOT IN WORKING ORDER IN WORKING ORDER

    Reworkable Rejected Necessary Unnecessary Usable Item

    Rework Discard Repairable Unrepairable No Potential Use Potentially Useful Req Spl Disposal

    Usable Item Repair Discard Discard Move to Req Arrange


    Location Disposal

    Usable Item Usable Item Discard


    What do you sort? & How Often?

    Mail
    files
    Equipment
    Memos
    Floppies
    Left over course material
    Stationery
    Notices
    Records
    Contd....
    Documents Electrical Equip Ducts
    Forms AC filters
    Furniture Inside machinery
    Meetings Around the machinery
    Cabinet contents Packing boxes
    Desk drawer contents Shelves/Cabinets
    Bills Trolleys
    Indents Pipes/Wires
    Telephone Calls Computers
    In & Out tray Fire Extinguishers
    Reference Books Telephones
    Things to do today Light/Fans
    STEP II - Systematic
    Arrangement

    A rational, orderly and

    methodical arrangement of

    all items we use, re-work or

    write off
    Systematic Arrangement

    Putting things in order after


    Analyzing why
    Getting things out and putting them
    back takes so long

    (Done with the objective of minimizing


    search time and errors)
    Having a place for everything &
    everything in its place (Office)

    Prevent floppy disks from getting bent


    Categorization of files, mails, papers etc.
    Binders kept vertically, not laid out
    Compartmentalization of desk drawers/
    shelves/cabinets
    Designating responsibilities for files in shared use
    Prioritizing the things to do - planning a sequence
    Labeling/identifying drawers
    Color coding
    Decide `how much of what is needed
    Categorizing of Files

    By Project
    By Titles
    By document type
    By subject
    By client
    Systematic Arrangement
    No Step Probable Problems Remarks

    1. Name of item a. Donot know what it is called


    b. Find out

    2. Retreival a. No prefixed location


    b. Storage in far away location
    c. Storage location are scattered
    d. Too many repeat trips
    e. Hard to get out
    f. Too big to carry
    g. Need to set or assemble
    3. Search a. Difficult to find because of lot of
    things are there
    b. Not labelled
    c. Not there, but not clear whether
    somebody is using it
    d. One brought was defective
    4. Bringing the item No way of transport
    SPIC AND SPAN

    Understanding how to prevent things


    from getting dirty and ensuring tip
    top condition

    (Done with the objective of inspecting for


    problems and taking faster corrective
    actions)
    SPIC AND SPAN

    Steps to be followed during or after


    major housekeeping
    Do a survey of the origins of grime & Leakage
    Set priorities for cleaning where grime is most
    study why things are dirty
    study possible plan of action
    Decide on action steps/ responsibility/
    timeframe
    Contd.. Ensuring cleanliness
    and tiptop conditions

    Type of grime in office Tick if applicable Source

    Dust

    Dirt

    Water

    Fittings

    Temperature

    Litter
    SPIC AND SPAN

    If theres Lesser number of items,


    there is lesser to clean
    One is best
    One page memo
    one day processing
    one location files
    one copy filing
    STEP IV -
    STANDARDIZATION

    Following of earlier 3 Ss, standardized


    work procedures, maintaining safe &
    hygienic conditions in work place
    contribute to a serene atmosphere
    Standards for My job-Product &
    Processes
    My machine
    My work area
    STANDARDIZATION

    Ensuring conducive and safe working


    Environment

    (Done with the objective of Achieving


    higher productivity and better quality
    through higher employee morale)
    SELF DISCIPLINE

    Training, Evaluation and Follow-


    up Actions

    (Done with the objective of Achieving


    constancy of Purpose)
    SELF DISCIPLINE

    Introduce 3 min 5 S activity system


    How often
    Introduce 5 S Activity Evaluation system
    Train Evaluators
    Train Implementers on
    Problem solving steps
    What defects to look for
    Preparing and using implementation checklist
    5 S Evaluation

    What is it?
    An activity or related activities to
    determine whether there is an existence
    of a system & the system is in operation
    as per established norms. It also verifies
    whether the system & results are taking
    the organization towards the desired
    objectives.
    Sample Checklist for Audit
    Committee
    Dept.Total score: ..
    1. Hard Disk:
    a. Files should be in various folders
    1 2 3 4 5
    b. Virus Scan date
    1 2 3 4 5
    c. Recycle Bin
    1 2 3 4 5
    II. Desk Surface:
    a. Unwanted loose papers
    1 2 3 4 5
    b. Wires hanging around
    1 2 3 4 5
    Contd...
    C. Softboards only have what is relevant
    1 2 3 4 5
    III. Backups:
    1 2 3 4 5
    IV. Unlabelled Floppies
    1 2 3 4 5
    V. Bootable disk:
    1 2 3 4 5
    Attributes of an Evaluator

    One who believes in 5 S


    Strict, Fair and Tactful
    Must be able to do it in an competent
    manner
    Willing to go to the workplace, offer
    advice and point out problems when
    necessary
    Should be able to comment on
    successes and shortcomings clearly
    Implementing 5S-Methodology

    All employees to undergo workplace trg


    A vision statement to be evolved & started with all
    employees
    Divide the orgn into convenient zones
    Divide each zone into convenient sub-zones
    Decide dates for launching in each zone/sub zone
    Take pledge
    Apply 5 S principles, step by step
    Form audit teams
    Carry out audits
    Advantages of 5 S

    Nice to work in a clean, beautiful,


    organized workplace
    Time taken to reach things minimized
    Lesser time wasted in information
    handling
    Problems detected fast
    Customer Response time reduced
    More usable space
    Advantages contd...

    Better preventive maintenance


    Higher employee involvement
    Reduction in errors/defects due to
    standardized procedures
    Consistent & better customer handling
    Higher productivity
    Higher employee morale
    More time for improvement activities
    5 S is TRANSFORMATION

    If we fail to improve 5 S, what makes us


    think that we can do anything else?
    On the other hand we know that if we can
    do 5 S, we can do anything. 5 S is
    fundamental, so it gives us the power to
    build out capabilities to meet the BIG
    CHALLENGES. That is why 5 S is
    transformational.
    Thank You

    Your support is solicited to


    make implement 5 S
    organization-wide

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