Presentation on

MM Dept. Work
 Year 2016-17 2017-18 2018-19
Capex (in Crores) ₹ 37.48 ₹ 186.89 ₹ 221.83
Nos. 35.00 34 10
Increase 398.64% 18.70%
Capital / Revenue (in Crores) ₹ 73.17 ₹ 60.28 ₹ 108.41
Revenue Nos.
140.00 94 115
Increase
Expenditure -17.62% 79.84%
details Total (in Crores) ₹ 110.65 ₹ 247.17 ₹ 330.24
Nos. 175 128 125
Increase
123.38% 33.61%
 Year 2016-17 2017-18 2018-19
MSME (in Crores) ₹ 23.07 ₹ 11.97 ₹ 10.28
Nos. 73 36 44
Increase -48.11% -14.12%
PSU (in Crores) ₹ 28.28 ₹ 174.05 ₹ 229.93
Order break Nos. 12 16 21
Increase
up 515.45% 32.11%
Private (in Crores) ₹ 59.39 ₹ 61.15 ₹ 90.02
Nos. 90 76 60
Increase 2.96% 47.21%
 2018-19 2019-20
Procurement from GeM (in Crores) ₹ 6.40 ₹ 1.25
Procurement from GeM (estimate) (in Crores) ₹ 20.00
Orders
placed on
GeM portal
  Finalisation of tender requires a
concerted effort from all the stake
holders. As such, MM department,
concerned User/Technical department is
responsible for timely
Planned completion/conclusion of the tenders.
major  Commercial Scrutiny to be done within 3
days.
activities for
 Salient points of the case to be
2019-20 with forwarded 2 days in advance through e-
timeline and office to members of Technical dept. &
finance dept.
responsibility  Finance deptt.to clear TCR within 3
days
 TC meeting to be held on Tuesday &
Thursday (from 11.00 A.M) & TCR will be
signed on the day of TC meeting.
 Constraints Responsibility
Intermittent and slow GM (Systems)
internet connectivity
Constraints Ageing desktops & UPS GM (Systems)
System improvement CIL
and help
required proposed for approval at
CIL.
Indents to be prepared as Respective HODs
per guidelines
 Responsibility
Help Required
Since GeM has been made mandatory, User depts. need to provide Respective
specs / terms & conditions for items available on GeM as per GeM HODs
standard specs / terms & conditions
Items covered under MSE should be indented for procurement from Respective
MSE only HODs
Technical scrutiny to be done within 5 days Respective
HODs
TC meeting to be held on Tuesday & Thursday (from 11.00 A.M) & TCR Respective TC
will be signed on the day of TC meeting. members
User dept./ Technical department should provide TPS in the latest Respective
format so that it complies with NIC portal HODs
Specification should be generic and accommodative, not specific to 1 Respective
or 2 firms to attract wider participation HODs
Proper infrastructure for Dealing officers to maintain smooth GM(Systems)
processing of purchase files. (viz. Workstation, UPS, Cartridges, & GM(E&T)
Scanners, Xerox M/C)
Stores & Inventory Control Deptt.
Key Areas of Working
Scrutiny and Registration of Indents & MB after
submission of Technical specifications & TPS only.
Preparation of MB of Centralized Consumables.
Regular co-ordination meeting with S.O.(MM)’s and regular
visit to Central Store/Regional Stores.
Scrutiny & processing of Survey-off Reports related to
Scrap & Un-serviceable P&M items received from different
areas for disposal.
Sending the scrap lots for e-auction, taking approval of the
STA (Subject to approval) lots & issuing delivery advice for
lifting of the scrap materials.

Processing of the service provider bills after lifting of the

Key Areas of Working ( … Cont’d)
Issuing release order for MB & consumables items.
Monitoring and Control of Inventory of Stores and
Consumables of Central Stores, Barkakana and all
Regional Stores of Areas.
Monitoring and Control of Issuance and Recovery of Burnt
Oil of all Areas
Fi
Fortnightly monitoring and control of Critical Items and
Safety Items at Central Stores, Barkakana.
Finalisation of Annual Policy for Open Inland Transit Insurance
transportation of consignments from any part of India to Central
Store Barkakana, different Regional Stores and Unit Stores of
CCL for a period of one year.
Codification of ITEMS – Item master of all regional stores & central stores
with unique CCL material code as on 31.03.2019 is 1,06,951.
 Scrap Disposal
Sl. Description 2016-17 2017-18 2018-19 2019-20
No. (Expected)
1 No. of Lots 283 640 231 385*
Received from
Areas
2 Cash Received of Rs 4.67 Cr. Rs 15.36 Cr. Rs 15.39 Cr. Rs. 11.80 Cr
SOLD & STA Lots
* Action plan based on average of last 3 years

As on 2016-17 2017-18 2018-19

YoY Scrap Disposal pattern* -25.04% 228.91% 0.20%
* Increase/ Decrease is w.r.t. previous year
 Highlights

All supply orders at HQ/Areas are being issued with

Vendor Code and Material Code.

Regular uploading of Supply Orders placed by

Areas and CCL HQ on CCL website.

Identification of Obsolete and Non-Moving items.

Such regular exercise for Non-Moving Items are

done and the heads of technical departments are
sensitized for utilization of such items.
ACHIEVEMENTS …. FY 2018-19
 No. of Indents Registered : 61
 No. of MB Registered : 56
 (21 nos. Centralized consumables, 19 no. Excv, 13 nos.
Washery, 2 no. Geology, 1 no. Press)
Total Registration : 117 No.
 Overall Inventory reduction by 13.52%
 Inter-connectivity of all the Regional
Stores of CCL & Central Store, Barkakana
on Centralised Server at CCL HQ. This
helps in getting the stock position/LPP of
materials at any of the Regional
Store/Central Store.
MATERIAL BUDGET 2020-21

20 CLASS OF MB OF
CENTRALISED
CONSUMABLES
 FORWARDING THE SOFT COPY
22.03.19
OF MB FORMAT TO AREAS
SCHEDULE
OF MB 2020-
21

REGISTRATION OF ALL MB TO
30.07.2019
BE COMPLETED ON OR BEFORE
 Audit Reply
Internal Audit Every Quarter as per
Reply schedule given by IAD

As & when required

All quarterly IAD CAG Audit Reply within the given time
Reports & other schedule
Audit reply
submitted as per As & when required
System Audit
given schedule within the given time
Reply
schedule

As & when required

Stores Audit
within the given time
Reply
schedule
 Inventory Control

Activity Remarks
Monitoring and Control of monthly Monthly
Inventory stock of all the Regional
Stores and Central Store, Barkakana
under Seven Heads (HEMM, UGMM,
Washery, Other Consumables, POL,
Explosive & Timber)

Monitoring of Stock position of Critical Fortnightly

Items and Safety Items at Central Stores,
Barkakana
 Inventory Control (Fig. in Crores)
As on 31.03.17 As on 31.03.18 As on 31.03.19

Inventory (A) 209.57 182.72 165.13

Less Provision (B) (Value of (100%
Obsolete Items + 50% Non- 44.79 44.96 45.99
Moving Items))
Net Inventory (A-B) 164.78 137.76 119.14
Consumption During the Year 799.56 731.91 786.34
Inventory in terms of Month's
2.47 2.26 1.82
Consumption

As on 31.03.2018 31.03.2019
YoY Reduction in Inventory 16.40% 13.52%
YoY Consumption pattern -8.46% 7.44%
 Activity Remarks
Unique Centralized Vendor Code Completed
across the all Areas completed.
Provide Vendor Code to all Areas Same day/
and MM Deptt., HQ through e-mail Immediately
on day to day basis.
Now the Vendor Code is generated Implemented
directly on OMMS (Online Material
Management System) running on
Central Server at HQ so that the
same is immediately available to
Central Stores and all Regional
Stores.
Centralized Stores Items and Budget for
Centralized Consumable Items

Release as per
Released as & approved MB
Release of
when required Qty subject to As & when
centralized
wherever stock availability at required
stores items
is available. Central Stores,
Barkakana

Sending the file

Arranged for
Budget for for BC to
approved files
Centralized CM(F-P&P) As & when
as & when
Consumable after noting the required
required for
stores items same in Stores
consumables.
Budget