Project Planning

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 Learning Objectives
After this workshop session, you will be able to:

– Understand the various phases of the project lifecycle

– Describe key processes of staffing project teams
– Identify key elements in the production life cycle including
project evaluation, budgeting, creation of a work plan,
monitoring the ongoing development and project closure.
– Apply elements of Bloom’s Taxonomy in creating your
course objectives

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PROJECT LIFE CYCLE
Pre-Production Phase
Production
Post-Production

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 PROJECT LIFE CYCLE

• PRE-PRODUCTION = Planning & Design

• PRODUCTION = Development & Integration &
Deployment
• POST-PRODUCTION = Post-deployment

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 ADDIE MODEL
• ANALYSIS = PRE-PRODUCTION
• DESIGN = PRODUCTION
• DEVELOPMENT = PRODUCTION
• IMPLEMENTATION = POST-PRODUCTION
• EVALUATION = POST-PRODUCTION

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ADDIE PROCESS FOR INSTRUCTIONAL
DESIGN

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 Project Submission Request Form
Client Information Description of Proposed Project
Name
Faculty Materials already in place
Position Content
Email, Phone Learning Objectives
Learning Activities
General Information
Title of Course /Project/Resource Other materials
Course Code
Language
Other comments
Environment for Material:
•blended,
•exclusively online,
•as a learning resource, Example: Centre for e-Learn Project
•open or password protected Submission Form
Anticipated start date

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FRAMING QUESTIONS
 Approach
A team approach is used to develop online education
products with a complement of skills that includes:
• project leadership
• learning technology programming & support
• instructional design
• content development TIP
• media production Encourage the team to be
experts in their specific
• web site services development areas, yet fluent
in others.

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 Development Team

Project Multimedia
Managers Developers

Instructional
Graphic
Designers
Artists

Subject Matter Editors &

Experts Computer Reviewers
Programmers

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Complementary Skill Areas

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Complementary Skill Areas

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Complementary Skill Areas

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Complementary Skill Areas

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Development Summary

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 GOVERNANCE

Plan
Act

Analysis

Design & Development

Implementation & Evaluation

Check
Do

MATERIALS
DEVELOPMENT TECHNOLOGY
& ID & SUPPORT
 Spirit of Working Together

Essential elements in team development

• Commitment
• Purpose
• Trust
• Communication
• Sense of belonging
• Processes and procedures
 Spirit of Working Together
Team Development

Engage
Nurture
Celebrate
Benefits Challenges
Quality courses Diversity

Members’ Terminology
expertise
Persistent
“Big picture”
thinking resources

Timeliness Momentum
Keep the Team Happy
• Be a good listener

• Provide feedback

• Show mutual respect

• Contribute to decisions

• Challenge the team to do well

• Be flexible

• Be a learning team member

• Have a sense of humour!

 Staffing of Project Team:
Considerations for choosing members
from within larger team

– The expertise of prospective team

members;
– The time constraints of prospective
team members, and
– The levels and interests
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 Meeting with client/
Project assessment - I
Inviting entire project team members to initial
(and subsequent) meetings will allow:
• stake-holders have a clear understanding from the start of
the project
• clients to define their needs, expectations and vision for
their project
• engaged feedback & discussion, with the intention of fine-
tuning the proposal

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 Meeting with client/
Project assessment - II
Inviting entire project team members to initial
(and subsequent) meetings will :
• allow them to understand client needs
• allow them to get a better idea of how much time
they will likely spend on project
• also serve as foundation for creation of budget
estimates

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 Meeting with client/
Project assessment - recap
The first set of meetings between
client and project team will:
• serve as foundation for the long-term viability of a
project
• help the client to clearly define their project, and
• help generate estimates for resources (human
and physical) needed to commence and
complete the project

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 PROJECT PLAN

Two key factors that determine whether a project

is (successfully) developed or not:

1. adequate availability of resources, and

2. adequate availability of time

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 Budget
After one or more meetings with the client:
• Compile all the timelines from each team member
(including yourself) – this will give you the staffing
costs portion of the budget

Other costs to consider:

• software,
• training components,
• out-sourcing some elements

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 Contingencies

This line-item allows for the recouping of

unexpected costs that have not been anticipated
• common practice to add an additional 10- 15% to the
overall estimate
• it may well be that only a portion of the contingencies
will need to be charged

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 Scheduling /
Work breakdown structure(WBS)
Creating a WBS helps

• define phases and allocation of tasks for each team

member
• define project organizational structure
• estimate and plot duration of particular tasks
• schedule project and plot integration of various tasks
• create (and remind you of) relationships between
team members and their OTHER projects

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 The Work Breakdown Schedule

• Top-down vs. bottom-up task creation

• Creating first level project tasks
• Deliverables and milestones
• Task duration and task dependencies
• three different types of dependencies:
• mandatory,
• discretionary
• external

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 Top-down vs
bottom-up task creation

• The top-down approach starts by listing all the major

phases of the project and then breaking each down into a
list of subordinate tasks.

• The bottom-up approach is accomplished by identifying

as many specific tasks related to the project as possible
and then organizing them according to the WBS.

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 Creating first level project tasks

Whatever tool you choose to use to create the

WBS (e.g. MS Project, Basecamp, Excel ) you will
want to begin by entering your highest level tasks
first.

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 Deliverables
Deliverables
• what you need to give or deliver at the end of the project.

Milestones
• deliverables that your unit needs to make in order to
progress through the development of the project

Similarly – your unit may rely on your client to deliver certain

elements at key stages in the production of the project.

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 Task duration and task dependencies

• Task duration is the time individuals need to

complete a given task
• Dependencies dictate the sequencing of project
activities or tasks. Dependencies can be
categorized as tasks, people or a combination of
both.

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 Three different types of
dependencies
1. Mandatory dependency – some activities must happen
before another activity can begin
2. Discretionary dependency – these activities are not
critical to the completion tasks, but they may be used to
make scheduling more efficient – so the dependency is
discretionary.
3. External dependencies – these activities exist external to
your project schedule

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 Memorandum of Understanding (MOU)

• Is a written document/contract between you and the

client
• provides a description of the project with all the key
features
• indicates all the deliverables (your deliverables to the
client and the client’s deliverables to production team)
• Indicates deadlines
• Includes Work Breakdown Schedules (see below)
• Includes the budget.
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Production Phase

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CREATING EFFECTIVE LEARNING
OBJECTIVES

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 THREE MAIN CHARACTERISTICS OF
EFFECTIVE LEARNING OBJECTIVES

• OBJECTIVES SHOULD IDENTIFY A LEARNING OUTCOME

• OBJECTIVES SHOULD BE CONSISTENT WITH COURSE

GOALS

• OBJECTIVES SHOULD BE PRECISE

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BLOOM’S TAXONOMY

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BLOOM’S COGNITIVE DOMAIN

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BLOOM’S AFFECTIVE DOMAIN

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BLOOM’ S PSYCHOMOTOR DOMAIN

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…your turn……..

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 OTHER KEY ELEMENTS IN PRODUCTION PHASE FOR
EACH COURSE OR PROJECT

• STRUCTURE OF COURSE
• SYNCHROUNOUS OR ASYNCHRONOUS OR BOTH
• DEVELOPMENT OF STORYBOARD
• CREATION OF LEARNING ACTIVITIES
• SLECTION OF APPROPRIATE MEDIA

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 On-going monitoring & Managing
of all projects
• weekly production meetings
• bi-monthly meetings with each of the project leads
• spot-checks
• monitoring time spent on projects to ensure they
mirror projected times and budget estimates.
• ongoing consideration and integration of other
projects

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Post Production
Phase

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 Once projects are completed

• Testing
• Training Plan and execution (if applicable)
• Tracking of Project “in the field” as pilot
• Final adjustments
• Evaluation and Assessment
• Promotion
• Project Close-Out

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 Web Resources

Project Management Tools

• Basecamp: Project Management Tool
http://www.basecamphq.com/
• Microsoft Office Project 2007
http://blogs.msdn.com/project/
• Mind Mapping / Brain-storming Tools
http://www.innovationtools.com/Tools/SoftwareDetails.asp?
a=243
• Excel Project Management emplates
http://www.vertex42.com/ExcelTemplates/excel-project-
management.html

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 Web Resources

E-Learning Resources
• E-Learning Guide-George Brown University
http://liad.georgebrown.ca/LiadHome/e-learning
%20guide/index.html

Best Practices of e-Learning Implementation

• Good practice in e-Learning implementation
http://www.swap.ac.uk/elearning/using4.asp
• Implementing the seven best practice principles
http://www.tecweb.org/eddevel/telecon/de95.html

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 Web Resources

The e-Learning Development Cycle

• Design and Modern Knowledge Needs

http://www.elearnspace.org/Articles/ldc.htm

• Instructional Design Making Effective E-Learning:

People-Process-Product continuum
http://www.digitallearning.in/articles/article-details.asp?
articleid=906&typ=Research%20Article

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