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    Tutorial 3

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    ztrinh
    The document further explains key inputs and components related to project planning. It describes enterprise environmental factors and organizational process assets that influence project management. It also lists the various subsidiary management plans and baselines that make up the project management plan, such as scope, schedule, cost, quality and risk management plans

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    Tutorial 3

    Uploaded by

    ztrinh
    75 views13 pages
    The document further explains key inputs and components related to project planning. It describes enterprise environmental factors and organizational process assets that influence project management. It also lists the various subsidiary management plans and baselines that make up the project management plan, such as scope, schedule, cost, quality and risk management plans

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    The document further explains key inputs and components related to project planning. It describes enterprise environmental factors and organizational process assets that influence project management. It also lists the various subsidiary management plans and baselines that make up the project management plan, such as scope, schedule, cost, quality and risk management plans

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    75 views13 pages

    Tutorial 3

    Uploaded by

    ztrinh
    The document further explains key inputs and components related to project planning. It describes enterprise environmental factors and organizational process assets that influence project management. It also lists the various subsidiary management plans and baselines that make up the project management plan, such as scope, schedule, cost, quality and risk management plans

    Copyright:

    © All Rights Reserved
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    You are on page 1of 13

    WEEK#3

    INITIATING AND PLANNING


    PROJECTS
    PPMP20008

    TUTORIAL
    What is included in project initiation?

    • Determining company culture and existing systems


    • Understanding the business case
    • Dividing the project into phases
    • Uncovering initial requirements and risks
    • Creating measurable objectives
    Today • Developing project charter
    Week 4
    • Identifying stakeholders
    • Developing stakeholder management strategy

    01
    Project
    SOW Charte
    r plan

    Processes, procedures
    & historical information

    Company culture
    and existing
    systems

    Custome Sponsor Project Project


    r manager team

    Project initiation process


    Project initiation aims to ensure ‘a solid foundation for the project' is established. A good
    project initiation enables the organisation to understand the work that needs to be done to
    deliver the project’s outcome before committing a significant amount of effort in the project.

    02
    Statement of work (SOW)
    Is a narrative description of the work required for the project and the end results provided
    under the contract. The complexity of SOW is determined by the desires of top management,
    the customer and/or user groups (Kerzner, 2017).

    Components • A detailed narrative description of the work


    required for a project/ contract,
    • Objectives
    • Location of Work • A good SOW gives bidders/project team a "Misinterpretation of the SOW
    • Period of Performance better understanding of the buyer’s can result in losses and project
    • Deliverables schedule failure".
    expectations,
    • Applicable Standards
    • Acceptance Criteria • For internal project, sponsor provides SOW to
    • Special Requirements project manager/team,

    • For external project, customer provides SOW


    as part of a bid document or bidders prepare
    it for the customer.

    03
    What is included in a project charter?
    Review project charter examples provided in Moodle and compare them with each other.

    Pre-requisites (Inputs)

    • Business documents e.g. business case


    • Agreements e.g. contract, SOW
    • Enterprise environmental factors
    • Organisational process assets

    Review Charter example provided in


    Moodle.

    04
    Enterprise environmental factors
    EEFs are conditions, mot under the control of the project team, that influence, constrain or
    direct the project. They are inputs to many project management processes, especially for
    most of planning processes.

    Internal EFFs

    • Organisational culture, governance and structure


    • Location of facilities and resources
    • Infrastructure
    • IT system
    • Resource availability
    • Staff capability
    External EFFs

    • Market conditions
    • Social and cultural influences and issues
    • Legal restrictions
    • Government or industry standards
    • Financial considerations
    • Environmental elements

    05
    Organisational process assets
    OPAs are the plans, processes, policies, procedures and knowledge bases specific to and used
    by the perfoming organisation. These assets influence the management of projects.

    Knowledge base

    • Lessons learned
    • Historical information
    • Project files and records
    • Risk register

    Processes, policies & procedures

    • Guidelines
    • Templates
    • Standards
    • Best practices

    06
    Project management plan
    It is a document that describes how the project will be executed, monitored, controlled and
    closed. It integrates and consolidates all of the subsidiary management plans and baselines,
    and other information necessary to manage the project.
    Assessment
    • It is a guideline 3
    • May be revised multiple times throughout project life cycle

    Charte
    SOW Project
    r plan

    Processes, procedures Company culture


    & historical information and existing
    systems

    Project Project Sponsor Custome


    team manager r

    07
    What is included in project plan?

    Subsidiary management plans Baselines Additional components

    • Scope management plan • Scope baseline • Change management plan


    • Schedule management plan • Schedule baseline • Performance measurement
    • Cost management plan • Cost baseline • Development approach
    • Quality management plan • Project life cycle
    • Resource management plan • Management reviews
    • Communication management plan ...
    • Risk management plan
    • Procurement management plan
    • Stakeholder management plan

    08
    Test 
    1 - A project is plagued by changes to the project charter. Who has the primary responsibility yo decide if these changes are necessary?
    A. The project manager
    B. The project team
    C. The sponsor
    D. The stakeholders

    2 - Which of the following BEST describes a project management plan?


    A. A printout from project management software
    B. A Gantt chart
    C. Risk, HR, process improvement and other management plans
    D. The project scope

    3- A project management plan (PMP) should be realistic to be used to manage a project. Which of the follwoing is BEST method to achieve a realistic PMP?
    A. The sponsor creates the PMP based on input from senior management.
    B. The functional manager creates the PMP based on input from project manager.
    C. The project manager creates the PMP based on input from senior management.
    D. The project manager creates the PMP based on input from the team.

    09
    Test
    4 - The best time to assign a project manager to a project is during?
    A. Integration
    B. Project selection
    C. Initiating
    D. Planning

    5 - Which of the following is NOT an input to the initiating process group?


    A. Company processes
    B. Company culture
    C. Historical WBSes
    D. Project scope statement

    6- The project sponsor has just signed the project charter. What is the next project manager action?
    A. Begin to complete work packages.
    B. Validate scope.
    C. Start integrated change control.
    D. Start to create management plans

    10
    2
    Assessment 2
    How did Napoleon lose in Russia? | Animated History
    https://youtu.be/TizQvIyKAUI
    Case 1 - No Good Estimate, No Job!
    3 questions focusing on cost estimation
    techniques
    Case 2 - Risk Policies in Project Russia
    3 questions focusing on risk identification and
    response planning

    Report format

    Cover page
    Executive summary
    Table of content
    Introduction
    Body (6 questions)
    Conclusion What is a quality reference?
    Reference list – Harvard style

    Battle of Borodino, Russia 7th Sep. 1812

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