MAINTENANCE RECORDS

DUPAGE FLIGHT STANDARDS

DISTRICT OFFICE
WEST CHICAGO, ILLINOIS

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 MAINTENANCE RECORDS
 FAR 1 DEFINITIONS

 FAR 43 MAINTENANCE
 FAR 91 OPERATING RULES
 FAR 145 REPAIR STATIONS

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 ADVISORY CIRCULARS
 AC 20-5( ) PLANE SENSE
 AC 39-7( ) AIRWORTHINESS DIRECTIVES
 AC 43-9 ( ) MAINTENANCE RECORDS
 AC 43.9-1 ( ) FAA FORM 337
 AC 145-3 GUIDE FOR REPAIR STATIONS

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 FAA ORDERS
 FAA ORDER 8300.10 AVIATION
SAFETY INSPECTORS HANDBOOK
 FAA ORDER 8130.21 ( ) PROCEDURES
FOR COMPLETION OF FAA FORM
8130-3

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 WHAT IS A RECORD ?
 AN ACCOUNT OF INFORMATION OR
FACTS SET DOWN IN WRITING AS A
MEANS OF PRESERVING
KNOWLEDGE

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 TYPES OF RECORDS
 INSPECTION
 MAINTENANCE
 PREVENTATIVE MAINTENANCE
 REPAIR / ALTERATION
 OVERHAUL
 LIFE LIMIT
 AIRWORTHINESS DIRECTIVES
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 TYPES OF EQUIPMENT
 SUGGEST SEPARATE RECORDS FOR
AIRFRAME
 ENGINE AND PROPELLERS
POWERPLANT
 PROPELLER
 COMPONENTS
 ACCESSORY
 APPLIANCE
 ROTOR
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 RECORDKEEPING TOOLS
 LOGBOOKS
 WORK ORDERS
 TAGS, INVOICES
 FORMS (337’S, 8130-3. ECT.)
 COMPUTERS
 MICRO-FICHE

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 RESPONSIBILITY

 INDIVIDUAL
OWNER (S)
 CORPORATION

OPERATOR (S)
 PARTNERSHIP

 PILOT, LESSEE, FBO


 MAINTENANCE
PILOT, REPAIRMANPERSONNEL
 REPAIR STATION
 SUPERVISED PERSON
 A&P MECHANIC

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 RESPONSIBILITY
 “NO PERSON MAY MAKE OR CAUSE
TO BE MADE: ANY FRAUDULENT OR
INTENTIONALLY FALSE ENTRY IN
ANY RECORD OR REPORT THAT IS
REQUIRED TO BE MADE, KEPT OR
USED TO SHOW COMPLIANCE WITH
THE REQUIREMENTS OF PART 43”

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 RESPONSIBILITY
 “ NO PERSON MAY MAKE ANY
REPRODUCTION OR ALTERATION ,
FOR FRAUDULENT PURPOSE, OF ANY
RECORD OR REPORT REQUIRED
UNDER PART 43”
 ANY ACT RELATED IS BASIS FOR
SUSPENDING OR REVOKING OF ANY
CERTIFICATE HELD .
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 RESPONSIBILTITY
 OWNER SHALL KEEP RECORDS FOR
ONE YEAR AFTER THE WORK IS
PERFORMED , REPEATED OR
SUPERSEDED.
 OWNER SHALL TRANSFER TO THE
PURCHASER, AT THE TIME OF SALE
ALL RECORDS REQUIRED TO BE
KEPT.
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RECORDS TO BE RETAINED
 MAINTENANCE
 PREVENTATIVE MAINTENANCE
 ALTERATIONS / REPAIRS
 INSPECTIONS (100 HR, ANNUAL, AAIP,
MANUFACTURER, ECT.)
 AIRWORTHINESS DIRECTIVE
COMPLIANCE
 LIFE LIMITED
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 RECORDS MUST INCLUDE
 DISCRIPTION OF WORK PERFORMED
OR REFERENCE TO DATA
ACCEPTABLE .
 DATE OF COMPLETION OF WORK
PERFORMED
 SIGNATURE AND CERTIFICATE # OF
PERSON APPROVING THE AIRCRAFT
FOR RETURN TO SERVICE
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 ACCEPTABLE DATA
 MAINTENANCE MANUALS
 SERVICE LETTERS
 SERVICE BULLETINS
 AIRWORTHINESS DIRECTIVES
 STC’S
 TYPE DATA SHEETS
 INSTALLATIONS INSTRUCTIONS. ETC.
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 RECORDS TO INCLUDE
 AIRFRAME
TOTAL TIME IN SERVICE
 EACH ENGINE
 EACH PROPELLER
 EACH ROTOR
 CURRENT STATUS OF LIFE-LIMITED PARTS
 ALL THE ABOVE INCLUDING APPLIANCE

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 APPLIANCE
– ANY INSTRUMENT , MECHANISM,
EQUIPMENT, PART, APPARATUS,
APPURTENANCE, OR ACCESSORY ,
INCLUDING COMUNICATION
EQUIPMENT THAT IS INSTALLED
IN OR ATTACHED TO THE
AIRCRAFT AND IS NOT PART OF
THE AIRFRAME, ENGINE, OR
PROPELLER

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 RECORDS TO INCLUDE
 TIME SINCE LAST OVERHAUL OF ALL
ITEMS INSTALLED ON THE
AIRCRAFT WHICH ARE REQUIRED TO
BE OVERHAULED.
 CURRENT INSPECTION STATUS OF
THE AIRCRAFT
 CURRENT STATUS OF APPLICABLE
AIRWORTHINESS DIRECTIVES
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 AIRWORTHINESS
DIRECTIVES
 METHOD OF COMPLIANCE
 THE AD NUMBER
 REVISION DATE
 IF RECURRING, TIME AND DATE
WHEN NEXT ACTION IS REQUIRED

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 RECORDS TO INCLUDE
 LIST OF DEFECTS FURNISHED TO THE
OWNER OR OPERATOR AND SHALL
BE RETAINED UNTIL THE DEFECTS
ARE REPAIRED AND APPROVED FOR
RETURN TO SERVICE.

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 RECORDS TO INCLUDE
 IFR CERTIFICATION FOR
ALTIMETER, STATIC SYSTEM,
AND TRANSPONDER AND BE
MAINTAINED FOR THE 24
MONTHS RELATING TO THE TEST
AND INSPECTIONS SPECIFIED

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 REBUILT ENGINE RECORD
 A SIGNED STATEMENT OF THE DATE
THE ENGINE WAS REBUILT
 EACH CHANGE MADE AS REQUIRED
BY AIRWORTHINESS DIRECTIVES
 EACH CHANGE MADE IN COMPLIANCE
WITH MANUFACTURER SERVICE
BULLETINS

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REPAIR STATION RECORDS
 WORK ORDERS
 PARTS TAGS
 FAA FORM 8130-3 (JAA FORM 1)
 PRELIMINARY INSPECTION FORMS
 HIDDEN DAMAGE FORMS
 PROGRESSIVE INSPECTION FORMS
 RETURN TO SERVICE DOCUMENT
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 WORK ORDERS
 CUSTOMER NAME
 CUSTOMER REPAIR REQUEST
 PARTS REPLACED
 DISCRIPTION OF WORK PERFORMED
 SIGNATURE OF PERSON AUTHORIZED TO
APPROVE FOR RETURN TO SERVICE
 CERTIFICATE NUMBER OF REPAIR STATION

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COMPONENT PARTS TAGS
 RED (REJECT)
 GREEN (SERVICABLE)
 WHITE (IDENTIFICATION)
 YELLOW ( RETURN TO SERVICE)
 ANY COLOR APPROPRIATE
 FAA FORM 8130-3 (AIRWORTHINESS
APPROVAL/RETURN TO SERVICE)

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COMPONENT PARTS TAGS
 MODIFIED
SERVICEABLE
 IDENTIFICATION
REBUILD
 OVERHAUL
TEST ONLY
 REPAIRED
REJECT
 INSPECTED
CALIBRATE

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REPAIR STATION RECORDS
 MUST BE MAINTAINED FOR A PERIOD
OF 2 YEARS.
 MUST INCLUDE:
 DISCRIPTION OF WORK PERFORMED
 SIGNATURE OF AUTHORIZED PERSON
TO APPROVE FOR RETURN TO
SERVICE
 CERTIFICATE NUMBER OF CRS
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 AIRCRAFT REPAIR ENTRY
 DATE
 DISCRIPTION OF WORK
 NAME OF PERSON PERFORMING THE
WORK
 NAME AND CERTIFICATE NUMBER
OF PERSON APPROVING FOR RETURN
TO SERVICE

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 REPAIR STATION ENTRY
FOR REPAIRS
 WORK ORDER NO#
 DATE:
 SIGNATURE OF AUTHORIZED PERSON
 REPAIR STATION NAME
 CERTIFICATE NUMBER
 ADDRESS

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 REPAIR STATION MAJOR
REPAIR ENTRY
 “IN LIEU OF A FAA FORM 337”
 USE A CUSTOMER WORK ORDER AND
GIVE OWNER A SIGNED COPY
 GIVE OWNER A MAINTENANCE
RELEASE SIGNED BY AN
AUTHORIZED REPRESENTATIVE OF
THE REPAIR STATION

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 REPAIR STATION
MAINTENANCE RELEASE
 “ THE AIRCRAFT, AIRFRAME,
AIRCRAFT ENGINE, PROPELLER, OR
APPLIANCE IDENTIFIED ABOVE WAS
REPAIRED AND INSPECTED IN
ACCORDANCE WITH CURRENT
REGULATIONS OF THE FEDERAL
AVIATION AGENCY AND IS
APPROVED FOR RETURN TO SERVICE
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 REPAIR STATION
MAINTENANCE RELEASE
 PERTINENT DETAILS OF THE REPAIR
ARE ON FILE UNDER WORK ORDER
NO.XXXX
 DATE WORK PERFORMED
 SIGNATURE OF AUTHORIZED PERSON
 REPAIR STATION NAME
 CERTIFICATE NO.

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 FAA FORM 8130-3
 SYSTEM TRACKING REF. NO# (3)
 ORGANIZATION (4)
 WORK ORDER/ INVOICE NO# (5)
 ITEM (6)
 DESCRIPTION (7)
 PART NUMBER (8)
 ELGIBILITY (9)
 QUANTITY (10)
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 FAA FORM 8130-3 CON’T
 SERIAL/BATCH NUMBER (11)
 STATUS/ WORK (12)
 REMARKS (13)
 RETURN TO SERVICE (19)
 AUTHORIZED SIGNATURE (20)
 CERTIFICATE NUMBER (CRS) (21)
 NAME / DATE (22/23)
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FAA 8130-3 CERTIFICATION
 CERTIFIES THAT THE WORK
SPECIFIED IN BLOCK (13) ( OR
ATTACHED ) ABOVE WAS CARRIED
OUT IN ACCORDANCE WITH FAA
AIRWORTHINESS REGULATIONS AND
IN REPECT TO THE WORK
PERFORMED THE PART(S) IS (ARE)
APPROVED FOR RETURN TO SERVICE
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 FAA FORM 337
 AIRCRAFT MAKE, MODEL, SERIAL
NO#, AND N#.
 OWNER(S) NAME AND ADDRESS
 UNIT IDENTIFICATION
 TYPE OF REPAIR
 NAME AND ADDRESS OF PERSON
PERFORMING THE WORK

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 FAA FORM 337 CONT.
 KIND OF AGENCY (MECHANIC,
CRS,ECT)
 CERTIFICATE NO#
 DATE
 SIGNATURE OF AUTHORIZED PERSON
(PERFORMED THE WORK)
 DESCRIPTION OF WORK
ACCOMPLISHED
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 FAA FORM 337 CONT.
 FAA INSPECTOR
DATE
 CERTIFICATE
FAA DESIGNEENO#
 OF THE PERSON APPROVING THE WORK
MANUFACTURER
 FOR RETURN
REPAIR TO SERVICE
STATION
 INSPECTION AUTHORIZATION
 CANADIAN DOT INSPECTOR
 OTHER

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 AIRCRAFT INSPECTION
 DATE OF THE INSPECTION
 DESCRIPTION OF THE INSPECTION
 AIRCRAFT TOTAL TIME
 SIGNATURE
 CERTIFICATE#
 TYPE OF CERTIFICATE HELD
 CERTIFYING STATEMENT
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 CERTIFYING STATEMENT
FOR COMPLIANCE
 “I CERTIFY THAT THIS AIRCRAFT HAS
BEEN INSPECTED IN ACCORDANCE
WITH(INSERT TYPE) INSPECTION
AND WAS DETERMINED TO BE IN AN
AIRWORTHY CONDITION.”

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 CERTIFYING STATEMENT
FOR NON-COMPLIANCE
 “I CERTIFY THAT THIS AIRCRAFT HAS
BEEN INSPECTED IN ACCORDANCE WITH
(INSERT TYPE) INSPECTION AND A LIST OF
DISCREPANCIES AND UNAIRWORTHY
ITEMS DATED (DATE) HAS BEEN PROVIDED
FOR THE AIRCRAFT OWNER OR
OPERATOR”

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 CERTIFYING STATEMENT
PROGRESSIVE INSPECTION
 “ I CERTIFY THAT IN ACCORDANCE WITH A
PROGRESSIVE INSPECTION PROGRAM A
ROUTINE INSPECTION OF ( IDENTIFY
AIRCRAFT OR COMPONENT) AND A
DETAILED INSPECTION OF ( IDENTIFY
AIRCRAFT AND COMPONENT) WERE
PERFORMED AND THE (AIRCRAFT OR
COMPONENT) ARE APPROVED FOR
RETURN TO SERVICE.”

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 CERTIFYING STATEMENT
 AIRCRAFT INSPECTION CONDUCTED
UNDER AN INSPECTION PROGRAM IN PART
91, 123,125, OR 135.411 MUST IDENTIFY THE
INSPECTION PROGRAM, THAT PART OF THE
INSPECTION PROGRAM ACCOMPLISHED
AND CONTAIN A STATEMENT THAT THE
INSPECTION WAS PERFORMED IN
ACCORDANCE WITH THE INSPECTION AND
PROCEDURES OF THE PROGRAM.

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COMPUTERIZED RECORDS
 OWNER OR OPERATOR WHO USES
SUCH A SYSTEM IS REQUIRED TO
ENSURE THAT IT PROVIDES THE
INFORMATION REQUIRED BY THE
FEDERAL AVIATION REGULATIONS
INCLUDING SIGNATURES.

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 PUBLIC AIRCRAFT
RECORDS
 BEWARE : AIRCRAFT THAT HAVE
BEEN USED AS PUBLIC AIRCRAFT
ARE NOT SUBJECT TO THE
CERTIFICATION AND MAINTENANCE
REQUIREMENTS OF THE FEDERAL
AVIATION REGULATIONS

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 LOST OR DESTROYED
RECORDS
 RESTABLISH TOTAL TIME OF
AIRFRAME
 RETRIEVE RECORDS FROM
AIRCRAFT REGISTRATION BRANCH
OKLAHOMA CITY
 CONTACT REPAIR FACILITIES OR
INDIVIDUAL MAINTENANCE
PERSONS FOR RECORDS
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 LOST OR DESTROYED
RECORDS
 VERIFICATION OF AIRWORTHINESS
DIRECTIVE COMPLIANCE MANDATORY
 VERIFICATION OF LIFE LIMIT PARTS
 REINSPECTION OF THE AIRCRAFT MAY BE
NECESSARY TO DETERMINE THE
AIRCRAFT MEETS ALL THE
REQUIREMENTS OF THE TYPE DATA SHEET

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 LOST OR DESTROYED
RECORDS
 TIME SINCE LAST OVERHAUL OF ITEMS
REQUIRING OVERHAUL
 CURRENT INSPECTION STATUS
 CURRENT LIST OF MAJOR ALTERATIONS
 TEST AND INSPECTION FOR ALTIMETER
SYSTEMS, ALTITUDE REPORTING
EQUIPMENT AND ATC TRANSPONDERS

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 LOST OR DESTROYED
RECORDS
 THE OWNER/OPERATOR MAY MAKE A
NOTARIZED STATEMENT IN THE NEW
RECORD DESCRIBING THE LOSS AND
ESTABLISHING THE TIME IN SERVICE
BASED ON THE RESEARCH AND THE
BEST ESTIMATE OF TIME IN SERVICE.

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 REASONS FOR GOOD
RECORDS
 FEDERAL REGULATIONS REQUIRE IT
 INSURANCE COMPANIES
 LAWYERS
 SATISFIED CUSTOMERS
 IMPROVES THE RESALE
 YOUR PERSONAL REPUTATION
 INSURES SAFETY
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 THE END

THANK YOU FOR COMING

ANY QUESTIONS?

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