F4 - Write A Report, TB, 122-123

Your school publishes the monthly magazine ‘Shine in the
Dark’. The head teacher of your school has asked students

to write a report on the magazine and suggest in what
ways it can be improved.
1. Who are you writing the report for?
a. a peer
b. a superior
2. Why are you writing it?
a. to discuss why the magazine is not successful
b. to recommend how to make the magazine better
3. What style should it be written in?
a. formal
b. informal
Student involvement
Becoming digital
Conclusion
Introduction
New features
D)
To : Abang Othman Masagus, Head Teacher of SMK Green Road
From : Paul Abidin (write your own name)
Subject: Shine in the Dark
(leave one line)
1. Introduction
This report focuses on some aspects of our school magazine,
Shine in the Dark, which need to be improved in order to
update it and make it more appealing.
2. Becoming digital
It is a fact that the Internet has changed the way people get
informed nowadays. As a result, an online version of the
magazine would be easier for students to access than its
printed form. It would also make the magazine available to
parents and other people in the community.
(leave one line)
3. New features
A large majority of the students believe that Shine in the Dark
should have more variety. For example, discussion forums,
chat rooms and a place for students to publish their
projects and artwork are just a few ideas of what could be
added to the online version of the magazine.
(leave one line)
4. Student involvement
Last but not least, more students should be involved in all
stages of the publication process, for example, when
deciding on the topics, when writing up the articles or when
working on the design. If we go online, a lot of students from
ICT classes would be motivated to volunteer their help and
ideas.
(leave one line)
5. Conclusion
To sum up, I believe that if the above recommendations are
carried out, Shine in the Dark online will be a huge success.
E) Rewrite the report below in the Passive Voice to make it more formal and suggest an appropriate
heading for each paragraph.
To : Board of Directors of Bedford TV

From : Tom Edison
Subject: Suggestions on how to improve the quality of Bedford TV
(leave one line)
1. Introduction
This report describes what we must do to improve the
quality of the local TV channel, Bedford TV.
This report describes what must be done to improve
the quality of the local TV channel, Bedford TV.
2. Commercial breaks
To start with, we must do something about the long
commercial breaks. We need to limit them considerately.
To start with, something must be done about the long
commercial breaks. They need to be limited
considerately.
3. More variety
In addition, we should add more variety to the daily
programme. Specifically, people have asked for more
entertainment programme.
In addition, more variety should be added to the daily
programme. Specifically, more entertainment
programme have been asked for.
4. A new feature
Finally, we should broadcast a special news report with
local news only once a day. We will attract new viewers
that way.
Finally, a special new report with local news only
should be broadcast once a day. New viewers will be
attracted that way.
5. Conclusion
To sum up, if we carry out the suggestions I have made,
we will improve the quality of Bedford TV considerately.
To sum up, if the suggestions I have made are carried
out, the quality of Bedford TV will be improved
considerately.
PLAN
When writing a report, follow the plan below.

● Write the following at the top:
To:
From:
Subject:
Introduction
● State what the report is about. Use phrases like:
○ The aim / purpose of this report is to….
○ This is a report on ….
○ This report describes / focuses on / deals with...
MAIN PART (2-4 paragraphs)
● Give information and expand on the points you want
to make.
● Make recommendations / suggestions.
CONCLUSION
● State your overall impression / opinion. Use phrases
like:
○ All in all….
○ To sum up…
○ On the whole…
○ In conclusion…
○ In my opinion…
○ From my point of view...
F) Writing task
Your teacher has asked you to write a report about your

classroom and suggest ways in which you could make it more
pleasant.
1. Think about your classroom. What two or three features
do you want to focus on?
2. What heading would you use for each of the features you
have chosen?
3. What specific suggestions do you have to make about
each of these features?
1. The seating arrangements, the walls, plants
2. Seating arrangements
- More colour / art walls
- Green corner
- Game corner - board games / educational games
- Reading corner
Seating arrangements
The desks can be arranged in such a way so that students

can sit in groups or in a large circle.
More colour / Art wall
The walls can be painted different pastel / light colours to

create a warm atmosphere.
Different visual materials such as posters and photographs
can be used to create an ‘art wall’.
Students can even display their own creations here.
Green Corner
Plants can be bought to be put in a corner of the classroom.

Students can take turns to be responsible for them.
Reading corner
Set up a reading corner

To cultivate reading habits among students
exchange books
To : Form teacher of Class 4K
From : ………………………. (write your own name)
Subject : Suggestions on how to make our classroom
more pleasant
(leave on line)
1. Introduction
This report describes / focuses on some suggestions that can
be carried out to make our classroom more pleasant. /
what can be done to make our classroom more pleasant.
2. Seating arrangements
To start with, something must be done about the seating
arrangements in our classroom. The desks can be
arranged in such a way so that students can sit in groups
or in a large circle.
3. More colour
In addition, more colour should be added to the
classroom. Specifically, the walls can be painted
different light colours to create a warm atmosphere.
Different visual materials such as posters and
photographs can be used to create an ‘art wall’. Students’
creations can also be displayed there.
3. Art wall
In addition, ………... should be added to the classroom.
Specifically, different visual materials such as ………………
4. Green Corner
Finally, a Green Corner should be added in our
classroom. Plants can be bought to be put in a corner of
the classroom. Students can take turns to be responsible
for watering them.
4. Reading corner
Finally, a ………….. Corner should be ………………… Books
can be collected ………………………..
5. Conclusion
To sum up, if the suggestions I have made are carried
out, the pleasantness of our classroom will be
improved considerately.

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Your school publishes the monthly magazine ‘Shine in the

Dark’. The head teacher of your school has asked students

To : Board of Directors of Bedford TV

When writing a report, follow the plan below.

Your teacher has asked you to write a report about your

The desks can be arranged in such a way so that students

The walls can be painted different pastel / light colours to

Plants can be bought to be put in a corner of the classroom.

Set up a reading corner

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