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    Find The Root Causes of Problems

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    GABRIEL ANGELO G DADULA
    The document outlines steps in a school improvement plan, including analyzing priority improvement areas and conducting a root cause analysis. It instructs forming a problem statement based on the selected area of focus. Techniques for root cause analysis include fishbone diagrams, why-why diagrams, and problem trees. The project team is to present their root cause analysis results to the school planning team, including supporting data, a process flowchart identifying issues ("storm clouds"), and the focused problem statement.

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    Find The Root Causes of Problems

    Uploaded by

    GABRIEL ANGELO G DADULA
    54 views26 pages
    The document outlines steps in a school improvement plan, including analyzing priority improvement areas and conducting a root cause analysis. It instructs forming a problem statement based on the selected area of focus. Techniques for root cause analysis include fishbone diagrams, why-why diagrams, and problem trees. The project team is to present their root cause analysis results to the school planning team, including supporting data, a process flowchart identifying issues ("storm clouds"), and the focused problem statement.

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    Find the Root Causes of Problems

    Original Title

    7. Find the Root Causes of Problems

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    The document outlines steps in a school improvement plan, including analyzing priority improvement areas and conducting a root cause analysis. It instructs forming a problem statement based on the selected area of focus. Techniques for root cause analysis include fishbone diagrams, why-why diagrams, and problem trees. The project team is to present their root cause analysis results to the school planning team, including supporting data, a process flowchart identifying issues ("storm clouds"), and the focused problem statement.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    54 views26 pages

    Find The Root Causes of Problems

    Uploaded by

    GABRIEL ANGELO G DADULA
    The document outlines steps in a school improvement plan, including analyzing priority improvement areas and conducting a root cause analysis. It instructs forming a problem statement based on the selected area of focus. Techniques for root cause analysis include fishbone diagrams, why-why diagrams, and problem trees. The project team is to present their root cause analysis results to the school planning team, including supporting data, a process flowchart identifying issues ("storm clouds"), and the focused problem statement.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 26

    School Improvement Plan

    Find the Root Causes of Problems


    STEP 3. Analyze the
    Priority Improvement Areas

    3.5 Select area of focus

    3.6 Do root cause analysis

    Present the root cause to


    3.7
    the SPT

    DEPARTMENT OF EDUCATION 2
    Activity 3.5: Select Area of Focus

    Focusing on a problem allows


    you to deal with fewer issues
    which you can deeply analyze.
    Analyze your school
    context and see Improvements in your area of
    which area to focus may contribute in
    prioritize. addressing the bigger issues in
    school

    DEPARTMENT OF EDUCATION 3
    Activity 3.5: Select Area of Focus

    In choosing an area of
    focus, consider the
    most strategic storm
    cloud that will affect
    your PIA.

    Focus on a storm
    cloud where most of
    the other storm clouds
    are linked.

    DEPARTMENT OF EDUCATION 4
    Teaching-Learning

    DEPARTMENT OF EDUCATION
    Activity
    Analyze 3.5: Select
    Priority Area of Focus
    Improvement Areas

    Having identified your area


    of focus from the storm
    clouds, formulate it into a
    problem statement.

    • What is the magnitude of


    the problem?
    • How often is it happening?
    • Where is it happening?
    • When does it happen?

    54 out of 68 Grade 3 students incorrectly


    answered during recitation.
    DEPARTMENT OF EDUCATION 6
    For Year 2 and Year 3

    Identify also the storm clouds of the processes mapped out.

    DEPARTMENT OF EDUCATION 7
    Activity 3.5: Select Area of Focus

    OUTPUT CHECK:

     Problem statement based on your area of focus

    DEPARTMENT OF EDUCATION 8
    STEP 3. Analyze the
    Priority Improvement Areas

    3.5 Select area of focus

    3.6 Do root cause analysis

    Present the root cause to


    3.7
    the SPT

    DEPARTMENT OF EDUCATION 9
    Activity 3.6: Do Root Cause Analysis

    “The weed”
    • Symptoms of
    the problem.
    • Above the
    surface
    The root cause is (obvious)
    the deepest
    underlying cause “The root”
    of the problems • Underlying
    within any causes.
    • Below the
    process
    surface (not
    obvious)

    DEPARTMENT OF EDUCATION 10
    Root
    Activity 3.6: Cause
    Do RootAnalysis
    Cause Analysis

     Root cause is
    not the
    solution.
     Finding the root
    cause is
    necessary in
    identifying the
    key strategic “For every effect, there is a root
    solution. cause. Find and address the root
    cause rather than try to fix the effect,
    as there is no end to the latter.”
    DEPARTMENT OF EDUCATION 11
    Activity 3.6 Do root cause analysis

    Root Cause Analysis is a structured


    and thorough review of the problem
    designed to identify and verify what is
    causing the problem.

    Performing Root Cause Analysis


    requires transparency and no
    predetermined assumptions.

    The root cause needs to be validated


    by data from observations and
    interviews.

    DEPARTMENT OF EDUCATION 12
    Tips in identifying the root cause

    Temporal precedence: The root cause


    always happens before the effect.

    Association and correlation:


    Everytime the root cause happens the
    effect follows.
    Necessity: The effect or related effects
    would not happen if not for the root
    cause.

    Relevance of other causes: Other


    explanatory causes are not plausible.

    DEPARTMENT OF EDUCATION 13
    Activity 3.6: Do Root Cause Analysis

    Approach 1: Fishbone Diagram

    DEPARTMENT OF EDUCATION 14
    Activity 3.6: Do Root Cause Analysis

    Approach 2: Why-Why Diagram

    DEPARTMENT OF EDUCATION 15
    Activity 3.6: Do Root Cause Analysis

    Approach 3: Problem Tree

    DEPARTMENT OF EDUCATION 16
    For Year 2 and Year 3

    The PT undertakes a root cause analysis for the problems


    identified for Year 2 and Year 3.

    DEPARTMENT OF EDUCATION 17
    ACTIVITY:

    FINDING THE
    ROOT CAUSE

    DEPARTMENT OF EDUCATION 18
    Instructions
    1. From our common process map, focus on
    this storm cloud: “79% of students (54 out of
    68) answer incorrectly during recitation per
    day.”
    2. Review the problem statement.
    3. Find the root cause of the stated problem.
    (15 minutes)
    4. You may use any of the tools described
    earlier: Fishbone approach, Why-why
    Diagram, Problem Tree.
    DEPARTMENT OF EDUCATION 19
    Review of Problem Statement

    79% of grade 3 students (54 out of 68) answered


    incorrectly during recitation in their English classes

    DEPARTMENT OF EDUCATION
    Root Cause

    DEPARTMENT OF EDUCATION
    Activity 3.6: Do Root Cause Analysis

    OUTPUT CHECK:

     Diagrams showing the root cause

    DEPARTMENT OF EDUCATION 22
    STEP 3. Analyze the
    Priority Improvement Areas

    3.5 Select area of focus

    3.6 Do root cause analysis

    Present the root cause to


    3.7
    the SPT

    DEPARTMENT OF EDUCATION 23
    Activity 3.7 Present the root cause to
    the SPT

    The Project Team will present the


    following to the SPT:

    • Results of your FGDs, interviews with the


    learners, and stakeholders

    • School Process Flowchart with storm clouds

    • Area of focus (focused problem statement)

    DEPARTMENT OF EDUCATION 24
    Activity 3.3: Present the root cause
    to the SPT

    OUTPUT CHECK:
     Presentation (in powerpoint or hard copy) of the root
    cause, with the supporting data, process flowchart, and
    area of focus

    DEPARTMENT OF EDUCATION 25
    Q&A

    DEPARTMENT OF EDUCATION 26

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