PowerPoint

Introduction
Office Button Title Bar Current Slide Ribbon Help Maximize or Restore Down
Quick Access Toolbar Tab Minimize Close
Menu Bar

Slide/ Outline Pane Status Bar Notes Pane View Buttons Zoom Slider
 Introduction of PowerPoint
 PowerPoint is a presentation program by Microsoft.
 Microsoft PowerPoint is a part of Microsoft Office
which runs on Windows.
 PowerPoint is used by business people, educators,
students and trainers.
 PowerPoint presentation consists of a number of
individual pages or slides.
 Introduction of PowerPoint
 Slides may contain text, graphics, table, movies, etc.
 The presentation can be printed, displayed on a
computer, and can be projected using a video
projector.
 PowerPoint can add animation to your text, graphics,
tables, movies, and other objects through custom
animations.
 You can also add transition (movement) between your
slides.
 PowerPoint Basic Terminology
• Slides:-
Slides are the individual
pages of your presentation. Slides
can be designed with different titles,
graphics, text, and much more.
 PowerPoint Basic Terminology
• Presentation:- All the slides, from
start to finish, that you show to your
audience. Sometimes, presentations
are also called “slide shows”.
Presentations are saved in
presentation files. The extension of a
PowerPoint presentation is “.pptx”.
PowerPoint Basic Terminology
• Notes :-
Printed pages that the
speaker write and print so that you
know what to say during a
presentation. Only the speaker can
see the notes.
 PowerPoint Basic Terminology
• Handouts :-
Printed pages that you
may give to the audience after
a presentation. A handouts
shows the slides in the
presentation.
 Parts of MS – PowerPoint Screen
 Title Bar :- The first line at the top of the screen. It
displays the active application and the name of the
Presentation.
 Window Control Menu Box :- A small box
displayed at the top right corner of the window.
 Minimize Button :- It is used to minimize the word
window.
 Maximize Button :- It is used to maximize the
window that is restored.
Ranjeet | Graphic Designer
Parts of MS – PowerPoint Screen
Restore Button :- It is used to restore the window to
its previous size. If the window is maximized.
Close Button :- It is used to close/ Exit the MS –
PowerPoint.

Maximize/Restore
Minimize Button Down Button Close Button

Ranjeet | Graphic Designer

 Parts of MS – PowerPoint Screen
 Office Button :- The office button provides us options to
open, save, print any presentation or perform other
common functions.
 Ribbon :- The ribbon is a set of toolbars at the top of the
window in office programs designed to help you quickly
find the commands that you need to complete a task.
 Ruler Bar :- It displays the margins, indents and tab
position on a number scale. Horizontal ruler line will be on
the top and vertical ruler line is to the left of the screen.

Ranjeet | Graphic Designer

 Parts of MS – PowerPoint Screen
 Scroll Bar :- The scroll bar are used to move your display
horizontally and vertically. A horizontal scroll bar enables
the user to scroll the content up or down.
 Status Bar :- The status bar is displayed at the bottom of
MS – PowerPoint window (above the taskbar). It displays
the information about the active presentation. Such as
page number, section of page.
 Zoom Tool :- To zoom a presentation in PowerPoint by
using the zoom slider in the status bar click and drag the
slider bar to left or right to decrease or increase.
Ranjeet | Graphic Designer
 Office Button
 New ( Ctrl + N ) :- This option is used to crate/ make a new file or
presentation.
 Open ( Ctrl + O ) :- This option is used to open file or presentation.
 Save ( Ctrl + S ) :- This option is used to save the file or presentation.
 Save as ( F12 ) :- This option is used to make a copy or duplicate any
presentation or save with a new name or new location.
 Print ( Ctrl + P ) :- This option is used to print the presentation.
 Print Preview :- This option is used to see the preview of the page to
take the printout.
 Close ( Ctrl + W ) :- This option is used to close the PowerPoint page.
Ranjeet | Graphic Designer
 PowerPoint Home Tab
 Cut (Ctrl+X):- Remove the selected text from
the active presentation and places it on the
clipboard.
 Copy (Ctrl+C):- Copies the selection on the
clipboard.
 Paste (Ctrl+V):- Paste the contents of the clipboard
at the insertion point. This command is available
only if you have cut or copies an object, text.
 Bold (Ctrl+B):- It allows you to bold the text of your
presentation. Ranjeet | Graphic Designer
 PowerPoint Home Tab
 Italic (Ctrl+I):- It allows you to italic the text of your
presentation.
 Underline (Ctrl+U):- It allows you to underline the text
of your presentation.
 Strikethrough:- A strikethrough also known as strikeout
is a font effect where text is crossed out with a
horizontal line.
 Text Shadow:- Add a shadow behind the selected text to
help it stand out on the slide.
 Character Spacing:- Adjust the spacing between
characters
Ranjeet | Graphic Designer
 PowerPoint Home Tab
 Change Case:-
 Sentence Case:- This option capitalizes the first letter of each
sentence in the selection.
 Lower Case:- This option makes all the selected text lower
case.
 Upper Case:- This option capitalizes each letter in the
selection.
 Capitalize Each Word:- This option capitalize the first letter of
each word in the selection.
 Toggle Case:- This option switches the case of each letter in
the selection, lowercase becomes uppercase.
Ranjeet | Graphic Designer
 PowerPoint Home Tab
 Format Painter:-
Copies the format from a
selected text and applies it to the text
you click. To copy the formatting to
more than one item double click and
then click each item you want to format.

Ranjeet | Graphic Designer

 PowerPoint Home Tab
Clear Formatting:-
You can easily clear all formatting
(such as – bold, italic, underline etc).
Paragraph:-
Changes Paragraph Indents Text
Alignment, Line Spacing and Other Paragraph
Format in the Selected Paragraph.
Ranjeet | Graphic Designer
 PowerPoint Home Tab
Line Spacing:-
Line spacing is the amount of gap in
between the lines in the paragraph. The different
line spacing available are single, 1.5, double,
multiple.
Bullets and Numbering:-
In PowerPoint adds bullets or numbers
to selected paragraph and modifies the bullets and
numbering format.
Ranjeet | Graphic Designer
 PowerPoint Home Tab
• Text Direction:- Change the orientation of text
to vertical, stacked, or rotate it to the desired
direction.
• Select:- Select text or objects in the
presentation. Use select object to allow you to
select objects that have been positioned
behind the text.
 PowerPoint Home Tab
Find:-
You can find a Particular word in the active
presentation.
Replace:-
To replace words which are already
typed into the presentation. Use replace or Ctrl + H.
It is used to find a particular word and
replace it with another word in the selected portion
of the entire presentation.
Ranjeet | Graphic Designer
 Insert Tab
 Table:- A table grid of cell arranged in row and
columns. Table can be used to organize any type of
content. Whatever you are working with text or
numerical data.
 Picture:- Microsoft PowerPoint allows users to add
picture to PowerPoint slide. Pictures make slides more
engaging and easier to understand. You can insert an
image or picture file directly form your computer and
you even edit the picture and can customize it.
Ranjeet | Graphic Designer
 Insert Tab
 Clip Art:- Clip arts refers to a graphic or a pictures
that you can insert in your presentation. It comes in
different formats and style. It is used to enhance the
appearance of a presentation.
 Screenshot:- Insert a picture of any program that is
not minimized to the taskbar.
Click Screen Clipping to insert a
picture of any part of the screen.

Ranjeet | Graphic Designer

 Insert Tab
 Photo Album:- Create a new presentation based
on a set of pictures.
Each picture will be placed on its
own slide.
 Shapes:- Microsoft PowerPoint has a special feature
called shapes in which users can insert many
different types of shapes in the presentation.
 Insert Tab
 Chart:- In Microsoft PowerPoint, chart are used to
make a graphical representation of any set of data. A
chart is a visual representation of data , in which the
data is represented by symbols such as bars in a bar
chart or line in a line chart.
 Hyperlink:- A hyperlink is a piece of text or an image
in an electronic presentation that can connect readers
to another portion of the presentation.
 Header & Footer:- Add and changes the text that
appears at the top and bottom of every slides.
 Insert Tab
 Text Box:- A text box is an object you can add to your
presentation that lets you put and type text anywhere in
your file.
 WordArt:- WordArt is a quick way to make text stand out
with special effects you begin by picking a word art.
Style from the word art gallery on the insert tab and
then customize the text as you wish.
 Date and Time:- Adds the date and time to the
insertion point if you want to add the date and time to
every slides use the header and footer command.