Approach Note & Proposal

30th Nov2023
For

THE BRAND MANTRA

EXECUTIVE The Brand Mantra is a restorative administration that passes on redid
courses of action in the field of altered investigation. Its uniqueness
lies in finding what people truly need. The strong establishment of the
SUMMARY expert gathering and the labourers grants The Brand Mantra
Healthcare to pass on organizations with exceptional magnificence.
And was incorporated in the year 2016.
Prompt Personnel is a Total HR Solution PAN India Company. Labour
Law Advisory & Compliance Management is one of the core services in
their Portfolio. Prompt has the capability to liaison with appropriate
govt. authorities under different statutes across India.

The Brand Mantrais Desirous to Outsource Compliance services. To

understand the objectives, and scope of work, the Consultant of
Prompt had a meeting with the management of The Brand Mantra.

Hence the proposal. This presentation covers the Scope, Approach,

Timelines and Commercials.
COMPANY OVERVIEW

80% repeat business

22000 + 2200+
from existing clients
Temp Associates Service locations

28 states and 5 Union Sincere & Dedicated

professionals & Support Keeping pace with the
Territories changing technological
Staff
Compliance Capability developments
 SERVICE PORTFOLIO

01
Labor Law
LABOR LAW ADVISORY, AUDIT Advisory, Audit & TEMP STAFFING
& COMPLIANCE Compliance 02
Our experts advise & comprehensive
03 Temporary
Helps clients mitigate costs, enhance
productivity, and manage workforce in
Permanent Recruitmen an efficient manner
compliance management helps you become a
Staffing t
total compliant company
04
Allied
Services

PERMANENT RECRUITMENT ALLIED SERVICES

Our allied services include - Industrial Relations
Search services ensure that all
Advisory, Talent Management and Background
your hiring needs are addressed
verification
 Why Prompt?

Trusted IR Background
Domain expertise hence
with environment
it is our core strength
management expertise

PAN India presence

Big network of regional Good liaisons with the

consultants in Tier 2 & right govt. bodies
Tier 3 cities
 Success Stories – Labour Law Compliance
We are one of India’s leading HR Solutions Company with over 25 years of experience. We deliver compliance service in 29
states and 5 Union Territories through our 9 Branches and 15 Channel Partners. Some of our Key Clients and extract of
work we deliver is appended below –

Handling Regulatory End-to-End Labour Law Compliance

End-to-End Labour Law Handling Complete Labour Law
Compliance under CLRA. as an employer & as a principal
Compliance for 11 Location which Compliance which includes
employer in respect of all Contract’s
includes Advisory Services, Advisory Services, Compliance
compliance, Monthly Maintenance
Compliance related Monthly related Monthly Compliance,
Of various registers and records,
Compliance, Filing of Returns Filing of Returns Under Various
Filing Periodic & Annual Returns
Under Various act & Audit. act & Audit.
under Various act.

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Labour Law Updates
1. Exclusive Labour Law Updates curated only for 2. Free access to Labour Law Library on our
our clients website – www.promptpersonnel.com
 Important News, updates related to Labour legislations
 Any change, modification in the existing Labour Law acts, rules, gazettes
 Any updates in Industrial Law
 Educate on Labour reforms
Regulatory Compliance

o Obtain / Amend / Renew RC under Shops & Establishment Act

o Obtain / Renew / Amend Trade License

o Registration under Employees’ Provident Funds & Miscellaneous

Provisions Act 1952

o Registration under Employees’ State Insurance Act, 1948

o Registration under Labour Welfare Act 1953

o Registration under State Tax on Professions, Trades, Calling And

Employment Act, 1975 12
HR & Support Services

Advisory services on various HR Issues / matters

HR Policy and Process Review _ Identify the gaps if any.

Redrafting the policies ( wherever required )

Review of appointment and probationary – confirmatory letters.

Leave Management

Personal Records review and streamlining.

Assisting in Full & Final Payment

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Advisory Services

Advice On All Labour / Legal Related Matters Or Compliance

Educate On Labour Reforms

Update On Recent Labour Law Amendments

Liaison With Statutory Authorities

Displaying Of Abstracts Under Various Acts.

Replying to Visits Remarks Of Enforcement Authority.

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Payroll Processing

Designing Salary structure as per applicable Act

Processing Payroll based on the Attendance Input

Maintaining Leave Record

Generating Payslip

Calculating Tax at source & Issuing Form 16

Calculating & Processing Full & Final

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Payroll Compliance
 Employees Provident Funds & Miscellaneous Provisions Act, 1952
• Generation of UAN
• Preparation of ECR Challans
• Facilitate PF Withdrawal digitally
• Facilitate PF Transfers digitally previous employer.
• Address any PF related queries raised by authority as well as employer.

 State Tax on Professions, Trades, calling & Employment Act

• Preparation of Contribution Challan.

 Labour Welfare Fund, 1953 Employees State InsuranceAct,1948

• Preparation of Contribution Challan Preparation of Contribution Challan
Generation of Temp IDs
Facilitate in settlement of insurance claim
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Monthly / Periodic & Annual Return Filings

The Payment of Bonus Act - 1965

Preparation of Payable Bonus form C
Filing Annual Return in form D

The Contract Labour (Regulation & Abolition) Act - 1970

Maintenance of Register in form 13
Annual Return

The Minimum Wages Act - 1948

Intimation of revision of Minimum rates of wages
Submission of Annual Return

The Maternity Benefits Act - 1961

Maternity Benefit Register Form 10
Annual Return

The Employment Exchanges (Compulsory Notification Of Vacancies) Act – 1959

Quarterly Return in Form ER – I

Maharashtra Shop & Establishment Act 2017

Maintaining Various Registers
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Annual Return (Form R)
Monthly / Periodic & Annual Return Filings

Labour Welfare Fund Act - 1972

Preparation of Contribution Challan

The Payment of Gratuity Act - 1972

Notice of Opening, Notice of Change, Notice of Closure, Nomination, Notice for Payment of Gratuity, Notice
Rejecting payment of Gratuity

The Payment of Wages Act- 1936

Annual return in Form IV

The Equal Remuneration Act - 1976

Register in Form D

The (National & Festival Holidays) Act 1953

Annual Returns in Form A - 1

The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act - 2013.
Annual Return Filing.

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COMMERCIAL FEES

15
COMMERCIAL FEES
Service Offering Professional Fees
Rs. 5000/- per application + Govt. Fees + Incidental
Obtain / Amend / Renew RC under SHOP & ESTABLISHMENT charges at Actuals

Rs.7500/- per application + Govt. Fees + Incidental

Obtain / Renew / Amend CLRA RC OR Trade License Charges at Actuals

Registration under Employees’ Provident Funds & Miscellaneous

Provisions Act 1952
Rs. 5000/- (One Time)
Registration under Employees’ State Insurance Act, 1948

Registration under Labour Welfare Act 1953

Rs. 3000/- (One Time) + Govt. Fees At Actuals

Registration under State Tax on Professions, Trades, Calling And
Employment Act, 1975

*OPE (OUT OF POCKET) expenses shall depend on the Headcount & Compliance Date of Commencement of Activity
*Govt. Fees shall be charged at Actual
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COMMERCIAL FEES

Service Offering Professional Fees

• HR Services
• Advisory Services
• Payroll Processing
• Monthly Payroll Compliance Rs. 15,000/- pm
• Periodic & Annual Return Filing
• Maintaining Registers under Various Act

Notices & Replies

• Replying Visit Remarks of Enforcement Authority
• Attending Visits of Enforcement Authority Rs.2,500/ each Notice + Incidental Expenses if any +
• Resolution of the Notice Conveyance reimbursement to the Govt. offices
Terms & Condition

o The data , Inputs must be shared in digital form. The Compliance activity shall be carried out at
Prompt’s office.
o The delay in receiving the inputs shall have direct impact on the compliance. Any data received after
5 pm shall be processed in the following working day.
o The visit date of enforcement officers to the establishments must be informed well in advance.
o The invoice shall be raised on 15th of the same month and within 7 working days the same is
expected to be settled.
o All meetings shall happen on video calls. In person meetings shall be avoided as much as possible.
o A dashboard of Compliance Position can be shared on Monthly basis to the Company.
o GST will be applicable
o The assignment shall be reviewed after 6 months of commencement the scope of work efforts
required and the upward fee revision shall be reviewed, later every 12 months the revision of 10%
fees shall be applicable.
CONCLUSIO
N
With enormous commitment to “The Brand Mantra”, we at Prompt Personnel are delighted
to offer our services.

Prompt has planned Advisory & Compliance Activity of “The Brand Mantra” The scope is designed
based on the information shared. Any variation in scope at a later stage shall affect the timeline &
commercial.

We promise to execute the assignment with the highest level of quality and accountability. Will
engagement for Compliance assignment, The Brand Mantraautomatically gets other services at highly
discounted fees.

We appreciate this opportunity to offer our expert services and sincerely look forward to
start the assignment at the earliest.
 AWARDS & RECOGNITION

GREAT PLACE TO WORK Economic Times Future Madhavrao Bhide Udyog

2023 -24 Forward Award 2019-20
2023-24
An international recognition for High- A recognition by ET HR World for Felicitated by the SCGT Business
Trust, High-Performance Culture embracing change and being ready for Group in the 100crore + category
TM at workplaces. the future.
 THE TEAM

Suhas Basakhetre Monisha Basakhetre Kapil Dedhia Nitin Mahajan

Managing Director Executive Director HOD Finance & Accounts Vice President Temp Staffing

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THANK
YOU!
Siddhant Mungekar
mungekar.siddhant@promptpersonnel.com
+91 8828823026

www.promptpersonnel.com