Public Library Space Needs and Alternatives Study - Outline

PUBLIC LIBRARY SPACE NEEDS AND
ALTERNATIVES STUDY OUTLINE

This type of study represents the starting point for a public library building project. Library
service needs, service area demographics and other related information are projected and
translated into library space requirements. Then, the available alternatives are evaluated and a
course of action selected. The development of a library building program, selection of architects
and the design of the selected building alternative can then follow.
The methodology for this process is to gather all relevant information in the community library
building and service needs through a thorough examination of the service, operating and
technology plans for the library and the anticipated population growth and demographics are
assessed. Statistics regarding present use and resource allocations are analyzed. A very
important part of this process is the discussions with and input from community representatives.
This may include surveys, focus groups, community forums and other means. The stakeholder
groups should be apprised of the information on which the findings, conclusions and
recommendations are based. This results in a detailed report upon which the decisions
regarding the needed resources and library facility requirements, as well as the best alternative
that will be made.
The process followed in the preparation of a Public Library Space Needs and Alternatives Study
includes thorough review and analysis of the following crucial factors:
-
Service area population, projected up to twenty years

Public library service needs - ten to twenty year projection
Service roles and appropriate mission of the public library
Relationship to other library services in the area
Existing and projected gross square foot requirements
Parking and other access requirements
General building construction costs
Development of library building criteria to address future space and user needs
which will include:
Locally defined library design criteria
Functional operation of the facility
User accessibility and ease of access
Capacity for shelving, seating and staff requirements
Provision and equipment for future technology
Expansion potential, present and future
Library Building Program Space Summary
Evaluation of the existing building

Evaluation of the library location/site and available alternatives
Criteria for library site selection
Staff utilization and organization
Operating costs - staff, building and collection
Recommendations on the library space needs, present and projected, which will
meet the library's anticipated program of service and requirements of the
population served
Recommendations on building alternatives, new construction, expansion of the
existing library or conversion of another building or development of branch or
bookmobile service.
See:
Brawner, Lee B. and Donald K. Beck, Jr. Determining Your Public Library's Future Size, A Needs
Assessment and Planning Model. Chicago: American Library Trustee Association, ALA, 1996.
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Library Space Needs and Alternatives Study

TABLE OF CONTENTS - Sample
Page
Summary ............ ............................................................................................................................................ ...............1 - 1
Findings - The Existing Situation..................................................................................................................1 - 1
Conclusions - Existing and Future Needs ..................................................................................................1 - 2
Recommendations - What Should Be Done?............................................................................................1 - 3
General Recommendations - Next Steps .............................................................................
1-4
Library Building Alternatives .........................................................................................................................1 - 5

Proposed New Library Location/Site ...........................................................................................................1 - 7
Potential Benefits to Library Users ............................................................................................................. ...............2 - 1
New Technology and Its Impact.................................................................................................................. ...............3 - 1
The City and Its Public Library.....................................................................................................................................4 - 1
City Master Plan ..........................................................................................................................................4 - 1
The Public Library...........................................................................................................................................4 - 2
Mission Statement.....................................................................................................................................4 - 3
Goals and Objectives ...............................................................................................................................4 - 3
Plan of Service -- Summary .....................................................................................................................4 - 3
Library Service Area Population ..................................................................................................................4 - 4
Demographics............................................................................................................................................4 - 4
Projections 2001 - 2020........................................................................................................................4 - 4
Library Space Needs Survey - Summary .................................................................................................. ...............5 - 1
Design Requirements for the Public Library .............................................................................................................6 - 1
General Design Requirements .....................................................................................................................6 - 1
Locally Defined Building Criteria ..................................................................................................................6 - 2
The Public Library Building - Summary of Existing Conditions .............................................................. ...............7 - 1
Assets (+) and Liabilities (-) of the Public Library Building ......................................................................7 - 1
Americans with Disabilities Act - Public Law 101-336.............................................................. ...............7 - 4
Modifications Needed to Existing Building .................................................................................................7 - 4
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Library Space Needs and Alternatives Study

Page
Current Space Utilization and Projected Space Needs .........................................................................................8 - 1
Summary of Additional Library Space to Meet Projected Needs .........................................................8 - 14
General Public Library Location and Site Criteria ....................................................................................................9 - 1
Zoning and Parking Requirements ..............................................................................................................9 - 2
Size of Site Required .....................................................................................................................................9 - 3
Evaluation of the Present Public Library Location and Site .....................................................................9 - 4
Recommended General Location/Site for a New Public Library ............................................................9 - 4
Map of City - Potential Library Locations ....................................................................................................9 - 6
Public Library Construction Costs/Budget...............................................................................................................10 - 1
Funding Sources for Public Library Construction...................................................................................................11 - 1
Proposed Project Timetable ......................................................................................................................................12 - 1
APPENDICES
APPENDIX A
Library Materials Collection - Current/Projected - 2001 - 2020
APPENDIX B
Computer, Communications and Other Equipment - Current and Projected - 2001 2020
APPENDIX C
The Existing Public Library Building
APPENDIX D
C-1
Existing Building - Space Allocations and Utilization
C-4
Existing Building - Seating
C-5
Existing Staff Workstations
C-6
Existing Shelving/Display
D-1
Site Evaluation Form
D-2
Evaluations of Identified Sites
APPENDIX E
Staffing Current and Projected
APPENDIX F
Library Building Operating Costs Current and Projected
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LIBRARY BUILDING PLANNING RESOURCE MATERIALS AND PERSONS

The development of the library space needs assessment process and subsequent library building
programming cannot begin in earnest until this information has been made available for the planners use.
Demographics/Statistics
-
City and/or county and state planners economic development, population and demographic
information and projections present through the year 2020.
Include the librarys best current estimate of total library service area population now, in
2000/2001 and projected to 2010 and 2020. Identify trends 1980 to 2000 to 2020.
Most recent California State Library statistical reports, including information on the library and
comparable public libraries in the state.
Community analysis statistics, projections and trends.
City/County/Service Area
-
City or county master or economic development plans.
Local zoning code requirements applied to public library buildings are sites, setbacks, parking
and any other specific building codes.
General Chamber of Commerce information on the city or county and the area.
General school district information on enrollment projections within the library service area.
Similar information on other local schools and academic institutions parochial, vocational/
technical, community college, university.
Current city/area telephone directories.
Library General
-
Library annual reports both to the state library and any local written reports covering the
immediate past year 2000. Provide any output measures or statistics of performance for library.
Library plan of service and recent library planning documents, including a statement of roles,
mission, goals and objectives.
State Library planning guidelines and standards relevant to this project.
Library procedures and policy manual.
Library table of organization, including a complete list of staff with their classification or job
description, salary level and number of hours worked per week. Identify any currently anticipated
changes in the table of organization positions to be added or deleted.
Map of the city and county, with any other public library service points marked other public
libraries and/or bookmobile stops.
Library Materials Collection Current/Projected, 2001 to 2020 complete projections form.
Background information on existing or future automated systems and their requirements.
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Technology Plan provide copy of most recent planning documents related to

automation and new technology needs. See also Computer, Communications and
Library Equipment Current/Projected, 2000/2001 2020. Complete projections form.
Prior library needs assessment community forums, focus groups, survey or other reports
available.
Reports and contacts related to the librarys participation in regional or county library
systems/networks or other cooperative arrangements with the public and private schools,
academic or other special services.
List any existing or potential partnerships with other community agencies. Please identify
agency, describe relationship to the library and any projected building needs.
Library Building
Existing library site plan, including any potential adjacent expansion area, dimensions and
footprint of the existing building.
Other locations/sites for a new public library identify and provide any current descriptive
information size, configuration, ownership, value, etc.
Blueprints, drawings or rough sketches of the existing library building layout showing dimensions
and identification of space and placement of shelving and furniture.
ADA Self Assessment Report and related information regarding remedial action taken which has
been taken in the existing building.
Detailed library budget showing the cost of utilities and maintaining the existing building over the
immediate complete past year.
Other Information
Any other relevant information regarding the library services, the existing resources, building and
future direction which should be considered in the preparation of the Library Space Needs
Assessment?
Resource Persons
-
Develop list of local resource persons (name, position). Identify those who should be involved in
an interview, meeting, focus group or other form of contact.
Library Board
Library Staff
Library Friends
Library Foundation
Parents
Educators
Students
Business Persons
User Groups with Special Needs
Others?
Mayor or County Board Chairperson

City or County Administrator
City or County Planners
Chamber of Commerce Director
City Council or County Board
School/Academic/Special Librarians in Service Area
Superintendent of Schools
Architects/Contractors
Other Public Libraries in Immediate Area
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SURVEY SUMMARY OF BUILDING NEEDS

From the evaluation of specific building spaces, two summary lists have been created showing
those areas needing more space and/or improvement and those new areas to be created.
More Space/Improvement Needed
Requested New Space
Parking more
Drive-up Book Return Into Building
Public Entry - more space for displays/
Coatroom/Lockers
floor plan directory
Conference Room(s) public and staff
Interior People Flow
Friends Sales Area and Storage
More Open Space - separation of activities
Materials Return/Check-in Area off desk
Meeting Room - larger space - two?
Coffee Gathering Area
Circulation Desk - reorganize stations and
AV/Multimedia Area for Adults
work flow - off desk staff work area
Workroom for Childrens Area
Self Check-out Stations
Interlibrary Loan Area
Young Adult Seating and Shelving
Computer Room/Lab(s) classroom/
(separate from Children's Area)
teaching area/public access catalogs
Public Access Catalogs - increase number
public and staff
General Adult Seating - lounge, table, carrel
Tutoring Room(s)
Computers - Internet, game stations Quiet Study Area or Room
children's and adult
Art Print Display
Local History/Genealogy Room
Board/Conference Room
Information Desk Area workstations
Staff Stairs/Elevator
Microfilm/Fiche Expansion/Relocation
Computer Server Room (non-public)
Public Restrooms enlarge
Custodial Storage/Closets
Business/Foundation Collection/Seating
Garage van/bookmobile
Children's Area - more space for collections,
seating and public catalogs
Story Time Area - more space
Information/Reference Services - more
space for collections and seating
Copy Machine - add one
General Adult Collection Shelving more space needed
Non-print Display/Storage - more space
New Books/Browsing - expand and add seating
Magazines/Newspapers - expand and add seating
Administrative Offices - improve and add
office area - add department heads
and foundation offices
Technical Services - more space needed for
staff and good work/materials flow
Computer/CD-ROM Server Room - enough
space for future needs
Staff Workroom - more space, better
furnishings/stations/storage, expanded
collection storage and better copier
Staff Break Room - separate kitchen and
added coat room
Book Storage - more space - book sale storage
General Storage - more space
Mail/Delivery Area - larger/better location or
relationship
NA-6
Library Space Needs Assessment
Circulation Desk Area

Need. Add more work, public space and shelving space. Congestion and bottlenecks
occur here in front of and behind the desk. Some enclosed staff work space is needed
for workstations and check-in and sorting of returns. Provide an enclosed office for the
circulation services supervisor. Stations and work flow should be reorganized. Provide
staff lockers/closet if not convenient to break room area and staff entry.
Existing Space Allocation
455 SF
Public desk, shelving, book trucks and adjacent staff work areas 6 computers
290 SF
"Mud Room" area - return/sorting station/shelving
150 SF
Public copy machine (1) by stairs
15 SF
Projected Space Allocation
Add public queuing area - 12 individuals
110 SF
Add self-charge stations (2)
90 SF
Add shelving - six single-faced units
60 SF
Add two staff workstations, + 2 @ 75 SF
150 SF
Add circulation supervisor's office
150 SF
Add small staff copy machine
20 SF
Add 6' counter w/sink
35 SF
Add staff unisex restroom
unassigned
Add staff bulletin board/message board
unassigned
Add supply storage closet w/safe key locker
80 SF
Add check-in/discharge stations - enclosed work area
340 SF
2 workstations @ 75 SF
150 SF
18 book trucks @ 8
145 SF
Shelving - 5 SF shelving sections
45 SF
Add volunteer station - pick-up
40 SF
Add to public copy machine space near the Circulation Area
and provide for second machine (enclosure or alcove
with sorting counter, stapler, etc.)
85 SF
_______
Total Projected Space
Total Programmed Space
NA-7
1,160 SF
_______
1,615 SF
Library Space Needs Assessment
Computer Labs (2)

Need. The Bridgernet public catalog stations have been increased in both the adult and
children's area. Two public access computer labs have been proposed. One computer
lab would contain the existing public word processing and typing stations, Internet
access. The second computer lab would contain computer stations to be used for both
public and staff training and, when not being used for this purpose, a majority of the time
would be available for individual public use.
Existing Space Allocation (future Lab # 1)
120 SF
Two computers -- word processing

Two computers/CD-ROM (Electric Library)
Two typewriter stations
Projected Space Allocation
Lab # 1
Internet/CD-ROM/Word Processing
Decompression space for existing stations - 6 @ 20

Add two computer stations, 2 @ 40
Printers networked - 2 @ 20
Storage for supplies - cabinet
Lab # 2
Training - public/staff - general use
Twelve computer stations - 12 @ 40

Instructor's station - 1 @ 40
Presentation area/projection screen
Total
120 SF
80 SF
40 SF
20 SF
_______
260 SF
480 SF
40 SF
60 SF
_______
580 SF
18 computer stations
2 typewriter stations
Total Projected Space
Total Programmed Space
NA-8
_______
740 SF
_______
860 SF
SUMMARY OF ADDITIONAL LIBRARY SPACE TO MEET PROJECTED NEEDS

Area/Activity
Sq. Ft.
Total
Projected Programmed
Existing
Book Return Room - Drive-up
20
40
60
Entry - Exterior/Lobby/Display
655
310
965
1,555
665
2,220
200
200
100
300
400
400
400
Lobby -- Interior/Security System/Display/Interior Book Return
415
235
650
Circulation Desk Area, includes staff work area
455
1,160
1,615
Public Access Catalogs/Bridgernet - Adult Area
320
300
620
3,385
3,205
6,590
Reference Area, includes related staff work area
745
480
1,225
Local History Room
160
400
560
30
195
225
505
495
1,000
1,980
2,730
4,710
General Seating - Adult Fiction/Non-fiction
800
650
1,450
Non-print Collections and Listening Stations - Adult
150
550
700
Computer Labs (2)
120
740
860
530
530
645
575
1,220
1,080
600
1,680
unassigned
unassigned
Technical Service Workroom/Office
530
870
1,400
Shelving and Storage Room
240
360
600
50
200
250
465
100
565
Custodial Work/Storage Room
300
300
Garage
240
240
__
14,405
16,830
31,235
6,595
--
13,385
Meeting Room(s) - 2, includes space for storage

Friends Sales Area
Friends - Work/Storage Area
Gathering Point/Coffee
Children's Services Area
New Materials/Browsing - Adult

Young Adult Seating/Shelving
General Print Collection Shelving - Adult
Group Study/Tutoring Rooms/Quiet Study

Magazine/Newspaper Shelving/Seating
Staff Workroom and Office(s)
Staff Stair/Elevator
Delivery/Receiving/Mail - Staff Entrance

Staff Break Room Area
Net Square Feet

Unassigned area for structure, partitions, corridors,
mechanical systems, restrooms, stairs, elevator and
general user circulation -25% minimum
(31% actual)
Existing Library Area

Gross Additional Square Feet Needed
Total Projected Building Area
NA-9
(30%)
21,000
--
--
23,620
_______
44,620
--
-_______
44,620
RECOMMENDATIONS - WHAT SHOULD BE DONE?

SPECIFIC RECOMMENDATIONS
The following recommendations were made after considerable input from the library and
community representatives.
One
For purposes of planning for public library service and facilities needs that a
minimum county service area population of 60,000 to 62,000 by 2020 be used.
Two
That the desirable minimum library square foot objective be established at

42,000 to 45,000 square feet based on the initial library space needs assessment
and the anticipated library service area population.
Three
That the present library be expanded by 24,000 square feet or replaced with a
single, centrally located library of at least 42,000 to 45,000 square feet with onsite parking available for at least 168 cars on-site or readily available public
parking.
Four
The expanded or new library should be further expandable by at least 10,000

square feet (25%) with eventual parking for at least 208 cars.
Five
Any branch library development should not be considered until a larger library
has been provided and then not before 2020.
Six
That, without calculating any costs for site, moving, or other unique conditions,
an estimated 2001 project square foot cost, including construction ($124),
furniture and equipment ($28), and fees ($15), be budgeted as minimum of $167
per square foot.
The expansion of the present library may not be as costly but without completely
satisfying the library's space, function and parking requirements.
The conversion of an existing building could run more than new construction.
These are general estimates subject to verification based on the specific nature
of the project and the timetable. Projecting the figures should allow for at least a
4% annual inflation factor. A new library of 42,000 square feet is estimated at
approximately $7,014,000, plus any site acquisition and development costs. The
sale or municipal reuse of the existing building would substantially reduce the
difference between the cost of a new building and expansion. The minimum cost
of expansion to 45,000 square feet is estimated at $5,898,000, plus site costs.
Seven
The best location for the expanded or a new library should meet the following
criteria:
1.
A central civic area which is or can be frequently visited by all segments

of the urban area population during daily activity;
2.
On busy primary streets with the library located at the intersection, if

possible;
NA-10
Eight
3.
High visibility and identification within the area for ease of all users;
4.
Convenient access to adequate public parking;
5.
Adjacent to other activities attracting substantial user traffic; and
6.
In an area of high pedestrian traffic.
That the library which is designed follow these basic functional design criteria:
Nine
1.
One or two floors maximum with ground level access;
2.
Open, flexible floor plan for future rearrangement;
3.
Adequate floor space for future growth;
4.
Logical relationship of functional areas;
5.
Appealing building environment;
6.
Adaptable to technological change; and
7.
Potential for future building expansion of at least 10,000 square feet.
That the Public Library Board begin planning for the raising of the necessary
capital funds to construct and equipment an expanded or new public library.
a.
Initiate discussions with the appropriate public officials and community leaders to
provide funds for the construction of an expanded or a new public library.
b.
Work with the Library Foundation and the Friends group to further expand the
support which already exists for the library.
c.
Utilize the Public Library Foundation to actively solicit additional private and
corporate donations for both construction and endowment of the expanded, new
library.
NA-11
LIBRARY BUILDING PROGRAM -- OUTLINE

This building program describes the new public library building which the architect is to design
for the community. In addition to using a thorough assessment of library space needs and
alternatives utilization, known statistical information regarding the library and future population
projections, input from citizens, the Library Board, the library staff, the City Council and the
Library Building Advisory Committee have been solicited in the development of this document.
The program has been reviewed in draft by these groups. Surveys and focus groups of the
public, community groups, and library staff have been conducted to collect data and to assist in
defining the program. The written building program is specific in terms of measurements and
directions so that the schematic designs and working drawings which the architect prepares will
meet the library's functional requirements.
The building program probably has been developed to this point without any input and
contributions from the architect. Prior to commencement of the schematic design, a building
program review meeting will be held with the architect to discuss the program and to incorporate
any changes and additions proposed by the architect. It is important that there is consensus on
the initial building program and that an open two-way communication process be used during
the entire project to deal with changes which will inevitably occur.
The building program statement is prepared with the following information included:
Section 1.
Section 2.
Section 3.
Basic introduction and background planning information

a.
A summary of program
b.
Basic general and local design criteria
c.
Timetable
d.
Planning participants and budget
e.
Instructions for the architect
f.
Program overview
A Summary of Space, Shelving, and Seating Allocations

a.
Detailed capacities of collection, shelving, seating, equipment and staff
b.
Functional/spatial relationships diagram/adjacency matrix
Basic Information on Each Functional Space Including:

a.
Area in square feet
b.
The aesthetics and general environment which should be created, special

considerations and relationships with other areas of the building
c.
The number and type of occupants that each space is designed to

accommodate
BP-1
d.
Type of collection materials and how they will be used and housed
e.
Specific description of equipment and furniture to be used
Section 4.
General Architectural and Design Requirements.

parking, lighting, seismic, wire management, etc.
Section 5.
Appended Information:
Includes such topics as:
a.
Library service and space needs assessment survey and other input
b.
City or county requirements or standards
c.
Site plan
d.
Other miscellaneous relevant materials
The building program statement makes no attempt to determine the design of the building from
an architectural point of view, but it does focus directly on the functional aspects of the building
and the architect will be held responsible for following these directions. In the event that the
architect determines desirable alternatives to the stated instructions, he or she will prepare a
rationale for the alternatives and discuss them with the local library planners and their
consultants. Any changes to this program must be approved and issued in writing by the
Library Director.
See also the following:
Table of Contents for a typical library building program
Sample pages include:
Basic General and Local Design Requirements
Instructions to the Architect
Summary of Space, Shelving and Seating Excerpts
Shelving Detail for Major Collections
Description of Allocated Library Areas
General Building Design Requirements
BP-2
TABLE OF CONTENTS
SECTION ONE
Page
Summary ............................................................................................................................... 1 - 1
The Existing Situation....................................................................................................... 1 - 1
Existing and Future Needs................................................................................................ 1 - 1
Library Service Area Population - 2000 - 2020........................................................................ 1 - 6
Population Currently Served ............................................................................................. 1 - 6
Service Area Population and Other Planning Factors ........................................................ 1 - 6
Library Service Area Population........................................................................................ 1 - 7
Potential Benefits to Library Users.......................................................................................... 1 - 8
New Technology and Its Impact.............................................................................................. 1 - 9
Design Requirements for the Public Library .......................................................................... 1 - 11
General Library Design Requirements ............................................................................ 1 - 11
Locally Designed Building Criteria................................................................................... 1 - 13
Tentative Project Timetable .................................................................................................. 1 - 16
Library Planning Participants ................................................................................................ 1 - 17
Tentative Project Budget ...................................................................................................... 1 - 18
Project Process, Communication and Points of Approval ...................................................... 1 - 19
Instructions to the Architect .................................................................................................. 1 - 20
Introduction - Library Building Program................................................................................. 1 - 21
Library Building Program Sections........................................................................................ 1 - 23
SECTION TWO
Summary of Spaces and Capacities ....................................................................................... 2 - 1
Table A
Table B-1
Table B-2
Table C
Table D
Table E
Summary of Space, Seating and Shelving Allocations ..................................... 2 - 2

Library Materials Collection - Current and Projected 2000 - 2020 ............... 2 - 15
Shelving Detail for Major Collections - Projected to Year 2020 ....................... 2 - 21
Public Seating ............................................................................................... 2 - 26
Staff Workstations/Offices ............................................................................. 2 - 29
Computer, Communications and Other Equipment ........................................ 2 - 30
Relationship of Building Spaces - Major Building Areas ........................................................ 2 - 38

Functional Relationships - Major Building Areas - Bubble Diagrams/Adjacency Matrix..... 2 - 40
BP-3
SECTION THREE
Page
DESCRIPTION OF ALLOCATED LIBRARY AREAS ............................................................ 3 1

Public Service Areas............................................................................................................ 3 - 2
Plaza - Exterior ...................................................................................................................... 3 - 2
Public Entrance/Vestibule....................................................................................................... 3 - 3
Public Restrooms/Drinking Fountains .............................................................................. 3 - 4
Custodian's Closet............................................................................................................ 3 - 5
Lobby/Public Entrance...................................................................................................... 3 - 5
Gallery Display Area......................................................................................................... 3 - 7
Meeting Room Area ............................................................................................................... 3 - 8
Meeting Room Assembly Area.......................................................................................... 3 - 8
Meeting Room # 1 ............................................................................................................ 3 - 8
Storage Room .......................................................................................................... 3 - 10
Equipment Closet ..................................................................................................... 3 - 10
Wall Cabinets ........................................................................................................... 3 - 10
Children's Program Storage Closet ........................................................................... 3 - 11
Meeting Room # 2 .......................................................................................................... 3 - 11
Friends Book Sales Area ..................................................................................................... 3 - 12
Gathering Point - Coffee/Snack Area .................................................................................... 3 - 13
Service .......................................................................................................................... 3 - 13
Seating........................................................................................................................... 3 - 13
Circulation Services ............................................................................................................. 3 - 14
Inside Materials Return .................................................................................................. 3 - 14
Materials Security System ............................................................................................. 3 - 14
Circulation Desk Area..................................................................................................... 3 - 15
Inside Materials Return/Check-in/Reshelving Area.......................................................... 3 - 18
Outside Materials Return Room...................................................................................... 3 - 19
Circulation Staff Workroom ............................................................................................. 3 - 20
Circulation Supervisor's Office ........................................................................................ 3 - 21
Staff Restroom ............................................................................................................... 3 - 22
Childrens Services .............................................................................................................. 3 - 23
Childrens Collection Shelving ........................................................................................ 3 - 24
Childrens Reshelving Area............................................................................................. 3 - 24
Childrens Public Seating................................................................................................ 3 - 25
Activity Tables ................................................................................................................ 3 - 25
Public Access Computer Area ........................................................................................ 3 - 26
Children's Reference Desk ............................................................................................ 3 26
BP-4
Page
Childrens Services Staff Open Office/Workroom ............................................................ 3 - 27
Childrens Librarians Office ............................................................................................ 3 - 28
Storytime/Activity Room.................................................................................................. 3 - 29
Childrens Restrooms ..................................................................................................... 3 - 30
Enclosed Childrens Program Patio................................................................................. 3 - 31
DESCRIPTION OF ALLOCATED BUILDING AREAS (cont.)
Adult Reference Services ..................................................................................................... 3 - 32
Public Access Computer Stations ................................................................................... 3 - 32
Reference Desk/User Assistance.................................................................................... 3 - 33
Reference Collection Shelving ........................................................................................ 3 - 34
Consumer Information - Index Table/Counter.................................................................. 3 - 35
Foundation/Business/Periodical Indexes Index Table/Counter ..................................... 3 - 36
Reference Study Tables/Carrels ..................................................................................... 3 - 36
Computer Labs (2) ............................................................................................................... 3 - 37
Lab # 1 (Training) ........................................................................................................... 3 - 37
Lab # 2 (Production) ....................................................................................................... 3 - 37
Copy Center - Public ............................................................................................................ 3 - 38
Local History/Genealogy Room ............................................................................................ 3 - 39
Files/Storage .................................................................................................................. 3 - 39
Public Seating ................................................................................................................ 3 - 40
Equipment Stations ........................................................................................................ 3 - 40
Display Area................................................................................................................... 3 - 40
Small Group Tutoring and Quiet Study Rooms ..................................................................... 3 - 41
Young Adult Area ................................................................................................................. 3 - 42
Young Adult Seating....................................................................................................... 3 - 42
Young Adult Collection .................................................................................................. 3 - 43
New Materials/Browsing Display Area - Adult ....................................................................... 3 - 44
General Adult Collection Shelving/Seating ........................................................................... 3 - 45
Adult Reshelving Area .................................................................................................... 3 - 47
General Public Seating ................................................................................................... 3 - 48
Non-print Collections and Listening Stations - Adult .............................................................. 3 - 49
Magazines/Newspapers/Adult Lounge Area ......................................................................... 3 - 50
BP-5
DESCRIPTION OF ALLOCATED BUILDING AREAS (cont.)
Page
Non-Public Areas ............................................................................................................... 3 - 51

Library Director's Office ........................................................................................................ 3 - 51
Reception Area .............................................................................................................. 3 - 51
Administrative Secretary................................................................................................. 3 - 51
Library Director's Office .................................................................................................. 3 - 52
Administration Office (future) .......................................................................................... 3 - 52
Staff Commons - Copier/Fax/Storage ................................................................................... 3 - 53
Library Foundation Office Area ............................................................................................. 3 - 54
Clerical Work Area ......................................................................................................... 3 - 54
Development Director's Office ........................................................................................ 3 - 55
Staff Conference Room ........................................................................................................ 3 - 56
Reference Services Office/Workroom ................................................................................... 3 - 57
Reference Services Librarians Office ............................................................................. 3 - 57
Reference Services Staff Workroom ............................................................................... 3 - 58
Technical Services - Workroom/Office/Server/Storage.......................................................... 3 - 59
Staff Workroom .............................................................................................................. 3 - 59
Collection Shelving/Book Trucks..................................................................................... 3 - 61
Volunteer Mender's Enclosure ........................................................................................ 3 - 61
Storage Room ................................................................................................................ 3 - 61
Technical Services Manager's Office .............................................................................. 3 - 62
Computer Server Room.................................................................................................. 3 - 63
Staff Break Room Area ........................................................................................................ 3 - 64
Staff Entrance ................................................................................................................ 3 - 64
Closet/Lockers ............................................................................................................... 3 - 65
Staff Break Room ........................................................................................................... 3 - 65
Food Preparation....................................................................................................... 3 - 65
Vending Machines ..................................................................................................... 3 - 65
Tables/Seating .......................................................................................................... 3 - 65
Exterior Staff Patio ............................................................................................................... 3 - 66
Custodial Areas.................................................................................................................... 3 - 67
Equipment/Supply Storage Room ................................................................................... 3 - 67
Custodial Closets ........................................................................................................... 3 - 68
Yard Room..................................................................................................................... 3 - 68
Delivery/Receiving/Mail Area - Staff Entrance....................................................................... 3 - 69
General Storage Area .......................................................................................................... 3 - 70
Library Storage Area Garage.......................................................................................... 3 - 70
Friends Workstations and Storage Area.......................................................................... 3 - 70
Garage................................................................................................................................. 3 - 71
Building --- Non-assigned Area............................................................................................. 3 - 71
BP-6
SECTION FOUR
Page
GENERAL BUILDING DESIGN REQUIREMENTS ................................................................ 4 - 1

AESTHETICS/LIBRARY ENVIRONMENT ............................................................................. 4 - 1
BASIC DESIGN CRITERIA.................................................................................................... 4 - 2
FLOW PATTERNS -- PEOPLE AND MATERIALS ................................................................ 4 - 3
People Circulation .................................................................................................................. 4 - 3
Materials Collection ................................................................................................................ 4 - 3
Circulation and Clearance ...................................................................................................... 4 - 4
Security of the Public, Staff and Library Assets ....................................................................... 4 - 4
EXTERIOR DESIGN
Parking ................................................................................................................................ 4 - 5
Public Plaza ........................................................................................................................... 4 - 6
Sidewalks .............................................................................................................................. 4 - 6
Book Return Drive Up/Walk Up ........................................................................................... 4 - 6
Roof....................................................................................................................................... 4 - 7
Landscaping .......................................................................................................................... 4 - 7
Exterior Sign(s) ...................................................................................................................... 4 - 8
Exterior Materials ................................................................................................................... 4 - 8
Exterior Lights ...................................................................................................................... 4 - 8
Utility Outlets.......................................................................................................................... 4 - 8
Antennas/Cables.................................................................................................................... 4 - 9
Building Security .................................................................................................................... 4 - 9
Refuse/Recycling ................................................................................................................... 4 - 9
INTERIOR DESIGN
Handicapped Access............................................................................................................ 4 - 10
Entrances ............................................................................................................................ 4 - 12
Library Materials Theft Detection System.............................................................................. 4 - 12
Floor Load Capacity ............................................................................................................. 4 - 12
Floor Levels ......................................................................................................................... 4 - 12
Ceiling Height....................................................................................................................... 4 - 13
Bay Sizes............................................................................................................................. 4 - 13
Lighting ................................................................................................................................ 4 - 13
Electrical Service.................................................................................................................. 4 - 15
Public Access Computer Stations ........................................................................................ 4 - 15
Computer Circulation Control System and Public Access Computers.................................... 4 - 15
Microcomputers/CD-ROM ................................................................................................... 4 - 15
Heating/Ventilation/Air Conditioning .................................................................................... 4 - 16
Plumbing/Water Control and Security ................................................................................... 4 - 16
Fire Protection...................................................................................................................... 4 - 17
Windows ............................................................................................................................ 4 - 17
Doors................................................................................................................................... 4 - 18
Floor Coverings ................................................................................................................... 4 - 18
Telephone/Intercom Address................................................................................................ 4 - 19
BP-7
GENERAL BUILDING DESIGN REQUIREMENTS (continued)
Page
Restrooms ........................................................................................................................... 4 - 20
Materials/Finishes/Colors ..................................................................................................... 4 - 20
Wire Management/Computer/Video/Broadcast Distribution Systems..................................... 4 - 21
Graphics/Signage................................................................................................................. 4 - 21
Display Areas/Fixtures ......................................................................................................... 4 - 22
Clocks.................................................................................................................................. 4 - 22
Shelving............................................................................................................................... 4 - 22
Shelving Layout ................................................................................................................... 4 - 24
Millwork................................................................................................................................ 4 - 24
Furniture .............................................................................................................................. 4 - 25
Equipment............................................................................................................................ 4 - 25
Elevators ............................................................................................................................ 4 - 26
SPECIAL FEATURES
Exit Alarm................................................................................................................ 4 - 27
Fire Alarm/Fire Code ............................................................................................... 4 - 27
Security Alarm ......................................................................................................... 4 - 27
Acoustics................................................................................................................. 4 - 27
Locks/Keying System............................................................................................... 4 - 27
Plants ...................................................................................................................... 4 - 27
Energy Saving Design/Devices ................................................................................ 4 - 28
Recycling................................................................................................................. 4 - 28
Operations and Maintenance ................................................................................... 4 - 28
Plaque..................................................................................................................... 4 - 28
Public Art................................................................................................................. 4 - 28
Seismic Safety Standards ........................................................................................ 4 - 28
Building Code .......................................................................................................... 4 - 28
Selected Bibliography........................................................................................................... 4 - 29
BASIC ALLOCATIONS OF SPACE USED .......................................................................... 4 - 30
APPENDIX
TO BE COMPLETED
APPENDIX A
Library Site Plan - library will provide
APPENDIX B
Supplementary Program Information -- to be provided
BP-8
BASIC ALLOCATIONS OF SPACE USED

Detailed below are basic allocations used in determining the size of the program spaces. They
are derived from current library building planning guides, the experience of the consulting
librarian and the library being planned. See other space planning guides and verify with local
measurements.
Seating
Table or carrel
Square Feet
25 30
per individual (15/20 for small children)
Lounge chair
35 40
per individual (minimum)
Public Access Catalog Station seated
30
w/printer (standing w/printer 20 sq.ft.)
Microfilm Reader Station
50
equipment/one user
Meeting Room auditorium style seating
10 15
per seat check local occupancy code
Conference/Study Room Table Seating
25 30
per individual
Shelving Units and Aisles Between Shelves

Double-faced section (3) DF 36 aisles
Single-faced section (3) SF
36 aisles
Double-faced section (3) DF

42 aisles
42 aisles
(major aisles from unassigned space)

19
w/24 base DF
NOTE: Storage
area (non-public)
10
w/12 base SF
NOTE: 4 foot
21
w/24 base DF
shelves increase
11
w/12 base SF
proportionately
Double-faced section (3) DF

48 aisles
48 aisles
23
12
Paperback Racks/Towers
Atlas/Dictionary Stand
Book Trucks, 18 w x 42
Media Display/Shelving Units
35 80
35
8
35 80
Cabinets File/Microfilm/Storage
Standard letter
Standard legal
Lateral file, 42 w
Microfilm cabinets 9 to 12 drawer
Map flat file
Upright double-door storage cabinet
10
12
15
15
35
15
Staff
Public Desk per staff service station
Office enclosed w/computer station
Workstation open office w/computer station
80 100
150
85
Other
Self-charging Station public
Copy Machine
Display Case
Materials Security System sensors/gates
Public Queuing check-out, etc.
50
50 60
25 50
50 150
8 10
BP-9
w/24 base DF
w/12 base SF
Designate format and type of shelving -video, CD, audio book
per unit
per unit w/small sorting area
per double lane
per standing person
BUILDING DESIGN REQUIREMENTS

There are a number of basic library building design criteria which a well-conceived, functional
modern public library should meet.
GENERAL DESIGN REQUIREMENTS
1.
A Ground Level Access Building. It should be possible to enter at street level through a
single public entrance which is highly visible and well situated to the general activity
within the library area and has convenient access to parking. A one-story building is
preferred for easy access by staff and for visibility from circulation and reference desks.
However, if terrain or design alternatives warrant, some service or public or expansion
areas would be considered on a second or lower level. During the initial Phase I design,
the architects should be asked to discuss feasible alternatives along with cost
comparisons.
2.
Open, Flexible Floor Plan. To facilitate the arrangement of the library's activities and to
allow for any potential future rearrangement to accommodate new or expanded services,
the library should be free of interior load-bearing walls and closely placed columns.
While the simplest and most functional design shape for a library is in the form of a
rectangle, desirably with standard modules of clear spans of at least 27 - 33 feet in
length with the number of free standing columns kept to an absolute minimum.
3.
Adequate Floor Space. Adequate space for a library should contain the materials
collection, adequate table and leisure seating and sufficient area for the staff to perform
its public service function, as well as the behind the scenes responsibilities.
With the growth in use of non-print materials and public use of computers in the library,
there should be space provided to accommodate this equipment and the accumulation
to specialized library materials. It is also desirable to have exhibit and display space for
local use, as well as traveling shows.
The improved space should allow for a reasonable rate of internal expansion, particularly
in the collection area, so that the accumulation of library materials will not force an
arbitrary reduction of public reading areas or staff work area.
Space needed must be determined through detailed projections of the capacities sought
collections, equipment, seating, staff and meeting areas.
4.
Logical Relationship of Function Areas. The building should be planned and arranged
so that functional areas of activities are properly related to one another for most
intelligent use of the building by the public and most efficient use of the library staff, i.e.,
a small library building with the staff workroom on one floor and the main circulation
service desk on another floor would result in a very poor utilization of staff. Organization
of space and signage should encourage self-service use.
5.
Appealing Building Environment. In both its interior and exterior appearance, the library
should project an inviting and attractive atmosphere, should be well lighted and should
be properly heated and cooled during the changes of seasons.
BP-10
The furnishings should be comfortable and attractive in appearance with sufficient

balance between informal and study type seating.
Materials of which the building is constructed and finished should be attractive and easy
to maintain.
It is advantageous for the library and its services if those passing by on foot or in a
vehicle can easily see the building and view persons using this community resource.
6.
Potential for Future Building Expansion. For a completely new facility, planning should
occur during design development for a future expansion of 20% to 30% to serve
community library needs beyond the next twenty years. Preliminary planning now
results in a more successful design and functional features in a future expanded
building.
LOCALLY DEFINED BUILDING CRITERIA
The space needs survey of library staff, library board members, local citizens and local planning
meetings and discussions generally identify the following building features and spaces which
should be incorporated into the design of an improved and expanded public library facility.
Decompression of congestion in primary service areas with adequate space provided to

allow a normal expansion of collections for an extended period of time, twenty years at
the minimum. Elimination of the physical crowding of library users and staff will be a
priority.
Special attention to improved exterior and interior access to services and resources
-
good relationship between parking and the public entrance

better space and arrangements for the library's primary service points - the
circulation and reference desks and their related functional areas, the public
entry and the materials catalog
functional people paths throughout the facility
Elimination of the multi-levels and many small rooms.
More opportunity for specialized public seating including for story times, quiet study,
group work, meetings and use of computers.
Replacement of lighting, HVAC and electrical power systems. More accessible and
flexible arrangements for power supply are necessary. A dependable HVAC system is
required for easy control of conditions for people and library materials.
Specified/defined areas for young adult services, local history/genealogy and Friends of
the Library activities.
Special purpose areas coffee/refreshments, auditorium, art gallery, meeting rooms,

computer lab, public art and displays incorporated in the building.
BP-11
Planning and design that will easily accommodate new technology, both in materials
formats and equipment. There will be more emphasis of non-print resources in the
expanded library. Cabling/power supply should allow for changing computer needs.
Substantial improvement and expansion of staff work areas both at public service desks
and related non-public spaces.
Spaces and walls reserved for display of library resources, art prints, and other
promotions. A variety of shelving styles may be used to highlight selected items and
special collections.
Increased emphasis on and visibility of the reference/information service function.
Provision of inviting and functional furnishings and display shelving in the children's area.
Planning for cooperative service and communication connections with community

colleges and schools.
Improved security control of all areas of the building and adequate sight lines into public
areas from service points.
Attention to noise control to accommodate increases in daily numbers of library users in

an improved facility.
Inclusion of these features will create an improved functional and inviting public library. The
final result of these objectives will be better and more efficient library service to the community.
BP-12
INSTRUCTIONS TO THE ARCHITECT

The architects are requested to:
1.
Review the library building program at the very beginning of the design process and
suggest any desirable changes or additions in writing. Once the design process has
started, it is assumed that the plans and specifications will meet all building program
requirements and conditions. Any on-going issues will be brought out at design team
meetings.
2.
Provide specific minutes of all design, construction and inspection meetings as a record
for all involved as to the progress of the design/construction project.
3.
Provide copies of all drawings and documents for discussion to all participants at least
five working days prior to the review meetings.
4.
Insure that all schematic and design development drawings include complete layout of
programmed quantities of shelving, furniture and equipment and include a legend or
summary indicating quantities provided and any variation from the library building
program.
5.
Route all documents and communications with library project participants through the
Library Director. Responsibility will be on the Library Director to route all
communications to the appropriate parties. All request approvals will come from the
Library Director.
6.
Provide necessary expertise in acoustics, lighting, wire management, landscaping, and

interior design and specifications.
7.
Collect, certify as accurate and turn over to the library a complete set of "as built"
drawings.
8.
Collect from contractor(s), general, electrical and mechanical warrantee materials

specification sheets and operating manuals or written instructions on all equipment
installed in the building. This material is to be organized, indexed in a binder and turned
over to the library with written verification that it is complete.
9.
Seek to avoid the most common deficiencies found in public libraries:

a.
Inflexible layout and building design -- multi-levels and non-rectangular elements
b.
Dysfunctional organization of areas requiring adjacency
c.
Lack of space to accommodate required units of shelving, seating and equipment
d.
Failure to meet ADA requirements and provide good interior people circulation
e.
Inadequate and poor quality lighting
f.
Inadequate power distribution and wire management systems.
g.
High cost of operations -- staffing, utilities and maintenance
h.
No planning and provision for future expansion.
BP-13
Library Building Program
SUMMARY OF SPACES AND CAPACITIES

INTRODUCTION
The projected capacities for all of the physical elements which are included in the new library
result in specific allocations of floor area. These tables document both the projected capacities
and the square footage required.
TABLE A - Summary of Space Allocations, Shelving, Equipment and Staff Workstations

This consolidates the information from the following tables in a detailed table which illustrates
the capacities for the library collections, seating, equipment and staff work areas and the space
allocations required.
TABLE B - 1 - Library Materials Collection - Current/Projected
These figures show the present day library circulating collection of approximately 75,000
circulating items growing to approximately 156,000 by year 2020, an increase of 81,000, or
108%. In addition, there are substantial reference and special collections.
TABLE B - 2 - Shelving Detail for Major Collections
This table indicates number of shelves and shelving units required for major collections. The
amount of shelving shown is that needed to contain the portion of the collection which is not
checked out.
TABLE C - Public Seating
This table illustrates area-by-area the quantities and type of individual and group seating. There
are 124 individual seats, tables, equipment stations and lounge seats and 140 seats in the
meeting room and children's program area in the existing library -- a total of 264 seats.
The individual seats have increased to 280 and 170 meeting/program room seats for a total of
448 seats, an increase of 218, or 95%.
TABLE D - Staff Workstations/Offices
This represents stations and offices where library staff members and volunteers, including
Friends, will be working, not numbers of staff since a number of stations are used by more than
one staff member on a part-time basis. There are approximately 59 workstations in the new
library.
TABLE E - Computer, Communications and Other Equipment
This table documents the type and quantity of the equipment to be installed in the building, the
principal user, public or staff, and the general location. There are over 60 non-computer
equipment stations in the new library. There are approximately 98 computer stations in the new
library -- 61 for public use and 37 for staff activities. The total equipment/computer stations
have increased from 105 to 158, an increase of 53, or 50%.
BP-14
Library Building Program
Circulation Services
Square Feet
Inside Materials Return Unit - slots into Materials Return Room
60
Materials Security System - 5 lanes (2 entrance, 2 exit, 1 wheelchair) 5 @ 20
100
Circulation Desk Area - 5 staff stations/2 public stations

Queuing Public - 12 persons
12 @ 10
Public Self Check-out Stations (2 computers)
2 @ 45
Check-out Stations (3 computers)
3 @ 80
Check-in Station w/1 cash register (1 computer)
1 @ 80
Information/Registration Station (1 computer)
1 @ 80
Shelving Units - holds/returns - 1,500 items
10 SF sections @ 11
120
90
240
80
80
110
720
Inside Materials Return/Check-in/Reshelving Area

Computer Check-in Stations (2 computers/1 desensitizer)
2 @ 75
Book Trucks - parking area
18 @ 8
Shelving
5 SF sections @ 11
General Circulation/Traffic Area within area
150
145
55
50
400
3@8
3 @ 20
24
60
85
2 @ 85
1 @ 80
1 @ 100
170
80
100
Outside Materials Return Room (outside into library)

Book Trucks
Bins - post office type
Circulation Staff Workroom
Staff Open Office Workstations - 2 w/computers
Work Table (Vol., Per., N.P.)
12' Counter/Sink and Cabinets/Small Copier
Volunteer Room w/Computer/Shelves (2 SF)/Message Board
Storage Room - supplies/safe/key locker
150
100
Circulation Supervisor's Office

Desk, office chair, 2 side chairs, computer
workstation, 1 file cabinet, 1 bookcase
600
150
Staff Restroom - unisex
unassigned ______
2,115
Computer Labs (2)

Lab # 1 - Internet/CD-ROM/Word Processing
6 Computer Stations
2 Typewriters
Supply Storage Cabinet
Lab # 2 - Training - Public/Staff - General Use
12 Computer Stations
Instructor's Station
Presentation Area
Supply Storage Cabinet
BP-15
6 stations @ 40
2 @ 35
12 stations @ 40
1 station @ 40
240
70
20
480
40
60
20
340
600 _____
940
SHELVING DETAIL FOR MAJOR COLLECTIONS
Table B-2
Projected to Year 2020

This table provides the specific details or shelving needed to adequately display the projected
collection. The number of single-faced, SF, or double-faced, DF, sections of shelving or other
type of display is noted. The capacities are calculated at approximately 75% to 80% full with an
estimated portion in circulation.
! IMPORTANT NOTE:
Total
Size
Collection
All adult circulating shelving sections are allocated with the

top sixth or seventh shelf empty for future use.
% in
Circulation
On-Shelf
Capacity
No. of
Items Per
Shelf
No. of
3' Shelves
Needed
No. of
SF or DF
Sections
Detail
PRINT COLLECTION - ADULT

Adult
Fiction
30,700
11%
27,323
24
1,138
84"H, 9"D
95 DF 14 shelves
per section
Non-fiction
50,000
17%
41,500
24
1,730
84"H, 9"D
173 DF 12 shelves
per section
Adult
Adult
New Books/
Browsing
4,000
69%?
1,240
18
70
(some face-out
display)
Paperbacks
2,000
30% est.
1,400
24
60"H, 9"D
10 shelves
7 DF per section
Adult
60
Adult
LARGE
PRINT
Fiction/Non-fiction Print
Oversize
Young Adult - Print

Paperbacks/
Hard Cover
Young Adult
Magazines Current/5 years
Back Issues
3,200
15% est.
2,720
24
113
200
10%
180
18
10
5,000
24%
3,800
24
160
29
0%
29
10
BP-16
5 DF
84"H, 9"D
14 divider
shelves
per section
84"H, 9"D
12 shelves
11 DF per section
3 SF
60"H, 12"D
4 shelves
per section
84"H, 9"D
13 DF 14 shelves
per section
or tower unit
22 SF
66"H,
4 display
shelves
per section
Description of Allocated Building Areas Sample Page

CIRCULATION SERVICES
2,115 Square Feet
Inside Materials Return - Circulation Services
60 Square Feet
Description:
A slotted for library users to deposit their returned materials directly into the building.
Design Requirements:
1.
Review with staff number of units required. MORE DISCUSSION REQUIRED.
Relationship with other building areas:
1.
Circulation Desk
2.
Check-in Areas
Equipment:
1.
2.
Provide for slots in wall into spring-loaded bin book return unit(s). Bin units are
on wheels, 24"W x 24"L x 30"D. DISCUSS WITH STAFF.
Four slots will be designated for books, magazines, videos and CDs.
1.
Architect, please review with staff.
2.
Non-print materials will require special bins to minimize damage from fall.
Materials Security System - Circulation Services
100 Square Feet
Description:
This area will direct and control movement of people at the entrance to the library areas and all
check-out points, staffed and automatic units.
1.
Circulation Desk
2.
Entrance/Vestibule
Equipment:
1.
Materials Security System -- 100 square feet -- 2 lanes entering, 2 lanes exiting,
1 wheelchair, etc. The Library Director will specify the brand of equipment and
provide specifications.
1.
Minimum distances with the Circulation Desk computer station are specified to
avoid interference between these two types of equipment.
2.
Patrons returning items to the library should be able to do so without going

through the security system.
BP-17

Circulation Desk Area - Circulation Services
720 Square Feet
Description:
The circulation desk area serves as the first point of contact for the public with the library. It is
the single point in the library through which all users pass on entering and leaving. All materials
are checked out here, and those not returned through the outside book drop return slots are
returned here. Staff register new borrowers for library cards and explain circulation policies,
fines and procedures. Circulation staff also provide the central point of control for the entrance
and the immediate public service area.
Function:
1.
2.
3.
4.
5.
6.
7.
8.
Circulation, check-out, check-in of library materials

Temporary storage/pick up of user reserved materials
Overdues - fine collection
User information - directional, circulating practices/policies
Registration of users
Supervision of circulation/shelving activities
Sorting returns
Security of library materials collection

1.
Entrance/Vestibule
2.
Circulating Materials Collections
3.
Public Restrooms
4.
Copy Center (public)
5.
Reference Desk
6.
Check-in/Reshelving Area
7.
Sorting shelves in Adult Area and Children=s Area
8.
Circulation Workroom and Supervisor=s Office
9.
Circulation Workroom
Public Requirements:
7 service points, occupancy: 20
Staff Requirements:
Occupancy: 5 maximum, 2 on average
Workstations for public service at the Circulation Desk:
3
check-out stations
1
return/check-in station (may serve as backup checkout station)
1
information/registration station (could be sit down level, 29" H with 1 public chair
and 1 staff chair) (plus two public self-checkout stations)
Equipment:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Materials security system - type to be determined - currently have a 3M system

Two telephones - locations to be determined
Seven computer stations -- 5 staffed, 2 public use
One clock
Public address system station for entire building
Trash containers for staff and public
1 cash register
Two counter stools w/casters and seat backs
Sensitizer unit(s) - number and location NOTE: ARCHITECT -- PLEASE
DISCUSS WITH CIRCULATION SUPERVISOR.
BP-18

Shelving/Files/Storage Required:
1.
Shelving for 1,500 items, both reserved items awaiting pickup and other
materials
Ten single-faced sections of 84"H standard library shelves on wall
60 to 70 - 3'L shelves, 10"D or island behind desk for holds@
1.
Since this area is of prime importance, substantial discussion and detailed layout
will be required during the design process. Discuss with library staff and
consulting librarian. It is important that the public service area or the desk, the
check-in work area, and the book return function efficiently together.
2.
While the desk must be located near the entrance, it is not desirable to
immediately confront the user with its presence. Adequate space should be
provided around the desk to allow for both the traffic entering and exiting the
building as well as those standing at the desk or in line for services required.
Staff should be able to move from behind the desk into the public service area
without traveling a long distance around the desk.
3.
The return and registration stations are best oriented to patrons entering the
library and the check-out stations to those leaving the library. Persons queuing
at the desk should not conflict with traffic through this area.
4.
The Circulation Desk must be conveniently accessible from the checkin/reshelving area and planned for minimal staffing of one and maximum of five.
The desk should desirably be located conveniently to the enclosed workroom
and should be placed eight to ten feet from any wall. The desk area should
contain some wall shelving for reserves, an electric clock outlet, data outlets for
PCs, telephone outlets and electrical service to the desk for computer consoled
equipment and cash registers.
5.
The Circulation Desk may be secured as part of the library furnishings from a
library furniture manufacturer and be of modular (movable, reorganizable) design
or may be designated by the architect as part of the building's special millwork
contract. The desk is to be designed with the input of the library staff so that all
the necessary requirements for drawers, shelves, files and utility connections are
met. The desk should be at a standard 37" counter height with each workstation
60" in length with a minimum 28" width. A desk lay-out to minimize steps from
workstation to workstation is essential. Right angles and modular components
are more desirable for efficiency and organization than curved or free forms.
One station, possibly the information/registration station, minimum of 60" in
length and 28" wide, needs to be at a maximum 34" high level for access by
persons with disabilities. NOTE: ARCHITECT -- PLEASE DISCUSS WITH
STAFF.
6.
The desk should be constructed of very durable material. For example, it should
have a granite or synthetic material (resin/polyester or resin/acrylic) top. Wood
and plastic laminates quickly show wear and require refinishing or replacement.
Provide bull nosed, rounded corners on all edges.
BP-19

7.
Cash register (1) should go behind the counter on a separate unit. The cash
register should be convenient to the check-in station but out of public reach. A
second cash register may be needed depending on layout of the Circulation
Desk.
8.
Care must be taken to provide for present and future electrical and computer
requirement with adequate conduits/raceways serving the desk. Some newly
constructed libraries utilize grids of floor conduit in building areas where
computer and electrical operations are concentrated. NOTE: ARCHITECT -MORE DISCUSSION AND DETAIL WILL BE NEEDED HERE.
9.
Staff and public at the desk must be protected against excessive heat and glare
from lights. Recessed "can" lights must not be used.
10.
Good sight lines into adjacent public collection and seating areas must be
provided for and there should be easy access from behind the desk to the public
areas.
11.
The entrance to the public restrooms should be easily supervisable from the
Circulation Desk.
12.
Special acoustic treatment for high levels of noise in this area should be
provided.
13.
An electronic book security system will be specified and would require installation
of gates with mechanical counters at this point of public entrance and exit from
the building. There should be direct access from the staff side of the desk to the
security gates. NOTE: ARCHITECT -- FURTHER DISCUSSION WITH STAFF
WILL BE REQUIRED REGARDING THE LAYOUT AND EQUIPMENT TO BE
SPECIFIED.
14.
Counter space behind the circulation service desk is desirable with cabinet and
under-desk storage. Provide cabinet space and appropriate drawer storage.
NOTE: ARCHITECT -- PLEASE DISCUSS WITH STAFF.
15.
Accommodations for staff who must stand for extended periods are desired, such
as a recessed floor at the workstations. NOTE: ARCHITECT -- PLEASE
DISCUSS FLUSH-MOUNTED PADS WITH STAFF.
16.
Patrons returning items to library should be able to do so without going through

the security system. Guide rails and signage to guide patrons in line with a cap
where patrons may place books and other items while waiting in line.
17.
Patrons are to approach the check-out service points in single file.
18.
Provide easy access to the self charge stations.
19.
Self check-out stations should be grouped on a counter recessed into the wall.
Counter should provide surface for users to stack materials.
BP-20

COMPUTER LABS (2)
940 Square Feet
Lab # 1 will provide public access to the Internet, word processing, the Bridgernet Catalog and
other on-line database resources 340 square feet.
Lab # 2 will provide computer stations for use in public and staff training. Area will be open to
general public use when not in use for training 600 square feet.
1.
Reference Desk
Occupancy: Lab # 1 -- public - 8
Lab # 2 -- public or staff -- 12

Staff instructor -- 1
Equipment:
Lab # 1
1.
Computers w/printers - 6 stations
2.
Typewriters - 2 stations
3.
Storage - lockable storage cabinet for supplies
Lab # 2
1.
Computers w/printers - includes instructor's station - 13 stations
2.
Storage - lockable storage cabinet for supplies
1.
The adjacency and location of the two computer areas is subject to discussion
with staff by the architect.
2.
Lab # 1 will be of an open non-partitioned design while Lab # 2 will be partitioned

so as to control access when in use for training. Due to class/instructor
discussion, acoustic separation from general library activity is required.
3.
Seating at machines requires adjustable chairs and adequate table space for
packages and writing. Privacy screening is to be considered at computer
terminals. NOTE: ARCHITECT -- PLEASE DISCUSS WITH STAFF.
4.
Computer screens require careful placement to avoid window or lighting glare.
5.
Public computer usage can be a higher noise activity, particularly when

instruction is being given. Area should be screened from quiet study areas.
6.
Areas should be easily accessed and supervised by Reference Desk Staff.
7.
Additional CD-ROM units may replace print resources beyond this area.
8.
Adequate electrical service and cabling is required for access to Internet and
library.
9.
Provide bins for recyclable paper.

BP-21
General Building Design Requirements Sample Page

Lighting
Light is of major importance. There must be a carefully planned combination of controlled natural and
artificial lighting with no glare at table top or reading level. Good, uniform lighting is required. Building
lights should be key controlled for staff supervision.
Adequate artificial and natural light should be given particularly close attention in the areas where good
lighting is most difficult to achieve, such as in the book collection areas and at building perimeter.
A common mistake in design is to base lighting layout on the shelving and furniture layout. The latter will
change in many ways through the years. The lighting design should accommodate this without moving or
adding fixtures. The placement and relocation of high, 84" to 90" high book stacks should be
accommodated by the lighting plan. Attention must be given the light on lower shelves and "shadowing"
created by the placement of these tall shelving units. Lighting may be integrated as a part of the book
stack unit. Discuss with library building planners.
The library requires that it be possible to conveniently inspect local installations using major lighting
systems/fixtures being proposed. The lighting system should utilize low energy ballasts and lower
wattage bulbs.
The architect and required illumination engineer must work very closely with the Bozeman Public Library
representatives and consulting librarian to provide high quality and energy efficient lighting of an
acceptable level throughout the library without glare or shadowing. All existing lighting must be evaluated
and updated. The architect will provide and review with library representatives, a reflected ceiling plan to
insure complete flexibility in lighting and floor layouts.
Required sustained lighting levels in the building will be as follows:
General public shelving areas -- minimum of 30 foot candles sustained at 30" above the floor
level
Study tables, carrels -- 50 - 70 foot candles at 30" from the floor
Reference Desk -- 70 foot candles at desk top
Circulation counter -- 50 - 60 foot candles at desk top
Public access computer stations -- 40 - 50 foot candles at 30" from the floor
Office/Workrooms -- 60 - 70 foot candles at desk and table height, reduced to 45 - 50 foot
candles at computer stations
Interior lights should be generally restricted to fluorescent fixtures using white long-life, energy efficient
tubes. Warm fluorescence is desirable. Incandescent fixtures should be restricted to staff break room for
residential atmosphere, closets, and other limited uses. Special effect lighting and fixtures should be kept
to a minimum. The variety and types of tubes and bulbs needed must be kept as few in number as
possible to facilitate stocking and replacement. Parabolic fixtures have worked well in libraries mounted
about three inches above the top of stacks and suspended from the ceiling. Glass or plastic diffusers can
be considered as an alternative to louvers. Plastic diffusers are less breakable than glass. Quick start,
energy efficient ballasts should be used. A longer "pigtail" on fluorescent fixtures provides some flexibility
in the future.
"High intensity discharge (HID) fixtures are less expensive overall because fewer are needed to produce
the same light even though the bulb is expensive. Of the HID alternatives available, metal halide lighting
provides a more aesthetically desirable color of light." (From Administrator's Guide to Library Building
Maintenance, ALA 1992.)
BP-22
Lighting levels in the open public areas should be of such a type and so arranged that the required light
level can be achieved regardless of the arrangement of shelving or seating. The cost of flexibility of the
lighting arrangement vs. the establishment of zones for readers, computers and work must be discussed
with the library building planners. A combination of incandescent for special effects and display lighting
and fluorescent lighting will be provided in the meeting room with rheostatic controls.
Night lighting and exterior lighting should allow safe egress for staff and facilitate building security.
Twenty-four hour path lighting should be provided in all major areas of the building with switching
provided at the control panels. Exterior lights should be controlled by an astronomical clock in the case of
parking and ground lights and electric photo-cell switch in the case of security lighting.
Emergency lighting system to be provided in all areas of the building, particularly in exit areas as required
by area building code. Recharging battery powered emergency lights must be installed in each workroom
area.
It is necessary that replacements for all tubes, bulbs, lighting fixtures and other lighting equipment be
available locally.
Fixtures and lens must be adequately anchored and secure. Design of ceiling areas and fixtures used
should prevent heat buildup problems, particularly in staff work areas.
Ease of retubing lights is essential. There must be adequate clearance between down lens panels and
shelving and other fixtures.
No cylindrical or recessed, "can," lighting fixtures are to be used in any area where patrons or staff are
reading or working. This type of light source does not provide an adequate level of light of sufficient
quality. The over or inappropriate use of Acan@ lights is a common source of poor lighting problems in
libraries.
Spotlight fixtures are not to be used in any area where patrons or staff are working. Spotlight fixtures are
appropriate only for the high lighting of specific display areas.
Task lighting for both staff and public use may be considered. However, general lighting should not be
less than 30 foot candles.
Public area lighting is to have proper switching located at key locations and under staff supervision.
Circuit breakers are not satisfactory. The system installed must be properly labeled with permanent
labels. The switches should control a sufficiently large area so that the buildings lights may be turned off
with speed and ease. Zoned area switching allows some lights to be turned off while others are left on.
Individual rooms must have switched lighting. Multiple tube fixtures in office, work and conference areas
may be double switched to allow half or all of the tubes in each fixture to be turned on so that the light
level can be varied.
Special attention must be given to tasks located on building perimeters to insure that the location of the
light source provides the designated level of illumination.
Dimmers are required in conference and meeting rooms and areas designated for video, CRT and
microcomputer use. Also in microform areas and staff break room. Switch locations and fixtures selected
will be reviewed with staff and consulting librarian prior to final approval.
BP-23

Public Library Space Needs and Alternatives Study - Outline

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PUBLIC LIBRARY SPACE NEEDS AND

ALTERNATIVES STUDY OUTLINE

Service area population, projected up to twenty years

Evaluation of the existing building

Library Space Needs and Alternatives Study

Library Building Alternatives .........................................................................................................................1 - 5

Library Space Needs and Alternatives Study

Library Materials Collection - Current/Projected - 2001 - 2020

The Existing Public Library Building

Existing Building - Space Allocations and Utilization

Existing Building - Seating

Existing Staff Workstations

Site Evaluation Form

Evaluations of Identified Sites

Staffing Current and Projected

Library Building Operating Costs Current and Projected

LIBRARY BUILDING PLANNING RESOURCE MATERIALS AND PERSONS

Community analysis statistics, projections and trends.

City or county master or economic development plans.

Current city/area telephone directories.

State Library planning guidelines and standards relevant to this project.

Library procedures and policy manual.

Library Materials Collection Current/Projected, 2001 to 2020 complete projections form.

Background information on existing or future automated systems and their requirements.

Technology Plan provide copy of most recent planning documents related to

Mayor or County Board Chairperson

SURVEY SUMMARY OF BUILDING NEEDS

Library Space Needs Assessment

Circulation Desk Area

Library Space Needs Assessment

Computer Labs (2)

Two computers -- word processing

Decompression space for existing stations - 6 @ 20

Training - public/staff - general use

Twelve computer stations - 12 @ 40

SUMMARY OF ADDITIONAL LIBRARY SPACE TO MEET PROJECTED NEEDS

Book Return Room - Drive-up

Lobby -- Interior/Security System/Display/Interior Book Return

Circulation Desk Area, includes staff work area

Public Access Catalogs/Bridgernet - Adult Area

Reference Area, includes related staff work area

Local History Room

General Seating - Adult Fiction/Non-fiction

Non-print Collections and Listening Stations - Adult

Computer Labs (2)

Technical Service Workroom/Office

Shelving and Storage Room

Custodial Work/Storage Room

Meeting Room(s) - 2, includes space for storage

Children's Services Area

New Materials/Browsing - Adult

Group Study/Tutoring Rooms/Quiet Study

Delivery/Receiving/Mail - Staff Entrance

Net Square Feet

Existing Library Area

RECOMMENDATIONS - WHAT SHOULD BE DONE?

That the desirable minimum library square foot objective be established at

The expanded or new library should be further expandable by at least 10,000

A central civic area which is or can be frequently visited by all segments