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    Works Handover Certificate v3 050809

    Uploaded by

    Jonah Scott
    This document provides details for the handover of a completed construction project from the contractor to the owner. It includes an agenda and checklist of items to be reviewed during a handover meeting. The key attendees of the meeting are listed. The checklist covers handing over of documentation such as certifications, approvals, operations and maintenance information, commissioning records, and training records. It also includes signing off the completed works and handling any outstanding items.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Works Handover Certificate v3 050809

    Uploaded by

    Jonah Scott
    3K views6 pages
    This document provides details for the handover of a completed construction project from the contractor to the owner. It includes an agenda and checklist of items to be reviewed during a handover meeting. The key attendees of the meeting are listed. The checklist covers handing over of documentation such as certifications, approvals, operations and maintenance information, commissioning records, and training records. It also includes signing off the completed works and handling any outstanding items.

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    This document provides details for the handover of a completed construction project from the contractor to the owner. It includes an agenda and checklist of items to be reviewed during a handover meeting. The key attendees of the meeting are listed. The checklist covers handing over of documentation such as certifications, approvals, operations and maintenance information, commissioning records, and training records. It also includes signing off the completed works and handling any outstanding items.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    3K views6 pages

    Works Handover Certificate v3 050809

    Uploaded by

    Jonah Scott
    This document provides details for the handover of a completed construction project from the contractor to the owner. It includes an agenda and checklist of items to be reviewed during a handover meeting. The key attendees of the meeting are listed. The checklist covers handing over of documentation such as certifications, approvals, operations and maintenance information, commissioning records, and training records. It also includes signing off the completed works and handling any outstanding items.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
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    You are on page 1of 6

    WORKS HANDOVER CERTIFICATE

    rev 3: 5th August 2009

    XXXXXXXPL: <<PROJECT NAME>>

    Submitted by <<Manager’s Name>> Date of Handover: xx/xx/xx

    1.0 HANDOVER MEETING ATTENDEES

    1.1 The following have been invited to attend the formal Handover Meeting (please
    complete/amend as appropriate):

    Name Representing Position

    City University P&F Responsible Mgr


    Kevin O’Connor City University Operations Manager (Property)
    David Wilkin City University Lead Maintenance Manager
    Roger Ward City University Deputy Director (Property)
    Richard Mansfield City University Head of Security

    1.2 The precise list of attendees will depend on the project but is expected to generally
    include:
    o Contractor and significant subcontract representative(s) (at Contract Manager level)
    o CDM Coordinator
    o Contract Administrator
    o Design Team representatives from each company
    o Cost Manager
    o P&F stakeholders
    o User/customer stakeholders
    o Maintenance team representative

    2.0 AGENDA FOR HANDOVER MEETING

    2.1 The following items shall be covered and minuted:

    A. Walkround to confirm completeness, quality of installation and removal of all


    temporary installations and rubbish clearance.

    B. Handover of all keys, security codes etc, properly organised and scheduled.
    Confirmation that all temporary locks have been removed.

    City University Property & Facilities – Commercial in confidence Page 1 of 6


    C. Confirmation of re-lamping, replacement of filters or any other such requirements.

    D. Confirmation of Defects Liability Period and any other contractual issues outstanding

    E. Arrangements for closing out the Final Account.

    F. Arrangements for closing out any Project Handover Record Information issues.

    G. Sign off by construction stage Stakeholders.

    3.0 WORKS HANDOVER CHECKLIST

    3.1 The following is a minimum list to be handed over. THIS DOES NOT SET OUT
    THE FULL REQUIREMENT FOR HANDOVER OF TECHNICAL RECORD
    INFORMATION.
    3.2 Refer to City University Property Standard: “Project Handover Record
    Information”:

    Contract documentation
    (list and include any other documentation required by the contract)
    No Item Attached Provider
    (yes or N/A)
    1 Practical Completion Yes Contract Administrator
    certificate

    Certification
    (list and include any other certification required)
    No Item Attached Provider
    (yes or N/A)
    1 Fire Alarm certification Yes Main Contractor
    2 Emergency Lighting certs Yes Main Contractor
    3 Electrical test certs Yes Main Contractor
    4 Lifts – Certificates of Yes Main Contractor
    conformity
    5 Written Schemes etc required Yes Main Contractor
    by the Pressure Regulations

    Approvals (3rd party)


    (include any Licences or other statutory approvals eg English Heritage, required to be
    closed out. Also any requirements of CU insurers)
    No Item Attached Provider
    (yes or N/A)
    1 Building Control completion Yes BC/Approved Inspector
    2 LA Planning discharge Yes Local Authority
    notices

    Operation and Maintenance Information


    No Item Attached Provider
    (yes or N/A)
    1 Current list of Isolations Yes Main Contractor
    2 Information to identify Yes Main Contractor
    systems, locate components,

    City University Property & Facilities – Commercial in confidence Page 2 of 6


    make isolations etc
    3 Asset and PPM Schedule Yes Main Contractor
    4 Plant running log and Yes Main Contractor
    maintenance carried out to
    date
    5 List of spares (and location) Yes Main Contractor
    handed over to CU
    6 List of tools (and location) Yes Main Contractor
    handed over to CU

    Record Information
    List any items required by the City University Property Standard: “Project Handover
    Record Information” that are to follow after Handover (and when)
    No Item Attached Provider
    (yes or N/A)
    1 List of outstanding Project Yes Main Contractor
    Handover Record information

    Commissioning
    (records of testing and witnessing for all systems showing parameters measured and
    results obtained – signed off by relevant parties)
    No Item Attached Provider
    (yes or N/A)
    1 Commissioning records Yes Main Contractor

    Training
    (written records of training carried out: when, content and attendees – signed)
    No Item Attached Provider
    (yes or N/A)
    1 Training records Yes Main Contractor

    Completion of the Works


    No Item Attached Provider
    (yes or N/A)
    1 Snagging list (signed by Yes Main Contractor
    contractor and lead designer)

    Final Account
    No Item Attached Provider
    (yes or N/A)
    1 Draft Final Account statement Yes Cost Manager/Contractor

    Practicalities
    (develop as necessary)
    No Item Attached Provider
    (yes or N/A)
    1 List of keys handed over Yes Contractor
    2 List of filters changed, lamps Yes Contractor
    replaced etc

    City University Property & Facilities – Commercial in confidence Page 3 of 6


    City University Property & Facilities – Commercial in confidence Page 4 of 6
    4.0 POST CONTRACT ARRANGEMENTS

    4.1 A Post Contract Handbook is attached giving the following information where
    applicable:

    a. Contact details for all parties (including emergency call out)


    b. General access arrangements for the carrying out of any further work
    c. The process for collation of observed defects and their resolution
    d. Timetable and arrangements for closing out all snagging items
    e. Arrangements for the identification of Post Contract Additional items

    5.0 CONSTRUCTION STAGE STAKEHOLDER SIGN OFF

    5.1 Statements describing activities of programme definition.

    Name Representing Position

    Main Contractor Representative


    Signature and date

    Basis for sign off Satisfied that the works have been implemented in accordance
    with the Contract. Any instances of non-compliance with the
    Contract are noted below (if none, state “none”).
    Comments/qualification
    (if none, state ‘none’)

    Name Representing Position

    City University P&F Responsible Mgr


    Signature and date

    Basis for sign off Satisfied that the works have been implemented in accordance
    with the Contract
    Comments/qualification
    (if none, state ‘none’)

    Name Representing Position

    City University P&F Lead Maintenance Manager


    Signature and date

    Basis for sign off Satisfied that the works have been implemented to relevant P&F
    Property Standards
    Comments/qualification
    (if none, state ‘none’)

    Name Representing Position

    Design Team Leader

    City University Property & Facilities – Commercial in confidence Page 5 of 6


    Signature and date

    Basis for sign off Satisfied that the works have been implemented in accordance
    with the Contract
    Comments/qualification
    (if none, state ‘none’)

    5.2 This list shall be developed in line with project circumstances.


    5.3 Nothing in this document shall override the City University Property Standard:
    “Project Handover Record Information”.

    ATTACHMENTS

    MINUTES OF THE FORMAL HANDOVER MEETING

    ITEMS DESCRIBED AT SECTIONS 3 AND 4 ABOVE (list)

    City University Property & Facilities – Commercial in confidence Page 6 of 6

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