Agm 17 Mins

West Kent Table Tennis Association
Minutes of the Annual General Meeting

Held at 8.00 pm on Tuesday 11 July at the Angel Centre Tonbridge
Attending
Tyron Stalberg (Chairman) (TS) Paul Livermore
Ming Majoe (President) (MM) Heidi Smith
Dave Cowlen (Gen. Secretary) (DJC) Peter Duke
Dan Powley (Reg. Secretary) (DP) Filippo Rotunno
Sarah Maris (SM) Hugh O’Neill
Malcolm Cole (MC) Bob Everest
Nick Smith (NS)
Apologies for absence

Brian Lees (Treasurer)
Roger Harris (Development Officer) (RH)
Tony York
Steve New
1. Welcome & apologies for absence

The Chairman opened the meeting by welcoming all those present. He also thanked
fellow committee members for their support and efforts during the year. DJC listed
members where apologies for absence had been received.
TS continued by reflecting on the trends affecting the sport as a whole and WKTTA in
particular and the need for everyone to work cooperatively to maintain and develop
WKTTA.
TS advised the meeting that item 1.6 of the agenda (Proposals) would be brought
forward to follow the Secretary’s and Treasurer’s report.
2. Minutes of the last meeting

A proposal was received from the floor that the minutes should be accepted as a true
and complete record of the meeting. This proposal was seconded.
3. Matters arising
There were no matters arising from the minutes.
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4. Reports
4.1. Secretary’s Report

DJC briefly summarised his report and advised that a copy of the report would be
appended to these minutes. This would include a list of the Annual Closed Tournament
winners and the various awards applicable to the Main League and other competitions.
Brian Milsted’s efforts in running the Development League were acknowledged.
4.2. Treasurer’s Report
In the absence of the Treasurer, DJC highlighted the key elements of the accounts
which show an excess of expenditure over income for the year of £1,039.71. This is
principally attributable to the purchase of new equipment at Tn2.
A proposal was received from the floor to adopt the accounts which was also seconded
from the floor.
4.3. Development Report

TS noted that the focus of development activity for the coming season and beyond
would be to continue to focus on identification of a ‘hub’ venue in the North of our
catchment area.
5. Proposals
TS referred to the presentation that had been circulated to the membership prior to
the meeting and outlined the reasons for arriving at the conclusion that we should
move to two player teams, playing two matches on each match night on 1.5 tables per
match. He also noted that a variation on this proposal had been suggested from the
membership which involved playing one match only, consisting of two singles and a
doubles.
Discussion took place on the relative merits of the two proposals and also the
possibility of using other venues for match nights such as Byng Hall, Leigh, and
Meadows which would be feasible with a one table per match scenario.
A vote was then held and it was unanimously agreed that two player teams would be
adopted for 2017/18 season, but with two singles and a doubles played on one table. It
is likely that matches will be played at Tn2, Meadows and Otford but more work is
needed to establish how matches will be distributed between the venues and the costs
involved.
It was also agreed to adopt the more flexible approach to substitutes, with any team
being able to field a substitute from any other team of the same division.
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A note is to be issued to the membership advising this decision and Clubs will then
need to start putting teams together. It was suggested that the greater flexibility
around substitutes should be emphasised to avoid unnecessary large squads to ensure
two players are always available.
6. Election of Officers and Vice Presidents

Election of the Officers of the Association took place with the result as follows:
Chairman Tyron Stalberg

President Ming Majoe
General Secretary Vacant
Registration Secretary Dan Powley
Treasurer Brian Lees
Vice Chairman Vacant
Development Officer Nick Smith
General Committee Members Dave Cowlen, Sarah Maris, Roger Harris
Vice Presidents were noted as follows:

J. Batchelor, J. Bateup, A. R. Blundell, J. Butler, Mrs. M. Carden, M. Cole, J. Davison, S.
Day, P. Henderson, B. S. Hodder, E. G. B. Houghton, R. Jeffery, C. Kelly, B. Lees, D.
Lowrie, H. M. Macdonald, J. Neal, D. Pilcher, J. Reeves, R. Smewing, R. Taylor, A. J. W.
Woollven and D. Wootten.
TS asked if there were any members that wished to join the committee. DJC referred
to a conversation with Paul Homewood who had expressed interest. DJC will follow up
with PH. TS stated that he would ask Graham Windram who is responsible for Kent
League this year.
7. Any other business

None.
8. Presentation of Trophies
MC announced the winners of the Main League trophies and these were presented by
the President, Mr Ming Majoe. A list of the trophy and medal winners is appended to
the Secretary’s report.
9. Closure of Meeting
There being no further business, TS thanked everyone for their attendance and the
meeting was closed at 21.30.
D Cowlen
On behalf of West Kent Table Tennis Association
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West Kent Table Tennis Association

Minutes of the Annual General Meeting

Apologies for absence

1. Welcome & apologies for absence

2. Minutes of the last meeting

4.1. Secretary’s Report

4.3. Development Report

6. Election of Officers and Vice Presidents

Chairman Tyron Stalberg

Vice Presidents were noted as follows:

7. Any other business

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